89-1154 WHITE - CITV CLERK COIlAClI
PINK - FINANCE C I TY O A I NT PA U L
CANARV - DEPARTMENT
BLUE - MAVOR File NO. '//�
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Co�nc l esolution �a
Presented 8y �' ��
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Ref rred To Committee: ' Date
Out of Committee By Date
WHEREAS, The City of Saint Paul i c mmitted to renovating and restoring
the Como Park Conservatory; and
WHEREAS, Additional operation and ai tenance funding is needed to ensure
that the newly restored and renovate C mo Park Conservatory will not
physically deteriorate in the future, a d
WHEREAS, The City also needs assi ta ce to identify and recruit
supporters to further efforts to res or and promote Como Conservatory,
make additional funds available for ap'tal maintenance improvements and
coordinate an ongoing public relatio s ffort; and
WHEREAS, The Saint Paul Foundatio i willing to establi'sh a Project
Fund to identify and recruit suppor rs to further efforts to restore and
promote Como Park Conservatory, make ad itional funds available for capital
maintenance and improvement of Como ar Conservatory and �'or coordinating
an ongoing public relations effort a C mo Park Conservator�y; and
WHEREAS, The Saint Paul Foundati i also willing to pr;ovide funding
for a consultant to improve the Con rv tory's public image, develop the
Conservatory's fundraising campaign, p vide appropriate recognition
activities for Conservatory donors, n provide follow-up �n Como
Conservatory Restoration Fund campai n.
NOW, THEREFORE, BE IT RESOLVED b t City Council of St. Paul that
proper city officials are authorize t negotiate and approve the attached
agreement between the City of Saint Pa 1 and The Saint Paul Foundation
which provides funding for a consul an and a project fund.
Approval Recommended
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Budget i ector
Page 1 of 1
COUNCIL MEMBERS Requested by Department of:
Yeas Nays
Dimond Communi ty Servi ces
�� _�_ In Fav
Goswitz
Rettman � '
s�ne;nel _ Against BY ,
Sonnen
Wilson ,
� 2 7 f Form A rove by it tor
Adopted by CounciL• Date
Certified Pa.s Co nc' . cretary BY— _ �,��� �
.
By�
A►ppro by Nlavor: Date
� Approv y Mayor for Sub i sio uncil
By
PuQUSl� J U L ' 8 �98
, . �� ,���
DEPAFiTMENTIOFFl�JCOUN�rYL ^ DATE INRI o 4 3 5
unit vc Parks & Rec. 5 22 s GREEN S�HE T NO. ,N mA�A�
CONTACT PERSON 8 PHONE QEPARTMENT OIRECTOR �qTY COUNqI
L n 2 2—7 4 2 H � CITY ATfORNEY 0 c�rv c,�uc
MU8T BE ON COUNCIL AQENDA BY(DAT� ROUTiNp BUDOET DIRECTOR �FIN.d MpT.8ERVICEB DIR.
MAYOR(OR ASSIST � P a rk s & Re c.
TOTAL N OF SI(iNATURE PAGES (CLIP AL LO ATIONS FOR SIC�NATUR�
ACTION REWJE3TED:
Approval of Resolution �UN 7 1989
RECOMMENDATION3:Approvs(A)a Reject(R) COUNqL EARCH REppRT
_PLANNINO C06AMISSION _CIVIL SERVICE COMMISSION A�Y� PHONE NO.
_CIB COMMITTEE _
_STAFF _ COMMENTS:
—oisrpicr couRr _
8UPPORTS WHICH COUNGL OBJECTIVE7
INITIATINO PROBLEM,ISBUE,OPPORTUNITY(Who,Whet,When,Where,Why):
City of St. Paul needs as is ance to ensure hat Como-
Conservatory will not phy ic lly deteriorate St. Paul
Foundation has agreed to ro ide funding for a consultant
and project funds to assi t he City in the bove endeavors.
ADVANTAAE8 IF APPROVED:
RECEIVED
City will receive assista ce it n�eds. :
JUN 121989
BUDGET (�F�E
D18ADVANTAOEB IF APPROVEO:
Will cost the City up to $ , 50 in support o agreement with
St. Paul Foundation for f d raising program in 1989.
D18ADVANTIU�ES IF NOT APPROVEO:
Division will not receive s istance from the St. Paul
Foundation. r �r.
���-«i�M�! Research Center.
J UN l 3 i��9
TOTAL AMOUNT OF TRANSACTION = 8 i 7 O O (1ririUc311�7 CpgT/REVENUE BUDOETED(CI ON� YES NO
FuNOU�asou� eneral fUriC� ACTIVITYNUMBER 0310 , 03100
FINANdAI INFORMATION:(EXPWI�
� . . . .
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Bebw are preferred routings for the�ve most frequent types of dxuments:
CONTRACTS (assumea suthorized COUNCIL RESOLUTION (Amend, Bdgts./
budget exists) Accept. Grants)
1. Outside Agency 1. Department Director
2. InitiaUng Depsrtment 2. Budget Director
3. Gty Attorney 3. City Attorney
4. Mayor 4. MayoNMsistant
5. Finance&Mgmt Svcs. Director 5. City Council
6. Finarx:e accounting 6. Chief AccouMant, Fin 8�Mgmt Svcs.
ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others)
Revision) and ORDINANCE
1. Activity Manager 1. Initiating Department Director
2. DepartmeM Accountant 2. City Attomey
3. DepartmeM Director 3. Mayor/AsafsteM
4. Budget Director 4. City Cour�il
5. City Clerk
6. Chief Accountant, Fin 8�Mgmt Svcs.
ADMINISTRATIVE ORDERS (sll others)
1. Initiating Department
2. Ciry Attorney .
3. Mayor/Assistant
4. Ciry qerk
TOTAL NUMBER OF SI(3NATURE PA(3E5
Indicate the#of pag�on which signatures are required and pepercNP
each of these pa�ea.
ACT�ON RECIUESTED
Describe what the proJACt/requ�t aeeka to accompllah in efther chronologi-
cal order or order of importar�ce,whichever is most eppropnate for the
issue. Do not write;complste aentences. Begin each item in your Nst with
a verb.
RECOMMENDATIONS
Complete if the issue in queetion has been presented before any body,public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council obJective(a)your projecUrequest supports by listing
the key word(s)(HOUSIN(i, RECREATION, NEIGHBORHOODS,ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
COUNCIL COMMITTEFJRESEARCH REPORT-OPTIONAL AS REOUESTED BY COUNCIL
INITIATING PROBLEM, IS3UE,OPPORTUNITY
Explain the situation or conditions that created a rreed Mr your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget prxedure required by law/
charter or whether there are apeciflc wa in wh�h the City of Saint Paul
and its citizens wiU beneflt from this pro�ict/actfon.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if k(s passed(e.g.,traffic delays, nase,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequencea if the promiaed action is not �
approved?Inability to deliver serviceT Continued high traffic, noise,
accideM rate7 Loss of revenue?
FiNANCIAL IMPACT
Although you must taibr the infortnation you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to c�st7 Who is�ing to pay?
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A G R E M E N T
THIS AGREEMENT, made a ntered this day of
1989, by and b tw en the CITY OF SAINT PAUL, a
municipal corporation organ' ze and existing under the laws of
the State of Minnesota, her in fter called "City" , and THE
SAINT PAUL FOUNDATION, herei a ter called "The Foundation" .
WHEREAS, Como Park Cons r atory, built in 1915 in Saint
Paul' s Como Park, has reache critical state of deterioration
and is being restored throug ublic and private funding; and
� WHEREAS, The Como Conse v tory Master Plan estimates that
$12.4 million will be needed t completely renovate and restore
the Como Conservatory; and
WHEREAS, the Metropolit n Council has allocated $2. 3 million
for Como Conservatory Restor t'on; and ,
WHEREAS, the City has a t orized the issuance of $5 million
in general obligation bonds o continued renovation of Como Park
Conservatory; and ,
WHEREAS, The Como Conse v tory Restoration , Fund, a non-
profit organization, has suc e sfully completed a 1. 7 million
dollar fundraising campaign o the renovation of Como Park
Conservatory; and '
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WHEREAS, The City provides basic operating and maintenance
funding for Como Park Conservatory; and
WHEREAS, Additional operation and maintenance funding will
be needed to ensure that the newly restored and renovated Como
Park Conservatory will not physically deteriorate in the future;
and
WHEREAS, The City needs assistance to: A) Identify and
recruit supporters to further efforts to restore and promote Como
Conservatory, B) Make additional funds available for capital
maintenance improvements, and C) Coordinate an ongoing public
relations effort; and
NOW THEREFORE, the parties agree as follows:
WITNESSETH:
A. The Foundation will establish a Como Conservatory
Project Fund (hereinafter called the "Fund") which shall be used
by the Foundation for the following purposes:
1 . Identify and recruit supporters to further efforts to
restore and promote Como Park Conservatory;
2. Make additional funds available for capital maintenance
and improvement of Como Park Conservatory;
3. Coordinate ongoing public relations efforts with
respect to Como Park Conservatory.
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B. The Foundation wi 1 se the Fund to provide funding for
a consultant to work under he direction of th� Como Park
Conservatory Supervisor in on ultation with the Superintendent
of Parks and Recreation and wi h Conservatory Support Groups to:
1. Improve the Conse va ory's public image;
2. Develop the Conse va ory's fundraising campaign;
3. Provide appropria e ecognition activities for
Conservatory dono s;
4. Provide follow-up on Como Conservatory Restoration Fund
campaign.
C. The consultant wi 1 repare and submit a yearly work
plan to the Como Park Conse va ory Supervisor on an agreed upon
date, each year that this a re ment is in effect.
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D. The Foundation re re ents that at the time this
Agreement is executed the c ns ltant is an independent contractor
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. and not a regular employee f he City. ,
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E. The Como Park Con er atory Supervisor shall.
1. Provide advi e nd support for the consultant;
2. Help identif u anticipated capi,tal maintenance
needs;
3. Review and a r ve the consultant' s yearly work
plan; '
4. Provide cler' a support for the program, up to
$8, 700 per y r subject to an an�nual review of
need, with p nt made by the City upon receipt
• of invoice f m the Foundation; '
5. Serve as the i y' s contract manager.
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F. That the Superintendent of Parks and Recreation or his
designee shall provide : .
1. Written description of the overall capital needs
and improvement needs of the Conservatory subject
to annual review;
2. Written requests to the Foundation for immediate,
unanticipated capital maintenance repairs and
improvements;
3. Written approval of the consultant' s annual work
plan.
G. The length of this agreement shall be for a minimum
period of five years, beginning on the date of this agreement and
ending on June 30, 1994. The agreement will be reviewed and, if
needed, updated annually on an agreed upon date, each year that
this agreement is in effect contingent on the satisfactory
review of annual progress by both parties.
I. This agreement is contingent upon sufficient funds
being contributed to the Foundation' s Como Conservatory Project
Fund to carry out the terms of this agreement.
J. Notwithstanding any other provisions of this agreement,
the City and The Foundation shall have the right to cancel this
agreement at any time without cause, upon thirty (30) days prior
written notice to the other party.
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IN WITNESS WHEREOF, th p rties hereto, by their signatures
below, hereby agree to the t r s and conditions, set forth above
as of the day and year first a ove written.
APPROVED AS TO FORM: CITY OF SAINT PAUL
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Assistant City Attor ey Mayor
Director, Finance and
�� /� Management Services
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Paul Verret, President
Saint Paul Foundation �
Dire tor, Co unity Services
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