89-1153 ' "'f"
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WHITE - CITV CLERK '
PINK - FINANCE (j I TY OF I NT PAUL C� uncil /^
CANARY - DEPARTMEN7 (/� /,
BLUE - MAVOR F�Ie NO. " _ �/�•�
Council esolution , �,
Presented By -�
YReferred To -��' ' � � �/��i
Committee: Date
Out of Committee By L�ate
of kn wn 9 General Fund budg�t r�vision nee o de to prio iti e them so that the
use o� fund balance could be maintained at the �2 �1-�8 �evel, an� �
WHEREAS, The Fire Department has $219,984 avai ab e in its 1/3 Savings Incentive Program
allocation, and
WHER�A$, The Fire and Poli�e Department �ish t d vide their Fiscal A�fairs unit and
establish separate accounting sections with 2 TE each, and ,
WHEREAS, The Mayor, pursu nt to Sect}on,10.07. o t�ie City Cha te , aoes �ertify
in$t heh���9a�u dge t;lan de �or appropriation rev nu s in excess o� t�ose estimated
WHEREAS, The Mayor recommends the following ch ng s to the 1989 budge�:
Current Amended
FI�JQ,�TCING PLAN __Budget____ Changes __Budget____
UU1 GE���t�AIU.seUof Fund g 1ance Un eserved 242 358 -� 17 068 259 426
All 0 hergFinancing3 Savings� 123,942,750 � 0 123,942,750
SPg DING PLAN 124,185,108 � 17,068 124,202,176
0�1 GENERAL FUND
Fire af�ty Seryi�es Department
Ad ni�tration.
_ S�-���� Fu�� Time Cert fied 271,529 14,016 285,545
untant II, A st p, 1�2 year)
��6� All Other Spending 4U8,853 I 0 408,853
GENE Q_ ENT RINGE BENE�'IT ACCOUNTS ( 2 .7x)
1 Hea�th & Ins C�ty Share . . 4,7 , � 0 4, , 68
- Hea th,& Ins Ci y Share 2, , I 2, ,
- Operating Trans�er 0ut , ,
- Unemploy�uent Co�pp , ,
- PERA Ba�1c,Pension , ,
- PERQ Coordinated Pension �' ' ,I � �, ,
- Socia1 S�curity , , , ,
Msc��laneous Expenses ; . 3 . ;
A Other Spending 107, , 1 107, ,
------------ �----------- ------------
124,1$5,10$ 17,06$ 124,202,176
NET CHANGE ' 17,068
RESOLVED ,Tha f the rem inder pf,1989 the P li e and Fire Depa tmdnts j.l� div de their
ct�rrent �' sca� A�� irs sta�f rovidin each,de �r 2,FTEs .wit tl�e �d� tion o this
mic� year �t�dget adjustm�ent s �TE and �eginning in ��9� will prepa�e heir �udgets�to
reTlect t is change, an �
FURTAER RESOLVED, That the City Council approv s hese changes to the 1989 budget.
Approval Recommen ed
� n
COUNCIL MEMBERS � Budget i ctor I
Yeas Nays �7 Requested b� De rtment of:
Dimond �� ��� �
� �� [n Favor � a �e y er ice
cosw�c� amend4..wk s
s�ne bet _ Against BY ;
Sonnen
Wilson
Form Appr e by ity� torne
Adopted by Council: Date .
� �� .��'I;
Certified Passed by Council Secretary BY
sy � , `
;
Approved by Mavor: Date —
Appcove t�Ma�or for Submis ' n t Cou
�" �
By
� � C��'-�i�
DEPARTME IOFFICE/COUNdL DATE INI71A7ED 2 5 5
Fire & sa.�et services 6 1 8 GREEN SHEE No.
CONTACT PERSON Q PHONE INITIAIJ DATE INITIAUDATE
EPARTMENT DtRECTOR CITY COUNqL
Gary Trude au 2 2 8-6 217 N��� Ty p�pqNEy CITY CLERK
MUST BE ON COUNGL AOENDA BY(DA1'� ROUTINO UDQET DIRECTOR FIN.d MQT.8ERVICES DIR.
AYOR(OR A8818TA
TOTAL N OF 81GNATURE PAGES 1 (CLIP ALL L CA ONS FOR SIGNATURE)
ACTION RE�UESTED:
Enable Fire/Police Dept to hire Acco n ant II for bala ce of 1989 in order
to split Fiscal Affairs unit to pro id both departmen s with 2 FTEs for
acounting functions (currently both a e 3 FTEs)
RECOMMENDATIONS:Apprrnre(A)or Reject(R) (`,Q�JNqI M RCH REPORT OPTION L
_PI.ANNIN(i COMMI3310N —CIVIL 3ERVICE COMMISSION A�LYST PHONE NO �
_CIB COMMITfEE _
_STAFF _ COMMENTB: �
—DISTRICT COURT _ JU��J 7
SUPPORTS WHICH COUNCIL OBJECI'IVE4 �✓L� . 1 J ,Q^�
dr �(Y
INITWTING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Whsre,Why): AO�
� /�'�
Resolution allows Police/Fire to split Accountin Division in ordefv y
to work directly for each dep r ent. Money to � used fxom ane-third
savings.
ADVANTAOES IF APPROVED:
Both departments will have mo e ccountability a d closer supervision
of fiscal affairs personnel a d rocedures.
DISADVANTAOES IF APPROVED:
None.
I
DISADVANTAOES IF NOT APPROVED:
Accounting Divisiora will sta c mbined and �rob ems will
persist. �
�°�"��f C�esearch
Center
��i� 15 i�89
TOTAL AMOUNT OF TRAN8ACTION a 17 O 6 H COST/REVENUE BUDGET (CIRCLE ONE) YE8 NO
�ou�o sou� Fund Balance-Unre s De s ACTIVITY NUMBER 0 5 01
FlNANqAL INFORMATION:(EXPLAIN) �1�3 S aV 111C�S�
S+?
: ` w
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASIN(i OFFICE(PHONE NO. 298-4225).
ROUTING ORDER:
Below are preferred rout(ngs for the five most frequeM types of doCUmeMs:
CONTRACTS (assumes authorized COUNCIL RESOLUTION (Amend, Bdgts./
budget exista) Accept. Grants)
1. Outside Agency 1. Department Director
2. Initiating Department 2. Budget Director
3. Gry Attomey 3. City Attorney
4. Mayor 4. Mayor/Assiatant
5. Finance&Mgmt Svcs. Director 5. City Council
6. Finance Axounting 6. Chief Accountant, Fln&Mgmt Svcs.
ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others)
Revision) and ORDINANCE
1. Activity Manager 1. Initiating Department Director
2. DepartmeM AxouMant 2. Gry Attorney
3. Department Director 3. Meyor/AssistaM •
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Fin &Mgmt Svcs.
ADMINISTRATIVE ORDERS (all others)
1. Initiating Department
2. City Attorney
3. Mayor/Assistant
4. City Gerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the�of pages on which signatures are required and paperclip
each of these pages.
ACTION REQUESTED
Describe what the project/request seeks to exompUsh in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete aentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in que�ion has been preserrted bebre any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)yrwr projecUrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEICiHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION).(SEE COMPLETE LI3T IN INSTRUCTIONAL MANUAL.)
COUNCIL COMMITTEEIRESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL
INITIATIN(d PROBLEM, IS3UE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is aimply an annual budget pro�sdure roqufred by law/
charter or whether there are specific we in which the City of 3eiM Paul
and its citlzens will beneflt fran this pro��t/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing w past processes might
this projecUrequest produce ff ft is passed(e.g.,traffic delays, noise,
tax increases or aseessments)?To Whom?When7 For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inebility to deliver�rvice?Continued high trafflc, noise,
accident rate?Loss of revenue7
FINANCIAL IMPACT
Although you must tailor the information you provlde here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost7 Who ls going to pay?
_ . . . . .. . . �.._,,. ...�.:.,...�_. ,.,,.:,,,:_:,.::: e..-�..�.�.
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' GITY OF INT PAUL ' - -� '"� i""�
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OFFICE OF T E CITY COIINCIL -
Commi e Report
�-�-//S.��
Finance Mana emen Personnel Committee
JUL 3 , 1989
1. Approval of minutes of July 10 1 89, meeting. Approved
FINANCE AND MANAGEMENT
2a. Resolution 89-351 - amending t e 989 budget by Approved
transferring $32,062 from Cont'ng nt Reserve to
Police Administration for full ti e position to
oversee license renewal and a li ation process.
(Referred from Council March , 1 id over July 10 ,
for amendment)
2b. Resolution 89-1004 - amending th 1989 budget by Approved as amended
adding �112,000 to the Financ ng & Spending Plans
for Community Services Utilit N eds. (Referred
from Council June 6, laid ove J ly 10 for amend-
ment)
2c. Resolution 89-1024 - amending th 1989 budget by Approved as amended
adding $23,500 to the Financi g Spending Plans
for Community Services Divisi n f Libraries
Maintenance Services. (Refer ed from Council
June 8, laid over July 10 for am ndment)
2d. Resolution 89-862 - amending he 1989 budget by Approved substitute
adding $196,888 to the Finan in & Spending Plans resolution
for Public Works performance im ovements activaties.
(Referred from Council June 0, laid over July 10
for amendment)
2e. Resolution 89-1153 - amendin t e 1989 budget by Withdrawn
. addding $17,068 to the Finan in and Spending Plans
for Fire and Safety Services Ad inistration.
(Referred from Council June 7, withdrawn by
Administration)
3. Resolution. 89-1272 - declarin i tent to reopen Approved substitute
negotiations in an attempt to re olve firefighters resolution
issue.
CITY HALL V TH FLOOR SAINT PAUL, MINNESOTA 55102
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4. Discussion of Police and Fire Pension Consolidation. No action required
5. Resolution 89-1138 - directing the Port Authority Laid over
to use funds from its net income to refund to St.
Paul taxpayers $1,639,504 collected in 1989.
(Referred from Council June 22)
6. Resolution 89-1218A - amending the 1989 budget by Laid over to 8/21
adding $15,733 to the Financing & Spending Plans
for Special Projects-Police, Uniform Crime Reporting
Grant; (Referred from Council July 11); and
Resolution 89-1218B - authorizing a Federal Uniform Laid over to 8/21
Crime Reporting agreement with the Bureau of Criminal
Apprehension. (Referred from Council July 11)
7. Ordinance 89-895 - amending Chapter 33 of the Admin- Laid over to 8/21
istrative Code pertaining to reimbursement for car
expense by providing a monthly increase for elected
officials. (Referred from Council June 15)
8. Ordinance 89-1040 - amending Section 13 of the City Laid over to 8/21
Charter pertaining to procedures for the acquisition
and improvement of property (Referred from Council
June 13)
9. Ordinance 89-1041 - amending Section 14 of the City Laid over to 8/21
Charter pertaining to special assessments.
(Referred from Council June 13)
10. Ordinance 89-897 - amending Chapters 369 and 370 Denied
of the Legislative Code pertaining to building (presenter is requested
trades business licenses and certificates of to withdraw resolution)
competency. (Referred from Council May 23, laid
over July 10)
PERSONNEL
11. Resolution 89-860 - amending the Salary Plan and Approved substitute
Rates of Compensation Resolution regarding Unclas- resolution �
sified Positions. (Referred from Council May 18,
laid over July 10)
12. Resolution 89-1181 - granting wage and benefit Approved
provisions of contracts between the City and the
Supervisors Organization to non-represented managers
who elected not to be covered by the new Manager's
Wage and Benefit Policy. (Referred from Council
July 6)
13. Resolution 89-1238 - amending Section 28.6 of the Approved
Civil Service Rules concerning compensation.
(Referred from Council July 13)