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89-1135 WHITE - CITV CLERK PINK - FINANCE GITY OF S INT PAUL �Council �j� ��jj -_.- CANARV - OEPARTMENT 1 YJ/� //�(L BLUE - MAVOR . Flle NO. �Lj` a�� Counci esolution �P' 1 °f 2, -� � Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, the Citywide Info�nation Serviees D vi ion (CIS) has propo,sed a lease/purchase of a computer capacity upgrade for the Personne S stem Exams Applications, Police Crime Systems and Multi-Systems Upgrade for Property Tax al sis, Complaint Assessments and Criminal Courts, and, WHEREAS, CIS has also proposed purchase of ac e software in 1989 rather than 1990, and WHEREAS, CIS also needs additional monies t co tract with PAS on the City's computer Master Plan, and WHEREAS, the Mayor, pursuant to Section 10. 7. of the City Charter, does certify that there are available for appropriation revenues in ex e5s of those estimated in the 1989 budget; and WHEREAS, the Mayor recommends approval of t e roposed lease/purch�se agreement and of the following changes to the 1989 budget: ' Bud�rett Changes Budnetd FINANCING PLAN g g 001 GENERAL FUND 9890 Use of Func� Balanee, Unreserved 96,790 14,971 111,761 Designated (1/3 $avings) 9890 Use of Fund Balance, Unreserved -0- 188,000 188,000 Undesignated , All other Financing 124,281,110 -0- 124,281, 110 124,377,900 ' 202,971 124,580,871 SPENDING PLAN 0�1 GENERAL FUND ' Department of �inanee and Management Se ices 01115 Citywidc� Information Serviees -0219 Fees-Other Professional Serv ee 11,500 14,916771 18;1�� Of19 Other Interest Costs =g= 95;833 95,8 Ob29 Other Debt Retirement -0856 Data Processing Software 51,751 74,000 125,751 -0857 Data Processing Hardware 409,900 575,000 984,900 -6205 Capital Lease -0- (575,000) (575,000) -Al1 Other Spending in 01115 1,303,170 -0- 1,303,170 All other Spending 122,601,579 -0- 122,601,579 124,377,900 202,971 124,580,871 NET CHANGE 202,971 COUNCILMEN y��,��� Yeas Na � Requested by Department of: Drew Finance and Management ervices Masa�z [n Fav r Nicosia � Scheibel ' Sonnen _ A gSiRS BY Tedesco Wilson � Form App ved by �ity orney Adopted by Council: Date � Certified Passed by Council Secretary BY , By Approved by i4lavor: Date Approve May , or u m 'on to Counc� By . � . . � . . , . ' ' �, __ _ — ---- ----------- ------ --__ - - -- - __ _ _ _ - - _ � WHITE - CITV CLERK PINK - FINANCE � C��1CII � CANARV - OEPARTMENT GITY O AINT PAULI File NO. � •�� BLUE - MAVOR C�unC •l Resolution��, Continued (P. 2 of 2) Presented By Referred To Committee: ��� Date Out.of Committee By ' Date RESOLVED, That the City Council approves th p oposed lease/purcha�se agreement and of th.ese changes to the 1989 Budget. I A roval Recommendel�d PP � � udget D ector '"� � , , . � COUNCILMEN l /� Yeas Nays\� � ���S Requested by Department'i of: Drew �'' and Mana ment Se ices Masanz In Favor Nicosia Scheibel Sonnen _ Against BY Tedesco Wilson Form Ap ved by Cit At�o ey Adopted by Council: Date Certified Yassed by Council Secretary By �— ^� By t\pproved by IVlavor. Date ppr v d Mayor r chi 'on to Counc' ' �I � By - f� WH17E — CI�TV- CLEI�t�K � � T � . . . . �1�� . �.. . a..f wir k�- (�,OYtICII }' . PINK — FINANCE � . .� . .,.•` . • . � � GAN�-R�'.���DEPAqTMENT �I�Y ^ O -- � .►a1IN�T .PALT�L � � ��� 1.y�� BIUE � —MAVQR � /�..J = ��. ,� ..._ F'ile N 0. .. , . � C�un 'l Resolution °"`�"'" �`' _ '` '� t �I ; � .�� } � . . - . . � . .. � i . "Y-,.. �� � . i Presented By � - : Referred To ' Committee:- Date 1 � . Out of Committee By Date ' .. - l�rt �. �7r � •��sw�.. �+r�+e �! .t dr..�. - :� _ a tlwe i+1� t�i�rt. �!l��1 . : r ��, .x . f , � � * I f . •� , � _ , . � 1�� � - � _ ` � . �� � . . , . . . � . � / r � tia COUNC(LMEN � �..'r ,`_-�?.�.r'�,/'�=•�',t� � �i�" ,�'; - Requested by Depar� ent of: Yeas p� Nays Mas°": [n Favor � .: Nico�ia , � � Schaibel __ Sonnsn ' Agaitlst BY Tadesco ' Wilson � Form Approved by Ci Attorney . Ado�ied by Go�ncil: .. Date . Certsfied,Passed by Council Secretary eY : 5 B� Ap�iroved by Mavor: Date Appcc�v�by Mayor fo Submission to Council , r> � � •° . , , . : ,. , . _� �Y . � By ! . . t�._ �� , � , ° , ;r►„ I . I . . .. . . ���/�...� ,. • DEPARYM /OFFI�J�COUNCIL DATE INITIATED ��� Finance & Ntanaqement service 5���/8 GREEN SHEE No. CON'fACT PER80N 8 PFIONE INITIAU Dl1 iwmnuun� � ARTMENT DIRECTOR CITY COUNdL Gr e H au�t 2 9 8-4 9 8 5 V �� �T�'AT��RNEY cm'c�a�c MUST BE ON COUNpL A(iENDA BY(DAT� ROUTWO � DOET DIRECTOR FIN.d MOT.SERVIC�B DIR. AYOR(OR ASSISTAN TOTAL N OF SIGNATURE PAGES 1 (CLIP ALL L A ONS FOR 81GNATUR� ACTION REWlEBTED: Approve Use of Fund Balance as finan i g source for mid year spending increase for CIS: to be used for co ter capacity upg. ade for Personnel Office System, Police Crime System a d Multi-Systems fo Property Tax Analysis m 1 'nt Assessments Criminal C u ts sof PA5 contract. REO�AMENDATIONS:Approve(/U or Rs�ect(R) (�NdL M EE7RESEARCH l _PLANNINQ COMMISSION _qVIL SERVICE COMMISSION ANALY3T PHONE NO. —��B�M�EE — MAY 2 .3 WMMENTB: —$T"� — OFFICE OF THE D1RE TOR —������Rr — D�PARTMENT OF FiN N MAY �`� 1989 suraoars wHU�+couNCi�oe,iecrne� ND MANAG�FNT S E CE ^�:� INITIATINCi PROBLEM.ISSUE.OPPORTUNfTY(Who,What,Whsn,Whero.Wh�: + . � Needed due to slow response time on x sting computer ausing work �l �� due to additional systems being des' IVED Initiated by CI5 after review of sy te s use, capacity and response time . M Y 6 1989 �YO S OFFfC� ADVANTAQES IF APPROVED: Faster response time for system use s.,increases produc ivity. Enables new property tax analysis, complaint as e sment aA�automa ion of criminal courts. DISADVANTA(iE8 IF APPROVED: Draw down on fund balance reserves. D18ADVANTAQE8IF NOT APPROVED: Work delays, productivity opportun ty missed. �� �rc�, ►�e�earch Centee f�1�Y 2 6 i��9 TOTAL AMOUNT OF TRANSACTION = 2�2 •9 71 COST/REVENUE BUDGETED RCLE ON� YES NO r.Q U��� FUNDINQ 80URCE 9 ACTIVITY NUMBER �1�-15 FINANCIAL INFORAAATION:(EXPWI� Reporting of the full cost of any Capit tlay and related d bt is required by GAAP, as set forth in the National Council on Go er ental Accounting-S atement No. 5 for lease/ pur.chase agreements. . . , , � • . . , , �,� . NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET IN$YAUCI'IONAL MANUAL AVA�LABLE IN THE PURCHASING OFFlCE(PHONE NO.298-42Q5): ROUTING ORDER: Below are preferred routings for the five most frequeM typas of documents: CONTRACTS (assumes authorfzed CQUNCIL RESOLUTION (Ame�d, BdgtsJ budget exiats) Accept. Granta) 1. Outside Agency 1. DepartmeM Diroctor 2. Initiating Department 2. Budget Director 3. City Attorney 3. City Attomey 4. Mayor , , . , , 4. Mayor/AasistaM 5. Ff118rIC9 8�Mgfllt SVCB. DireCtOE ?�t 5. City COU11Cil 6. Finance Accounting 6. Chlef AccouMant, Fn 8 Mgmt Svcs. ADMINISTRATIVE ORDER (Bud� ` COUNCIL RESOLUTION (all others) ' Revision) and ORDINANCE 1. Activity Manager , 1. • Initiati�Department Director 2. DepartmeM Accountent`� ` ` 2. Gity Attomey 3. Department Director 3. MayodAssistant 4. Budget Director . �� d: Ciy Councfl 5. City Clerk ' " 6. Chief Axountant, Fln &Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating DepsrtmeM 2. Ciry Attorney 3. Mayor/Assiatant 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PA(iES Indicate the�of pagea on which signatures are required and paperclip each of theae pages. ACTION REQUESTED Deacribe what the projecUrequest aeeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item tn your list with a verb. RECOMMENDATIONS Complete if the issue in questbn has been preaented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your project/request supports by 1i�ing the key word(s)(HOUSIN(3, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDC3ET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REGIUE8TED BY COUNCIL INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the sftuation or condRions that created a need for your project or request. ADVANTAC3ES IF APPROVED Indicate whether this is simply an annual budget procedure required by lawl charter or whether there are speciflc wa in which the Ciry of Seint Paul and its citizens will beneflt from this pro�icUaction. DISADVANTAC3ES IF APPROVED What negative effects or maJor changes to exfsting or past proc�ssaes might this projecUrequest produce ff it is passed(e.g.,traffic delays, noiae, tax increases or asseasments)?To Whom?When? For how long? DISADVANTAGES IF NOT APPROVED What wfll be the negative consequences if the promised acUon is not approved7 InabiBry to deliver aervice?Contfnued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT � Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is gang to pay7 , � - . AGENDA OF THE SAI P L CITY COUNCIL Tuesday, ne 27, 1989 9:00 A.M. C L CHAh�ERS THIRD FLOOR CITY AND COURT HOUSE ALBERT B. , CITY CLERK ADDITI�IAL ITEM 1. Resolution - 89-1135 - amending he 989 budget by adding $202,971 to the Financing & Spending Plans for th lease/purchase of computer capacity upgrade by Citywide Information S vices Division. (FO!R REFERRAL TO THE FINANCE CON6�IITTEE - laid over fro J ne 22, 1989.) 0, �� �_ rl ���� ( WMITE - C�TV CLERK � PINK - FINANCE COUflC1I /�y� CANARV - DEPARTMENT G I TY OF I NT PAU L J(GJ BLUE - MAVOR �lle �O. /J f -11��v Co ncil esolution �%� t..�..___ Presented B Referred To � ` s Committee: Date � '�`�`� Out of Committee By Date ; WHEREAS, The St. Paul Police Department Im ound Lot is an Ente#�prise Fund responsible for it�s fiscal self sufficiency; and WHEREAS, this fund has not maintained 1 0 cash solvencp duri#�g the past two fiscal years, and we pap 3 � for bad checks and all credit ca ds used, steps sha11. be taken to provide incentives to deal on a cash basis. In addi io to raising additional funds, creating an incentive to deal in cash will align the Imp un Lot with the procedures and practices of other Impound Lots and towing companies; and , NOW, THEREFORE, BE IT RESOLVED, that th S . Paul Police Depar�tment be authorized to charge 3 � to all individuals who pay for goods or er ices from the Impou�d Lot using checks or credit cardsX w �-1'h O� /O �o C�o.N�.,R �r' Y' �vr^r� o �' ��-p4k� w �� /h s ",�r��c.�'erl� ��K S . i i I COUNCIL MEMBERS Requested by Depart�ent of: Yeas Nays Dimond '�n(� �Q, Long � In Favor , Gosw;t�/ / � � � Rettman ��r�c-e.�/�..i �be1�� �_ Against BY Sonnen �isles� Adopted by Council: Date JUL ? 1989 Form pro ed by C' At o ey � Certified P• -s d Counci cr ary BY � � By [ � ' Approved b ayor ' r ubmis 'on to Council ppp y 1+lavor: — Y��--- � C060189A ��� J U L 2 9 19 9 � `,'