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89-1109 WHITE - CITV CLERK PINK - FINANCE G I TY O SA I NT PA LT L Council BIUERV - MAyPp{ZTMENT File NO. �9 1149 _ . Coun i Resolutio , �-� Presented By �� '�-��...--', Referred To Committee: Date Out of Committee By Date Resolved, That the proper City officials a e ereby authorized an directed to execute an agreement with the Department of Correctio s, State of Minnesota Stillwater Correctional . Facility - for the continuation of the len in library relationship with the Division of Libraries, City of Saint Paul , subject to he terms and condition of said agreement, a copy of which is to be kept on file and of re ord in the Departme t of Finance and Management Services. COUNCIL MEMBERS Requested by De rtment of: Y�S Dimond Nays Community Services - Libraries �� _�_ [n Fa or .sesw+tz �—� �� o A ain t B Sc6eibel g -9venen Wilson JUN � � 9 Form A rove Cit A rn Adopted by Council: Date � Certified P •s y Councii Sec tar By ` By� r!'' A►pproved Mavo • D WN � � Appr e by May r for b to Council By �_ , P�LISH� !U� - 9 � � � � � � 9� 11d9 DEPARTMENT/OFFI(:FJOOUNqI DATE I RU1 18 4 4 Community Services - L.ibraries 6 2/ 9 GREEN SH ET No. CONTACT PERSON&PHONE INI DATE INITIAUDATE DEPARTMENT DIRECTOR �CITY�UNCIL Get^d 1 d W. Steenberg 292-6211 NuM a CITY ATTORNEY �CITY CLERK MUST BE ON OOUNCIL AQENDA BY(OATE) �BUDOET DIRECTOR �FIN.Q MOT.SERVICES DIR. �MAYOR(OR ASSIST � TOTAL i�OF SIQNATURE PAGE8 6 (q.IP LL OCATIONS FOR SIC;NATUR� �FU 11 J/ s i gned copy w i 11 be S2 �cnon��cx,es�o: a r; �,. Approval of contract J I� Os 1989 REC�IVED RECOMMENDATIONS:Apprmrs(Iq a RsJsc�(F� COU L MMITTEE/ ANALY . k _PLANNINO COMMISSION _qVll SERVICE COMMISSION _qB C�AMITTEE _ _STAFF _ COMME TS: �J U N � `� _DISTRIC'T COURT _ SUPPORTB WHICH COUNC�L OBJECTIVE? ��'��5 OFFICE INITIAnNa PROBLEM.ISSUE.OPPORTUNITY(Who�WhM.WMn.Whsre.wh�: Continuation of the Interlibrary Loan P og am provided by the Saint Paul Public Library for the State of Minnesota, Department of C rr ctions, Stillwater Correctional Facility for two fiscal years, effective July 1, 1989, t J ne 30, 1991. FY 1 0 = $500 FY 1991 = $500 ADVANTAQESIF APPROVED: No additional costs or personnel for th 1 brary system. Benefits (receipts) of $1.50 per title r ubject search and $ .00 per title or search filled DISADVANTAOES IF APPROVED: None DI8ADVANTAQE3 IF NOT APPROVED: Poorer access to information for inmates an staff at Stillwat Correctional Facility. our:cii Research Center JUN 13 i�89 FY 199 $ 00 � TOTAL AMOUNT OF TRANSACTION S i e OOO FY 199 OO CpgT/REyENUE BUDOETED qRCLE ONE) rYEB J NO �� FUNDINO SOURCE State of Mi nnesota ACTIVITY NUMBEfi FlNANqAL INFORMATION:(IXPWN) NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABIE IN THE PURCHASING OFFlCE(PHONE NO. 298-4225). ROUTiNG ORDER: Below are preferred routings for the Nve most frequent types of documents: CONTRACTS (assumes authorized COUNCIL RESOLUTION (Amend, BdgtsJ budget exfsts) Accept.Orants) 1. Outside Agency 1. Department Director 2. InRiating Department 2. Budget Director 3. City Attomey 3. City Attorney 4. Mayor 4. MayoNAssistant 5. Finance�Mgmt Svcs. Director 5. City Council 6. Finance Accounting 6. Chief AxouMant, Rn 8 Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others) Revision) and ORDINANCE 1. Activity Manager 1. Initiating Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. MayoNAesistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Fin&Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Department 2. City Attorney 3. Mayor/Assistant 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PAGES ' Indicate the#of pages on which signatures are required and p�erc�IP each of these pages. ACTION REGIUESTED Describe what the project/request seeks to accomplish in either chronologi- cal order or order of importance,whichever is most approp�iate for the issue. Do not write complete sentences. Begin each item in your Iist with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHtCH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL INIT�ATING PROBLEM, ISSUE, OPPORTUNIN Facplain the situation or condkions that created a need for your project or request. ADVANTACiES IF APPROVED Indicate whether this is simply an annual budget prxedure required by law/ charter or whether there are specific wa in which the City of Saint Paul and its citizens will beneflt from this pro�t/action. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this proJecUreque8t produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When? For how long? DISADVANTAC3ES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inebility to deliver service?Continued high traffic, noise, eccident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in�neral you must answer two questions: How much is it going to cost?Who is going to pay? v�'��p� �'=`��'3 . ST TE F MINNESOTA �f-��`/�d% �'�:�1;�;;s� CONTRACTUAL (n -state employee) SER ICES '�:;�;:� Trn.No. FY Account I.D. Dept./Div. Seq enc No. Suffix Object Vendor Type Amount NA40 0 007724 78620 51 83 01 167.. 0 7 392 000 V $500.00 Purchase Terms Asset No. C.CD. 1 C.CD. 2 C.CD. 3 Co t Code 4 Cost Code 5 Net Dat Number Entered By Type of Transaction � a ao � A a� 05 08 02318 - Lot^1 Wi lmes Dat Number Entered By � A44 ❑ A45 � A46 - NOTICE TO CONTRACTOR: You are required by Minne ta tatutes, 1981 Supplement, ection 270.66 to provide your social security number or Minnesota tax identification number if you d bu iness with the State of Mi nesota. This information may be used in the enforcement of federal and state tax laws. Supplying the e n mbers could result in actio to require you to file state tax returns and pay delinquent state tax liabilities. This contraci will not e a proved unless these number are provided. These numbers will be available to federal and state tax authorities and state personnel inv Ive in the payment of state ob igations. THIS CONTRACT, which shall be interpreted pursuant t th laws of the State of Min sota, between the State of.Minnesota, acting through �ts D r f rr io - Mi n o C rre i n F i 1 i -S i l lwater (hereinafter STATE) and St. Paul Publ ic Libra Inter Librar Loan De t. addre s 90 W. 4th Street t. Pau 1 MN 55102 Soc.Sec.or MN Tax I.D. No. ederal Employer I.D. No. (i applicable) 41-600�521 W , •(hereinafter CONTRACTOR),witnesseth that: WHEREAS,the STATE,pursuant to Minnesota Statutes - is empowered to ,and WHEREAS, ainin r me t of r n ,and WHEREAS,CONTRACTOR represents that it is duly quali ied nd willing to perform the se ices set forth herein, NOW,THEREFORE,it is agreed: I. CONTRACTOR'S DUTIES (Attach additional page if nec ssary). CONTRACTOR, wh is not a state employee, shalL• Lend library materials via lnterli ra y Loan Procedure t the Minnesota Correctional Facility Library at Stillwater. - The Compensation involved will be o eimburse the expen es �incurred. in search and location of materials requested. � ' � � �tdo� ��o/y� A�ua6y — ua �� Ado� asua sng A�ua6y — �ru�d 1uaw3�edad uoile�3siuiwpy — uo �es �oi�e�luo� — �(ieue� liu(� 6ui�uno��y �t�ua6y — /g luaw3�e aQ a�ueui j — a3! • 4M e3e4 aled aµ!1 (a�n3eu6is pezi�oyine�alue� a�ue�qwn�u3) Ag (a�nieu6is pazi�oylne) ti8 _ . �3�N`dNl� �0.�13NOISSIWWO 5 �1N3N1lib'd3o a0 Jl�N3Jt1 31b'1S QZ a3sa III. CONDITIONS OF PAYMENT. All services provided by CONTRACTOR pursuant to this contract shali be performed to the sat- isfaction of the STATE, as determined in the sole discretion of its authorized agent, and in accord with all applicable federai, stwte and local laws, ordinances, rules and regulations. CONTRACTOR shall not receive paymeni for work found by the STATE to be unsatisfactory,or performed in violation of federal,state or local law,ordinance,rule or regulation. IV. TERM OF CONTRACT. This contract shall be effective on � �� , 19��, or upon such date as it is executed as to encumbrance by the Commissioner of Finance, whichever occurs later, and shall remain in effect until :]uhP 30 `, �g�_, or until all obligations set forth in this contract have been satisfactorilyfulfilled, . __ _ ___ .. _ whichever occurs first. , V. CANCELLATION. This contract may be cancelled by the STATE or CONTRACTOR at any time, with or without cause, upon thirty (30) days' written notice to the other party. In the event of such a cancellation CONTRACTOR shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. VI. STATE'S AUTHDRIZED AGENT. The STATE'S authorized agenf.;for the purposes of administration of this contract is Billy T. Morehead - Education Director Such agent shall have final authority for acceptance of CONTRACTOR'S services and if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause 1I, peragraph B. V11. ASSIGNMENT. CONTRACTOR shall neither assign nor transfer any rights or obligations under this contract without the prior written consent of the STATE. " VIII. AMENDMENTS. Any amendments to this'contract shall �be in writing, and shall be executed by the same parties who executed the original contract, or their successors in office. - - IX. LIABILITY. CONTRACTOR agrees to indemnify and save and hold the STATE, its agents and employees harmless trom any and all claims or causes of action arising from the performance of this contract by CONTRACTOR or CONTRACTOR'S agents or employees. This clause shall �not be construed to bar any legaf remedies CONTRACTOR may have-for the STATE'S failure to fulfill its obligations pursuant to this corrtract. _ - -. X. STATE AUDITS. �The books, records, documenfs, and accounting procedures and practices of the CONTRACTOR relevant to this contract shall be subject to examination by the contracting department and the legislative auditor. _ XI. OWNERSH:IP OF DOCUMENTS. Any reports, studies, photographs, negatives, or other documents prepared by CONTRACTOR in the performance of its obligations under this contract shall be the exclusive property of the STATE and all such materials shall be remitted to the STATE by CONTRACTOR upon completion, termination or cancellation of this contract.CONTRACTOR shall not use, wil.lingly allow or.cause to have such�materials used for any:purpose other than performance of CONTRACTOR'S obli- . .. , :. , _ , -- gations under this contract without the prior written consent.of the STATE. ` X11. AFFIRMATIVE ACTION. (When applicable) CONTRACTOR certifies thaf it has received a certificate of compliance from the . Commissioner of Human Rights�pursuant to Minnesota Statutes� 1981 Supplement, Section 363.073." " " , � � " XIII. WORKERS' COMPENSATION. In accordance with the provisions of Minnesota Statutes, 1981 Supplement, Section 176.182, the STATE affirms that CONTRACTOR has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, 1981 Supplement, Section 176.181, Subdivision 2. XIV. ANTITRUST. CONTRACTOR hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XV. OTHER PROVISIONS. (Attach additional page if necessary): ' State agrees to pay an increase in the amount per search and per: filled request if and when CONTRACTOR documents that MELSA (Metropolitan Library Service Agency) ' reimbursement rate has increased during contract period. " � " IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED: NOTE: Remove carbons before obtaining signatures. As to form and execution by the Q CONTRACTOR: Q ATTORNEY GENERAL: (tf a corporation,two corporate officers must execute.) By By Title Date Date Q COMMISSIONER OF ADMINISTRATION: BY By(authorized signature) ` � Title . .. . . _ . . n_.e � .. . . _. r CITY OF SAINT PAUL CITY OF SAINT PA L Approved as to Form: DIVISION OF LI6 RIES BY ` BY Date: � g Date: L s � Assistant City Attorney DEPARTMENT OF C MMUNITY SERVICES BY� , Date: �� DE�k1RTM�MT OF E NANCE AND MANAGEMENT SERVICES By: Date• '._\ �