89-973 WHITE _- CITV CLERK
PINK - FINANCE COU�ICll
CANARV - DEPARTMENT G I TY O A I NT PAU L File NO. ��� -
`6LUE - MAVOR
Counc 'l Resolutio (� �6'�
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Presented By
eferred To Committee: Date ���
Out of Committee By Date
Wf�REAS, Public As3ministration Service (P. .S ) has been retain by the City to provide
planning guidance rega�ling developmerit, u e deploymQxit of ' ormation syst�ms
and data ccannuzications net�rorks; and
Wf�EAS, upon ca�letion of the Citywide fo tion S�stems Mas r Plan the City
directed P.A.S. to undertake dcvelo�nt o t Citywide Netw�rk lan; and
WF�REAS, during the course of Network Plan wo k the City requir additional analysis
tasks regamling databa.se n�ax�agement syst n�anagen�nt carit of information systems
develo��ent, the perforn�nce of which task s depleted th,e app riation for the
network plan; ar�7
WI�REAS, tY�e Mayor, pursuant to Section 10 07 1 of the City r, d.oes certify that thexe
are available for apprapriation revenues ' cess of tYr�se est' ted in the 1989 budget,
ar�d,
V�S, tYbe Maynr recc�rids th�e follawin c ges to the 1989 dget:
Current Amended
Budget Changes Budget
FI1�,NCING Pi�AN
626 Citywide Da.ta Process�ng
31116 Data Processing S'pecial Proj ts
3699 - Use of �r�d Balan,ce 0 20,000 20,000
All Other Firianc�ing 0 0 0
------------- - ---------- -------------
Zbtal Fur�d Financ�ng Plan 0 20,000 20,000
Page 1 of 2
COUNCIL MEMBERS Requested by Dep tment of:
Yeas Nays
Dimond
��s [n Fav r
Goswitz
Rettman B
sche�be� _ A ga i n s Y
Sonnen
Wilson
Form Approv d by ity A torne�
Adopted by Council: Date �
Certified Passed by Council Secretary BY— /
sy ;
Approved by \4avor; Date _ Approv May for ubmis 'on to Council
.
BY
WMITE i- CITV �LERK
PINK - FINANCE G I TY F SA I NT PA U Council � ///777///777n
CANARV - DEPARTMENT �,r��
9LUE - MAVOR � Flle �0. I`�
Coun i Resolutio
Presented By
Referred To Committee: Date
Out of Committee By Date
SPErDING PI.�AN
626 Citywide Data Processing
31116 Data Processing S'pecial j ts
0219 - Fees, Other Professional ices 0 20,000 20,000
All Oth�er Ftiuxl Speriding �, p p 0
Total F1ar�d Sper�ding Plan 0 20,000 20,000
� CE.�p,� 20,000
RESOLVID, that the City Council apprave se changes to the 989 budget.
Approval Rec ed:
r
-- --- -- � 1�����-----
Budget ir to
City Council
(418/AMEI�D2.inlK )
Page 2 of 2
COUNCIL MEMBERS
Yeas Nays Requested by D artment of:
Dimond � F I NANCE � M AGEMENT $ V CE
�� [n F or � .,
Goswitz ��?
Rettman B
Scheibel A ga i n t Y
.�se�a ge A. Sc �i 11er, Di rector �j�-�'
Wilson y_LN.►'�1
JUN � 3 Form A pro ed Cit A orney
Adopted by Council: Date f�l
Certified Pa: Council r ar BY � � r /
gy,
t#pprov y Mavor: Date � ' � Appr v y Ma for ubm� ion to Council
, �' •
By ,; ; �'�'`-
' Pt1�t .1 U N �
. . , , �^��
f DEPAR71iAENT/OFFlCEICOUNqL DATE IN TE �
F I NANCE�C i tyw i de I nfo rma t i on Svcs 4� 0- g GREEN SH ET No. 3 7 7 6
OONTACf PER80N 3 PHONE INI DATE INITIAUDATE
�DEPARTMENT DIRECTOR �CRY COUNpL
G rego ry J. Haup t � �� N cnv�rronn�r �dT1l CLERK
MU8T BE ON OOUNqL AOEND BY(DATE) �FIN.d IYK�T.SERVICES DIR.
�fJ�� MAYOR(OR A8813'T �
TOTAL l�OF 81QNATURE PAGEB � (CLIP L 1 CATIONS FOR SIQNATUR� �
ACTION RE�UES'TED:
Establisi�ment of a budget for a spe ia fund in order to � thorize expenditure of an
existing balance for extension of t e ontract with Pubti � Administration Service (PAS) .
REOOMMENDAI'IONB:MP�(A)a►�k�(R) RCFI RE
_PLANNIPK�1 COMMI8810N _qWL SERVICE COMMI&SION � PHONE NO.
_q8 CAMMITTEE _ I
—�� — : 4 1989 APR 2 1989 y
_DI8TRICf OOURT r,
�TY p�"1�
3UPPORTS WFIK�i COUNqL OBJECTIVE4 � �� � C���!��TME rHE � IRECTpR v�d�E Y
INITIATINO PROBLEM,ISSUE,OPPOHiUNITY(Who,Whet,Whsn,Wf�s,Why):
Pu61�ic Administration Service, at t quest of the Ci�tE, h���+B.Surmed work not
contemplated in. their engageme.nt to o citywide data co unication Network Plan .
(see attached letter� . Funding is q ired to complete th Network Plan, which account
has been depleted to pay for the ci d dditional work.
ADVANTAOES IF APPROVED:
City will have a guide for computer int rconnection projec s and expenditures for
the 3 - 5 year future.
DI8ADVANTA(iE8 IF APPROVED:
RECEiVED
APR 2 6 198�
BUDGET 4FF���
DISADVANTAOES IF NOT APPROVED:
The partially completed Network Plan wi 1 not be useful to ' he City.
Courc�i Research Center
f�IAY 17 i�$9
TOTAL AMOUNT OF TRANSACTION 2O�OOO �gT/REVENUE BUDGETED I IRCLE ON� YES NO
�
�uNO�c�sout� Da ta P rocess i ng Spec i a 1 P ro j e ts Fur���n NuMe�R 6-31116
FlNANpAL INFORMATION:(EXPLAII�
Amount is a fund balance from 1988 f r hich no special pr ' ect expenditure had
been previously identified.
. .
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225).
ROUTING ORDER:
Below are preferred routings for the nve most frequent types of dxuments:
CONTRACTS (assumes suthorized OOUNqL RESOLUTION (Amend, BdgtsJ
budget exists) Accept. GraMS)
1. Outside Agency 1. Department Director �
2. Inkiating Department 2. Budpet Director
3. Ciry Attorney 3. City Attomey
4. Mayor 4. Ma�rodAssistant
5. Finance&Mgmt Svcs. Director 5. City Council
6. Finance Accounting :±�-,��,��s'` � _- 6. Chief Isu:countant, Fin &Mgmt Svcs.
ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others)
Revisio�) �� �� . and ORDINANCE
1. Activity Manager � � ` 1. Initiating Department Director
2. Department Accountant 2• �Y A�eY
3. Department Direct4r : 8, . MeyoNAssistant
4. Budget Director '�` ' ; , 3 1; � .•` ' ;:.`4= t CitY Council
5. City Clerk ��,'`r";s;,,, i ..
6. Chief AccountaM.:P�r'�i�l�t$'vcs.'� `
ADMINISTRATIVE ORDERS (all others)
1. Initiating Department
2. Gry Attorney
3. MayodAssistant
4. Ciry Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the�of pages on which signatures are required and paperclie
each of these�a eg_s.
ACTION REQUESTED
Describe whet the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever ts most appropriate for the
issue. Do not write complete sentences. Begin each ftem in your list with
a verb.
RECOMMENDATIONS
Complete if the issne in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by Iisting
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL
INITIATING PROBLEM,fSSUE,OPPORTUNITY
Explain the situation or condltio�s that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether thfs is simply an annual budget proc�dure required by law/
chaRer or whether there are specific wa a in which the City of Saint Paul
and its citizens will benefit from this pro�ect/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,treffic delays, noise,
tax increasea or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative conaequences if the promised action is not
approved? Inability to deliver service? Continued high treffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addreasing, in general you must answer two questions: How much is it
gofng to cost?Who is going to pay?
' � � C,�,�-,`��`�
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Public Ad nistration ervice
1497 Chain Bridge oa Suite 202, McLean, V ginia 22101
Telephone: (703) 7 4- 970/Cable: PASWA/T lex: 64462
Facsimil Te phone: (703) 734-496
April 13, 198
Mr. Gregory J. Haupt
Manager, Citywide Information S rvi ces (CIS)
Department of Finance and Manag me t Services �
City of Saint Paul
817 Commerce Building
8 East Fourth Street
Saint Paul, Minnesota 55101
Re: Additiona Requested, but
Unf�nded, Tasks Performed Under
Network P an Project
Dear Mr. Haupt:
Per your request, I hav a tempted to documen some of the additional
work PAS performed under the cur en network plan budg t that was not included
in the original seope of that p oj et. As you know, . George Hubler is out
of town. I was able to contact hi , but he was unab to itemize all of his
activities for Saint Paul, sinc h does not have his files with him. He did
point me to those files, and I b li ve I was able to e tract most of the tasks
on which George worked, but I ca no guarantee it.
I was not able to iden i man days or cost for all tasks. That
additional research may be time co suming, so if you really need it, please
contact George. However, I was bl to estimate my ac vities. The tasks are
listed below:
Task Req stor Consultant
1 . Comments on Public Works' th ee year �
computer plan Mr. hiller Mr. Hubler
2. Review oP ISPAG master plan Mr. upt Mr. Hubler
3. Recommendations to Publie Wo s egarding
GIS (approximately 3.5 man d s) Mr. hiller Mr. Depukat
_
o�J' � t/�e��li�J'ecto�
I
. � ` ' ��" 3
�`��
Public Administration Se vi ce 1497 Chain ridge Road, McLean,Virginia 22101
2
Task Re uestor Consultant
4. Water Utility's upgrade to 4 ystem Mr. Haupt Mr. Hubler
5. Charge back system for data pr eessing Mr. Haupt Mr. Hubler
6. Questions regarding charge ac Mr. aupt Mr. Hubler
7. Increase in network plan in er iewees
fY�om 50 to 60 (approximatel 7 5 man days) Mr. aupt Mr. Depukat
8. Review of optical storage ( pp oximately
2 man hours) Mr. aupt Mr. Depukat
9. Departmental plan suggestio s
(approximately 1 .5 �n days Mr. ehiller Mr. Depukat
I am sure I missed som t sks, and the above information is probably
not inclusive. In addition, I di not include my w k on ISPAG or any work
George may have performed on t e racle question. inally, I did not even
attempt to quantify the numero s hone calls that G rge and I responded to
from staff in the City of Saint au .
PAS made every attempt to absorb as mueh o this work as we could
under our current contract, bu b cause of the bulk f hours spent on these
tasks, we find that we have e ce ded our budget fo the Network Plan. We
sincerely appreciate any relief ou and the City of Sa nt Paul can offer.
Very truly you s,
Edwin J. Depuk
Special Consul nt
EDJ:lf
, ce: Mr. George Hubler
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4. Resolution 89-906 - amending he 1988 and 1989 Approved
CIB budget by adding $150,000 fo citywide tree
planting. (Referred from Cou ci May 23)
5. Resolution 89-925 - amending he 1988 CIB budget Approved
by adding $70,000 for the Val ey Recreation Center
Site Improvement pro�ject. (R fe red from Council
May 25)
6. Resolution 89-974 - amending he 1987 and 1989 CIB Laid over to 6/19
budgets by adding $250,000 to Co tingent Reserve fo
rainleader disconnection. (R fe red from Council
June 1)
7. Resolution 89-973 - amending he 1989 budget by Approved
adding $20,000 to the Financi g nd Spending Plans
for Citywide Data Processing pe ial Projects.
(Referred from Council June 1
8. Resolution 89-835 - approving an ratifying agree- Approved
ment between the City and the Tr -Council Locals
120, 49 and 132. (Referred f om Council May 16)
9. Resolution 89-898 - changing he rate of pay for Approved
Affirmative Action Director i t e Salary Plan
and Rates of Compensation Res lu ion. (Referred
from Council May 23)
10. Resolution 89-970 - changing he rate of pay for Approved
Fire Training Assistant in th S lary Plan and
Rates of Compensation Resolut on to Grade 37,
Section ID6. (Referred from ou cil June 1)
11. Resolution 89-971 - establish ng the rate of pay Approved
for Golf Pro Manager in the S la y Plan and Rates
of Compensation Resolution in Gr de 11, Section
ID4 of the Professional Emplo ee Supervisory
Standard Ranges. (Referred f om Council June 1)
12. Resolution 89-972 - establish ng the rate of pay Approved
for Human Rights Specialist i t e Salary Plan
and Rates of Compensation Res lu ion. (Referred
from Council June 1)
13. Resolution establishing the r te f pay for Public Laid over to 6/19
Health Division Manager in Gr de 32, Section ID4 .
of the Professional Superviso tandard Ranges
in the Salary Plan and Rates f mpensation
Resolution. (Referred from C n il April 7, 1988)
.
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CITY OF sAINT PAUI. UN O s.198g - r-�;�F
:�,��>>��� �
"°'! _�'� � OFFICE OF THE CITY COUNCIL
� ' -�.... - - -
C1TY CLERK
Committee Report
Finance. Manaaement. & Personnel Committee
_.
JUNE S, 1989
1. Approval of minutes of May 15, 1989, meeting. Approved
2. General discussion of the Mayor' s mid-year Laid over to 6/19
budget adjustments.
2a. Resolution 89-351 - amending the 1989 budget by Laid over to 6/19
transferring $32,062 �from Contingent Reserve to
Police Administration for full-time position to
oversee license renewal and application process.
(Referred from Council March 2, laid over March
20)
2b. Resolution 89-354 - amending the 1989 budget by Laid over to 6/19
adding $51,661 to the Financing and Spending Plans
for Police Vice Unit to conduct investigations of
liquor and Class III license applicants.
(Referred from Council March 2, laid over March 20)
(Withdrawn by Administration)
2c. Resolution 89-830 - amending the 1989 budget by Laid over to 6/19 -
transferring $38,574 to Community Services Parks
and Recreation Administration and Finance and
Management Services for renovation of third floor
of City Hall Annex. (Referred from Council May 9)
2d. Resolution 89-820 - amending the 1989 budget by Laid over to 6/19
adding $99,755 to the Financing and Spending
Plans for City Attorney' s office automation
project. (Referred from Council May 11)
3. Resolution 89-908 - allocating $50,000 to the Sent out of
Police Department for continuation and expansion , Committee without
of the Beat Patrol Program for 1989, and trans- recommendation
ferring $25,000 to a contingent reserve fund for "
possible overtime costs. (Referred from Council
May 23)
CTTY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102
e�aa
WMITE - CITV CLERK COUflCIl ^^
PINK - FINANCE G I TY O A I NT PA LT L { /
CANARV - DEPARTMENT �/r/
BLUE - MAVOR File NO. , •
Counc 'l Resolutio
Presented By
Referred To , Committee: Date �
Out of Committee By Date
WHEREAS. the Depart�ent of Co�unity er ices has identifie the need for additional
financing it� the su� of $250.000 to c wp y with rainleader sconnect orders issued by the
Depart�ent of Public Works in connect on �vith the City's se ration of storw seNers and
sanitary sewers in the City of Saint au ; and
NOW, THEREFORE� BE IT RESOLVED, by th C ty Council, upon t reco�uendation of the Mayor
and the advice of the Long Range Capi al I�provewent Budget ouittee, that the Capital
INprove�ent Budgets for 1987 and 1989 a heretofore adopte and amended by the Council. is
hereby further a�ended in the follo�vi g articulars:
ACC CODE YEAR/SOURCE TITLE CU ENT CHANGE AMENDED
APPROP IATION APPROPRIATION
------- -------------------------------
925-90087-0537-70004 198?/CIB GEN. G . ACCOUNTS 233,238.26 (233,238.26) 0.00
CONTINGENCY
925-90089-0537-70004 1989/CIB GEN. G ACCOUNTS 313 900.00 (16,761.74) 297.138.26
CONTINGENC
925-90087-0537—NEW 1987/CIB RAINL E DISCONNECT C.S. 0.00 233.238.26 233,238.26
925-90089-0537—NE�1 1989/CIB RAINL E DISCONNECT C.S. 0.00 16,761.74 16.761.74
--- ------ ---------- --------
TOTA 547 138.26 0.00 547,138.26
APP VED AS TO FUNDI
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Directo , Finance nd Manage�ent Ser ic . ..; _
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APPROVED ,Gfl ��_.__._...__._
.
/ Signed: ��
Budget i ctor
,..�
COUNCIL MEMBERS Requested by artment of:
Yeas Nays
Dimond COMMU ITY SERVICES
�oe-�' In F or
Goswitz
Rettman �
Scheibel �_ Agai t BY
Sonnen
-�'i1seR
Adopted by Council: Date
JUL 2 O 1 9 Form Appr v d City rney�
Certified Pa,s Council Secretar BY / � �" '
By //
t#pprov y Mavor: Date � _ APP y Ma r for Su to Co�nei�.
ppgkl� J U L 2 19 9