The URL can be used to link to this page

89-941 WHITE - CITV CLERK PINK - FINANCE COUIICll ��/�,�,n CANAqV - OEPARTMENT GITY F SAINT PAUL �7 / BLUE - MAVOR File NO. / � C un i Resolutior� � . ,� � . Presented By " Re rred To Committee: ate Out of Committee By Date � WHEREAS the Council of t C ty of Saint Paul h�is adopted the Fire Fighting/Paramedic 1989 budg t fund paramedic sqrvices; and WHEREAS, one of the ma�or pr gram objectivea of ,the Fire Fighting/Paramedic Division is " spond to medical emergencies and to provide basic and advanced life p rt services"; and ; WHEREAS, the 911 emergen y eaponae program isi�n essential service to protect the health and welfar o Saint Paul Citizend�; and therefore, be it ' RESOLVED, that the Coun il of the Citq of Sairl��t Paul directs the Mayor's Administration to review t 911 emergency resp�nse procedures, training procedures, and provide th review to the Sain!t Paul City Council; and further -� RESOLVED, that the Counc 1 f the City of Saint Paul directs the Mayor's Administration to requir t e Saint Paul Fire Diepartment/Paramedics to respond to all 911 emergency/med ca callsyduring the Administrative review period; and wja �raine�f,� s-Y,��dl`� u �r�� RESOLVED, that the Sain Pa 1 Fire De�par�tment dispat� er wi 1 intain communica tion with caller until a medic or,aambul�nce uni'�t ` nd FINALLY RESOLVED, the C un il of the City of S�int Paul will review the Mayor's Administra tion repo t provide policy changes as needed prior to the 1990 budget adoption. COUNCIL MEMBERS Requested by'pepartment of: Yeas Nays Dimond �7 ��g / [n Fa or --- Gosw;tz Rettman a A i n t BY Scheibel Sonnen Wilson i-IH 1 Z v � Form Approved by City Attorney Adopted by Council: Date Certified Pas- d by Council Secretary BY — By� A►pprov d INav r. e 2� � Approved by Mayor for Submission to Council By _ BY PU�LtS4�D U - 319 ,� , � ��i � ,��,Na� cn�� , �N � GREEN SH ET No. 1 3 3 3 i unre m �R�8 P� �.i DEPARTMENT DIRECTOR COUNCIL C ' S �s� �GTY ATTORNEY CITY CLERK � MUST BE ON NGL A(iENDA BY(DAT� ROUTI �BUDOET D�FlEC'fOR FlN.8 MOT.BERVICES DIR. �MAYOR(OR A8818TA � TOTAL�i OF SIONATURE PAQES (CLIP L L CATIONS FOR SIQiNATURE)! ACTION REQUES7ED: / � � �-l'2e.u, �i �ly�, d?ll�` � �-� � � � ��r / REOOMMENDATIONH:App►aw W a Rs�sct(R) COUN IL MMITTEEIRESEARCH f�POR'T _PIANNIN(i COMMISSION _CIVIL SERVICE COMMISSION �ALY PHONE NO. _q8 COMMITTEE _ —�A� _ COMM T8: _DI8TRICT OOURT _ SUPPORT8 WHICH(�UNCIL OBJECTIVE? � INRIATINO PF�BLEM�ISSUE.OPPORTUNITY(Who.What�When.Where.Wh»: 9� /-�l S' S�� h � C%Gt°°S'` � G�" y �� rnraaraoes iF��vraovea i � ` �+ � ` � � �`/� i � U.��c,� C?�� DISADVANTAOES IF APPROVED: � I �bSS/ � /�'/ � , i � DIBADVANTAQES IF NOT APPROVED: i � , �f� /—/ �' f�i�yyu c.�►�h.�� , y � �,} �� ,. � TOTAL AMOUNT OF TRANSACTION = COST/REVENUE TED(CIRCLE ON� YES NO FUNDING SOURCE ACTIVITY NUMBE 1 �rwwcan�iNwawumow:�exPUiN� � I i NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 288-4225). ROUTING ORDER: Below are preferred routings for the Nve most frequent rypes of dxuments: CONTRACTS (assumes authorized COUNCIL RESOLUTION (Amend, BdgtsJ budget exists) Accept. Grants) 1. Outside Agency 1. Department Director 2. Initiating Department 2. Budget Director 3. Ciy Attomey 3. City Attomey 4. Mayor 4. MayodAssistaM 5. Fnance&Mgmt Svcs. Director 5. City Council 6. Finance AxouMing 6. Chlef Acxountant, Fin 8�Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNCtL RESOLUTION (all others) Revision) end ORDINANCE 1. Activity Manager 1. Initiating Department Director 2. Department Accour�tant 2. Ciry Attomey 3. Department Director 3. Mayor/Assistant 4. Budget Director 4. City CouncU 5. City Clerk 6. Chief Accountant, Fin&Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Inftiatfng Department 2. Ciry Attorney 3. MayoNAssistant a. ciry ae�c TOTAL NUMBER OF SICiNATURE PA(iES Indicate the#of pages on which signatures are required and reli each of these�a e�. ACTION REQUESTED Deacribe what the projecUrequest seeka to accomplish in either chronologi- cal order or order of importance,whichever is most approp�iate for the issue. Do not write complete sentenc�s. Begin each item in your Ifst with a verb. RECOMMENDATIONS Complete if the iss�e in question has been presented before any body, public or private. SUPPORTS WHICH COUNqL OBJECTIVET Indicate which Council objective(s)your projecU�equest supports by listing the key word(s)(HOUSING, RECREATION, NEIaHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL INITIATIN(3 PROBLEM, ISSUE,OPPORTUNITY Explain the situation or condkions that created a need for your project or request. ADVANTACiES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are apeciflc wa in which the Gty of Saint Paul and its citizens will beneflt irom thia pro�ict/action. DISADVANTAOES IF APPROVED What negative effects or maja changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, nase, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved?Inability to deliver service?Continued high traffic, noiae, accident rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it gang to cbst?Who is going to pay? r. . WHITE — C�TV CLERK �/(� —iY�/ PINK — FINANCE G I TY O A I NT PA U L Council Q � � CANARV — DEPARTMENT File NO• BI.UE — Ma.VOR . C un i esol�tion , . . Presented By - Re rred To Committee: ate Out of Committee By Date WHEREAS the Council of the Ci of Saint Paul ha� adopted the Fire Fighting/Paramedic 1989 budge fund paramedic services; and WHEREAS, one of the major ro ram objectives of the Fire Fighting/Paramedic Division is "to re pond to medical emergencies and to pronide basic and advanced life s p t services"; and WHEREAS, the 911 emergenc r sponse program is an essential service to protect the health and welfare of Saint Paul Citizens; and therefore, be it RESOLVED, tha t the Counc 1 f the City of Sain t Paul direc ts the Maqor's Administration to review 911 emergency respanse procedures, training procedures, and provide e review to the Sain�t Paul Citq Council; and further • RESOLVED, that the Counc the City of Saint Paul directs the Mayor's Administration to requir Saint Paul Fire I��partment/Paramedics to respond to all 911 emergency/med ca calls,yduring the Atdmini tra ti� review period; and w/� ��„e�.� s-,-a.�G��,¢.� RESOLVED, that the Saint Pa 1 Fire Departinent d3spa�her wi� 1��intain communication with caller until ar medic or ambulance 'uni'SL ` ° ;�nd FINALLY RESOLVED, the Co nc 1 of the City of Sain t Paul will review the Mayor's Administra tion repo provide policq ch�nges as needed prior to the 1990 budget adoption. � COUNCIL MEMBERS Requested by Department of: y� Nays Dimond Lo� In Fa or Goswitz Rett"`�" A ain t By Scneibel Sonneu Wilson Form Approved by City Attorney � Adopted hy Council: Date Certified Passed by Council Secretary BY— Bp Approved by Mayor for Submission to Council Approved by Mavor: Date .,.. � �-�`�� DEP ENT/GSFFlCE/COUNqL � ' j A iNl � GREEN SHEFT No. � �� E ' .�� NT PERSO�HONE i OEPARTMENT DIRECTOR COUNpL �. ♦ t ASSIdN _ . J NUMBER �ATTORNEY CITY CLERK MUST BE ON NCIL AOENDA 8Y(DAT� ROUTINO BUDCiET DIRECTOR FIN.3 MOT.SERVICES OIR. �� MAYOR(OR ASSISTANn T_ ❑ TOTAL N OF SIGNATURE PAGES (CLIP AL LO TIONS FOR SIGNATUR� ACTION fiEQUESTED: � � ` � �, ,, lJ `'V v 'c �{f/y �'�%y IX�C�i �"�'/�� " – 'f/ � ——, /� � � /� / RECOMMENDATIONS:Approve(N a Relect(R) COUNCIL M ITTEE/RESEARCH REPORT OP NAL ' � ANALYST � PHONE NO. _PLANNINO COMMISSION —CIVIL SERVICE COMMISSION . i' _p8 COMMITTEE _ , i{I COMMEN : I� ; - —SU1FF — _DISTRICT COURT — , SUPPORTS WHICM COUNqL OBJECTIVE? _ �� INITIATINCi PROBLEM.133UE.OPPORTUNITY(Who.What,When.Where.WM�. . �: : , . �a o 5��.. r � `�- , � .S h 9 � i ys�� _ � _ � �� ,�, ADVANTAOES IF APPROVED: • � ` ` ,/ � - l ; �/� / ��-�� . , � � '�I . - : DISADVANTAOES IF APPROVED: �F ` + r . ��`�✓� Jw �� i} � � �I� �I , , . . : : �,.�� ; � _, s , `; �, _ z, _ �I. � s �� ' �� . .. � . . . � .� , . . . . �I�h � . �� . . _ . . i DISADVANTACiES IF NOT APPROVED: � I t �,�. z . � � { �. � /j� �' y �� syf- � Cy�1��Z�� G�� :<Y � � , � -: . 4:= S f ;, � ^, � ,�; , , � � ,, ,. ,: . . . . . .. �� : . .. 4 �., f; : � . .. � . �.n. � '¢.. � . �...� . . 1."stk�:. �. �,:� ....' }�. • t �` . . . � .. ' . . Y:., ' i�.�•:y +�:v�C'�. ��,� �i-�� .t 5... w. . . . . ., .�' ��. •.� � . � � . . � . . . . .. . . ' 'N :�, . . � ' . . � � . . � . . t ' . . � .. .. ' .. . /.'•� � �� TOTAL AMOUNT OF TRANSACTION : �C08T/REVENUE BUO�iETEO(CIRCLE ON�.:i,YES .NO `.� �i i � FUNDINa 80URCE ACTIVITY NUMBER,..I. FlNANpAL INFORMATION:(EXPWI� .'', ��.' � �� . I j �. fa _ �- ��/� l� ��`� �� i��; �Ii��'�� CEIVED �� '� MAY 181989 CITY CLERK ��3�.. �� C�� ,� - �� . � � �� - , I� � � �- �� _ > _ � � � 9 � 1 � ; j _ , _ " , RE�UEST FOR BID �� . , a�r•� Linda J. Camp C� OF ST. PAUI. �` ' P^�^e=� 298-5501 URCHASINGOfFICE � RE�UEST FOFi PROPOSAL City Hill•COUrt80u31 5 Pwi.Minnsaon ssto2 N0. A 6 S 9 5 � /Rt1J�£AU P�qa 1 0� 1 �(��j SEAL'cD RESPONSES tor furnishing mat rial, labor, or material anG labor combined as sDe��fied below will be recerved by the Purchasing Office.233 C ty H il •Courthouse, St. ?aul,until 2:00 P.M.,Wednesday, 12�14/88 at whicn time the offers will be publicly en .See other side of tnis form for Other Terms,Conditions and In- structions to the specifications. IMPORTANT THIS RESPONSE IS YOUR OFFER TO P FO M OR SUPPLY THE SUBJECT;MATTER UNDER"OESCAIPTION" BELOW-tF THIS OFFER IS JUDGED TO E T E LOWEST RESPONSIBLE Bld OR THE MOST AESPONSIVE PRO• POSAL MEETING SPECIFICATIONS. AP LIC BLE PERFORMANCE 80N0.AND CERTIFICATE OF INSURANCE AS STATED IN THE SPECIFICATIONS R T FiMS AND CONOITIONS MUS7 8E IN OUR HANDS BEFORE AN OROER WILL BE ISSUED TO ENABLE Y U T COMMENCE.TH{S RESPONS`E, OUR ORDEA, ANO THE PLANS ANO SPECIFICATIONS Wlll CONSTITU E T E CONTRACT BETWEEN US. OESCRI o INSERT PRICES HERE uNir -or�� The City_ of Saint Paul i i terested in securing a Consultant to develop 're and Safety Services Masterplan in c rdance with the attached specifications . . Qualified firms should ev ew the Request for Proposals and submit qu st ons in writing to Garv Trudeau, 100 E. 11 h trezt, Saint Pau1, iKN 55101 by OCTOBEP. 28, 19 8. A proposer's Conference wi 1 be held on November 10, 1988 in t F're Conference Room at �00 E. llth Street. • Subr:?it the request wit f've (5) copies of yqj�r proposal to: I� Purchasing Divisi n 233 City Hall Saint Paul, rIN S 10 � �i by 2:00 P.M. on Wednes ay, December 14, 1988!� . , �� The City reserves the i t to reject any orjall proposals for any rea n. 10/6/88/sh � � COMPANY CASH OISCOUNT Y.�0 OA CuA d�s:oun�vill be aeduaed in Cesam�nm{thc W of .Dis- SIGNATUfiE :oum tor D�Ymrnt m�shocur period u na acceD ole. �� E.I.�umbet: BY �Unsiqnea n ons�s wdl noc a�Cone�au�al aDORE55 The E.I.�umber u rna�numoer�mch u assi�n �o: wma for usc m :ilin� i��r -Emvlu.eri Quuurl Fed aI Taa " 8aum."7rwury Depuimem Furm el+l. • PMONf CITY OF�T. ?AUL � � , , PREPARATION INSTAUCTIONS Respon�es must be submitted in duplicate on this torm.Aeaponses must be typewritten or written legibly in ink: penCiled offera not accaptable.�uote loweet pricas F.0.8.delivery point.Show unit prices extended to totals.Oo not inCluda saiea taxs� or Federal excise taxes in your response. Govemmental unita are exempt from theae taxas on their purchases.Thi�examptlon dCes not includs such ta�ces on your purchasae.l(any other information is requested in t�e�peciflCations,it ahould be submitted with this(orm.A 60 DAY 810 BONO IN THE AMOUNT OF 8'/e MUST ACCOMPANY BIOS OF 550.000.00 OR OVER.Responsea must be delivered in a sealed envelope ad• . dreasad to the PurChasing Offics showing the bid or proposat number and the date of opaning on the outside. Envelopea suppllsd by the Purchuing O}flca should b�us�d if possibla.Fiesponsaa must be delivered to the Pur- chaainy Offlce,233 City Ha11�Courthousa,St. Paul. MN 5:f102, pMor to the Gate and hour shown on the requeat -blank if th�y u�to b�Conaidsred.Any communicatlons in re9ard to bids or proposala should include the iden- tification number appsarin9 in uppsr ri9ht comsr.The E.I.Numb�r is that number assigned to companies for use in filing tReir"Employ�r'a Quartarly Tax Retum",.U.S.Treasury Oepartm�nt Form g41.This reference must be in• cluded at ths requ�at of tAs ottfce of the Attomey Gmeral. SPECIAL RECUtREMENTS WHEN LABOii IS INCLUDED IN BIO OR PROPOSAL 1) A Csrtlft�d affldavit stating that all clalma for all wo�ic,laDor performed,and material fumished have been fulty paid wil�b�nqufred b�fors final payment. � An affldavit of paym�nt of withholdinq of incom�ttx�s Ia npuirod in accordance with I.aws of Minnesota for 1381,Chapter 213.Articl�I,Sectlon t.Forms tor thfa purpoae are availabls at the State Dopartm�nt of Taxa- ' � tion, I�icom�'Yax Oivislon,WltRholding Unit,artG rr,uai ba Campleted by at9 cortractors snd wbcontractors before flnal paymint is m;ds."A certlticate by tA�commiuionar of taxatlon ehall utisfy this requirement." S�ctfon 8 alao reada,"No department of the State of Mlnneaota,nor any politfcai or govsmment subtlivision of the state shall mak� final settlement with a contnctor undsr a contnct reqyiring the employment of employess for waqes by said contractor,untll satlstactory ahowing is mads that said contractoo has complied with the provisiona of Section I of tbis articl�." 3) Ths payment of prevailin9 wags� is rpuired. Ptease se�specif(c wordin9 and instructions for compliance elsewhere in this bid package. HUI4IAN RIGHTS REGUIREAAENTS Ths contracior wiJl fumish all information and roports roquirsd by the Human Righta Department.Copies ot the Rules Goveminq Aftlrmativ� fiequiromenta in Employm�nt pursuant to Section 74.03A of tM Saint Paul leyislativs Cod�, isaued by ths SG Paul Human Rl9hts Commisaion, October 4, 1977, aro available from the Oepartment of Human Rl9hta,515 City Hall,SL Paul,MN 53102 phen�612•298-4288. In the erent of the contrac• tor's noneompiiance with the Epual EmploymenUAfflrmatfve Actlon rulea and regulations ot tha City of Saint Paul,his contract may be terminated or suspanded in whole or in part,and the contractor may be declued ineligi• � ble for further ciry contruts,and sucR ather sanctiona may ba irttposed and remedies invoked aa provided by Chaptsr 74 of the St.Paul Leyi�lativa Code,or t�y rul�,rsyulation or order of the Human Rignts Commission,or as otherwise provided by law. INSURAHC�RECUIRElNENTS Satisfaciory proof oi the existence and carriage of insunnce o}the kinds and Iimits specified will be required.If you are the successfui b!dder,w�will send you a partially completsd"Certiticate of Insurance."Pleass take it to � • your inauranee agent and hav�it completed indicating the name of your agent,your carriers.policy number and expiration date of each policy.This certificate is propued to offer you the option ot either including an owner's protectiva policy for thia specitic project or naminq th� contractiny aqency as coinaured on your existing policies. Please Cross out the optlon not choaen on ths Cectltieat�_of InauranCe furnished.The completed"Cer- tificate of Insurance"should be rotume0 to the Purchasing Office,233 City Hall•Courthouse,S�t.Paul,MN 55102. PEflFORMANCE BONO AECUTAEMENTS A performance bond to covx the total value of this contraet will be required if your bid includea labor and ex- ceeds 52.000.00.If you are ths auccessful bidder,we will send you a partially completea bontl torm to cover th�s contract.Pleas�take it to your bonding aqent and have it completed,signsd and notonzed.The completeG Perfor- mancs Bond�nauld be rotumed to the Purchasing Oftice,233 City Flall-Courthouae. St. Paul. MN SS702. RES?GNSE REGUIFiEMENTS . The succeesful vendor witl have ten (10) days to retum ths Performance Bond. the Certificate of Insurance. or both to th• Purchasinq Oftice,233 CIty Hall-CourtAOUSe, St. Paul, MN 55102. Failute to respon0 wichin tAe re- quired ten(10)days may rseult in the award goin9 to the next vendor meetiny specifications. . AWAfiO REQUIREMENTS Responses muat remain open and sub�ect to acceotance until an award �s finalizeC. or a min�mum oR 60 tlays following the date of the opening.Awartls will be maGe to tha lowast re�ponsible bic7tler or the most responsrve proposal quotinfl in accordance with the specificaiiona. fiighc is reserved to re�ect any or all ofters or port�ons thereof. Form 6 b80 � _ /�,�-�� - /rc�� REQUES OR PROPOSALS (RFP) For a Fir rotection Master Plan For the Cit f Saint Paul, M�.nnesota I. OVERVIEW OF PROJECT The Department of Fire an S fety Services c��f the City of Saint Paul is seeking proposals o qualified firm�� for long range fire and safety planning servic s. The overall gd�l of the project is to develop a comprehensive a ter plan that will take the City into the year 2000. It is envi i _ed .that the pro�ect will accom?�lish the following: -evaluate the fire an s fety services n�'�eds of Saint Paul residents now and ove he next ten years; -evaluate existing fi e nd safety serv�;Ces resources and operations; -and, based on these va uations, develop a ten-year plan for meeting these needs h t includes reco�ymended services, staffing, policies a d procedures, fac�;lities and equipment, organizat 'o al structure, lerr`els of funding, and recommended appr a h for making ch�inges now and in thE future. � This proj ect is being ini ia ed at this time ��argely because of the significant changes that a e occurred sinc� the last fire master plan was developed in 197 . At that time th-� emphasis of the plan was on fire protection a d he kinds of facilities and equipment needed to provide fire r ection� serVices. However, the last fifteen years have brou h with them dev�lopments such as the implementation of a burn ' g ban within Saint Paul city limits, the development of paramedic se ices, and a camprehensive inspection program. These have ha major impact on the number of fires handled by Fire staff, oi g from 8989 in 1971 to 7334 in 1987 . However, the total emer n y response runs have gone from 10, 35� in 1971 to 23 , 933 in 198 . In 1988, the service c mp exion� of the �epartment of Fire and Safety Services is very if erent from the pepartment described in the plan of 1971. Tod y staff spend the�.r time providing more paramedic services, a on with handlin� hazardous materials incidents and implement ng programs aimed ;iat preventing fire and safety problems. For al f these reasons�;' the City of Saint Paul needs a new master plan t at addresses th�' evolution in fire and safety services today a d ver the next te�h years. ��9— 9�l/ , � a A. Enqaqement Components The City has established a F' re Master Planni,�g Advisory Committee to provide information nd other kinds o,� assistance to the consultant as the project un olds. �The comm��ttee consists of the following individuals: -1 member representing Fi e dministration �Committee Chair) -1 member representing th ire Fighters' union -1 member representing ne 'g borhood groups -1 member representing ou s de unions . -1 member representing t e epartment of Pl;�nning and Economic Development -1 member representing t e epartment of Co�hlmunity Services -1 member representing t e usiness communii�y -1 member representing e Department of �'inance and Managemer.�. Services The Committee responsibi it ' es will includet -Working with the consu ta t to identify �'lelevant sources of information and individ a s to be intervi��aed as necessary. -Reviewing and commentin n drafts of doc�ments developed by the consultant. -Reviewing consultant's fi al work product��s and providing recommendations and co e s to the Mayor�l City Council , and Fire Administration. Proiect Activities The City is looking f r creative propo�als and approaches to developing a comprehens 'v fire and safet,� services master plan. Proposers are .asked to i entify . anticipa'�ed project activities, timelines, and work pro u ts in sufficien�r' detail that evaluation committee members can e si y understand wh��t is being suggested and why it is necessary. wever, the Ci�� anticipates that the process will include, a a minimum, the following types of activities. �� _�� 3 a) An analysis of the cu rent organiaatir�nal structure and staffing, including r fessional stand�lyds and duties for personnel b) An analysis of Dep rt ent operational,��lpolicies, practices, and procedures ; c) An analysis of unit d ployment and on 'duty time utilization d) An evaluation of w r load trends an� staffing levels by incident and unit s ell as deployme�t of apparatus e) An evaluation of ex' s ing services and staffing to determine whether available e ources are beinc� used for maximum service and cost e f ctiveness . f) An analysis of ex st'ng stations (ec�uipment, design, features, locatio , tc. ) and other �acilities such as the training center a d dministrative o�fices g) An analysis of ex s ing fire and em��gency apparatus placement h) An assessment of u re needs and opportunities i) Development of re o endations for ch'anges and improvements j ) Development of r co endations for ongoing monitoring and updating of the p a, � Other The consultant will be x ected to draw u�ion a number of sources of information and con i er these facto��s in developing final recommendations: a) Citizen views an esires for fire '�nd safety services b) Financial climat f City, alternatives available c) Demographics e) Desire by the M o , City Council, and Fire Administration to maintain hig ality fire and �afety services . : �� -9�' . 4 B. Development of A Fire r tection Masterplan Based upon the various a al ses identified �,�bove, the consultant should develop a comprehe s ve fire and saf�ty services plan over the next ten years which o ers these areas;;at a minimum. i I� a) . A discussion of t e urrent Departmer�'t, including strengths and weaknesses o e isting structupe, operations, and facilities b) A discussion of i and safety se�rvices needs, opportunities, i su s that should be addressed during the period covered b t e plan � c) Recommended chan e in staffing, facilities, structure, policies, proced r s, etc. needed to effectively address identified needs portunities, and issues (Proposers should state cle r y which recommeroded changes are of highest priority a d why ) d) Recommended time i e for phasing i� recommended changes e) Recommended met od and tools, sucM� as computer software, for updating th p an f) Identification f any costs assoc.�ated with each recommended cha e �! The City wishes to give pr posers maximumi�atitude in structuring a fire and safety servic s plan. �There a��e, however, a number of topics of high interest t City official5� at this time that the successful applicant wi 1 be asked to in�orporate into the work product. These are as ol ows: -recommendations on ho Cit. ide ins elltion services should be YW P � delivered -a fo c t'o a s o rmula fo dete 'nin the umber �! lo a i n nd t e f r g n , yp fire and emergency s rvices � faciliti��s that should be placed throughout the Cit ' -a plan for fire an mergency appara�us placement -professional stan ar s and duties fdr personnel to insure optimum service a ost effectivene�s � � �� 5 -guidelines for unit de 1 yment and on duity time utilization -recommendations on pr i ing fire and sa£ety services to the Downtown Municipal Ai o t -recommendations on ho t handle the 911 ��ommunication Center operations C. Work Proqram Proposal The City, requests that qua i ied firms propose a work program that demonstrates how the propo e will carry out all of, or a portion of the project and identif ' e : 1. the costs chargeable t t e City; 2 . the deliverables; 3 . a delineation of speci ic City responsibilities in staff hours and other potential in k nd contributions ( i. e. clerical support, etc. ) as rela es to consultant rl�sponsibilities . 4 . A detailed timeline fo c mpleting all wo�,9c that identifies the products to be deliver d uring the courg� of the project. 5. Proposed plan for paym n . �� The City recognizes that th scope of this undertaking is broad, and that any ona consult n may not possess all of the required expertise needed to perf all of the needed services. The City will therefore, consider r posals that invalve subcontractors and will accept joint proposa s. However, in in$tances where more than one vendor is proposed, he City requires that a prime contractor be designated. It i the City' s expectation that final accountability for the p oject will re�ide with the prime contractor. If more tha ne vendor is pr�pposed, proposals must state clearly the roles n responsibiliti�s of each and provide evidence that the parti s can carry the ��project through to a successful conclusion. � The City specifically w' sh s to see responses that cover a wide range of approaches to ir and Safety Ser!Vices Master Planning. • . �f- f�� 6 Your favored approach sh ul be thoroughly �xplained as described in Section II of this re st for proposalsi� D. Proposer� s Conference !� , A proposer' s conference i 1 be held on Nov+ember 10, 1988 in the Fire Conference Room at 0 E. 11th Streeta' Saint Paul, MN 55101. Appropriate staff will e vailable at thi,� conference to answer question about the proce s or content of the RFP. The only matters whic ill be taken up at the proposer' s conference will be thos w ich have been submitted in writing to Gary Trudeau and which av a postmark on or before October 28 . II. CONTENT OF PROPOSAL The proposals must con ai the following sections in the order shown: Table of Contents Section 1. Introduction Section 2 . Description f roposer' s Appraach to Local Government Fire and Saf t Services Master Planning Section 3 . Phases in e ch Portion of This , Engagement (description o each) Section 4 : Engagement el verables (specifically identified and thoroughly d s ribed for each pprtion and phase) Section 5: Engagement T'm line by Portion and Phase Section 6: Proposal Cos s by Portion and Phase Section 7 : Draft of a n ractual Agreement That Includes a Schedule or Payment Section 8 : Appended Ma er als -Statement f orporate Qualif�cations -Resumes of En agement Participants and Identification of their r sp nsibilities in the project -References (d' rectly comparab�e engagements only) -Other Rele an Materials (examples of plans developed for other li nts .. � , �� 9 - 9�/ � Proposals must be writte 'n easily under�tandable language. Likewise, City �acceptanc f and payment ;; for the selected consultant' s deliverables w 11 be determined iM; part by the clarity and understandability of co su tant' s document�,�. The City reserves the right to reject any an a 1 proposals. �� III. BACRGROIIND The following information, w ile not exhaustl�ve, is relevant to firms or individuals respo di g to this RFP. '� Saint Paul is located in R ms y County and is '�the capital city for the State of Minnesota. e city is made up,'; of fifty-six square miles, of which thirty pe c t is industria�� and two percent is commercial land use. Acc rd'ng to 1980 cens�s data, Saint Paul ' s population is 270, 230 and r wing older, witY� thirty-five percent of the population being be w en 20 and 39 ye�;rs of age. Saint Paul ' s housing stoc t talled 114, 640 units in 1984 . With the rate of growth in the 98 's being 749 units per year, one-half of the city' s housing s c was built �bef�ore 1940. Another twenty-five percent of th h using was built �between 1940 and 1960. Of the 4, 000 units bu' lt between 1980��and 1984 , 83 percent of the homes were multipl d elling units. An external observable survey conducted in 1981 b staff of the ,'� City' s Planning and Economic Development Dep r ent showed tha� 69 percent of all housing units were in so n conditioi;, 26 ;�ercent of the units needed minor repairs, and j st 6 percent ne��ed major repairs. A total of 129,705 Saint Pa 1 residents wer,� in employed in 1980 according to US. Census d t . Twenty-five p!ercent of that number were employed in manufact r' g, 21 percent ir� trade, 16 percent in government, 6 percent in fi ance, insurance and real estate; 14 percent in transportation c mmunications, and construction. There were a total of 7, 154 u inesses located�. in Saint Paul, with economic activity up 36 er ent between 1971. and 1982 . The City of Saint Paul is a charter city of the first class and is independent of. (not cons l 'dated, with) eit�,'er the county (Ramsey County) government or t a of the Indepe��dent School District (Number 625) . The city g v nment workforce�was at 3, 461 full time equivalent (FTE) employe s in 1988. ; Since 1972, when the cha t r was amended by a vote of the people, the form of government s been "strong mayor" to head the Executive branch, with he seven City Council members acting as the Legislative body. T e ayor no longer sits as a member of the Council, which, since 19 2 has been elected by ward. .. : �-�_9�i 8 The directors of six maj r epartments and �ive smaller units are appointed by and report o he Mayor. The major departments are: Department of Police Department of Fire and S fe y Services Department of Public Wor s Department of Finance an M nagement Servicies Department of Planning a d conomic Development Department of Community e ices (Parks & �tecreation, Libraries, Building Code Enforce en , Public Health') While the Board of Water o issioners is an independent statuatory body, the Water Utility un tions as a seve�th major department. The smaller units are: City Clerk's Office City Attorney ' s Office Department of Human Righ s Housing Information Offi e Personnel Office The City Council has its w staff arm, the City Council Office of Investigation and Resear h. Saint Paul Department of Fi e and Safety Services The Saint Paul Fire Dep t ent has been consistently given high marks by City residents n olls �aken� by the City and the media over the years. In 1988 ere were a total of 480 employees in the Department, most of w om are represe�ted by a strong and respected Union (Local 21 International Association of Fire Fighters) . The 1988 ad pt d General Fund operations budget is $19, 536, 065, with an addi i nal. $ 5, 200, 000 �udgeted for pensions. (See Appendix A for 1988 r an�izational cha�t and other detail. ) The Department is curren ly operating fron�l�-line equipment in 16 stations. The oldest s t on, I�O. 10, wa�'', built in 1887 . The newest station, No. 14, as built in 1982 . '' The Fire Department also maintains adjunct a ilities, includ�;ng Emergency Medical Training Services, Fire P evention, Arson Investigation, Fire Training Facilities, a Da a rocessing Department, Physical Fitness Evaluation Facility, an p ratus Shop and �i Building Maintenance Shop. (See Appendix B f ap showing dist�`ibution of facilities in Saint Paul. ) .. : C��Q �� , 9 The Department provides a ra ge of services to City residents, with the same station staff r sp nding to both medical and fire emergencies. In 1987, the Sa nt Paul Fire Department was dispatched to 23 , 933 runs, of which 16, 9 were for medical services and 7334 for fire runs. The average es onse time for both fire and medical in 1987 was three minutes n thirty seconds�� The longest run averages ten minutes. I�. PROPOSAL SELECTION CRIT R A AND PROCEDIIRES A. Criteria Proposals will be eval at d on the following criteria, listed in the order of import nc . 1-experience in conduc i Fire Protection master planning engagements and refe e ces 2-resumes of personnel a signed to do this engagement. 3-soundness of approa 4-demonstration of un er tanding of request 5-cost 6-proposed timeline B. Procedures Upon receipt and initial ev ew for completer�iess in accordance with this RFP, proposals will b reviewed by a group of staff in the Fire Administration. Bas d on comparison oE proposals against the criteria, proposals will e anked and the to�p three proposers will be invited for interview . Proposers will be expected to pay for any costs they incur for th interview proa�ss. The staff group will mak recommendation to the Fire Chief and Mayor who will make the f n 1 decision on th;� consultant. The City reserves the right to re e t any or all prdl�osals for any reason. . ��-��r � � .. �o V. TIMELINE FOR PROPOSAL 8 B SSION, REVIEW, AND SELECTION The estimated timeline fo t e proposal submission and selection process is as stated below October 7 Request fo roposals mailed October 28 Deadline r written questions November 10 Prebid co fe ence November 18 Written r sp nse to questions mailed December 14 Deadline or proposals Week of January 2, 1989 In erviews January 31, 1989 C sultant selection February 1989 C ntract development March 1, 1989 P oject begins (The above timetable is su ject to modification, based on time needed to review pro s ls, check rePerences and conduct interviews. ) Five copies should be su mi ted to: . �� Linda J. Camp, u hasing Systems ;�ianager 233 City Hall 14 W. Kellogg B u evard Saint Paul, I�I 5 02 �� Proposals must be receiv d by 2 : 00 p.m. on �,December 14 , 1988. . ��-�c- �'�!/ 1� VI. PROJECT TIMELINE The length of the project i dependent upo� the work program proposed in your response t e RFP. Sectior�� 5 of your response must provide sufficient de i to permit the I�ity to construct a contract for the engagemen w th a series of ��ilestone dates and a final project completion a e. ;I VII. ADDITIONAL INFORMATIO Requests for additional in o ation shall be made in writing to Gary Trudeau, Assistant Fi e hief, who is se�rving as the Project Manager. Address question t : Gary T ud au Depart e of Fire and Safety Services 100 E. 1 h Street Saint a 1, MN 55101 Phone: ( 12) 228-6217 Questions must be sub it ed by October 28 , 1988 . Please note that any info a ion submitted to the City is public information and cannot e held as conficlential . Proposals submitted to the City wil n t be returned. All vendors bidding to th C ty of Saint Pauk must comply with the City' s Affirmative Action e iremerits in Emp,loyment. On contracts of $50, 000 or more, the su c ssful bidder must submit the following to the Department of Hum n ights for appraval before the final agreement is signed: 1) o pliance Review Report Form and, 2) Affirmative Action Progr m, including short term and long term goals for the employme t of minorities and females in the contractor's workforce. Th contractor will also be required to furnish all information n other reports required by the Human Rights Department. In th e ent of the contractor's noncompliance with the Equal Employment A firmative Action Rules and Regulations of the City of Saint P ul, the contract may be - terminated or suspended in whole or in pa t, and the contractor may be declared ineligible for future ci ontracts, and such other sanctions may be imposed and remedies nv ked as provided by Chapter 183 of the Saint Paul Legislative od and the Rules Governing Affirmative Requirements in Employme t dopted by the H�in►an Rights Commission. _ � , ��`��_q�� . 12 VIII. APPENDICES ; -Appendix A: Fire a d Safety Servicesibrganizational Chart -Appendix B: Saint a 1 Fire and Safe��y Facilities Map �i -Appendix C: Annua R port -Appendix D: City f aint Paul Stati�tical Data � • � � i � ' APPENDIX D { . City of S in Paul, Minnesota ��'��/ STA IS ICAL DATA DATE OF INCORPORATION 854 MILES OF STREETS AND ALLEYS: Streets - Improved 890 DATE FIRST CHARTER ADOPTED: 90 - Unimproved 16 Alleys - Improved 213 DATE PRESENT CHARTER ADOPTED: 97 - Unirnproved gg Sidewalks 1,012 FORM OF GOVERNMENT: Mayor-Counc 1 PUBLIC LIBRARY IACATIONS 13 AREA - SQUARE MILES S .4 EMPIAYEES: (as of December 31, 1987) BUILDING PERMITS: Merit System (Regular Certified, (excludes miscellaneous permits) Provisional, Temporary) 3,372 Permits Value o Exempt (Unclassified) 89 Year Issued Buildin s 1987 5,117 io Total 3,461 $189,037, POPUI.ATION: 1987 Population 264,782 BOND RATINGS (G.O. ) 1980 Census: Moody's Bond Rating a Population 270,230 Standard � Poor's Bond Rating + Age Distribution: 0 - 14 52,538 FIRE PROTECTION: 15 - 29 85,203 Number of Stations 16 30 - 44 43,431 Number of Employees 99 45 - 59 35,820 Number of Calls for Service: 60 - 74 34,725 Fire Runs 7, 34 75 - + 18,513 Paramedic 6, 99 MEDIAN HOUSEHOLD EFFECTIVE BUYING INCO�IE S26,358 POLICE PROTECTION: Number of Employees 55 NUMBER OF HOUSEHOLDS Number of Calls for Service 56,524 December 31, 1987 114,400 RECREATION: DAILY MEAN TEMPERATURE Parks - Number of Acres 3 458 ANNUAL AVERAGE 49.7F - Number of Facilities (Major Parks) 12 PRECIPITATION � Number of Playgrounds ANNUAL TOTAL 32.16 (Recreation Centers) 49 Number of Golf Courses 4 RETAIL SALES: (in thousands) Number of Swi�ing Pools 1987 $2,180,704 (Includes 1 beach) 4 Number of Other Recreation Faci it' s: PUBLIC EDUCATION: Tennis Courts 112 Number of Schools: Athletic Field Areas (containin Elementary 35 32 ballfields) 3 Junior High g Zoo & Conservatory 1 Senior High g Municipal Stadium 1 Special Program/Schools 29 Marina 1 Number of Administrative Personnel 129 Number of Teachers (licensed staff) 2,259 MILES OF SEWERS: Number of Students 32,966 Storm 22g Sanitary g25 , -23- , w , ,/ ��Y'� Bob Fletcher 1671 Blair Avenue St . P�ul, MN 55104 ( 612 ) 647-1035 May 22, 1969 Mayor George Latimer City Hall St . Paul, MN 55102 Dear Sir : - � Recently news reports ou lined some possible shortcomings of the 911 system in St . Paul . O e of the primary issues raised by the reports was whether or ot emergency medical services should have responded to certain 9 1 alls for assistance . The reports centered ro nd the failure of paramedic personnel to respond to a f w isolated incidents . They went on to reveal that a small percent g of 911 calls a�e diverted to private ambulance services f er an initial screening by the fire dispatcher . As a part of your adm n strative managem�ent and inspection responsibilities, you order d a study of the 911 system to be conducted and presented to th City Council oj� May 23, 1989 . From my personal perspective as a olice lieutenanl� I would like to offer some additional sugg st ons to improve ,�he 911 system. 1 . The emergency re po ses of the Polii�e Department and the Fire Department could be b tt r coordinated . �� Frequently, fire personnel are dispatched t life threatening ;�ituations without the timely notification of p lice officers wrib are on patrol in the immediate vicinity. O f cers in mobile �jquad cars have the potential for responding i wo to three minu�ltes less time than the paramedic personnel . h s is possible b�jcause the police officers are both mobile d generally in clb'ser proximity than fire stations . The police and fire de artments should"adopt and follow a policy which requires tha p lice officers b,� informed immediately of any life threatening c 11 to which the fi�e department is being summoned . 2 . While it may no practical to dispatch a full paramedic response team t very call without some screening, there is in fact a logica lternative that has not been adequately discussed . Calls which the fir ispat�her feels may not require an emergency response by th p ramedic or ambulance units should be immediately referred to he police dispatcher who would dispatch a police officer to the sc ne to make an on site evaluation of the emergency status . Officers are train d n emergency first aid and would also have the benefit of eval ating the circumst�ances on site . This . ,� . �� i vould elininate the aabiguity ca sed by telephon,� conversations and the feats;,�c,aiaed by the e de ly aa to whethe�r or not the City will provide tiexqency `respon ex : Ance :there, 1bf#icers could make a decimion as to rrhether t city paramedi� ahould be summoned or they could assist t citizen it� co �racting a private ambulance aervice of their ch i . In either �a�se, the officez could rema3n at the scene if e ssary. '' 3. P'inally, you may wi h to consider equi�pping police vehicles with fire department r dio frequencies �ao that officers on tour in their districts ca onitor and comm hicate directly vith fire personnel rather th n having the info �ation relayed fourth hand. �►t the current i e, police and f ire frequencies and dispatch consoles are complet 1 independent ofi�each other . el ji Sincer y, i, � Bob Fletcher ;; � cc St. Paul City Council Mem er ; Police Chief William McCu c on Fire Chief Steve Conroy � � � � �'9- 9 �/ .,,,, r'�-, '� �` GITY OF INT PAUL ui45F i![pt � '�I'_?�s�s n OFFICE OF CITY COUNCIL ��. JANICE RETTMAN Counc�7person M 0 DUM May 16, 1989 T0: Mayor George Latimer Council President Jim Scheibel � FROM: Janice Rettman, Councilperson/�, , li RE: 911/Fire Study As you know, WCCO's "I" Team has been in estigating Saint P�ul's 911 system. From the calls I have received at my home, I elieve we should review the 911 system as soon as possible--either at a City Co nc 1 meeting where the Administration is present, or in the appropriate commit ee Specifically, I believe that one of the most important fire services function p rformed by the City is that of the Paramedics Division. The assertion has been made that 911 er onnel have had no training. If this be the case, I shall author a resolutio re uesting immediate �emergency instruction -- � training. Equally, I question stron y ur 911 system not responding to all emergencies in a prompt and efficien f hion. According to the 1989 ongoing progra o 'ectives, one of th,e major objectives is "to respond to medical emergencies a d provide basic andi advanced life support services". If there has been an int rn 1 administrative decision to pick and choose the emergencies we handle, this must be corrected immediately. I believe all Councilmembers will wa t o participate in th�s review and to give strong direction to the Administrati �n. A corresponding resolution shall be drafted for the same. ' � The Fire Study now currently being p rf rmed has also caused me concern, although not as disconcerting as the 911 elem nt I had requested (and it was promised by Gary Trudeau and Kelly Tanzer) that he District Councils t�ave an opportunity to have open meetings to be involved in th process of evaluating fire services. However, I was told by the consultan t at they do not have the time, nor were they informed of the, District Council req es /order. I am in the process of requesting Di tr ct Councils 5, 6, �nd 10 to have a joint meeting where the public may speak o t egarding their concerns and praise of any and all fire services. Although I am linking these two iss s 'n this memorandum, I believe they are separate issues and should be handled in an p itious manner. Thank you very much . . . JR/bb cc: Councilmembers Dimond, Goswitz L g, Sonnen, Wilson Steve Conroy, Fire Chief Gary Olding, Saint Paul Firefi ht rs Local 21 CITY HALL ROOM NO. 704 AINT PAUL, MINNESOTA 55102 612/298-5289 s.��aa