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89-914 WHITE - CITV CLERK PINK - FINANCE COl1ACII /` CANARV - DEPARTMENT G I TY OF SA I NT PAU L " BLUE - MAVOR File NO• ou i Resolution 33�; Presented By � l Refe red To Committee: Date Out of Committee By Date RESOLVED, that the proper C'ty officials are hereby authorized and directed to execute an Agreement gr nting $2,000.00 to NORTH END AREA REVITALIZATION, INC. for the pur os of staging the Sidewalk Extravaganza; to be held August 5, 1989 and condu te in accordance with Council approved guidelines dated August 12, 1987; a copy of said Agreement to be kept on file and of record in the Department f inance and Management Services. COUNCIL MEMBERS Requested by Department of: Yeas Nays Dimond Lo�g _�_ In F vot Goswitz Rettman �he1be� Agai st Sonnen wa�o �Y 2 3 Form r ed by C't Attorn Adopted by Council: Date �C �t Certified a ed by Council Secret y By � ��rl0� B}. G�C� Approved iVlav . D _ �Y � Appr e by Mayor for Sub ' i n to�ouncil , �U��5.�i ,.;; :�, - 19�� ._.q`� DEPARTMENT/OFFlCE/OOUNCIL DATE I IT1A D �O� ^ COMMUNITY SERVICES 5- -s GREEN SHEET NO. � INITIAU DATE INITIAL/DATE OONTACT PERSON 8 PHONE pEpARTwAENT WRECTOR CITY OOUNGL BI LL PETERSON 292-7415 � 'rr�rroRN�r CITY CLERK MU8T 8E ON COUNGL AGENDA BY(DAT� DOET DIRECTOR �FlN.�MOT.SERVI S DIR. N�q Nu►voa coR�ssisrnr� �arl2S TOTAL#�OF SIGNATURE PAGES 5 (CLIP LL OCATIONS FOR SIGNATUR� ACT10N RC-QUEBTED: Signatures by Department Director, As is nt City Attorney, City Council , Finance & Management Services. . RECOAAMENDAT10N8:Approve(A)or Fieject(R) C01lN MI7'TEE/RESEAFICH REPORT OPTIONAL _PLANNINO COMMISSION _qVIL BERVICE COMMISSION A�Y �+^ p�q � �� CEI Y GD. _p8 COMMfTTEE _ RGI+EIVG�J Il A �� COMME T8: _a�� — M�1Y 1. 1 1989 M AY 1 019$9 r�A� � $ 1989 SUPPORTS WHICH COUNCIL OBJECTIVE? ��,�� Recreati on > ""' --�°-� INITIATINf�PROBLEM,188UE,OPPORTUNITY(Who,What,When,Whsro,Wh�: North End Area Revitalization, Inc. has re uested financial assistance in staging their Sidewalk Extravaganza; scheduled to be el August 5, 1989. ADVANTAQES IF APPROVED: Additions to their Extravaganza which w 11 improve and upgrade the event and interest. OISADVANTAOES IF APPROVED: None. 018ADVANTAOES IF NOT APPROVED: Portions of their event will not be held TOTAL AMOUNT OF TRANSACTION = 2�OOO.OO (�ST/i�VENUE BUDGETED(qRCLE ONE) YES NO FUNDINQ SOURCE S eci al Servi ces ACTIVITY NUMBER 23143 C�u�":tl ��U:"cy �e�ter FlNANdAL INFORMATION:(EXPWN) r��e,/ �� J�� l 1 � C�i--�i �� : �� AG EEMENT THIS AGREEMENT, made and en er d into this 2��r day of ri , 1989 by and between the CITY OF SAINT PA L, a municipal corporation of the State of Minnesota (hereinafter referred o s "City") , and NORTH END AREA REVITALIZATION, INC. , (hereinaft r eferred to as "N.E.A.R."). WHEREAS, on January 6, 1987 th St. Paul City Council established a Community Festival Lo n Fund and Grant Program, administered by the Division of Pa ks and Recreation, for the purpose of assisting neighbor oo festivals with expenses, startup costs and insurance coverag ; a d WHEREAS, the St. Paul City ou cil has approved rules and regulations to ensure the fair a d uitable distribution of the funds; and WHEREAS, N.E.A.R. has applied for a grant in accordance with these rules and regulations. NOW THEREFORE, the parties ag ee as follows: 1. That the City shall grant o .E.A.R. the sum of Two Thousand Dollars ($2,000.00) for the purpos o helping to fund the Sidewalk Extravaganza, to be held on August 5, 19 9 s more particularly outlined in N.E.A.R. 's application attached heret a Exhibit A and made a part of this Agreement. 2. That N.E.A.R. will prepare an submit to the City a report outlining all expenses and revenues deri ed from the Festival and specifically detailing how the grant money was sp nt within 90 days after the completion of the festival noted above. N.E A. . further will permit the Division of Parks and Recreation staff full cc ss to its books and records concerning the festival . . 3. That N.E.A.R. shall submit to the City a copy of the N.E.A.R. 's liability insurance policy naming th C ty as an additional insured, said policy shall be forwarded to City by July 29, 1989. 1 , ��1 %<� 4. That N.E.A.R. understands t is agreement is not binding until the City Council approves of it by r so ution. Approved as to form: For the City: �C� �� Paul McCloskey, Assistant ity a een S ck, Director Attorney partment of Community Services BY Eugene Schiller, Director NORTH END AREA REVITALI TION, I C. Department of Finance and Management . � Services By � �, By 2 . ��--�� . , DIVISIOP� 0 PARKS AND RECREATION COMM NI Y FESTIVAL FUND PPLICATION � Date January 23, 19_89 Chec ne: Loan Grant X Organization Name North En A ea Revitalization Inc. (N.E.A.R. ) Description of Organization, b ief history N.E.A.R. was formed five ears o b a 'oint effort of Dis ri t 6 and the North End Business Club to attem t to revitalize lower Rice St�ect as a ealth business district. We have made low- interest loans and rants to assis 9 commercial rehab and expansion projects since — then. With District 6 and a commi te of business owners and residents we started the "Sidewalk Extrava anza" two ears o to romote the area. It features a sidewalk sale, live entertainment, a kids area, a a tique car show, vendors and a flea market. Non-Profit Status 503c es x No Don' t Know Project Coordinator Name F dn Omann Addre s s 1090 R i ce Street St. P u 1 MN 55117 Phone `1��v--?�(� 7 day vening Project Description (purpose an impact on area) : Attach additiona.l information if needed) � The sidewalk sale ortion of the R ce Street Festival had com letel died out u until two ears a o. Nothin was oin n urin the da s of the Festival in the main art of "Downtown Rice Street " which u ed to be the center of activit . In order to brin eo le back here and to let th m see what chan es had been occuring_, we started the Extrava anza. The first ear 19 7 we held it on three lease se r, hed sheet) Total Amount Requested From o unity Festival Fund: �2,000 If this application is a req es for a grant, how do you plan to match it? Please be specific . (A ta h additional sheets if necessary) . Our budget for the 1989 Extravagan a s $6,700. We intend to raise the additior�al $4,000 from vendor fees, sales of b mper sticker, solicitations from area recreation associations, and food al s at the Extravaganza. Please see the attached budget. � - _ '�f�� _ , .. , If this application is a req es for a loan, how do you plan to repay it? Please be specific. (A ta h additional sheets if necessary) . Please attach the following ' nf rmation to our application: 1 . Verification of nonprofi s atus and copy of organizational by-laws ;2 . List of Officers or Dire to s ✓3 . Letter verifying organiz ti n' s approval of the proposal �4 . Previous year' s budget a d inancial statement, if applicable 5. Current balance sheet an i come statement, if applicable �6 . Proposed budget (expense a d income) for the activity (Estimated line item budget includi g evenue and expenses that will be made from loan or grant funds . 7 . Evidence that insurance an be obtained by the organization 8 . Plan for staging the fes iv 1 event. District Council � District Council Review - Si na ure Date of District Council Rev ' ew COMMENTS : - Please send application to: Community Festival Fund Division of Parks and R cr ation 200 City Hall Annex 25 W. 4th St. St. Paul, MN 55102 15/FESTIVAL.APL ' _ . G'��t R��. . � C�� , NORT ND - SOUTH COM� : District 6 Plannin Co ncil 1021 Marion Street St. Paul, Minnesota 5 11 Phone: 488-4485 Apri_1 17. 1989 Corrm�inity Festival Fund Bill Peterson ?�0 Ci.tv Ha]1 Annex 25 W. 4th Street St. Paul, Nh�. 55102 Dear Mr. Peterson, The District 6 Planni_n� Council su ports the Ri_ce Street Festival Si_dewa]_k F�ctravaganza and the Comrnmity es ival Ftmd proposal r.elative to the acti.vities c�nnected with the R. ce Street Festival Sidewalk Extravaganza. Ilze District 6 Planning Council ha and wil_1 continue to:- 1) participate in the pl.anning f he festival; 2) provide volunteer labor; and 3) provide f.un events. Sincerety, ,,_ , _';��. �� .�,�, Sharon L. Voyda' Corrgnunity nr_Qani.zer slv ��i'��r� . Project Description (con't. ) blocks of Downtown Rice Street. La t ear we extended it to ten blocks, encompassing most of the business d st ict, and adding more vendors and a second stage. The antique car sh w as also improved, moved to the Auto Max site at 1015 Rice Street. � Tu nout was somewhat higher the second year than the first, but still has 1 ng way to go. Very hot weather has hurt our turnout in both of our Ext av ganzas. After two years of running the Extr va anza as a trial part of the Rice Street Festival , we have decided to bu ld it into a annual event. Your funding would help this effort grea ly There is currently a Sidewalk Extra ag nza Committee meeting monthly to plan out next summer' s event. They ha e been meeting since September, and currently intend to bring in a ar aval , have two stages with enter- tainment, make the car show larger, ke p the sidewalk sale, flea market and arts and crafts, and keep the dunk an . � ' . ' �� 1988 BOA D F DIRECTORS - N.E. A.R. Cyennis F'rchal . Fresident 489-4119 Western State Banl: 1740 Ric? St , and Insurance St. F'aul . Mn. 55117 Genc� Fasciana. Vice-Pres. 228-0358 Fortmeyer & Lang i i�J Rice St. St. Faul . ��1n. 55l l7 Leslev Johnson Secretary 488-0861 Flower Nut E+54 Rice St . Sk . Paul . Fin. 5511i ' Fhyllie Stenstrom, Treas . �►89-8061 Rice St. Clinic lUU6 Rice St. :�t . Paul . t�ln. SS1 l7 Cal Jevne 489-8004 Appliance Parts : 964 kire St. St. Paui . hln, 55117 I Vince Parker « 4-i881 AAA Ty�pewriter 4�9 So. Wabasha St . F'.sul . I•In. 551u7 T�a�n Hu��ert 4+38-5565 North End hlachine 211 Rice St . St. Paul , �•In. 55117 � Gan Jeans 488-0551 Ritter Beautv School c{nU Rice St . St . Paial , 11n. 55117 �:�eorge H:r�ml i ��qer a88-837u Digtrice Fi FZep. 6�� W. Ho,yt Av . St . Faui , Mn. 55117 AI Emor. v 487�-2051 Westerrn 5tate 6ank 1740 Rice S,t. t•icCarron' s Gf f i ce St . Faul . Mn. 55113 Ilancv Brlgqs 489-80�1 North End �1edical 1.i5 Pl�ntoba 5treet St . Faul , t�ln, 55117 Doug Swalt�oski 488-?141 Nardees 1115 Rire St . St . Faul , hln. 55117 _ ��,� � Internal Revenue Service Department of the Treasury District Director 2 3 JUL 1986 D�tr. Our Letter D�ted: ��f a O /�� P�rson to Cont�ct:��-e-�� Contact T�tephone Number. �3/�)��°Z��J � �I(1RTN F�I� AR�q RFVITALIZATI� N I^i C 926 � ICF ST ST PAU� � Mn� 551 17 ��I�.Q,C 9�-p'��t-!',A� — This modifies. our letter of he above date in which we stated that you would be treated as an organi at on which is not a private foundation until the expiration of your adva ce ruling period. Based on the information you su mitted, we have determined that you are not a private foundation with n he meaning of section 509(a) of the Internal Revenue Co e, because y� a e an organization of the type described in section s°" �� . Your ex mpt status under section 501(c) (3) of the code is still in effect. Grantors and contributore ma r ly on this determination until the Internal Revenue Service publishe n tice to the contrary. However, a grantor or a contributor may not el on this determination if he or she was in part responsible for, or was a ar of, the act or failure to act that resulted in your loss of section �0 �a � �__ status, or acquired knowledge that the Internal Reven e ervice had given notice that you would be removed from claesification as a ection S a� CR,�i,��'" organization. Because this letter could he p esolve any questions about your private foundation status, please keep it in your permanent records. If yo� have any questions, p ea e contact the person whose name and telephone number are shown above. Sincerely yours, –'��z,,�..� � �1 0 (.�) (!) C A��v�; . , Y--. c�''�-q�� District Director 230 S. Dearborn St., Chicago, III. 60604 Letter 1050 (QO) (7-771 . .1�� -- �tICE ST�EET F S IVAZ SIDEWALK �XT1tAVAGANZA . UDGT�T ' 88' 89 - . . . . . • . . . ._ . . . Pro osed' 88 ctual"88 Pro osed' £39 Actual ' 89 - INCOME: Merchants -0- 2 , 360. $�00. Food Vendor -0- 275. 300. �'r.•oi. Vendor -0- 125. 200. Arts & Crafts -0- 44�. 600. Flea Marlcet -0- 180. 300. I Kid� Area -0- 137 . 50�. i i Misc . -0- 21 . -0- � Fund �tai a er' 89 2 ,000. i Extra�a6anLa sales ' 89 300. � City Festival Fund ' 89 2 ,000. ! �roT�L zxcor�; _o_ $3538. �6,700. _ ___ _ :CN(7UM�; Il�-KIND - NaeKle �4 , ?_U . Pis . 6 20 . Unann & Comapny 10 . Fort�eyer & Zan6 10 . North Find Machine 2 . Jin Lar.qon • 1 . Total �4,64 . � �,� �� RICE STREET F ST VAL SIDEWALK EXTRAVAGANZA 1 88 BALANCE SHEET INCOME: Merchants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 360.00 Food Vendors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275.00 Professional Vendors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125.00 Arts and Crafts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 440.00 Flea Market. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180.00 Kids Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137.00 N.E.A.R. Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,000.00 Miscellaneous. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 .00 TOTAL INCOME $ 3,53A.�0 EXPENSES: Advertising. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 1 ,II25.83 Merchants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79.99 �tage Shows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 715.00 Port 0'Lets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146.28 Kids Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 516.38 Vendors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183.44 TOTAL EXPENSES $ 3,466.92 19 8 ROFIT AND LOSS Total Income $ 3,538.00 Total Expense 3,466.92 TOTAL NET GAIN (L SS $ 71 .08 In-Kind $4,642.00 less"-saasz'sazssssassos:sss:ssosaeacaacszsssesesaacs seza aszssaaa�sssc:saoaaassa¢saasasa:aaaaasusa�saas+as�tats�u stRS�t�s�su I ��*� �A C 0 � D C6RlI � ICAt6 0 INSURAAC6 Date@2106189 � ' �-------------------------------------------------=-- -- -------------------------------------------...-----------------------� �PRODUC&R Oper. ID RF �T6' ce tificate is iss��ed as a �atter of iofor�atioa only and confers no � � Rothschild Bell 6 ffalseth, Inc (ri ts pon t4e certificate holder.This certificate doea not a4ead,eztead � , � P.O. BoY 1128 �or lte tDe coverage afforded by the policies belo�, � `� � . � St. Paul KN 55107-0128 � �� l I I ' I �--------------------------------------------------�C M P A N I 6 S A t I 0 A D I 1 6 C 0 V B R A G 6-----------------••-----� �INSIIR6D � � � �CO ANY LBtT6R A� AutoO�ners Insurance Co � � Rice Street Yestival, Inc, �COK AN� LBTT6A B� � � P,O. Box 11014 �CO ANY LEfP6R C� I � St. Paul HN 55111 �CO ANY LBTT6R D: I � �CO ANY L6TTEA 6� I � �C 0 V B R A G B 5------------------------------------- --- ----------------------------------------------------------------------� � fhis is to certify that policies of iosurance listed elo have been issued to the insured na�ed above for the policy period � � indicated, not�ithstanding any requireient, ter� or ndi ion of any contract or other docu�ent �ith reapect to �hic6 chia � � certificate �ay be issued or �ay pertain,the iasuranc af orded by the policies desctibed 6erein is subject to all t�e teres, � � eYClusions,aad conditions of euch policies. I � ---------------------------------------------------- - ----------------------------------------------------------------------� �CO LTR �TYPB OF IHSllRANC6 �POLICY NUHBBR 6FY DATB �6YP DAT6 �AL1 1INIPS IN THO�SANDS � � � ---------------------------------------------------- -- ---------------------------------------------------------------_...__� I �GENBRAL LIABIIIPY I I IG6NBRA1, AGGRBGAP6 508 ( � A IIYICOMHBRCIAL G6N6RAL LIABIbIfY � 852306 08116 07 06/28l88 � 06128189 �PRODUCTS-COMPIOPS AGGA6CATB � � �( j� JCLAINS NAD6 (z)OCC�RR6NC6 ( I 1 � I I �PERSONAI,&ADVBRTISIt1G INJORY 500 � I II IOffN6R'S & CONtR, PROT6CYIV6 � ! / � ! / �BACH OCCURRBNC6 S00 � � �I 1 I I I I I I �FIfl6 DAMAG6�11NY ON6 FiR6) 50 � � I( ) � ! I � I 1 �M6D 6%PBNSB�ANY ONg P6ASON) S � (----------------------------------------------------- --- ---------------------------------------------------------------------� � �AL'tOMOBILB LIABILITY ( � � � � � P, �( ]ANY AUiO � 8S230b 08116 01 06128188 � 06/28189 � I ( I� IALL OIiHBO AUT4S � l I � I 1 �CS1 S00 � I II ISCN6DUb6D AIl1'(;S � 1 I � 1 ! �BO➢ILY INJURY�PBA P6RSON) � I IIYIHIR6U AU40S � I ! � I / �BODIIY INJURY(P6R ACCIDeNR) � I IIzJNON-ONNED AOTGS � I I � I ! �PR4PBRtY DAMAGB � � �( jGARAG6 LIABILITY � I 1 � 1 / � � I I( i I � � I � � I I �------------------------------------------------------ --- ----------------------------------------------------------------------� � �6xC6SS LIABILITIf � � � � � �; I�KBR6LIA PORM � I f � l 1 �EACH OCCORR6NC6 � I II IOTH6R THAN IINBRBLLA PORH � I ! � I / �A6GR6GATE � �------------------------------------------------------ --- ----------------------------------------------------------------------� � I I I IS4AfUfORY j � �YURK6R'S CONP6NSAfION � � � (BACH ACCID6NT� � � � AND � ! 1 � ! ! � (DIS&AS6-POLICY LINIf) � � IEKPLOYBR'S I,IABILITY � 1 I � l I � (DIS6AS6-6ACN 6!(PLOYBBI I �------------------------------------------------------ --- ------------------------------------ ----------------------------------) � IOfN6R I � I � I i I i I � I � I I ( I I � � I � � I I �D6SCAIPTION OP OPER�TIONS/I,OCAfI0NS14BHICLBSIR6SfRICTI HS/ P6CIAL IT6HS----------------------------------------------------------� ( � � I I � �C6RtIYICIIi& u0L06R--------------------CANC6LLAlIOM---- --- ----------------------------------------------------------------------� � City of St. Paul � Should any of t e a ove described policies be caocelled before the ezpiratioo date thereof� � � the issuiag co� aay uill endeavor to vail 10 days writtea notice to t6e certificate ho:der� � City Hal! � na�ed to the le t,b t failure to �ail such notice shall i�pose uo obliqation ot liabilitY I � St. Paul, Hionesota SS102 � of any kind upo th cotpany,it agents or repre at tivea, . � � � AUTNOAIZBD RBPA S6N ATIV6 � �� f �� ( �==ACGRD 2S-S(11185ja:c:cazs:sss�sessc:as:saaaasaaa:saa ��_ .�._..�. a.=.=a=� zeasasaaasoszaaaaoasaeees:saezsaasaz:cz:cazaasaoasa� r : . _ : :i , .: �� . ;, � � I3Y-LAWS OF NUR1ll EN AREA REVITALIZATIUN, INC. -- 7'�hQ 198g • AR IC E 1 - UFEICE The principal office of t e or th Ciid Area Revitalization , Inc. (herein "NEAR") will be 1 ca ed in the City of St. Paul, County ot Ramsey � State of Minne ot . ARTI LE 2 - NCMBERS[lIP � Section A: Eligibility � All persons wl�o own or op ra e a t�usiness , or who own non- residential property , in t�e service area of NEAR as defined in j /lrticle 3 below, are elig UL to be Active Members of NEAlt. All ; Active h1embers of ttie Nor li nd Dusiness Aasociation are eligible ' to be Active t•lernbers of N AR. All residents living in tlie ser- vice area oE NEAR as deL-i ed in Article 3 below are eligible to be Associate Members vf N AR. Section I3: Voting Rights � , All Active Flembers wtio l�a e attended At least one NEAk meeting in tl�e previous 12 montl�s ar Ligible to vote at tlie Anc�ual meeting. Associate t�1emUe s do not l�ave voting rigk�ts . ARTI L 3 - I3UUNUARIES 'I'lie service area of NLAR h 11 be l�ou��ded on ttie nor th by I i,arpenteur Avenue , on the e at by I-35E� on the south Uy University Avenue �nd on th West by Uele Street , in 5t . Paul., � Min��esotn . These boundarie inay �e cl�anged and expanded from I time to time , by a 2/3 v te of tlie Uoard of Uirectore � witti a notice of ttie action giv n o all Uirectora at least 5 days prior � to tlie meeting. i ; � ARTICLE - MEMDERSl1IP MEETINGS � Section A; Annual Meeti s � I ' Annuel meetings will be 1 el o�ice eacl� year , in tl�e mot�tti oL- May , At a time �nd place sele te by tl�e Board. Members will be . �; i � ' notiFied ot t}ie meeting y eil at least one week in advance and ! an annout�cement will be la ed in tlie North End News . At the Annual meeting, repor ts E the �►ctivities of the corporation ', shall be presented , dire t rs shall be elected , and other mem- i bership business tra�isac e . ; i � ; I � - 1 - � ; „ � , , . � � � i .. . ; ,__ �__.__.. �� -� \ ' Section Bs 5 ecial Heeti A special membership meet n may be called at any time by the F�oard of Directors � or by written request of at least 20Y. of the membership to the Chair o he Doard, with an explanation of the ___ purpose of ttie meeting, o y any other manner provided by sta- tute. Section C: orum Votin ' A. A quorum for the tran a tion of business eliall consist of 2Ux of the membership pre e t in person or by proxy. � B. Passage of a motion o esolution shall require t}�e vote of a � majority vf the membe s present for the meeting unless other- � wise required by law. ARTICLE S - BUAR O VIRECTU[tS - GENERAL YUWERS The business and the prop' r y of tl�e corporation shall be managed and controlled by its Boa d of Directore . The Uirectora may • exercise all such powere n do all such thinga as may be exer- cised or done by tl�e corp r tion , suUject to the provisions of ttie Articles o� Incorporati n , these f3y-Lawa and all applicable law. Uirectors atiall rec i e no compensation for ttieir services as Uirectors , but ttiis st 1 not restrict t��e reimbursement for reasonAble expenses incur e l�y a Uirector when he or she renders administrative, professi a or otl�er Uona fide servicea to ttiis , � corporation in a capacity o her than as a Director or member of thia corporation. � � ARTICLE 6 - DOARD UE IR CTURS: SELECTION, TERM� AG-V�A�IE�— Section A: Selection � Seven ty percen t of the D ar of Uirec tor s mus t be member a oF ; NEAR� and shall be elect d y the membership at its Annual Meeting. Nominativns ma c me from tt�e floor end from a nomi- . ', nating committee of the oa d. The balance of the Board (3U%) i shal.l be nominated and s Le ted Uy the memUers elected by the ; membership. Ttiese Uirec or need i�ot Ue meml�era ot NCAR, but may ; be selected based on tlie qu liEications and knowledge tliey can � contribute to tl�e I3oard. � � ! Section D: Term i .j � �► All Uirectors stiall serv o year terms � except for tl�e Founding ;; Board (elected t1ay 3 , 19 4) � of wl►ich the officers will serve two � p ye�r terms �nd the non-o ti ers will serve one year terms, in � order to Eacilitate stag ered terms thereafter . i i , IZ I � . i � .; � `�. :� �� , � Sectioa Cs Number , , The Doard oE Directors ahal onsiat of no more tt�an 13 members. Section Dt Vacancies ' Vacancies no metter how ca a d� shall be filled by the Doard by the ma,�or�ty of its member i pre8ent at a reguler meeting. ' The new Director shall fil t e unexpired portion of the outgoing Director ' s terro. ARTICLE 7 - BOARD 0 RECTORSs NEETINGS ACTION Section As Meetinga �� Tl�e Board of Directore st�a 1 meet at least four times per year , and siiall hold regular mee i ga at a time end place ae Fixed by resolution oE the Boerd. r tten aotice of regular meetinge� including e written agenda� tiall be diatributed to t1�e Board • membere at leest five days p ior to the meeting. All meetinge oE the E3oard ahall be open t e 1 members of NEAR. Section Bs S eciel Neeti a Speciel meetinge may be c 11 d by the Chairperaon of the Board� or on tlie requeat of any hr e Board membere. Notice of special meetings st�all be given a 1 est five daye in edvance by mail� in per son or by te lept�one. Section Cs Quoru■ Except as otlierwise provi e in these By-Lawe, e quorum for tiie transaction of bueinesa a �a 1 conaiet of 1/3 of tl�e membere of tl�e Eioard. No member of tt� Board may give a proxy for l�im or heraelE � or vote by proxy. If a quorum ie not present e majority oE tlie Directora p esent may ad,�ourn the meet�ng without ��' further notice. Section U: Action Passa ge of a motion or r so ution st�all require a vote of tt�e majority of the Board me be e preaent at ttie meeting� unleas otl�erwiee provided in tl� se By-Lawa. . . Section Et Removal From t Board Any Director may be remo e from oEfice� with cause� by a ma,jority vote oE the Boa d at a regular or epecial meeting called for that purpoee, but wi ti due notification of sucl� ackion and the right to be h�ard tli r on. Any Director witti more than three � unexcused absences from tt� Eioard meetinge ahall be eub�ect to removal from tt�e Board. , - 3 - i ' � ' . ; , �� Section F : Action without a Meetin � Any action which might e taken at a meeting of the Board of Directors or of the Executiv Committee or any other lawfully consti - tuted committee may be taken without a meeting if the action is ' taken in writing and signed by 11 the Directors then in office , or by all of the members of the com it ee , as the case may be. Section G : Signators The Board shall desi na e any four of its members as signators , for the purpose of signin c ecks for authorized expenditures . Any two of these four members mu t sign each check written by N .E . A . R . A blanket bond shall be o tained for all officers and the Directors as authorized by the Boar . ARTICLE 8 - OFFICERS Section A : Election and f ice The officers of the o poration shall consist of the Chair- person of the Board , the i st Vice-Chairperson , the Second Vic�- Chairperson , the Secretar , the Treasurer , and such other officers as may from time to time e elected by the Board . No person shall hold two ( 2 ) offices at o e time ; however , the offices of Secre- tary and Treasurer may be c mbined if the Board so desires . Except as provided in these By-Law , the Board of Directors shall fix the powers , duties and compensa ion of all officers . Section B : Election Te m f Office and ualifications The officers shall e lected by the Board from among its members at the first Boa d eeting after the annual meeting . The officers shall � serve for on ( 1 ) year or until their successors shall have been elected r ntil their earlier resignation , re- moval from office or dea h . Any person shall be eligible to serve a maximum of Five consec ti e terms in the office and the person � - _ may hold that of ice aga n fter a minimum of one year absence from serving in that off ce . Section C : Removal and acancies Any officer may be e oved from office at any time by the vote of 2/3 of tf�e entir embership of the Board , with cause , but with due notificatio f such action and the right to be heard thereon . If there is a a ancy among the officers of the corpor- ation by reason of death , esignation or otherwise , such vacancy shall be filled for the n xpired term by the Board at a regular meeting or a special mee i g called for that purpose . - 4 - . ��r�� ' , Section D : CHAIRPERSON , The Chairperson shall ha e he power of general management of the business of the corp ration . He/She shall preside or del - egate such authority at 11 meetings of the Board of Directors•. He/She shall be the chie xecutive officer of the corporation and shall see that all o d rs and resolutions of the Board are carried into effect . He S e shall be a member ex-officio of all committees . He/She h 11 be considered "President" of the corporation for the sole p rpose of carrying out the duties of signatory agent and may x cute documents on behalf of the cor- poration under that titl . The Chairperson shall be entitled to vote on all matters b f re the Board or the Executive Com- mittee in the same manne s any other member of those bodies . In general , the Chairperso shall perform all duties usually incident to that office an such other duties as the Board may prescribe . SectionE : FIRST VICE- HA RPERSON The First Vice-Chairper on shall have such powers and perform such duties as may be s ec fied in the By-Laws or prescribed by the Board of Directo s r by the Chairperson . In the event of absence or disabilit o the Chairperson , the lst . Vice- Chairperson shall succe d o his/her power and duties . Section F : SECOND VIC C AIRPEaSON The Second Vice-Chairpe so shall have such powers and perform such duties as may be s ec ' fied in the By-Laws or prescribed by the Board of Directors r y the Chairperson . In the event of absence or disability o t e lst . Vice-Chairperson , the Second Vice-Chairperson shall uc eed to his/her power and duties . Section G : SECRETARY The Secretary shall be ecretary of the meetings of the Board of Directors and shall ecord all proceedings of the meetings in the appropriate minu e book of the corporation . He/She shall give proper notice of in e ings to Directors . He/She shall sign • and execute such docume t as may be necessary to the tr�nsac- � tion of business by the c rporation . He/She shall perform such other duties as may fro ime to time be prescribed by the Board of Directors or by the h irperson . Section H : TREASURER The Treasurer shall cause to be kept accurate accounts of all moneys of the corporation received or disbursed and shall render to the Board of Direct rs or to the Chairperson , whenever re- ' quired , an account of he financial condition of the corporation and shall perform such ot er duties as may from time to time be ' prescribed by the Boar o Oirectors or by the Chairperson . He/ She shall be responsib e or supervising the receipt , deposit and disbursement of th f nds of the corporation in accordance with the policies esta li hed by the Board of Directors . � - 5 - I I '� � � I . , �!• ��`� , � � ARTIC E 9 - COMMITTEES ' Se�tion A: Executive Comm t ee The officers o£ the Board r the Executive Committee� and msy � , meet and may act on Uehalf o the Board of Directora between meetiaga vf the I3oard. lie w en meetings of the Uirectors � the Cxecutive Committee stiall o sess and may exercise all the powers � , of the F3oard of Directors i h reference to the conduct of the . businesa of the corporati , except t}te power to fill vacancies , in their own membership, i h vacancies ahall be filled by the i Iloard of Directors. Tl�e Executive Committee at al meet at stated times or on five days written notice to al m mbers . It shall fix ita own rules oE procedure. A quorum i t o of tlie officers . The affirmative vote of two oE the ofEice s hall be neceseary on every item of business. The Executive om ittee stiall keep regular minutea of i ts proceedings and repor t �e same to the I3oard o� Directors at t}te next Boerd meeting. �I Section B: Other Committ es • � The E3oard of Uirectors ma point such other committees and i� delegate to such committe s such powers and responeibilities as �' it may from time to time e m appr.opriate. �� ,I ' • ,i AR I LE lU - STAFF ,; ; Sec tion A - � I 'I'tie [3ottrd of Direc tor s sl 1 se Lec t an Executive Direc tor to run � the day-to-dAy operation of tlie corporation. Said Executiv� '; I)irector shall liave powers eemed exE�edient by tlie floard� and Ishall be paid in a manheX t be determined Uy the E3oard. � Sec tioc� Ii ' I' i� The Iloard may create, or em ower tlie Executive Uirector to '°.•, �i create, any additional s af positions es appear necessary and ' prudent. ARTICLE 11 - SEAL I3UOKS A RECURU5 AUUIT F'ISCAL YEAR OFFICES �, � � Section A: Seal � �;� i 'The cor pora tion sha 11 ha e uo sea 1. i � � ' � � � ; , I - 6 - � i ' , ;f..,,,.,.�_, _ `�`� I �� ; , • Section D: Books and Recor s �, The Board shall keep or cau e to be kept complete books of account and minutes of ineet ng of ttle I3�ard of Directora and all committees , including the E ec tive Cvmmittee and sucli edditional� , records and Uooks of accoun s the 13oard deema necessary for tlie conduct of the corporate ac i ities of the corporetion. Section C: Audit The [3oard shall cause ttie r c ds a��d books oF account of tfie corporation to be reviewed t least once in eac}i fiscal year or at such other times as the o rd deems appropriate. Section U: Fiscal Year ' Tl�e fiscal year oE the corp r tion sli�ll end each year on April 30. � ARTICLE INUEMNIEICATION Tl�e corporation , acting tl�r u 1� its F3oard of Directore , or ae ottierwise provided in this E3y Law, eliall as fully as may be per- mitted from time to time b t e statutes and case law of the State of Minnesota or by a y ther applicable rulea or principles oE law, indemnify each oft- ce or director vf the corporation Iagains t ttie expense of any ac ion to wl�ich he/ahe was or is a party or is threatened to e ade a party thereof by reaeon of ttie fact that he/she ie or wa an officer or director of the cor- poratio�� . Any proviaion i t �ese E3y-Laws which would prevent such indemnification to th f 11 extent permitted by law as it may from time to time be e pa ded by atatute � decieion of court or otl�erwise , at�all be dee ed amended to conform to auch expanded i riglit oE indemnificetion w tli ut formal action by tlie Board of IUirectors . , ARTIC E 13 - PRUCEUURE "Roberts Rules of Order , n wl Rev. " aliall be uaed as the �. parliamentary procedure fo 11 meetings of thia corporation. ARTIC E 14 - AMENIk1ENT � � Theae Dy-Laws may be amend d by the I3oard of Uirectors . Board members must be given prop s d I3y-Law ctianges in writing at least one (1) week in advance of tl e Doard meeting at which sucli amend- ment wiLl be considered. m ndments shall. require a 2/3 vote of Itt�e entire memberst�ip of t ie I3oard of Uirectors . i � � - 7 - ; , i :�: � � �� ' ARTICLE 15 - NO DISCRIMI A ON AND NO pOLITICAL AFFILIATION , • �NEAR shall be strictly non pa tisan and have no political aEfi- Liation. There shall be n d scrimination becauae of race, color , creed� marital stat s� physical handicap, country of ori-� gin, sex, age , financial s at s or position , or level of educa- tion. � . � h1 ITNES �C�l, , � ' BOARD CNAIRMAN •.(/�� ? , - -r- � i • . � NOTARY . nMM� �M Jb1/�AMIV�tiAl1MMMAM�N � !K��: �^��;!��1. YI':�Y � �• '�'� 1:� iS.Y(•!'"!.�[....1.111i�:Ci�)IA ti • f.:,'i;�i C:tt,..�•� � ,i � .1'�(. ,� ,.l�'''; '�..:�, 19S0 � .:'sJOVY �Vv' l.��JVJY/.�..'�`'J`/V'JJYN1� , ,� I � I I I � � � i ' � . , i i � i ; I I ; I � I i i 8 � � I l ; ' i � i I i �