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89-895 WHITE - CITV CLERK t � PINK - FINANCE COURCII �j P BLUERV- MAVORTMENT GITY OF S INT PAUL File NO.� • v �� • \ O� �znce �7 Ordinance N 0. _ _� Presente _ F � - v�'-�3� y Referred To Committee: Date . -�� ' Out of Committee By Date An administrative ord na ce amending Chapter 33 of the Saint Paul Adm ni trative Code entitled "Reimbursement for Ca E pense" by providing for an increase in th onthly reimbursement to elected officials fro 140.00 to $200. 00 and further providing for t e mayor to promulgate a regulation or rule h t elected officials may simply file for the a 1 wance with no further recordation. THE COUNCIL OF THE CITY OF SAI T PAUL DOES ORDAIN: S ct on 1 . That 5ection 33.01 f the Saint Paul Adminis�c�°.ai;i�e Code entitled "Reimbursement f Car Expense" is hereby amended in the section entitled "Type 4" to readlas follows : "Type 4. Elected f icials who are required to use their automobiles on egular basis on City business shall receive as a rei u sement er�e-���€o-rit�-de��a�s ����A.-AA� two hundred do la s ($200. 00) per month. " S c ' on 2. That Section 33 . 02(a) oi th Saint Paul Administrative Code entitled "Rules and Regula i s" is hereby amended to read as follows : Sec. 33.02. Rules and r lations. (a) The mayor shall d t rules and regulations governing the procedures for au o bile reimbursement, which regu- lations and rules shall c tain the requirement that recipi- COUNCIL MEMBERS !-'r Yeas Nays �j � Requested by Department of: Dimond � �� �- ` ;'� [n Favo Goswitz � Rettman � f t_ s�be;be� �� �: �� J Against BY Sonnen _ � Wilson ' Form A v by City tto e Adopted by Council: Date � Certified Passed by Council Secretary BY ' ' '�' By Approved by Mayor: Date Approved by Mayor for Submission to Council By BY � . `,-' +�, P H'K� ��'FINANCE�K S � � � COUIIClI � ..'� ,. . :n1 �.;. 9LUERV—MAVORTMENT . � GITY O �AINT PAIT�L�. File �NO. � R� ��%-r � ' . 0 ndnCe o�ain�nce N O. � Presented ��'.� _ . . �,." . y . . r f �... _..�j � _ _ _ .. - . ... / .� ,.-� . . .�r �... :. � ... . :, ` . ` ' ;.. : � � ... � .'yr��.. I Referred To � - ' ' t ` �� ' , Committee: Date �� Out of Committee By � Date .. � :' An adofnf strative as�tiing Chap�r 33 � � ai tlze Sa3nt Pml ttists�at3n�e Cc�ds a�tftied "i�l�burseNnt for� Expens+e* by px�orriditiQ tor an i�crarst i� �t�ly r+�iwDttrs�snt to � �Iectsd otticials �1�.s0 t.o i�44.40 a�d � turther prwidtnq a t.l� �aror ta pr�o�l�te a ra�lation or ru � t' eleatsd off#cia2s �ay si�ly fii• ftsr lawraa�c� Mfth na furthsr r�cor�da�ion. * '�B ,Ct�UNC I L QF TH8 CITY tJ� !f'i' P11�L �S t�RZN t !on 2. 'lttat Sectiaet 33.0 f th� S+etint Psn2 J►t�it�la��I��s . Cac�� s�tit2ed "Ref t fo� Cair �se• ia i�sreb�r �e�ded in thu ssction ontiti�d " �4• �o rsad �s fa2loMS: "Type 4. El ffieials �o aFt r�q�isyee! to t�e - t�ir auto�robilaa r�qniac br�sis aa Ci�y ba�si�rss ''. �ail ree.ef�re as s t e�t rt+s {ri�+G�Ag} tMa► bn�r�cired eb Iars tZ�.00 psr �e�aLh.• ti�t Z. � >. Tlai►t 8rc�ian �;►� t!� Saii�� Faul Ad�inisfarati�re� Ce�de `. e�ritttled ; "Aule�s and icx�s* !• 3�rebry► s�nded to r�ad - asi follows: Sac. 33.0�. Rnlsa atia�s. � ta� T1�e �ay�r sha i t rn�ea and reQulatioans q�erni� tt�e procaduraa tor asabile r�i�bu��nt, r�ich reQu- lativns �d rules 2 ccntai� tbe requireawnt tbat e�acipi- f COUNCIL MEMBERS � ' ' Y� N� Requested by Department of: � Dimond �� In av r Goswitz Rettman s�n�ner _ Ag ins BY � ; sonnen - Wilson � �._...� Form Approved by City Attorney Adopted by Council: Date �? ' �: � Certified Passed by Council Secretary gy 'r-` � ,.R"' £ By �' �- Approved by Mayor: Date Approved by Mayor for Submission to Council � By - BY . . : . WH17E - CITV CLERK . PINK� - FINANCE GITY O AINT PAUL Council CANARV - DEPARTMENT 9/ - BLUE -MAVOR File NO. • ��� 0 d ndnce Ordinance 1�0. Presented By Referred To Committee: Date �`�/� Out of Committee By Date ents shall file dai y reports indicating miles driven and shall file month y affidavits stating the number of days worked and the u ber of miles driven except that such regulations and r es as to elected officials shall only require that t e file for reimbursement with no other recordation as ay otherwise herein be required; and further require t a they maintain automobile liability insurance in amounts f not less than one hundred thousana dollars ($100 ,000. 0 )/ hree hundred thousand dollars ($300, 000.00) for per o al injury, and twenty-five thousand dollars ($25 , 000.00) f r property damage , or liability insurance in amounts n t less than three hundred thousand dollars ($300, 000.00 single limit coverage, with the City of Saint Paul am d as an additional insured. These rules and regulations , ogether with the amendments thereto, shall be maintained o ile with the city clerk. ection 3. That this ordinanc hall take effect and be in force thirty ( 30) days after it p ssage , approval and publication. 2. ' COUNCIL MEMBERS Yeas Nays Requested by Department of: Dimond �ng In Fa or Goswitz Rethnan s�he;ne� A ain t By Sonnen Wilson Form A ove by City Attorne Adopted by Council: Date c Certified Passed by Council Secretary BY � —�3� By Approved by Mayor: Date Approved by Mayor for Submission to Council By BY � .a ' . � . � , . .. . . �... . . .:.. .. .:., � ' � �{!!� . WHtT��` � CI TV CLERK • . �'�� � � _ ,�- . � � .. , .-� `�� � ,,p PINK- � FINAIV�CE� - .. . ..��y� �.� p T� yi�+�' � � CANARV -D£PARTMENT �, � G I TY �C �SA I NT i�A-V-�L CO�i�I �t � ��. ' Y,,�y`- � � � 91.UE -MAVOR� • � - . � � � - I�.11C �N�O. �� F � , y. �: 0 i�dnce � Ocdinance N 0. � � �.. ��,-, ;� �`' .�sented By -�.°` �,- � Y�. `"``- � ��� Referred To Committee: Date -= ��`�` �i� � 's y Out of Committee By Date ` �y, . , e�t.s s3�a11 tile ds 1 rs�orts indieati�g �3.I�as d�riven �nd st�all fi2s san i atflda�rits statie� the �r of _ cla�s workad rnd the r +c>f ailea clMv�s�n; ex�cr t tbat � ic s� latians a�! es as to a3ected otfic�s�� re a or r� sw r r�co on a se r� � fi r �squire � A in au e ty j i� 1n �nts o n�t Iess t.�an or� h�dr� t�i+av�sand doliara (�IOO,Od4. ) thre� hundred tha�tuae�l e��ar�t , � , <i3�4�E�.00� tar p� 1 ie j�7►. +� �—tiv+e thc�d (� dallars f 3�S,a40.ttG or Prop�:''�Y d�e,s or liatbilft�r { ' i�e #.ri �- a�ouie� t Iess tban t�hres ���red ��� ' t�cullatt�s . C=:�ot���f. ? sirrgi� 23a3.t ao�vtra�, , �ritt� t�e ,' '� �` � '. C!t`„�_�ri'. �3rt� l�ati� � � addit3oa�I iaa�. 'f'�rnie `: r���srld n�i�ti , tt�q+et�er" ttith t.�t a�s�a�tts t;l�. � �: s��.l bs �sslAtatin�d ile rrith t�r city clerk. . r :. `;�-..._ tioa 3. • .; , � , f� , ,.., °'!!�� tl�is �rdi sha�l taisr� affect ae�d be i,�� fo�f .�, �. . � t��,� f 3O) days a�t� i ssage, �rema� a�d pnbl icati�,�_-----_ '_ S '�. , , COUNCIL'MEMBERS _ , � :' Yeas � Nays Requested by Department of: # ._��, Dimond ,�.�.__ ....__�_-.. , LonB F VO[. . .. ._ - �-_ -_ Gosvvftz . Rettman B _ �. scheibel gai st Y Sonnen '� j, Wilson . , Form Approved.by City Attorney Adopted by Council: Date � �: Certified Passed �r Councii Secretary gy`_ ' } ' F By �° � Approved by Mayor: Date Approved by Mayor for Submission to Council By BY . - _ . : ._ ����.� DEP ENT/OFFlCEI NqL DATE ITIA D ' Roger �osW�tZ � 8s GREEN SHEET No. 3 �2,� CONTACT PERSON 3 PHONE INITIAU DATE �DEPARTMENT DIRECTOR �CITY OOUNGL Kathy Gelao 298-4475 � �CITYATTORNEY ❑arrc��c MUST BE ON COUNCIL AOENDA BY(DAT� NO �BUDOEf DIRECTOR �FIN.&MOT.8ERVICES DIR. �MAYOR(OR A881STAN1] � TOTAL N OF SIGNATURE PAQES (CLI AL LOCATIONS FOR SIGNATURE) ACTION REWESTED: Amending Chapter 33 of the Adminis ra ive Code to increase the mon�h�y allotment of elected officials for car expenses a d further provides elected officials need only file for reimbursement to claim th t um without record-keeping. RECOMMENDATIONS:Approve(ly a Rejact(F� CO NC COMMITTEE/HESEARCH REPORT OPTIONAL _PLANNINO COMMI3SION _qVIL SERVICE O�AMISSION YST . PHONE WO. _CIB COMMITTEE _ MEN : _STAFF — _DISTRICT OOURT _ SUPPOR78 WHICH OOUNqL OBJECTIVE? INITIATINO PROBLEM,IS8UE,OPPOR7UNITV(Who,What,Whsn.Whsre,YVh : Increasing mont�ily allotment of e ec ed officials for car expenses to $200, and further provides elected officials need o ly to file for reimbursement to claim that sum without record-keeping. ADVANTAOES IF APPROVED: Would bring monthly allotment fo c r expenses of elected officials in line with the acceptable standard/range liy IRS an Minnesota Society of CPA. Less paper work with the filing of the reimbursement o laim that sum. DI8ADVANTAfiE$IF APPROVED: Increase in fund�for car expen es and no record-keeping by elected public officials. DISADVANTAOES IF NOT APPROVED: Status Quo. TOTAL AMOUNT OF TRANSACTION A rox. �4 OO eart�y �gT/REVENUE BUDGETED(qRCLE ON� YES NO FUNDINO SOUACE ACTIVITY NUMBER �ruwan�iNr�stiu►no�:�exPwr� , : � . � , � � - _ � � . r � � „ . . . � NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL ' MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are preferred routings for the five most frequent types of documents: CONTRACTS (assumes suthorized COUNCIL RESOLUTION (Amend, Bdgts.l budget exists) Accept. Grants) 1. Outside Agency 1. DepartmeM Director 2. Initiating Department 2. Budget Director 3. Gty Attomey 3. City Attomey 4. Mayor 4. MayodAssistant 5. Finance 8�Mgmt Svcs. Director 5. City Council 6. Flnance Accounting 6. Chief AccountaM, Fin 8 Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others) Revision) and ORDINANCE 1. Activiry Manager 1. Initiating Department Director 2. Department AxountaM 2. Ciry Attomey 3. Depertment Director 3. MayoNAssistant 4. Budget Director 4. City CouncU 5. City Clerk 6. Chief Accountant, Fn&Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Department 2. Ciry Attorney 3. MayoNAssistaM 4. Ciry Clerk. TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signstures are required and aP PercliP each of theae pages. ACTION RE(�UESTED Describe whet the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,wbichever is most appropriate for the issue. Do not write complete sentences. Begin each ltem(n your list with a verb. � RECOMMENDATIONS Complete if the issue in question hes been presented before any body, public or private. SUPPORTS WHICM COUNGL OBJECTIVE7 Indicste which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION,NEIQHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEEIRESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation or conditions Mat created a need for your project or request. ADVANTAGES IF APPROVED .�ndtcate whether this is simply an annual budget procedure requfred by law/ charter or whethe�there are apeciflc wa in which the Gty of Saint Paul and its citizens will benefit from this pro�ect/action. DISADVANTAGES IF APPROVED What negative eHects or major changes to exfsting or past processes might this projecUrequest produce if it is pesaed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTA�'aES IF NOT APPROVED What will be the negative consequences if the promised action is not approved�Inability to deliver service?Continued high trafffc, noise,— accident rate?Loes of revenue? FINANCIAL IMPACT Akhough you must tailor the information you provide here to the issue you are addressing, in generai you must answer two questions: How much is it going to cost?Who is going to pay? • . . � � ��� ��� 7. ORDINANCE #89-895 - An or 'n ce amending Chapter 33 of the Administrative Code pertaining r imbursement for car expense by providing a monthly increase for elected of� ial . (Referred to the R & P Committee 5/23/89) COMMITTEE RECOMMEND D EPORTING ORDINANCE OUT OF COMMITTEE, WITH A REQ E THAT ORDINANCE BE RE- REFERRED TO THE FINAN E OMMITTEE 8. RESOLUTION #89-912 - A re ol ion establislung a program under the direction of the Elder Council t i entify persons reaching 100 years of age, coordinating appropriate celebr tio and preparing brief reports on the life and times of each centena.rian and at each centenarian receive proclamation and recognition by the City of St. P ul. (Refened to the R & P Committee 5/23/89) COMMITTEE RECOMMEN E APPROVAL OF SUBSTITUTE RESOLUTION 9. ORDINANCE #89-967 - An di ance amending Chapter 28 of the Saint Paul Legislative Code entitled "Ca ai n Contributions" by amending the campaign reports filing requirement; the ide tification of contributors requirement; and providing for a limit of disclos ng ontributions at $100 and above. (Referred to the R & P Committee 6/1/89 COMMITTEE RECOMMEN E APPROVAL OF SUBSTITUTE ORDINANCE -�.: ,� ( i-� . � � • �-._ �.... y .� • w - ..^�. �= ���„o"„�, , C�ITY OF SAINT PAUL . � �ent 113t� ' : OFFICE OF THE CITY COIINCIL Members: Kiki Sonnen,Chair � � Date: Frida _ June 2, 1989 RogerGoswitz . Y� _ _ _ . . _ Bob Long KIKI SONNEN Councilmember StBff: MOLLY O�ROURKE Donna Sanders,Secretary Legislative Aide RECEIVED ,Jane McPeak,Attorney Com m ittee Report ��N o 7�9�9 Rules and Policy Committee C��X CLERK 1. Approval of minutes of the May 5, 1989 meeting. COMMITTEE APPROVED , ` 2. COMMUNICATION OF MARY JANE RACHNER regarding ideas about adding two at-large Councilmembers and going to part-time Councilmembers. � COMMITTEE DID NOT HEAR, MS. RACHNER WAS NOT PRESENT 3. COMMUNICATION OF FRANCIS MILLER regarding changing rules of procedure regarding citizens addressing the City Council. NO ACTION REQUIRED 4. ORI}INANCE #89-557 - an Ordinance amending the Civil Service Rules by adding a section authorizing discipline in instances where a supervisor discharges, disciplines, threatens, otherwise discriminates against, or penalizes an employee who in good faith; reports a suspected violation of State law or rule; upon . � request participates in a public body's investigation, hearing or inquiry; or refuses an order to perform an action the employee objectively believes violates any state or federal law or regulation and the employee informs the employer that the order is being refused for that reason. (Referred to R & P Committee 4/4/89, Heard in Committee 5/5/89 and 6/2/89.) COMMITTEE RECOMMENDED ONE MONTH LAYOVER TO JULY 7, 1989 S. DISCUSSION of rules which restrict and regulate the non-work related use of city property by City Councilmembers, Council Investigation & Research Center, and Council Cable. COMMITTEE RECOMMENDED ONE MONTH LAYOVER TO JULY 7, 1989, AND DIRECTED GERRY STRATHMAN TO PREPARE A GENERAL POLICY FOR PRIVATE USE OF GOVERNMENT�PROPERTY FOR COUNCIL OFFICES AND COUNCIL RESEARCH AND CABLE OFFICES 6. RESOLUTION #89-795 - A resolution establishing City Council advisory committee to review a part-time Council. (Referred to R & P Committee 5/9/89) COMMITTEE RECOMMENDED APPROVAL OF SUBSTITUTE . RESOLUTION CITY HALL SEVENTH FLOOR SAZNT PAUL,MII�FNESOTA 55102 612/298-5378 � 6�046