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89-830 WHITE - CITV CIERK �`�� PINK - FINANCE G I TY O A I NT PA U L Council CANARV - DEPARTMENT BLUE - MAYOR File NO• Counc esolution �� , �.� Presented By � eferred To Committee: Date �� Out of Committee By Date - WHEREAS, thP Ci_ty Hall Annex is being refu bi ed by the Department of Finance and Management, Division of Property Management, and WHEREAS, the Department of Community Servi es Division of Parks and Recreation, is a tenant of the City Hall Annex and supports the plann d emodeling and maintenance of the City Hall Annex, and WHEREAS, this refurbishing is viewed as an op ortunity to undertake certain office rearrangements and improvements more condu iv to the modern office, and WHEREAS, the Department of Finance and Man ge ent, Division of Property Management, has insufficient funds to accomplish all of th t nants planned office rearrangements, and WHEREAS, the Department of Community Servi es Division of Parks and Recreation initially in its 1989 Budget requested funds to accomplish ff ce rearrangement which was pared from the 1989 Budget until the Department of Finance and Ma agement, Division of Property Management came forth with its own Resolution regarding th w ole Annex, and WHEREAS, The City Council per Council File �� 8-1964 has approved the Department of Finance and Managements, Division of Property Man e nt's plan to refurbish the City Hall Annex, and WHEREAS, the cost of the office rearrange ent is estimated to be over the $2,000 allotment included in the plan and the De ar ent of Community Services, Division of Parks and Recreation has insufficient funds to incl de his within the normal rent for its office space in the City Hall Annex, and WHEREAS, The Mayor, pursuant to Section 1 .0 .O1 of the City Charter, does certify that there are available for appropriation revenues n excess of those estimated in the 1989 Budget; and WHEREAS, The Mayor recommends the followi g hanges to the 1989 budget: ;' COUNCIL MEMBERS Requested by Department of: Yeas Nays ` Dimond m Lo� [y��a or Goswitz ��r Rettman l , s�ne�be� —!___r�'�' Again t � Sonnen f ` :' � Wilson C, � r �i� J� ,� Form App o d by City ttorn Adopted by Council: ^d�t�f � ` ��\ Certified Yassed by Council�'ilecretary BY � J gy, Approved by Mavor: Date Approved May or 'ssion to Council By _ gy �c�,.—_ �� _ Y . ,,�... � .�,��.� : � WHITE � CITY GLERK - , �, �� PINK �� FINANGE ` � V..� . CANARV - DEPA�RTMENT G I TY OF '�S I T PA�UL Council � BLUE - MAVOR File NO. - ..� Council olutian Presented By � � � 1�efer�ed To -- t � —`� Committee: Date � � �� '�" Y Out of Committee By Date iiBi�E�. tb� Cit� Ha�l � ts 1tin� ze#s�i tds 8�pxstws�at �f Tiasne! an�d Msaa:�eeat, M�risioa +�i lrop�st� 11atia�at. ani i�tltLS, t� B��rsstat�st of Ca�ssit� �ssicss, sivs o# larks �d Ascresti�o, is a t�t o! the CitT Hall I�s�� aa�t �pprts t�e p2saa�d r Ii� �t naints�,�ca of t6� Citlr 1ta11 A�nc, aad ,� i1�ERE�3. ttiis =ef�iadia� ia ri.ar�d as xm rt t� to �w[Rres3�a cestsi� offiae r+�atra��nts sad laPra►sw��ts aor� �ei� to tlrt �sre� o�ii�s, amd � N�RiAS. tlis H�uct�t o# l�taaace a�d nt Mvisio�a ef Pro�Ert�► ��at, 'leas ia�ffiei�at i�ds !o aicea�lish all af t1a� t an • pls�ei offic+e r�►arraa�s�at#, sad • ii�Ef►�r tDe Zlsp�st�t o# �tai.l� fl�e!le�a. M isfolt ot Par1t� i1� tscs�+�tiOS is3,tiall°� ts it� 19i�19 Dris+e� r+�at�d fwais to ae�Iis► off �st �ich �rar �rs� fEtaa t1� 1�� t imtil t� 8�nt�t st !i� �eai t, Di�risi� er# lreipatt� l�a�+�st eau iortb �rlLh !ts a� EarolsEiw s�ssaswtis� ttre 1 4a�►�r, au� �E�i►S, 31u Ci�p �1I }�T Cata�il lil�e # isss an�cannu� tAa Dspsrt�rnt of liASUt! ' :�,�d Ms�ts��sasts, lti�riat.oa of T�repsrty t �lan to r�tarbi�i t!N Cit� ilsl.l �nasz, a�1 Y�EAt, tlwe co�t ef tLe oi'tic� rsarssosasst �sti�at� ta i� Ewar t�s �.l�A •llota�t i�cl� is t.i� tl� �md ttu� Dnra o# Ca�n3t�r ierrl.css. Mtieioe et larks �d L�crat3aa �w i�flicisst twl� ta ina�L�ds r3tYia� th� �os�sl r�nt ��r ita af i��ce �: . ia t� C3tp 14I2 �, aad i�tE�B, ?�a N�ror, psis�et Eo �tioo 10.8) Ol of tbe City Ck�rt�r, +#+o�s cwrtii5r t1a�t tlura � �s#Iabls !vr approlriatia� rmrsna�r ia e u ot th8�e estia�tad i� ttis 1!S! D�+et; sad 1�, tYe Ma�ar s�er�eais tl+s fa],lario� �� to t1u 1l�9 ��t: ; « COL�NCIL MEMBERS Requested by Department of: Yeas Nays � Dimond � � ,i � �( ! Lo� [n Favor - Gosw;tz s�che�i Against Sonnen Wilson Form Approved by City Attorney Adopted by Council: Date '� , Certified Passed by Council Secretary By By� ' A►pproved by IVlavor: Date Approved by Mayor for Submission to Council By . By _ . ; . t WHITE - CITV CLERK CJ / �[J �� PINK - FINANCE G I TY OF I NT PAi.T L Council !� CANARV - DEPARTMENT • BLUE - MAVOR File NO. Council esolution Presented By Referred To Committee: Date Out of Committee By Date Current Amended Budget Changes Budget FINANCING PLAN ------- ------- ------- 001 General Fund 9890 Use of Fund Balance, Unreserved Undesignated 0 38,574 38,574 All other Financing 123,907,698 0 123,907,698 ------- ------- ------- 123,907,698 38,574 123,946,272 SPENDING PLAN 001 General Fund Community Services Department 03100 Parks & Recreation Administrat on 03100-0537 Transfers to Other Funds 0 38,574 38,574 All other Spending 123,907,698 0 123,907,698 ------- ------- ------- 123,907,698 38,574 123,946,272 FINANCING PLAN C88 1988 Capital Projects - Finance an Management Services Dept. 7399 Transfer from fund 001 410,000 38,574 448,574 ------- ------- ------- 410,000 38,574 448,574 SPENDING PLAN C88 1988 Capital Projects - Finance d Management Services Dept. 0898 Building Improvements 410,000 38,574 448,574 ------- ------- ------- 410,000 38,574 448,574 RESOLVED, That the City Council appro es hese changes to the 1989 budget. �: Approval Recommended �. �5 Budget Director � a e 2 of 2 COUNCIL MEMBERS Requested by Department of: Yeas Nays Dimond Community Service �� n avor CiOS�VItZ L �.f�4' � RCtt111A11 �T�,:� sche;t�i + ;' Ag inst Sonnen J ' Wilson ,�� Focm Appr ed by City Attorn Adopted by Council: �te Certified Passed by Council Secretary By / / v�_ gy, Approved by Mavor: Date _ Approved ayor S ion to Council gy _ BY C_.� . a. ,. � k . - �w�. ,{ _ =F 'e�- _ . 1 WFFITE � jCl'TV CIEpK . � � : ...� ��.� � �� `�. . y�� r J� • ,'s _� .. . ,.., . _.'`.. l. , �.J f �! M�i/ t��' �. P6NK = FiYJANCE . _. . . "'. - . : . . . . ._�:, 3 :. ' COUQCil . F � C�NARV —OEPARTMEN T G-I TY;_, _�� I. T PA U L. � �. B�uE _MAroR File NO. �� _ � �:�° � �`� � Co��cil e lution . Presented By � Referred To flmmittee: Date Out of Committee By Date O�stitutt � � lI��6i lLJllt �i�t C�s �st :E -•---..— ..�....�,. +.�...�.� ; " Qdl �i'!�!lIII � _� ��Q �1i O� � �!�!� �iM=N� ' tTai�st�t�d 0 Si,Sl� 3�,3?4 1i�.3 otbss Maanei� t23.lO�,ila � 123,l�7,,f� -� � �.. �..�.... . . _ � � � � 1#3�407�� lirS74 i23�l�ir•�7� ,: � � ti �lf�IlC liJ�1 ��- •F ; OE�1 Oaaral !�d ..-- � ; Co�rsitT �asYic�s Dyart�at �_ ` { ' 03204 Pa�s i �rcr�ation �istzstioa , �.�.� . � t Q�i0t1-0:S3j1 Traa�fsra to Ot1�s �sds 0 3�rS7i ''.W�S74 ,� �22 etli�r lpa�tis� 123.lAi,6l8 t1 1�3,lOi.6�i �.= .....,� ,...._.�.. ...,...._,... � : � 123,l�l7,i� 3S.S3# 2�'�,l�i�:�Z7� ,-� , . - - � lZL�CI�C lLill C� I� Cspittl lrs��ets — � sad �t f�trrie�s Da*t. � 73!! Trauf�r tsea ta�+t �A1 ii0.000 �,�)4 _ �.S�+t � �..�.r.» .......�.�... .�....��... 41Q�t1@ly �isST� +�#l��li �; :� C� 14A�1 �i;a]. lre�s�ts — �iaaae� a�d �': lft�ss�sst lsr�ieu b�t. . Q8l�_�ildi� Ia�ra�r�arts 41@R� 3�,5?A . �.574 � � - . ��, .......+.._ �....�.... r..�_ .� 41�f,080 ��T4 �4i.3T4 ..,� �E�.YID, Tl�at t#�e t�ty G�cil appzo�es tt�sa el�s8ga to +�► �et. . ``' ="� �ra►wl �c��t `' �,. ,. , ,��-,�,,j; �� .�= r��_�" ��.----- 2 o►f 2 . � , COUNCIL MEMBERS ' = Requested b De rtment of: Yeas Nays Dimona tJ► �37� '!.� . . Lo� [n Favor Goswitz ,r,,..,,f.� � . �� Against �j � ' � Sonaen ! Wilson < Form Approved by ity Attorney Adopted by Council: Date " Certified Yassed by Council Secretary BY A -. � � BS' . '9 A►pproved by Mavor: Date Approved by Ma r f Subinission to Council .. By By , , , . • , � . ,.r. , � . a � �_ � � . . .111° 1 8 � ��.� �a�tp Services DEPARTM� - �,V1�n��lf e CONTACT - ,,- � 7428 PHONE : , . . ,1-30-89 DATE A,SSIGN NUMBER FOR $Ot1TING OBDER: (See ev se � � �Department Director f�PR N 1 1�qMaqor (or Assistant) / r vai � �'inan�e and Mana ent Services Dire to � City Clerk �udget Director �--- � ITY ATT � A��°untant � City Attorney �� s and Recreation �OTAL NUMBER .O� SIGNATURE PAGES: 1 ( li all locations for signature.) W G ? (Purpose/Ra ionale) . Authorize transfer of funds for 300 Cit Ha 1 Annex renavation. RECE{VED RECLIVED � APR 2 4,1989 B 0 21989 M/�I�OR'S OFFICE �� COS F � U PE SO M C Funde will be transferred from General F d o the 1988 Capital Prajeet Fund to provide modular office units includin t k lighting shelves, file cabinets and work surfaces for design, accounting nd support staff in the Divisiori � �� :o�' Parks and Recxeation. FNAC TVI C G TD: ' (Mayor's signature not required if under $ 0, 00.) Total Amount of Trans�ctioni $38,5:74� Activity Number: Q31�a�+ E'IVE� �'- Funding Source: � {� General Fund � �EB 2�' �9a(, ATTACHMENTS: (List and number all attachme ts ) ��'CE ��pGET Counci.l Resolution . CQUn � Rese�rch Center. APR 2 5 i�89 . ADMINISTRATIVE PROC�DURES _Yes �No Rules, Regulations, Proced re , or Budget Amendment required? _,Yes �No If yes� are they or timeta le attached? DEPARTMENT REVIEW � CITY ATTORN�Y REVIEW � _g Yes ,No Council resolution require�? Resolution required? _Yes ,,,�No Yes �No Insurance required? Insurance sufficientt _Yes _No _Yes ,�No Insurance attached? � . �.� . � HON TO �SE THE G�� SHEET � ✓ � t * a � ,.��•.,__ : e � The GREEN SHEET has thres �UR�OSES: . � 1. to aastst in routing doGUmants and in securing required signatures; � 2. to brief the rev�eMe�s of documents on the impacts of approval; 3. to help ensure that necessary supportiag materials ar� prepared and. if required, attached. . Providing. complete information under the listed headi�gs enables reviewera to make decisions on the documents and eliminates follox-up contscts that may delay eaecution. Below is the preferred ROUTING for the five most frgquent �,vues of documents: CONTRACTS (assumes authorized budget exists) � 1. Outside Agency 4. Mayor 2. Initiating Department 5. Finance Director 3. City Attorney 6. Finance Accountiag Note: If a CONTRACT amount is less than $10,000, the l�iayor's signature is not required, if the department directar signs. A contract a�st al�ays be signed by the outside agency before routing through City offices. ' A�DMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDER (all others) .1. Activity Manager 1. Initiating Department 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor/Assistant 4. Budget Directcr 4. Citiy Clerk 5. City Clerk 6. Chief Accountant; Finance and Managament Services �OUIQCIL RESOLUTION (Budget Amendment/Grant Aacaptance) COtJNCIL RBSOLIITION (all others) 1. Department Directar 1. Department Director 2. Budget Dfrector 2. City Attorney 3. City Attorney 3. Mayor/Assistant 4. Mayor/Assistant 4. City Clerk 5. Chair, Finance, Mgmt. , and Pers. Cte. 5. City Council 6. City Clerk 7. City Council 8. Chief Accountant, Finance and Managemsnt Sarvices Tha COST/BENEFIT. BUDGETARY. AND PERSONNFL IISA`CTS heading provides space to explain the cost/benefit aspects of the decision. Costs and benefits relate both to City budget (General �und and/or Special Funds) and to broader financial impacts (cost to users, homeowners, or other groups affected by the action) . The personnel impact is a descriptton of change or shift of Full-Time Equivalent (FTE) positions. The ADM�NISTRATIVE PROCEDURES section must be completed to indicate ahether additional administrative procedures, incl�ding rules, regulations, or resource proposals are necessary for implementation of an ordinance or resolution. If yes, the procedures or a timetable for the completian of procedures must be attached. SUPPORTING NATERIALS. In the �1TTACHMENTS section, identify all attachments. If the Green Sheet is well done, no letter of transmittal need be included (unless signing snch a letter is one of the requested actions). Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of Insurance should be oae of the attachments at t�me of routing. Note: Actions �hich require City Council resolutions include contractual relationships with other governmental units; collective bargaining contracts; purchase, sale, or lease of land; issuance of bonds by Citq; eminent domain; asswaption af liability by Gity, or granting bq �City of indemnification; agreements with state or federal government under which they are providing funding; budget amendments. . : ._. _ .... - -. _.. .. . .. . �_ --. . .....----,. . . .. .. - - . ... _ . .. :. :,.. ..:.._ --___.._..�_.... - -.�—�.. • . �-„.;:`:- C �.�.\ ' CITY F SAINT PAUL ' - "�x�� :ii�'aisin : OFFICE F FIE CITY COIINCIL - : Co m ttee Report `' Finance Mana em & Personnel Committee J LY 10, 1989 1. Approval of minutes of June 5, 198 , eting. � Approved 2. General discussion of the Mayor' s m'd- ear budget adjustments. (Laid over June 19 2a. Resolution 89-351 - amending the 19 9 udget by Laid over two weeks transferring $32,062 from Contingen R serve to for amendment Police Administration for full-time po ition to oversee license renewal and applica io process. (Referred from Council March 2, lai o r June 19) 2b. Resolution 89-354 - amending the 198 b dget by Withdrawn adding $51,661 to the Financing and pe ding Plans for Police Vice Unit to conduct inve ti ations of liquor and Class III license applica ts (Referred from Council March 2, laid ov r June 19) 2c. Resolution 89-830 - amending the 198 b get by Denied transferring $38,574 to Community Se ic s Parks and Recreation Administration and Fin nc and - Management Services for renovation of th rd floor of City Hall Annex. (Referred from C un il May 9, laid over June 19) 2d. Resolution 89-820 - amending the 1989 u et by Denied adding $99,755 to the Financing and S n 'ng Plans for City Attorney' s office autom ti n project. (Referred from Council May 1 , aid over June 19) 2e. Resolution 89-1004 - amending the 1989 bu get by Laid over two weeks adding $112,000 to the Financing & Spe di g Plans for amendment for Community Services Utility Needs. (R erred from Council June 6, laid over June 19) CITY HALL SEVENT F OOR SAIIVT PAUL, MINNESOTA 55102 • 8 4 .. t . 7. Discussion of surviving spouse benefits for Police. Approved Resolution 89-1182 and related resolution 8. Resolution 89-860 - amending the Salary Plan and Laid over two weeks Rates of Compensation Resolution regarding Unclas- sified Positions. (Referred from Council May 18) 9. Resolution establishing the rate of pay for Public No recommendation ' Health Division Manager in Grade 32, Section ID4 of the Professional Supervisory Standard Ranges in the Salary Plan and Rates of Compensation Resolution. (Referred from Council April 7, 1988, laid over June 19, 1989) 10. Resolution 89-1003 - amending Section 11 of the Approved as amended Civil Service Rules pertaining to provisional employment. (Referred from Council June 6, laid over June 19) 3