99-1048QRIGINAL
Presented By:
Referred To:
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78
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RESOtUTON
CITY OF SAINT PAUL, MINNESOiA
GommiCee:
Councit File #
Green Sheet #
Da�
R9 - lo �}�
103179
/
WHEREAS, it is gene2lty recognizetl Nat there is risk associated with computers, compu[er systems antl automatetl tlevices 2lated to the change
in date trom the year 1999 M the ye2r 2000, and
1NFIEREAS, directors, managers and employees of the City of Saint Paul have been planning and preparing for the coming of the "Y21C' problem for
many months antl have reatlietl themselves in the areas of communidtions, public safety, iMemal remetliation antl contingen�y planning, and
WHEREAS, a 1999 butlget amentlment was proposed by the Mayor antl adopted by the countll in June,1989 providing bud9et aufhoriry for some
Y2K relateU cosis identified eadier, and
WHERFAS, department siafr antl the city's Y2K managers have identified adtlitional Y2K cosh, and
WHEREAS, department sYaH have recommended a replacement, Y2K compliant computer system using hand-held computer teclmology for Certificate of
Occupancy, complaint, engineering and fire pertnitUng services, and
4VHEREAS, as pad of fhe 7999 budgei process, ihe City Council placetl a porlion pf the budget for technology for CertiTicate of Occupancy
InspeMOrs into contingency, and
VJHEREAS, the Certificate of Occupancy Inspectas neetl the release of the budget money placed m contlngency to contlnue its operation antl progress
lowartls Crea6'g a healthy infortnation feChnWogy environment fhat Supports the aftainment of city-witle StrategiC goals, as wel! as depaRment and
office specific strategic goals, aM
VNiEREAS, the Mayor, pursuant to Section 10.07.1 arM 70 07.4 of the City Charter, recommentls the tWlowing charges to the 1999 Atlopted Budget
for the City of Saint Paul.
Authonty to Release Contingency Funds to fhe Department of Fire and Safety Services
GENERAL FUND (Transfer)
TRANSFER FROM:
General Govemment - Confingent Reserve
001-09061-0548 Contingency
TRANSFERTO:
Generel Govemment
Y2K Contingency Planning
001-09900-0297 Data Processing
CURRENTBUDGET
225,000
301,788
Now, therefore, be it resoived, that the Ciry CounGl releases this contingency and approves these changes to the 1999 butlget.
Requested by Department oe
CHANGE
(150,000)
150,000
Fire & Safety Services
B Y' e L� �
Approval Recommentled by Budget Director.
�. �. � L�-�4
Adopied by Coundl: Date �} �-, �� � q
1 �
Adop6on Certifietl by Council SecreYary:
B Y" i �e �-- • �"� n--
Approved by Mayor. Dat /� �� / ��J`�%
By: �
Approvetl
Attomey:
AMENDEDBUDGET
75,000
451 788
n ra
DEPARiMENT/OFFICFICOUNGL DATEINITIATED � � ���
Fire and Safety Services 10/07/99 GREEN SHEET No 703179
CAMACTPERSONBPHONE iNmA AiE INfnnVDATE
Steve Zaccard 228-6201 1��� 5 a„�,�
MUST BE ON CAUNCIL AGENDA BY (DAT�
�QIYATIWR4Y � �CRYREKK
�Z FIIIPAYJl�L e^'*,y �M�i�� ❑FllNNCY1LSER/INCCIG
�MAYOF�OR I I
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
cnoN rz�nuesrEo
Approvai of the attached council resolution releasing the council contingency of $150,000 in the 1999 budget
for the Certificate of Occupancy program Y2K remediafion and planning.
RECOMMENDATIONApprove(A)orRejec[(R) PERSONALSERVICECONIRACTSMUSTANSWERTHEFOLLOWINGQUESTONS:
1. Has ttiis personffrtn ever xrorked untler a conirad for this tlepartmeM?
PLANNING COMMISSION vE5 NO
CIB COMMITTEE 2. Has this persoMrtn ever been a ciry employee?
CIVILSERVICECOMMISSION YES NO
3. Does lha perso�rtn possess a skill not nomially possessed by any wrterrt uty amployee?
YES NO
4. Is this personff�m a targeted vendoR
YES NO
E�lain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, NM1�
Additional costs related to ihe City's Y2K preparaGon of corredion of computer systems have been iden6fied. This request for funds
is in addiGOn to the amount reccommended by the Mayor and approved by the City Council in June
The Fire Prevention Certificate of Occupancy computer system has been itlentified as not 100% Y2K compliant, making this
mission-critical system unreliable.
All requests for additional funds were scrutinized; only those approvetl by the FSO Director appear on this resolution.
A�VANTAGESIFAPPROVED
Funding for the City's Y2K plans will be set into piace.
�ISADVAMAGES IF APPROVED
�ISAOVANTAGES IF NOT APPROVED
Y2K plans wiii have to be revised to fit within existing budgeted resources.
TOTALAMOUNTOPTRANSAGTION $ 150 ,000 COSTIREVENUE6UOGETED(CIRCLEONE) YES NO
FUNDING SOURCE General Fund ACTNITY NUMBER
FINANCIAL INFORMATION (EXPLAIN) , , , _ ;
- r
, ��,xi��i ��
_ w �..
..�,. ,:.", „ . .�_ .
° tib � f L dJ:i.'7
✓
« r ,, � �
�
QRIGINAL
Presented By:
Referred To:
1
2
5
6
7
11
12
13
14
15
16
77
78
]9
20
21
22
23
24
25
26
27
28
29
30
37
32
33
34
35
36
37
38
39
40
47
42
43
RESOtUTON
CITY OF SAINT PAUL, MINNESOiA
GommiCee:
Councit File #
Green Sheet #
Da�
R9 - lo �}�
103179
/
WHEREAS, it is gene2lty recognizetl Nat there is risk associated with computers, compu[er systems antl automatetl tlevices 2lated to the change
in date trom the year 1999 M the ye2r 2000, and
1NFIEREAS, directors, managers and employees of the City of Saint Paul have been planning and preparing for the coming of the "Y21C' problem for
many months antl have reatlietl themselves in the areas of communidtions, public safety, iMemal remetliation antl contingen�y planning, and
WHEREAS, a 1999 butlget amentlment was proposed by the Mayor antl adopted by the countll in June,1989 providing bud9et aufhoriry for some
Y2K relateU cosis identified eadier, and
WHERFAS, department siafr antl the city's Y2K managers have identified adtlitional Y2K cosh, and
WHEREAS, department sYaH have recommended a replacement, Y2K compliant computer system using hand-held computer teclmology for Certificate of
Occupancy, complaint, engineering and fire pertnitUng services, and
4VHEREAS, as pad of fhe 7999 budgei process, ihe City Council placetl a porlion pf the budget for technology for CertiTicate of Occupancy
InspeMOrs into contingency, and
VJHEREAS, the Certificate of Occupancy Inspectas neetl the release of the budget money placed m contlngency to contlnue its operation antl progress
lowartls Crea6'g a healthy infortnation feChnWogy environment fhat Supports the aftainment of city-witle StrategiC goals, as wel! as depaRment and
office specific strategic goals, aM
VNiEREAS, the Mayor, pursuant to Section 10.07.1 arM 70 07.4 of the City Charter, recommentls the tWlowing charges to the 1999 Atlopted Budget
for the City of Saint Paul.
Authonty to Release Contingency Funds to fhe Department of Fire and Safety Services
GENERAL FUND (Transfer)
TRANSFER FROM:
General Govemment - Confingent Reserve
001-09061-0548 Contingency
TRANSFERTO:
Generel Govemment
Y2K Contingency Planning
001-09900-0297 Data Processing
CURRENTBUDGET
225,000
301,788
Now, therefore, be it resoived, that the Ciry CounGl releases this contingency and approves these changes to the 1999 butlget.
Requested by Department oe
CHANGE
(150,000)
150,000
Fire & Safety Services
B Y' e L� �
Approval Recommentled by Budget Director.
�. �. � L�-�4
Adopied by Coundl: Date �} �-, �� � q
1 �
Adop6on Certifietl by Council SecreYary:
B Y" i �e �-- • �"� n--
Approved by Mayor. Dat /� �� / ��J`�%
By: �
Approvetl
Attomey:
AMENDEDBUDGET
75,000
451 788
n ra
DEPARiMENT/OFFICFICOUNGL DATEINITIATED � � ���
Fire and Safety Services 10/07/99 GREEN SHEET No 703179
CAMACTPERSONBPHONE iNmA AiE INfnnVDATE
Steve Zaccard 228-6201 1��� 5 a„�,�
MUST BE ON CAUNCIL AGENDA BY (DAT�
�QIYATIWR4Y � �CRYREKK
�Z FIIIPAYJl�L e^'*,y �M�i�� ❑FllNNCY1LSER/INCCIG
�MAYOF�OR I I
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
cnoN rz�nuesrEo
Approvai of the attached council resolution releasing the council contingency of $150,000 in the 1999 budget
for the Certificate of Occupancy program Y2K remediafion and planning.
RECOMMENDATIONApprove(A)orRejec[(R) PERSONALSERVICECONIRACTSMUSTANSWERTHEFOLLOWINGQUESTONS:
1. Has ttiis personffrtn ever xrorked untler a conirad for this tlepartmeM?
PLANNING COMMISSION vE5 NO
CIB COMMITTEE 2. Has this persoMrtn ever been a ciry employee?
CIVILSERVICECOMMISSION YES NO
3. Does lha perso�rtn possess a skill not nomially possessed by any wrterrt uty amployee?
YES NO
4. Is this personff�m a targeted vendoR
YES NO
E�lain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, NM1�
Additional costs related to ihe City's Y2K preparaGon of corredion of computer systems have been iden6fied. This request for funds
is in addiGOn to the amount reccommended by the Mayor and approved by the City Council in June
The Fire Prevention Certificate of Occupancy computer system has been itlentified as not 100% Y2K compliant, making this
mission-critical system unreliable.
All requests for additional funds were scrutinized; only those approvetl by the FSO Director appear on this resolution.
A�VANTAGESIFAPPROVED
Funding for the City's Y2K plans will be set into piace.
�ISADVAMAGES IF APPROVED
�ISAOVANTAGES IF NOT APPROVED
Y2K plans wiii have to be revised to fit within existing budgeted resources.
TOTALAMOUNTOPTRANSAGTION $ 150 ,000 COSTIREVENUE6UOGETED(CIRCLEONE) YES NO
FUNDING SOURCE General Fund ACTNITY NUMBER
FINANCIAL INFORMATION (EXPLAIN) , , , _ ;
- r
, ��,xi��i ��
_ w �..
..�,. ,:.", „ . .�_ .
° tib � f L dJ:i.'7
✓
« r ,, � �
�
QRIGINAL
Presented By:
Referred To:
1
2
5
6
7
11
12
13
14
15
16
77
78
]9
20
21
22
23
24
25
26
27
28
29
30
37
32
33
34
35
36
37
38
39
40
47
42
43
RESOtUTON
CITY OF SAINT PAUL, MINNESOiA
GommiCee:
Councit File #
Green Sheet #
Da�
R9 - lo �}�
103179
/
WHEREAS, it is gene2lty recognizetl Nat there is risk associated with computers, compu[er systems antl automatetl tlevices 2lated to the change
in date trom the year 1999 M the ye2r 2000, and
1NFIEREAS, directors, managers and employees of the City of Saint Paul have been planning and preparing for the coming of the "Y21C' problem for
many months antl have reatlietl themselves in the areas of communidtions, public safety, iMemal remetliation antl contingen�y planning, and
WHEREAS, a 1999 butlget amentlment was proposed by the Mayor antl adopted by the countll in June,1989 providing bud9et aufhoriry for some
Y2K relateU cosis identified eadier, and
WHERFAS, department siafr antl the city's Y2K managers have identified adtlitional Y2K cosh, and
WHEREAS, department sYaH have recommended a replacement, Y2K compliant computer system using hand-held computer teclmology for Certificate of
Occupancy, complaint, engineering and fire pertnitUng services, and
4VHEREAS, as pad of fhe 7999 budgei process, ihe City Council placetl a porlion pf the budget for technology for CertiTicate of Occupancy
InspeMOrs into contingency, and
VJHEREAS, the Certificate of Occupancy Inspectas neetl the release of the budget money placed m contlngency to contlnue its operation antl progress
lowartls Crea6'g a healthy infortnation feChnWogy environment fhat Supports the aftainment of city-witle StrategiC goals, as wel! as depaRment and
office specific strategic goals, aM
VNiEREAS, the Mayor, pursuant to Section 10.07.1 arM 70 07.4 of the City Charter, recommentls the tWlowing charges to the 1999 Atlopted Budget
for the City of Saint Paul.
Authonty to Release Contingency Funds to fhe Department of Fire and Safety Services
GENERAL FUND (Transfer)
TRANSFER FROM:
General Govemment - Confingent Reserve
001-09061-0548 Contingency
TRANSFERTO:
Generel Govemment
Y2K Contingency Planning
001-09900-0297 Data Processing
CURRENTBUDGET
225,000
301,788
Now, therefore, be it resoived, that the Ciry CounGl releases this contingency and approves these changes to the 1999 butlget.
Requested by Department oe
CHANGE
(150,000)
150,000
Fire & Safety Services
B Y' e L� �
Approval Recommentled by Budget Director.
�. �. � L�-�4
Adopied by Coundl: Date �} �-, �� � q
1 �
Adop6on Certifietl by Council SecreYary:
B Y" i �e �-- • �"� n--
Approved by Mayor. Dat /� �� / ��J`�%
By: �
Approvetl
Attomey:
AMENDEDBUDGET
75,000
451 788
n ra
DEPARiMENT/OFFICFICOUNGL DATEINITIATED � � ���
Fire and Safety Services 10/07/99 GREEN SHEET No 703179
CAMACTPERSONBPHONE iNmA AiE INfnnVDATE
Steve Zaccard 228-6201 1��� 5 a„�,�
MUST BE ON CAUNCIL AGENDA BY (DAT�
�QIYATIWR4Y � �CRYREKK
�Z FIIIPAYJl�L e^'*,y �M�i�� ❑FllNNCY1LSER/INCCIG
�MAYOF�OR I I
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
cnoN rz�nuesrEo
Approvai of the attached council resolution releasing the council contingency of $150,000 in the 1999 budget
for the Certificate of Occupancy program Y2K remediafion and planning.
RECOMMENDATIONApprove(A)orRejec[(R) PERSONALSERVICECONIRACTSMUSTANSWERTHEFOLLOWINGQUESTONS:
1. Has ttiis personffrtn ever xrorked untler a conirad for this tlepartmeM?
PLANNING COMMISSION vE5 NO
CIB COMMITTEE 2. Has this persoMrtn ever been a ciry employee?
CIVILSERVICECOMMISSION YES NO
3. Does lha perso�rtn possess a skill not nomially possessed by any wrterrt uty amployee?
YES NO
4. Is this personff�m a targeted vendoR
YES NO
E�lain all yes answers on separate sheet and attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, NM1�
Additional costs related to ihe City's Y2K preparaGon of corredion of computer systems have been iden6fied. This request for funds
is in addiGOn to the amount reccommended by the Mayor and approved by the City Council in June
The Fire Prevention Certificate of Occupancy computer system has been itlentified as not 100% Y2K compliant, making this
mission-critical system unreliable.
All requests for additional funds were scrutinized; only those approvetl by the FSO Director appear on this resolution.
A�VANTAGESIFAPPROVED
Funding for the City's Y2K plans will be set into piace.
�ISADVAMAGES IF APPROVED
�ISAOVANTAGES IF NOT APPROVED
Y2K plans wiii have to be revised to fit within existing budgeted resources.
TOTALAMOUNTOPTRANSAGTION $ 150 ,000 COSTIREVENUE6UOGETED(CIRCLEONE) YES NO
FUNDING SOURCE General Fund ACTNITY NUMBER
FINANCIAL INFORMATION (EXPLAIN) , , , _ ;
- r
, ��,xi��i ��
_ w �..
..�,. ,:.", „ . .�_ .
° tib � f L dJ:i.'7
✓
« r ,, � �
�