89-620 WMITE - C�7V GLERK
PINK - FINANCE GITY O AINT PAUL Council (�G /�D
BLUERV - MAVORTMENT d 7
File N 0. ��
, Counc 'l Resolution �
Presented By ��9���`'��
Referred To Committee: Date
Out of Committee By Date
WHEREAS, it is necessary that the ee ings of City Council committees be
scheduled on a regular basis so th t uncilmembers, the public and
City departments may plan and prep re or such meetings; and
WHEREAS, City Council committee me ti s must be scheduled at differing
times so that Councilmembers and o e may attend all such meetings
without conflicts; and
NOW, THEREFORE, BE IT RESOLVED, th t e City Council Committees shall meet
at the following scheduled times:
LEGISLATION 2nd & 4th Monday 9:00 a.m.
& 5th
FINANCE, MANAGEMENT & PERSONNEL lst,�( 3rd/Monday 1:30 p.m.
2nd & 4th
HOUSING & REDEVELOPMENT AUTHORIT �l,¢�' & �'�y� Wednesday 9:00 a.m.
lst, 3rd & 5th
PUBLIC WORKS, UTILITIES & TRANSP T ION �'�fyY §! ��( Wednesday 9:00 a.m.
& 5th
COMMUNITY & HUMAN SERVICES lst �$l 3rd�Wednesday 1:30 p.m.
HOUSING & ECONOMIC DEVELOPMENT 2nd & 4th Wednesday 2:00 p.m.
RULES & POLICY lst & 3rd Friday 10:00 a.m.
BE IT FINALLY RESOLVED, that all sp ci 1 committee meetings will be
scheduled at such times as to not c nf ict with Council meetings or
regularly scheduled committee meet' gs.
COUNCIL MEMBERS Requested by Department of:
Yeas Nays �_
Dimond �j
�� In Fav r
Goswitz O
Rettman B
Scheibel A gai ns Y
Sonnen
Wilson
Adopted by Council: Date APR j � 1g Form A by City A rney
c
Certified Pas e c'1 Se a BY � �� �
gy,
t�pproved b iNav D,:�� — �P � ? p►pproved by Mayor for Submission to Council
By "�v BY
PUBtISNED AP R 2 � 1 8
WHI7E - CITV CIERK
F'INK - FINANCE COLIRCII _A/
�'ANARV - OEPARTMENT G I TY OF A I NT PAUL ���OC.D
�BLUE� - MAVOR File NO•
� � , Council solution �
Presented By " '����'"`''
Referred To Committee: Date
Out of Committee By Date
WHEREAS, it is necessary that the meet ng of City Council committees_ be
scheduled on a regular basis so that C un ilmembers, the public and
City departments may plan and prepare or such meetings;\ and
WHEREAS, City Council committee meetin s ust be scheduled at differing
times so that Councilmembers and other m y attend all such meetings
without conflicts; and
NOW, THEREFORE, BE IT RESOLVED, that t e ity Council Committees shall meet
at the following scheduled times:
LEGISLATION 2nd & 4th Monday 9:00 a.m.
�� S-T�
FINANCE, MANAGEMENT & PERSONNEL lst�-6r 3rd Monday 1:30 p.m.
a� d ��
HOUSING & REDEVELOPMENT AUTHORITY -�st & �rcl Wednesday 9:00 a.m.
� �sl 3r� •�5�
PUBLIC WORKS, UTILITIES & TRANSPORTA IO -s�rt� fr &t� Wednesday 9:00 a.m.
� S+�
COMMUNITY & HUMAN SERVICES lst�-Sr 3rdlWednesday 1:30 p.m.
HOUSING & ECONOMIC DEVELOPMENT 2nd & 4th Wednesday 2:00 p.m.
RULES & POLICY lst & 3rd Friday 10:00 a.m.
BE IT FINALLY RESOLVED, that all speci 1 ommittee meetings will be
scheduled at such times as to not conf ic with Council meetings or
regularly scheduled committee meetings.
COUNCIL MEMBERS Requested by Department of:
Yeas Nays
Dimond
L.ong In Favor
Goswitz
Rettman B
Scheibel A gai n s t Y
Sonnen
Wilson
Form A by City A rney
opted by Council: Date �
c
Certitied Yassed by Council Secretary By ' " r3�
gy,
Approved by Ylavor: Date _ Approved by Mayor for Submission to Council
.-. Rv _
. ��-�aa
.DE�PARTMENTlOFFICE/COUNCIL DATE INITIATED .� y ��
City Council 4/3/89 GREEN SHEET No. -�
INITIAU DATE INITIAUDATE
CONTACT PERSON 6 PHONE DEPARTMENT DIRECTOR �CITY COUNCIL ,
.J�III Scheibel N M'BER FOR 1 �N ATTORNEY �CITY CLERK
MUST BE ON COUNCIL AQENDA BY(DAT� ROUTINfi DGET DIRECTOR �FIN.6 MOT.SERVICES DIR.
ORDER �MAYOR(OR ASSISTANn �
TOTAL�i OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Establish schedule for Council Committee meetings.
RECOMMENDATIONS:Approve(A)ar Reject(Fi) COUNCIL COMMITTEE/RESEARCH REPORT OPTIONAL
_PLANNINa OOMMISSION -CIVIL SERVICE COMMISSION ANAIYST PHONE NO.
_CIB COMMITfEE _
COMMENTS: •
_STAFF - �
_DISTRICT CAURT -
SUPPORTS WHICH COUNCIL OBJECTIVE9
INfTIATINCi PHOBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
Current schedule creates scheduling conflicts which prevent Councilmembers from
attending all Committee meetings and makes it impossible to cablecast some
Committee meetings.
ADVANTAQES IF APPROVED:
This schedule will eliminate meeting schedule conflicts.
DISADVANTAGES IF APPROVED:
Some Committees will be reduced from 26 to 24 regularly scheduled meetings each year.
WSADVANTAOES IF NOT APPROVED:
If not approved, Committee meetings will continue to have conflicting schedules.
TOTAL AMOUNT OF TRANSACTION s —�— COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
��!..':;C::' �;�5�1;'C;1 CP_l�i�?t'
flNANCIAL INFORMATION:(EXPLAIN)
, ,(� {�l` : r'l
f'�i i\ U .`: [� dJ
� ��-��a
DEPARTMENTlOFFlCE/OOUNCIL DATE INITIATED � 3 8 9
City Council 4/3/89 GREEN SHEET No.
CONTACT PER80N�PHONE �NITIAU DATE INITIAUDATE
EPARTMENT DIRECTOF �CITY COUNCIL
Jim Scheibel �� iTV nrroaNer �ciTV c�RK
MU8T BE�1 OOUNqL AQENDA BY(DAl'� ii0Ui1N0 ET DIRECTOR �FIN.6 MOT.BERVICES DIR.
� AYOR(OR ASSISTAN� �
TOTAL N OF SIGNATURE PAGES (CLIP ALL L A ONS FOR SIGNATUR�
ACTION RE�UESTED:
Establish schedule for Council Co�ittee ee ings.
REOOMMENDAT10N8:Approve(N e►Relect(p) C011NdL I E/RESEARCH REPORT OPTIONAL
_PUWNINO�MMISSIOW —CIVII SERVICE COMMISSION ��Y� PHONE NO.
_qB COMMITTEE _
COAAMENT3:
_3TAFF —
—DISTRICT COURT _
8UPPORTB WHICH COUNpL 08JECTIVE7
INITIA71N0 PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why):
Current schedule creates scheduling conf "ct which prevent Councilmembers from
attending all Committee meetings and mak impossible to cablecast some
Committee meetings.
ADVANT/U�ES IF APPROVED:
This schedule will eliminate meeting sch du e conflicts.
W8ADVANTA(iE8 IF APPROVED:
Some Co�ittees will be reduced from 26 0 4 regularly scheduled meetings each year.
DISADVANTA(�ES IF NOT APPROVED:
If not approved, Committee meetings wil c ntinue to have conflicting schedules.
TOTAL AMOUNT OF TRANSACTION ; —�— COST/REVENUE BUDOETED(CIRCt.E ONE� YES NO
FUNDINO SOURCE ACTIVITY NUMBER
Counc�! Research Center
FlNANGAL INFORMATION:(DCPLAIN)
I-tPR 0� i�89
�,� . ,�.
;
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225).
ROUTINC3 ORDER: �
Below are preferred routings for the five most frequent types of documents:
CONTRACTS (assumes authorized COUNGL RESOLUTION (Amend, Bdgts./
budget exists) Accept.GreMS)
1. Outside Agency 1. Department Director
2. InRiating DepartmeM 2. Budget Dfrector
3. qry Attomey 3. City Attortrey
4. Mayor 4. Mayor/Aasistant
5. Flnance�Mgmt Svcs. Director 5. Ciy Council
8. Flnance Fu;counting 6. Chief AxouMant, Fln &Mgmt Svcs.
ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others)
Revision) and ORDINANCE
1. Activity Menager 1. Initiating Department Director
2. DepartmeM Accountant 2. Ciry Attorney
3. DepartmeM Director 3. MayodAasistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Fin&Mgmt Svcs.
ADMINISTRATIVE ORDERS (all others)
1. Initiating Department
2. Cit)r Attorney
3. MayoNAsafstant
4. Ciry Clerk
TOTAL NUMBER OF SI(3NATURE PAGES
Indicate the�of pages on which signatures are required and p_pa erclip
each of these a�s.
ACTION REGIUESTED
Describe what the projecUrequest seeks to accomplfsh in either chrorwlogi-
cal order or oMer of importence,whichever is mo�appropriate for the
fssue. Do rlot write complete sentences. Begfn each item in your list wfth
a verb.
RECOMMENDATIONS
Complete if the Issue in question has been preaented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by liffiing
the key word(s)(HOUSINQ, RECREATION, NEI(3HBORHOODS, ECONOMIC DEVELOPMENT,
BUD(�ET, SEWER SEPARATION).(SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNGL
INITIATINti PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or condRions that created a need for your project
or request.
ADVANTAOES IF APPROVED
Indicate whether this is sfmply an annual budget prxedure required by law/
charter or whether there are speciNc wa in which the City of 3aint Paul
and its citizens will benefit from this pro��t/action.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or aseessments)?To Whom?When? For how long?
DISADVANTAOES IF NOT APPROVED
What will be the negative conaequences if the promiaed action is not
approved?Inability to deliver serv�e7 Continued hfgh traffio, nase,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Alihough you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?