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89-496 WHITE - C�TV CI.ERK PINK - FINANCE COIIIICIl �L`�(,9 CANARV - DEPARTMENT GITY OF INT PAITL ��- ( / BLUE - MAVOR File NO. � - � Council esolution �jq� Presented B � n � Referred To � Committee: Date �-°�� °-! Out of Committee By Date W�E'AS, the Mayor, pursuant to Section 10 07.1 of the City Charter, does certify that there are available for appropriatian revenues ' ess of th4se estimated in the 1989 budget, an WE�REAS, the Mayor rec�.nds the follawin c ges to th�e 1989 budget: Current Amended Budget Chariges Budget ------------- ------------- ------------- FINANCING PLAN 050 Special Projects, General Gavernmexi 9830 - Use of F�ind Balance 15,000 80,000 95,000 7299 - Transfer fro�n General F�u�d 160,000 (50,000) 110,000 Al l OtY�er Ftiind F inaric ing 844,818 0 844,818 'Ibtal Ftiu�d Financing Plan 1,019,818 30,000 1,049,818 SPEADING Pi,AN 050 Speci.al Projects, General GaverruY�n � �ecutive A�3min.istration 30101 Gavernment Respansiveness 30101-0132 Telriporary Not Certified 0 29,054 29,054 30101-0439 Fringe Benefits 4,682 946 5,628 All Other F'tu�c7. Spending 1,015,136 1,015,136 'Ibtal Ftand Spending Plan 1,019,818 30,000 1,049,818 l�t' CHANGE + 30,000 Therefore, be it RF�OLVID, that the City il appraves these changes to the 1989 budget. Approval Recc�m�ex�ded; -- --- -�--�-�------ Budget Direc r COUNCIL MEMBERS Requested by Department of: Yeas Nays Dimond / �2CUt1V@ �Iri].rilStY"dtlOTl I-on� __/,�F_ In Favor . --��. _ Rettman B �be1�� �__ Against y Sonnen Wilson �� 2 5 � Form Appr v d by City rne Adopted by Council: Date - Certified a •ed by Council Secret ry By By � �� Approv d Mav • D�fe��— ` Approv b Mayor for Submissi n tii�t- B �_�--�-QSL, `�.—� V.- Y �t1B14S1�➢ .;��� - 3 19 9 3-� • -. � � f,� �9�0 . Support An ysi for Amendment Special Project - eneral Government Changes A jus ment Amendment t to _ __ ___ _ __ _ _ Adopted do ted Adopted l'otal ; Revised Budget B dg t(1) Budget(2) CFianges ' Budget Fund Balance 15,000 8 ,000 ;84,000 95,000 _ _ _ __ _ ____ __ _ _ ____ __ __. __ _ _..__ ___ __ __ __ ___ . . ____. __ __ _ _ _ _ Transfer from General Fund 160,000 (8 ,000) 30,000 (50,000) 110,000 Other Financing 844,818 844,818 1,019,818 0 30,000 30,fl00. . 1,049,818 _ __ _ _ _, _ _ ___._ _ _ _ Explanation: (1) This fund's original budget called for a$160,000 tr nsf r from the General Fund in 1989 to support the development of the city's property tax modeling sy em During Council's budget deliberations on this issue, it was agreed that one half of the transfer ($80,000) woul be ade in 1988 and the remainder in 1989. The 1989 Adopted General Fund Budget was modified to refl ct t is change but the budget adopted for this fund was not. The$80,000 transferred in 1988 became a part of t is nd's fund balance. This fund's budget should be adjusted to match the action prescribed by the Adopted Gen ral und Budget. (2) This column reflects the addition of$30,000 as a T ns er from the General Fund requested on this resolution for temporary budget staff resources. Prepared by Saint Paul Budget Office(Kline) Zenith/DETAILI2 3/1/89 % 3 �q � �: ���-��� DEPARTMENT/OFFICE/COUNCIL DATE INITIATED � � � Bud9et office GREEN �HEET No. CONTACT PERSON 6 PHONE � INITIAU DATE INITIAUDATE D ARTMENT DIRECTOR �CITY COUNCiI Greg !sl ees/Barb Renshaw X4140 ���R C ATTORNEY �CITY CLERK�q� . ;� ;+,��, MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING ET DIREO'fOR .,__. FIN.8 MOT.SERVICES DIR. P1arch 7, 1!389 ORDER M OR(ORASSIST TOTAL N OF SIGNATURE PAGES � (CLIP ALL LO TI NS FOR SIGNATURE7 � � ACTION REOUESTED: -, j F .; . ! :"� ; �!4,� ;��„ ',�� Approval of four resolutions having, t do with two-year budgeting for operations and maintenance. RECOMMENDATIONS:Approve(A)or Reject(R) COUNCIL COM TTE RESEARCH REPORT OPTIONAL _PL/WNING COMMISSION _CIVIL 3ERVICE COMMISSION ANALYST PHONE NO. _CIB COMMIITEE _ _STAFF _ COMMENTS: _OISTRICT COURT _ 3UPPORTS WHICH COUNCIL OBJECTIVE7 INITIATING PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why): Research was completed because of i t rest expressed by Mayor, Council and department personnel on two-year bu g ting. Mayor has recommended a two- year budget process for the operati g and maintenance budgets, which would begin in 1990 for 1991/1992, to enh n e the current budget process. Supports Policy B-1B (Two-Year Budg t Planning) in the "1989 Budget Goals and Policies" document. Includes a p gram evaluation component, allowing the City to determine the efficienc d effectiveness of programs. ADVANTAOES IF APPROVED: Will improve the City's ability to la its fiscal future, will provide a framework for. more informed decisio -m king, and make transitions and shifts in programs easier to implem nt. Obtaining external expertise and advice in determining appropriate p og am evaluation measures, e.g. criteria, standards, procedures, et . , will help the City to develop a better process for program evaluati n. DISADVANTAGE3 IF APPROVED: Startup workload will be intense fo d partment staff inembers, Budget Office and City Council. Requires ed sign of computer system and budget forms and instructions. Will requi �e comprehensive retraining program for approximately 200 employees inv lv d in annual budget preparation. DISADVANTA(iES IF NOT APPROVED: Less opportunity to fiscally plan. Less information for decision makin . Transitions and program shifts will 'be more difficult� to ��implement:,i.i�" Loss of independent, professional, xt rnal expertise. ,., � ,,, r, ._. �.:� Loss of opportunity for program enh nc ment. i!�`,i; u . :::::� TOTAL AMOUNT OF TRANSACTION S S 3 O� O O O C T/REVENUE BUDCiETED(CIRCLE ONE) YE8 NO FUNDING SOURCE � P/�. F r+d �t� Onee A IVITY NUMBER ��l�/ «c�d�ef .Se%i�� FlNANGAL INFORMATION:(IXPLAIN) D�DD� CG�/7P/N�OI• �.L'/rf \ � ��c� ��v0l7�'Q95 11+����• £%�'J . . ....... .. .. _.. .. . . . . . . . . .. . .. ......�.... . .. .... . ... . ... . .._..... ....._4._..,_._...:::.;;=:y.::::_ F . ���=��'l ���'• r' :� � GITY OF S I T PAUL � . . _ ...._ _..,.- , c�t�u�ci ...-- � r=`-' �1i° =�` OFFICE OF THF. I Y COUNCZL Committe eport Finance Mana ement ersonnel Committee MAY 15, 1 89 1. Approval of minutes of May 1 , 1989 mee in . Approved 3-0 2. Completion of discussion regarding Cap ta Resolutio� A•llocation Financing Policies, 1990-19 4. Approved 3-0 3. Completion of discussion regarding 199 Resolution Budget Goals and Policies. Approved 3-0 4. Discussion of Mayor's mid-year budget up lement Information only recommendations including the followin : no action required , A. Resolution 89-400 - amending the 1 89 budget Approved 3-0 by adding $45,071 to the Financing an Spending Plans for Community Services Depar me t Parks and � Recreation Building Maintenance. Re erred from Council March 9) j B. Resolution 89-493 - amending t e 989 budget Approved 3-0 � by transferring $5,000 from Contin en Reserve to � Executive Administration Personnel Of ice Labor j Relations. (Referred from Council Ma ch 23) C. Resolution 89-495 and 89-496 - am nding the t989 Approved 3-0 budget by adding $30,000 to the Fi an ing and Spending PlanS from General Fund to Executi e drninistration for the five-year implementation plan ha ging to a two-year . budgeting process. (Referred from Co ncil March 23, id over April 3 D. Resolution 89-831 - amending t e 989 budget by Approved 3-0 adding' $19,215 to the Financing b p ding Plans � � for PED Data Processing Hardware f nd to replace •.- and add equipment. (Referred fro ' C ncil May 9) 5. Resolution 89-744 - amending the 1989 ud et by Approved 3-0 addding $1 ,425.84 to the Financing b e ing Plans for Public Works Equipment Services. (Re erred from Council May 2) - CTTY HALL SEVENT F OR SAINT PAUL, MINNESOTA 55102 s •s � - 6. Resolution 89-829 - amending the 1989 budget by Approved 3-0 adding $50,500 to the Financing 6 Spending Plans for Cor�nunity Services Oivision of Libraries for supply and storage closet in auditorium of St. Anthony Park Branch Library. (Referred from Council May 9) 7. Resolution 89-832 - amending the 1989 budget �by � Approved 3-0 adding $16,448 to the Financing 8 Spending Plans for Police Speciai Investigations, Narcotics Control Surveillance Program. (Referred from Council May 9? 8. Resolution 89-833 - amending the 1989 budget by Approved 3-0 adding $11,200 to the Financing 8 Spending Plans for Police Special Investigations for the purchase of certain investigative equipment. (Referred from Council May 9) � 9. Resolution 89-816 - authorizing severance pay in Approved 3-0 the amount of $4,000 to the estate of Sergeant Michael 0. Markuson. (Referred from Councii May 4) 10. Resolution 89-764 - approving and ratifying Memorandum Approved 3-0 of Agreement between the Professional Empioyees Associ- ation. (Referred from Council May 4) 11. Resolution 89-767 - amending Section 8.A. 1 of the Laid over Civil Service Rules pertaining to filling vacancies. indefinitely (Referred from Council May 4) 12. Resolution XX-XXXX - supporting repeal of Section 89, Approved 3-0 Tax Reform Act of 1986. Additional item Reports on budgeted administrative orders were distributed. :� �; . � - � .