89-495/ � ' � ' (.I"'�/_��/..�
DEPARTMENT/OFFICE/COUNCIL DATE INITI ED �� �
Budget Office GREEN �HEET No.
INITIAU DATE INITIAUDATE
CONTACT PERSON 8 PHONE DEPARTMENT DIRECTOR �CITY COUNCIL
Greg Lsl ees/Barb Renshaw X4140 N''M'� R CITY ATTORNEY �CITY CLERK�%� ;� ; e,� ��
MU3T BE ON COUNCIL AGENDA 8Y(DAT� qOUTINO UDBET DIREG°fOR _,_- FIN.6 MCiT.SERVICES DIR.
P1arch 7� 1�89 ��� MAYOR(OR ASSISTAN
TOTAL�OF SIGNATURE PAGES �' (CLIP AL LO ATIONS FOR SIGNATURE) � � v\. J
ACTION REQUESTED: r � � t � ::
1 � •�i ; i..�:{ i p.�: ''�s
Approval of four resolutions hav n to do with two-year budgeting for
operations and maintenance.
RECOMMENDATIONS:Approve(A)or Reject(R) COUNCIL OM TTEE/RESEARCH REPORT OPTIONAL
_PLAWNING COMMISSION _CIVIL SERVICE COMMISSION ANALYST PHONE NO.
_CIB COMMITTEE _
_STAFF _
COMMENTS:
_DISTRICT COURT _
SUPPORTS WHICH COUNCIL OBJECTIVET
INITIATiNO PROBLEM,ISSUE,OPPORTUNITY(Who,Whet,When,Where,Why):
Research was completed because o i terest expressed by Mayor, Council and
department personnel on two-year bu geting. Mayor has recommended a two-
year budget process for the oper ti g and maintenance budgets, which would
begin in 1990 for 1991/1992, to nh nce the current budget process.
Supports Policy B-1B (Two-Year B dg t Planning) in the "1989 Budget Goals
and Policies" document. Include a program evaluation component, allowing
the City to determine the effici nc and effectiveness of programs.
ADVANTAGES IF APPROVED:
Will improve the City' s ability lan its fiscal future, will provide a
framework for more informed decisio -making, and make transitions and
shifts in programs easier to impl m nt. Obtaining external expertise and
advice in determining appropriate p ogram evaluation measures, e.g.
criteria, standards, procedures, t . , will help the City to develop a
better process for program evalua i n.
DISADVANTAOES IF APPROVED:
Startup workload will be intense o department staff inembers, Budget
Office and City Council . Require edesign of computer system and budget
forms and instructions. Will req i e a comprehensive retraining program
for approximately 200 employees i v lved in annual budget preparation.
DISADVANTACiES IF NOT APPROVED:
Less opportunity to fiscally plan
Less information for decision mak ng. ,
Transitions and program shifts wi 1 e more difficult� to �implement. �-�s'
Loss of independent, professional e ternal expertise. _
Loss of opportunity for program e 'ha cement. i,•'.y',�; v :.=.:v:�
TOTAL AMOUNT OF TRANSACTION S S 3 O� O O O COST/REVENUE BUDCiETED(CIRCLE ONE) YES NO
FUNDING SOURCE � � P . Fu �aj Q/��t ACTIVITY NUMBEH ��/D/ �Qud��f S��iDr�J
FlNANqAL INFORMATION:(DCPLAIN) O�DD� CU/9P/H�• �/�'�/n
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Commi e Report
Finance Mana emen Personnei Committee
MAY 15 1 89
1 . Approval of minutes of May 1 , 1989 ee ing. Approved 3-0
2. Completion of discussion regarding pi al Resolutio�
A•ilocation Financing Policies, 1990 19 . Approved 3-0
3. Completion of discussion regarding 1 90 Resolution
Budget Goals and Policies. Approved 3-0
4. Discussion of Mayor's mid-year budge s pplement Information only
recommendations including the follow,ing no action required !
A. Resolution 89-400 - amending the 19 9 budget Approved 3-0
by adding $45,071 to the Financi g nd Spending
Plans for Community Services Dep rt ent Parks and
Recreation Building Maintenance. ( eferred from
Councii March 9)
I
B. Resolution 89-493 - amending th 1989 budget Approved 3-0 �,,
by transferring $5,000 from Cont ng nt Reserve to �
Executive Administration Personn 1 ffice Labor �
Relations. (Referred from Counc 1 arch 23) �
C. Resolution 89-495 and 89-496 - mending the 1989 Approved 3-0 ,
budget by adding $30,000 to the in ncing and Spending
Plans from General Fund to Execu iv Administration for
the five-year implementation pta c anging to a two-year
budgeting process. (Referred fr uncil March 23,
id over April 3
D. Resolution 89-831 - amending h 1989 budget by Approved 3-0
adding' $19,215 to the Financing 5 ending Plans '
for PEO Data Processing Hardware f� to replace ..
and add equipment. (Referred fr uncil May 9)
5. Resolution 89-744 - amending the 198 bu get by Approved 3-0
addding $1 .425.84 to the Financing 8 p ding Plans
for Public Works Equipment Services. (R ferred
from Council May Z) -
CITY HALL SEVENT F OOR SAINT PAUL, MINNESOTA 55102
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6. Resolution 89-829 - amending the 1989 budget by Approved 3-0
adding $50,500 to the Financing 8 Spending Plans
for Community Services Oivision of Libraries for
suppiy and storage closet in auditorium of St.
Anthony Park Branch Library. (Referred from
Council May 9)
7. Resolution 89-832 - amending the I989 budget by Approved 3-0
adding $16,448 to the Financing 8 Spending Plans
for Police Special Investigations, Narcotics
Control Surveillance Program. (Referred from
Council May 9)
8. Resolution 89-833 - amending the 1989 budget by Approved 3-0
adding $11,200 to the Financing 8 Spending Plans
for Police Special Investigations for the purchase
of certain investigative equipment. (Referred
from Council May 9) �
9. Resolution 89-816 - authorizing severance pay in Approved 3-0
the amount of $4,000 to the estate of Sergeant
Michael D. Markuson. (Referred from Council May 4)
10. Resolution 89-764 - approving and ratifying Memorandum Approved 3-0
of Agreement between the Professional Employees Associ-
ation. (Referred from Council May 4)
11. Resolution 89-767 - amending Section 8.A. 1 of the Laid over
Civil Service Rules pertaining to filling vacancies. indefinitely
(Referred from Council May 4)
12. Resolution XX-XXXX - supporting repeal of Section 89, Approved 3-0
Tax Reform Act of 1986.
Additional item
Reports on budgeted administrative orders were distributed.
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