89-286 WHITE - CITY CLERK
PINK - FINANCE GITY OF SAINT PAUL Council
CANARV - �EPARTMENT (/Q�
BLUE - MAVOR ' Flle NO. ��c
Co ncil Resolution �� ,
Presented By
C
eferred To � ommittee: Date � ����
Out of Committee By � Date
WHEREAS, A contract with Eme gency Fund Services Inc has been prepared and it is anticipated
that the County Board will a�prove it at a January 1989 board meeting; and
WHEREAS, The contract contai s Rental Assistance monies totaling $99,000 the obligation for which
will be split evenly between Ramsey County, the City of Saint Paul and the United Way; and
WHEREAS, Ramsey County will dminister the contract through the Ramsey County Human Services
Purchase of Service procedur s; and
WHEREAS, The Mayor pursuant to Section 10.07.4 of the City Charter recommends the following
transfers for the �989 Gener 1 Fund budget:
Current Amended
TRANSFER FROM: Budget Changes Budget
General- Government Account' ------------ --------�---- --------------
Conting ent Reserve Gener 1 l�, U oa I/lj OD�
09060-0537 Operating Tra sfer Out 128,000 �{�3�999'�' -�9�@9
TRANSFER T0.
Planning and Economic Deve opment Department
06000 PED Contribution /�, Dd0 i� 0oa
06000-0545 City Contribu ion To Outside Agency 0 �e �-33,6$0
06000 A11 Other Spending 1,576,220 0 1,576,220
All Other Spending 122,331,478 0 122,331,478
------------ --------�� a - --------------
123,907,698 -3�989 , ,
NET CHANGE , °0 /.23, 4a?5�, %9�
FURTHER RESOLVED, That the C ty Council approves these changes to the 1989 budget.
Approval Recommended:
---- - --- - -�=-J�
Budget Dir to
�ND BE IT FINALLY RESOLVED� Th t the H.R.A. 's 1989 General Fund be amended as:
TRANSFER FROM:
36604 - Tax Forfeited and ther surplus
36604 -0551 Real Estate Pu chases 90,000 (16,000) 74,000
TRANSFER TO:
36610 - General Accounts d Services
36610 - 0545 City Contribu ion to Outside Agency 0 16,000 16,000
COUNCIL MEMBERS Net Change 0
Yeas Nays Requested by Department of:
Dimond
�� [n Favor PED
�0�� .� (TRANS 5.WK 1
Rettman
Scheibel A gai n s t BY
Sonnen
r'i'Vtlsee�
� [ � �9�� Form App ve by C'ty At ney
Adopted by Council: Date
�Z-�-�
Certified Pa: e unc'1 S r ta' BY
By
Ap v by Mavor. D e � � � 7 ^"'� Appr y Mayor fo S 's Council
By
PUB ISf�ED A�'� - 1 19�5
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. .... . . .. , ' , . }..,'. . �. . . . .. . �V � �
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.,, � ' :a° �12025 ,
P PARTlSENT . - - - - - -
K GONTACT pAt� `
. ...�. 3 . � ..
228- 203 298-41 0 PHONE
1 2 8 9 DATE .
AS GN (See reverse side.)
Department Direc or 4 1�tayor (or Assistant) ����
2
Finance and Mana ement Sex�rices Director. �t C 4ty C�,e_rk I
,�2 Budget Director �, ��Q.�'�
_� City Attorney _
0 G 1 (Clip all locatibns for signature.)
T W V NG H T I 4 (Purpose/Rationale)
No money was appro riated in 1989 budget for eontract with Emergency Fund
Services, Inc cont ining Rental Assistance monies of $99,000, $33,000 of which
is �n obligation o � St. Pau1 ($33,000 also obliqated from Ramsey County and
United Way) . This budget transfer provides spending authoritg for the City's
� obligation. Ramse County will administer the funds through the Ramsey County
CQmmunity Human SE vices Purchase of Service procedures.
COST B U ND S L C D:
Net change to General Fund Spending and financing plans i:s 0 . No personnel
changes or adminis ative costs because _eodnty will administer contract.
Transfer of $33,000 from Continqent Reserve 6eneral to PED Contribution
Activity spending thority.� -
F UDG T C C D D:
(Mayor's signature ao required if under $10,000.)
Total Amonnt of Tra s�ction: Activity Number:
533,000 06000
Funaiag source:
09 60 Contingent Reserve General
ATTACHMENTS: (List a d number all attachments.) �,���;n�gJ ��s�arch Center
1� Blees/Auger memo requesting funds on 1/9/89 FEB U i���
Z• C�1 h�� 1Gl �.J�ill'W W�.�' .s.al'� ��1.�
' IN S RAT V OCED S
]�es No Rule , Regulat•ions, Procedures, or $udget Amendment required?
Yres _No If s, are they or timetable attached?
DEPARTMENT REVIEW CITY ATTORNEY REVIEiI
'!Yes o Counci resolution required? ' Resolution required? _Xes _No
_Yes � Insura ce required� � Insurance sufficient? _Yes _No
_Yes No Insura ce attached?
, , � �
HOi1 TO IISE THE GREEN SHEE�' j ' v" . '
. ._.,._.� R��t. ' .�
The GREEN SA�ET has three PURPOSES: .
L. to assist in routing documents and in securing required signatures; .
2. to brief the revierrers of documents on the impacts of approvai;
3. to hslp �nsure that necessary supporting materials are prepared and, if required,
� attache+d. .
Providing camplete information under the lis�ad headings enables ravierers to�m�ke
�ecisions on the documents and eliminates folloN-up contacts that may delay execution.
Belo� is the,pr�erred ROUTING �ior the �ive most fre93isnt t3rpes of docu�ents:
CONTRACTS (assumes •authorized'°budget ez�t�Cs)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
Note: If a �,ONTRACT amount is less than $10;000, the Mayor's signature is not required,
if the department director signs'. A contract must always be signed, by the outside agency
before routing through City offices.
ADMINISTRATIVE ORDER (Budget Revision) �MINISTRATIVE ORDER (all others)
.1. Activity Manager . 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayar/A�sistant
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief I�ccountant, Finance and Management Services
COUNCIL RF,SQIATION (Budget Amendment/Grant Acceptance) COUNCIL RESOLiJTiON (all others)
}.. Department Director 1. Department Director
2. Budget �Dfrector 2. City Attorney
3. City Attorney 3. Mayor/Assistant
4. Mayor/Assistant 4. City Clerk
5. Chair, Finance, l�gmt. , and Pers. Cte. 5. City Covncil
6. City Clerk ,
7. City Conncil
8. Chief Accountant, Fiztaace and Management Services
The COST/BENEFIT. BUDQ�'ARY. AND PERSONNEL IMPACTS heading provides space to explain the
cost/benefit aspects af the decision. Costs and banefits relate both to City budget
(General Fund and/or Special Funds) and to broader financia� impacts (cost to users,
homeowners, or other groups affected by the action) . The personnel impact is � descriptiot�
of change or shift of Full-Time Equivalent (FTE) positions.
The ADMINISTRATIVE P�OCEDURES section must be completed to indicata whether additional .
administrative procedures� including ri}les, regulations, ;ox resource proposals are „
necessary for implementation of an ordinance or resolution. If yes, the procedures or a
timetable for the completion of procedures must be attached.
SUPPORTING MATERIALS. In the gTTACHMENTS section, identify all attachments. If the Green
Sheet is vell done, no letter of transmittal need be included (unless signing auch a letter
is ane of the requested actions).
ote: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
o e: 'Actions which require City Council resolutions include contractual relationships
with other governmental units; collactive bargaining contracts; purchase; ssle, or lease of
land; issuance of bonds by City; eminent domain; assumption of liability by City, or
granting by �City of indemnification; agreements with state or federal governatent under
which they are providing funding; budget amendments.
d�-�y �
��:
O
CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
M E M 0 R A N D U M
T0: Councilmember Janice Rettman
FROM: Greg Blees
Budget Director
DATE: March 22, 1989
RE: Requested Amendment to Council File 89-286.
Per your request of March 15, 1989, at the Community and Human Services Committee,
I have drafted a budget amendment which finances part of the $33,000 for Emergency
Housing Rental Assistance from the HRA General Fund.
� Ken Johnson does not believe the HRA General Fund to be an appropriate source, but
he �has identified $16,000 that could be used for this one-time transitional appro-
priation.
You will have to bring this amendment up at tomorrow's Council meeting, as the
City Clerk would not allow me to amend the original resolution, for technical
reasons which you are aware of.
GB:na
cc: Mayor Latimer
Ken Johnson
Tom Meyer
Amy Crawford
,
��D �
�
�
Community and Human ervices Committee
CONINIITTEE REPORT
March 16, 1989
Page Two
5. (Continued)
Laid over to Ap il 5, 1989; Terry Sullivan to submit written legal opinion.
6. Library Followu . We have seen the consultants' report. What does the
Library plan to ��do with such a report other than what has been identified in
the adopted 1989 budget? Presentation by Gerald Steenberg.
Overview of Lib ary's proposed Strategic Plan to be presented at April 19, 1989
Committee meeti g. This issue will again be on the Committee agenda May 17,
1989, after all district councils have reviewed the new strategic report.
7. City Council Ag nda 2/21/89, Item No. 21: .�Resolution - 89-283 - Amending the
1989 budget by dding $1,518.83 to the Financing and Spending Plans for Parks
and Recreation rants Fund for Junior Royalty Program. (For referral to the
Community and H man Services Committee.)
No recommendati n due to lack of a quorum.
8. City Council Ag nda 2/21/89, Item No. 23: Resolution - 89-285 - Amending the
1989 budget by ransferring $131,584 within the Community Services Library
Division. (For referral to the Community and Human Services Committee.)
Laid over ta April 5, 1989.
9. �;��• �,.,�.,� ` ;� ;�!!,.�,aii�._..����°'e'=","�.�..�
�he,,I�9 tx'�ns errin� `$3`3,"90 fr,o� �` rS��ovwqil�l���II�`��,��.
.. .:
��'o�'�tt".. .,�..,,,_.��?„�1���������coiio �„'b�ti�Jl�n for
,a,R�,"".''"'R�.'ri" «.:,w, - a.e► ,.�d�G.��w.° � `.x:
'�e�#a� �is'�a ce. (For re�'�"'L'�'°'tlte'��C'o�a►u�ii�y ari8 t3't]man Services
Committee.) '
�.., . .-,,. ��`����'�, Qu
� ' �er-€u�n.
Ne�*�,�,� . , �
10. City Council A enda 9/20/88, Item No. 8: Resolution - 88-1515 - Foregoing
any and all in erest in developing a first class park on property described
as Blocks 1, 2 3, 4, S, 6, 7, and 8 of Saint Paul Park Acre Lots in Newport,
Minnesota, con eyed by Gordon and May Bailey, and agreeing with Washington
County that Ne port, Minnesota should be the owner of said property. (For
action.) (Lai over to October 19, 1988 at the request of the Division of
Parks and Recr ation.) (Laid over to November 2, 1988 for work-up by City
Attorney.) (U datP by Jack Perovich, Washington County, on DPCember 7, 1988
or shortly the eafter.)
No recommendat'on due to lack of a quorum. This item will be placed on the
City Council a enda as an amended resolution, to be prepared by Jim Hart.
cc: A1 Olson ' .
Ed Starr
� s ' �FOL ��
- County Commissioners
Co�munity Human Serv�ces Department Warren W.Schaber
160 East Kellogg Boulevard Chairperson
Saint aul, Minnesota 55101 Diane Ahrens
(612) 98-5351 John T.Finley
(612) 98-4014 (TDD) Ruby Hunt
RAMSEY COUMY Duane W.McCarty
Hal Norgard
Donald E.Salverda
Terry Schutten
January 9� 19H9 Executive Director
Mr. Gregg Blees ,
Budget Director -_ �,-.��,
City of St. Paul ----" - "
Room 367 Court Hou�e , � -
St. Paul, MN 55102 , �.`� � �� j��`?'}
�s:S�.�i�.� i�r�G�f��a;.
Dear Mr. Blees:
The purpose of thl�s letter is to advise you that a contract with Emergency Fund
Services Inc, has been prepared and we anticipate that it will be approved by the
County Board at a eeting in January. The contract contains Rental Assistance monies
totaling $99,000. It is our understanding that $66,000 of this funding would be
provided by the City of St. Paul and The United Way, each of which would contribute
$33,000. Ramsey ounty would provide the remaining $33,000 and would administer
the funds through the Ramsey County Community Human Services Purchase of Service
procedures.
While disbursement of the funds will be made throughout 1989 and thus is not a crisis
as of this moment, we would appreciate receiving from your office, some indication
of how and when th City contribution would be forwarded.
If further inform tion is needed or you have any questions, please contact me at
298-5284. ,
Si ,
_.--.
a W. Auger, ract Manager
Purchase of Service Unit
Social Services Di ision
RA:vb
CC: Terry Schutte
County Executilve Director
Thomas J. Fas ingbauer
Human Service Director
Jacqueline By d
Director of Pdlicy Analysis and Planning
- . y . l��-���
COUNCIL ADOPTED 1989 BUDGET
GENERAL CONTINGENT RESERVE (09060-0537)
as of January 23, 1989
Council Changes/Transfers
Adopted -------------------------------
1989 Council
Budget File Date Amount Available
, ---------- --------- ------- ------------ ------------
Beginning Balance 206,000
Human Rights Directo Search pending (29,800)
D.A.R.E. Grant Match (Police) pending (21,000)
Helping Hand Strateg'c Planning Increase pending (12,200)
Mpls/St. Paul House our Promotion pending (15,000)
EFS Rental Assistanc Contract pending (33,000)
HIO Automation pending (54,089)
� ----------- ------------ ------------
Ending Balan e 206,000 (165,089) 40,911
pending - Pending acti n by the Finance Committee or identified but not yet submitted by
the departmer�t.
withdrawn - Request wi hdrawn before council action
OMBS/�i eanetta
700/GftESRV89.wk1 �
1/23/89
� — . ._ __ .13 r�_4'�'G�,t��,ci! : � - � . . . _ . . --- - -
t'
w►.•TE - Cirr CLERK �
PINK � FINI.NCE COU�ICI� �`�
Cwr�wRY — OEP�RTMEt�T CITY OF SAINT �AUL �'�J /
ei.ue —nn�roA FiIC N0. (1 / ��lO
� Council Resolution ��
� / �
Presented By • ��/.?�/
vf�eferred To `'v - �"'� / ''��/;�ommi ttee: Date ����l
Out of Committee By Date
►�TfiEREAS, A contract with E ergeacy Fund Services Inc has beea prepared and it is anticipated
�hat the Couaty Board will approve it at"a January 1989 board meeting; and
�HEREAS, The contract cont ins Rental Assistance monies totaling $99,000 the obligation for which
:�ill be split evenly betwe n Ramsey County, the City of Saint Paul and the United Way; and
�iEREAS, Ramsey County wil adainister the contract through the Ramsey County Human Services
?urchase of Service proced�res; and - .
i�1iEREAS, The Mayor pursua t to Section 10.07.4 of the City Charter recommends the following
�ransfers. for the �989 Gen ral Fund budget: . •
Current Amended
1RANSFER FROM: Budget Changes Budget
General- Government Accou ts _ _________ _
• Contingent Reserve Gen ral � � C%7�oo0) �M 1 1 I �OCC'
09060-0537 Operatiag T ansfer Out � 128,000 � -{�Q9�}- .s�,fpgg
TBANSFER T0: ' .. . ... ... . . ....
. Planning and Economic De elopment Department
06000 PID Contributioa . ['7�D00 ���ocv
06000-0545 City Contri ution To Outside Agency 0 �3-6@9� �.-3-�@@e
06000 AL1 �Other Spendi g . 1,576,220 . '.. .0 1,576;220
All Other Spending 122_331,478 N_�__ 0 _ 122_331,478
`-". 123,907,698 33--A8g . , --,
YET CHANGE .. .. . . .. . t?�o� ��Z3�q24;6 a 8
EIIRTfiER RESOLVED, That the City Couacil approves these chaages to the 1989 budget.
Approval Recommended:
T(LANSF'E!L �(ZDM � ---- � --- -- —�=—��
Budget Dir tor
o�.� � �-�- F.�,:..� � .�.�.1, �e N,R.A'�, �g�9 �!►.�-�..�2 ��, � L�.►�w��da.;
36(���{'- TA�XF'OR F��T D �- OTFtER SUQPLVS
3� 60`l— 0551 REI�� Es��rE �uQ��+ASES Qo,000 t' �6,000� 74,00p
-rr,�us�FR To;
3b6I0 - G-EwcRRL PrCcc�v+5 .�n�D SERV�CES
3fc6to - O �iS e�r`r o��Qi(�;;'�on. ;o t�.:r5�0� �. O t (, �ono i6�oco
COUNCIL MEMBERS �dET CMqN(�.E p
Ye� Nays Requested by Depactment of:
Dimund
���� [n Favor pED
Rettman ' (TRAPIS S.WKI
Scheibel Against � BY
Sonnen
�Ison
Form Appr ve by C'ty Attoiney
opted by Councii: Date ( /
Certified Passed by Council Secreltary By '�i ' �Z �
1 \ ` v V '
By
Approved by Havor: Oate App��d- y Mayor fo S 's Council
Rv
. ' � �y�
�, _ . _- ._� __ � T�_�-vr7,t,t�i�%1 ; �- _ ' _ . . --- - -
�� , -
w�.!TE �— C�TV CLERK �
P�NK — FINnr�CE �
CANARV — OEPAqTMENi GITY OF SAINT PAUL Coun�i
BLUE — MwrOR File H�. ���
� Council Resolution ��
•ented B �"-I�l-�-�� •
Y � -• ,
' eferred To `+� �-�`�� / ''��/-� -� ���l
�Committee: �ate
Out of Committee By Date
WIiEREAS, A contract with $mergency Fund Services Inc has beea prepared an'd it is anticipated
that the County Board will, approve it at "a January 1989 board meeting; and
WHEREAS, The contract con�ains Rental Assistance monies totaling $99,000 the obligation for which
will be split evenly between Ramsey County, the City of Saint Paul and the United Way; and
WHEREAS, Ramsey County wil,l adninister the contract through the Ramsey County Human Services
Purchase of Service procediures; and - _
WHEREAS, The Mayor pursuant to Section 10.07.4 of the City Charter recommends the following
transfers. for .the �989 General Fund budget: _ '
Current Amended
TRANSFER FROM: Budget Changes Budget
Geaeral� Government Accounts ------------ -�__________, __�_____�___
� Conting ent Reserve General ���,O°'' � ( � � oo�
09060-0537 Operating xransfer Out � 128,000 -� -9�A8�
. . ...
. .. , ... .. . ._...
TRANSFER T0:
. Planning and Economic Development Department
� 06000 PID Contribution . �7 Oop �7�ocv
06000-0545 City Contri;bution To Outside Agency 0 �3•;'b6$' 3�;9�@6
06000 AI,1 Other Spendi:ng . 1,576,220 - � 0 1,576,220
All Other Spending 122,331,478 0 122,331,478
------------ ---------�--- --------------
123,907,698 33��8A , ,
NET CHANGE � .. .. . . . . . �� ��0 �'Z3,`�Z�I�6`l�
FURTHER RESOLVEB, That th� City Council approves these changes to the 1989 budget.
Approval Recommended:
j � n
-� , �
_ __---_
TRl�NS�'��l �2orn� ' -�- - �- � �_- -- -
Budget Dir to
� � �. F,:__�?Q,_ ,t.P�-�, �e. H,R.A '.�, t g�b`l �'��,r„e,t,.�2 �'.�,�.►�..Q, � a���,J2.e.,12�a- ;
�6�Q�— Tf�XF' R F�� E'D �- BTMER 5c�QP��S .
0
-3� 60�{ - oSSI REA�� Esr�rE �u��µASES ao,000 � �b,000� 74,00p
-T-�u s�r R T o�
36610 — GrNcRAL R�.cc��.�±5 �4ND SE12ViCE5 0 � � �odb ib�000
�3 6to — O �iS C�r�! CoN�Q16�%�lo�. ;o p�sSiDE !�
COUNCIL MEMBERS �ET C N gN U E o
Yeas Nays Requested by Department of:
Dimund
��g (n Favor PED
Goswitz
Rettman ' (TBRAPIS 5.WKl
Scheibel A gai n s t Y
Sonnen
�Ison
Form App ve by C�ty Attoiney
•opted by Councii: Dat@ � /
(Z-�
Certified Passed by Courtcil Secretary BY � ` v
By �
Approve d by \8av o r: D a t e Appr�s eii- y Mayor fo S �s Council
F3v
'� � �A ' 'i ��./ ! �Y'
. .� ., .- - � , .C�°. 012025 �
�4 �
p� PARTMENT '
Ken CONTACT NAME � � �
228-2203/298-4140 PHONE �� �
2 3 8 9 DATE .
ASSIGN NUMBER FOR ROUT NG ORDER: (See reverse side.)
Department Directo 4 Mayor (or Assistant) "ZI���
1
� Finance and Manage�ent Services Director � C�'yty C�e•rk
�2 Budget Director � (—���
� City Attorney _
TOTAL NUMBER OF SIGNAT�TRE PAGES: 1 (Clip all locations for signature.)
WHAT WILL BE ACHIEVED Y TAKING ACTION ON THE ATTACHED MATERIALS? (Purpose/Rationale)
No money was approp iated in 1989 budget for contract with Emergency Fund
Services, Inc contai;ning Rental Assistance monies of $99,000 , $33,000 of which
is an obligation of St. Paul ($33,000 also obligated from Ramsey County and
United Way) . This udget transfer provides spending authority for the City' s
obligation. Ramsey County will administer the funds through the Ramsey County
Community Human SErvrices Purchase of Service procedures.
COST BENEFIT BUDGETAR AND PERSONNEL IMPACTS ANTICIPATED:
Net change to Gener 1 Fund Spending and financing plans is 0 . No personnel
changes or administ ative costs because County will administer contract.
Transfer of $33,000 from Contingent Reserve General to PED Contribution
�tivity spending a thority.
FINANCING SOURCE AND B DGET ACTIVITY NUMBER CHARGED OR CREDITED:
(Mayor's signature not required if under $10,000.)
Total Amount of Tra saction: Activity Number:
$33,000 06000
Funding Source:
09p60 Contingent Reserve General
ATTACHMENTS: (List a�d number all attachments.) _ Y . . . . , „J
� :"�; _ , __.
li Blees/Auger,/��nemo ; requesting funds on 1/9/89 -�;--� „
Z• W.•.��,;�� � ��./�.�^+•� �I�+���G/ I/�� � .�� � ._ _'%
\ �
ADMINISTRATIVE PROCED RES
�es No Rul s, Regulations, Procedures, or Budget Amendment required?
es _No If es, are they or timetable attached?
EPARTMENT REVIEW CITY ATTORNEY REVIEW
� ✓ —
_Yes �o Counc'1 resolution required? Resolution required? _Yes No
Yes o Znsur nce required? Znsurance sufficient? _Yes _No
_Yes �o Insurance attached?