89-285 , . . �.
WHITE - CITY CLERK
PINK - FINANCE COIIRC11 �//�y/� {/��'y�/7
CANARV - OEPARTMENT G I TY OF SA I NT PALT L /► / �i(J`/
BLUE - MAVOR File NO. (J �
� uncil Resolution �
; �
Presented By �''
Referred To � Committee: Date � �d!
Out of Committee B Date
WIiEREAS, The Department of Community Services, Division of Libraries, conducted a 1988
librarp users' needs assessment through,seven focus group sessions and a written survey
of 1,036 patrons and used this information to clearly define its roles so that it can
address its highest ser ice priorities vis-a-vis addressing the community's library
needs, and
WHEREAS, The Mayor pura ant to Section 10.07.4 of the City Charter recommends the following
transfers for the �989 eneral Fund budget:
Current Amended
TRANSFER FROM: Budget Changes Budget
COMMUNITY SERVICES DEP TMENT ------------ -------------- --------------
Library Division -
03402 Library Public Services-Central
03402-0111 Full Time Certified 1,231,107 (106,246) 1,124,861
GENERAL GOYERNMENT.ACC UNTS
U9001-0431 Health & ns. City Share 4,716,188 55,753 4,710,435
09002-0431 Health & ns City Share 2,631,168 (2 269 2,628,899
09003-0537 Operating Transfer Out 200,550 �386 200,164
09004-0432 Unemploym nt Comp 471,301 531 470,770
09013-0411 PERA Basi Pension 866,387 2,16� 864,220
09013-0412 PERA Coor inated Pension 2,228,843 3,973 2,224,870
09013-0413 Social Se urity 4,108,026 6 981 4,101,045
09013-0419 HRA Pensi n 135,104 �259 134,845
09020-0448 Miscellan ous Expenses 695,948 (3,019 692,929
--(131,584)
COUNCIL MEMBERS ,�/
Yeas Nays � fT� Requested by Departmen o(:
Dimond / �
��g '^ In Fav��j(,,
Goswicz •��
Rettman B
Scheibel Against Y
Sonnen
Wilson
Form Approved by City Atto ey
Adopted by Council: Dat
Certified Passed by Council Se retary BY
By
Approved by Mavor: Date Approved by or for Submission to Council
By — BY
. .
. I
WHITE - CITV CIERK
PINK - FINANCE GITY OF SAINT PAUL Council �� ���
CANARV - DEPARTMENT
BLUE - MAVOf3 File �O.
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
TRANSFER T0:
CUMMUNITY SERVICES DEPA TMENT
Library Division
03401 Library Technic 1 Services
03401-0111 Full Time ertified 485,139 21,577 506,716
03401-0121 Part Time ertified 36,568 8,649 45,217
03402 Library Public ervices-Central
03402-0121 Part Time ertified 161,564 39,816 201,380
03403 Library Public ervices-Branches - - -
03403-0121 Part Time ertified 205,244 52,843 258,087
GENERAL GOVERNMENT ACCO TS
09001-0431 Health & I s. City Share 4,716,188 1,393 4,717,581
09002-0431 Health & I s City Share 2,631,168 461 2,631,629
09003-053Z Operating ansfer 0ut 200,550 78 200,628
09004-0432 Unemployment Comp 471,301 605 471,906
09013-0411 PERA Basic ension 866,387 440 866,827
09013-0412 PERA Coordi ated Pension 2,228,843 807 2,229,650
09013-0413 Social Secu ity 4,108,026 1,418 4,109,444
09013-041,9 HRA Pension 135,104 53 135,157
09020-0448 Miscellaneo s Expenses 695,948 3,444 699,392
131,584
NET CHANGE 0
NOW, THEREFORE, BE IT RESO VED, That the Division of Libraries will be closing its
Film & Video Department at the Central Library and.will use the personnel resources
assigned to this departmen to address higher service priorities as identified by
the library users and in r cognition of the library's current level of resources.
The current 4.1 FTE (salar budget of $131 584 including fringe benefits) will
be converted to 6.9 FTE (s lary budget of ,$�1_31,584 including,fringe benefits) .
This conversion of salary dollars will provide .improved service for the library
user and an improved work flow plan and productivity level for staff.
FURTHER RESOLVED, That the ity Council approves these changes to the 1989 budget.
Approval Recommended:
--�--- ���-��-----
Budget re�tor
COUNCIL MEMBERS Requested by Department of: �� 2 �
Yeas Nays
Dimond
�og In Favor ommuni y erv s epartment
GOSN'�� (TRANS 7.WR 1)
Rettman B
�he1�� A gai n s t Y
Sonnen
Wilson
Form Appr d by City Attorney
Adopted by Council: Date
Certified Yassed by Council Secreta y BY �
Bp /;
Approved by Mavor: Date _ Appr by Mayor for Submis ion Council
By —
I
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HOW TO IISE THE GREEN SHEET = � : � �
The GREEN SHEET has three PURPOSES: .
� . - 1. to assist in rauting docu�ants and in securing required signatures;
� 2. to brief the revieMers of .documents on the impacts of approval;
3. to help ensure that necessary supporting materials are prepared and, if required,
� attached.
Providing .camplete information under the listed headings enables revie�ers to make
decisions on the documents and eliminates follow-up contacts that may delay execution.
Belo� is the preferred ROUTING for the five most frequent tyges of docwnents:
CONTRACTS (assumes suthorized budget exists)
1. Outside Age�cy 4. Mayor -
2. Initiating Department 5. Finance Director
�" "' ` � 3. City Attorneq b. Finance Accounting
Note: If a CONTRACT amount is less than $10,000, the Maqor's signature is not required,
i:;'.'�' i� the department director signs. A contract must always be signed by the outside agency
before routing through City offices.
.. �;: . ,
ADMINISTRATIVE ORDER (Budget Revision) A�MINISTRATIVE ORDER (all others)
1. Activity Managar 1. Initiating Department
2. Department Accountant 2. City Attorney �
3. Department Director 3. 'Mayor/Assistant
E 4. Budget Director 4. City Clerk
' S. City Clerk
6. Chief Accountant, Finance and Management Services
�` COUNCIL RESOLU�ION (Budget Amendment/Grant Acceptance) COUNCIL RESOLUTION (all others)
F 1. Dapartment Director 1. Department Director '
2. Budget Director 2. City Attorney
3. City Attorney 3. Mayor/Assistant
4. Mayor/Assistant 4. City Clerk
5. Chair, Finance, Mgmt. , and Pers. Cte. 5. City Council
6. City Clerk
7. City Council
8. Chisf Accountant, Finance and Management Services '
The COST/BENEFIT. BUDGETARY. AND PERSONNEL IMPACTS heading provides space tb explain the
cost/benefit aspects of the decision. Costs and benefits relate both to City budget
(General Fund and/or Special Funds) and to broader financial impacts (cost to users,
homeowners� or other groups affected by the action) . The personnel impact is a description
of change or shift of Full-Time Equivalent (FTE) positions.
The ADMINISTRATIVE PROCEDURES section must be completed to indicate whether additional
administrative procedures, including rules, regulations, or resource proposals are
necessary for implementation of an ordinance or resolution.. If yes, the procedures or a
timetable for the completion of procedures must be attached.
SUPPORTING MATERIALS. In .the ATTACHMENTS section, identify all attachments. If the Green
Sheet is well done, no letter of transmittal need be included (unless signing such a letter
is one of the requested actions). �
ote: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance: should be one of the attachments at time of routing.
o e: Actions which require Citq Council resolutions include contractual relationships
with other governmental units; collective bargaining contracts; purchase, sale, or lease of
land; issuance of bonds by City; eminent domain; assumption .of liability by City, or
granting by �City of indemnification; agreements with state or federal government under
which they are providing funding; budget amendments.
= � - " � �� �`?_�.�-�_--
Members:
� GITY OF SAINT PAUL Janice Rettman, chair
9�i;'ii"ri ', Biil Wilson
OFFZCE OF THE CITY COII�TCIL Bob Long �d / v��'-
D e: April 20, 1989
JANICE RETTMAN
�oun��P�=�n. Committee Report
� To: Saint Pa ' I City Council �
From : Com unity and Human Services Committee
Jani e Rettman, Chair
A meeting of the Comm nity and Human Services Committee was held on Wednesday,
April 19, 1989.
1. City Council Agen a 2/9/89, Item No. 12: Resolution - 89-218 - Authorizing proper
City Officials to execute a hazardous materials response agreement with the
Centennial Fire P�otection District. (For action.) (Laid over to March 15, 1989
at Gary Olding's equest.) (Laid over to April 5, 1989; Terry Sullivan to submit
written legal opi ion.) (Laid over to April 19, 1989.)
Laid over to May 7, 1989. City Attorney's Office and Local 21 to discuss outstanding
issues.
--_�____._.__._.._.....-�...�__._,_... .....
2. City Council Agen a 2/21/89, Item No. 23: Resolution - 89-285 �-Amend°i'ii�k'�;ti��e,�,89
budget by transfe ring $131,584 within the Community Services Library Division.
(For referral to he Community and Human Services Committee.) (Laid over to
April 5, 1989.) . Laid over to April 19, 1989.)
���nc�e�d,,.i�+�r d ' --��'
..�.�,.-.....------- .
3. Approval of Minut s of April 5, 1989 meeting.
Minutes approved n 3-0 vote.
4. Update on utility shutoffs.
This issue was re iewed; there appear to be appropriate funds available to resolve
the issue.
5. Presentation by C ris Park on the Child Care Trust Fund/Child Care Council.
� Presentation made Chris Park to proceed with plans for Child Care Council.
6. City Council Agen�la 1/10/89, Item No. 19: Discussion with the Mayor, the City
Attorney, and Dep�rtment Directors of Finance, Community Services, and Fire on the
Administrative La Judge hearing process. (Referred to Community and Human
Services Committe .) (Laid over to April 5, 1989.) (Laid over to April 19, 1989.)
Clear administrat ve guidelines to be presented May 31, 1988. Ordinance to be
� � ' " presented address ng food inspection/crisis situations on May 3, 1989.
CTTY HALL OOM NO. 71� SAINT PAUL, MINNESOTA 55102 612/298-5289
s..�4s