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89-282 WHITE - C�TV GLERK PIYK - FINANCE COIIIICll //JP CAfNA.RY -pEPARTMENT I G I TY OF SA I NT PAU L � Q�•fJ � BLUE - MAVOR File NO• � Council Resolution Presented By Referred To Committee: Date Out of Committee By � Date � - SPENDING PLAN I 361 Japanesl Garden Trust Fund 53115-0219 ees, Other Professional $ 0 $ 7,000 $ 7,000 53115-0537 ransfer out 20,000 20,000 Al1 Other S ending 7,500 7,500 7,500 27,000 34,500 NOW, THEREFORE� BE IT RESOLVED, by the Saint Paul City Council that proper City officials are �uthorized to submit a grant application for $5,591.80 to finance expenses relatled to the restoration and remodeling of the Ordway Memorial Japanese Gardeh; and FURTHER RESOLVED, that proper City officials are authorized to complete necessary agr ements and accept grant funds from the St. Paul Foundation FURTHER RESOL ED, by the Saint Paul City Council that proper City officials are authorized to accept grant funds raised by the Ordway Memorial Japanese Garden Volunteers; a d FURTHER RESOL ED, that upon receipt of said transfer the 1989 Capital Improvement 6 dget shall be amended to include the following new project. Current Amended Budget Changes Budget -------- -------- -------- C89 Capital P oject Ledger 0 $20,000 $20,000 Japanese G rden Teahouse Completion Stucco,Doors, Windows an Furnishings FURTHER RESOL ED, That the City Council approves these changes to the 1989 budget. Approval Reco�nmended , COUNCIL MEMBERS Page 2 Of 2 Yeas Nays Requested by Department of: Dimond I COI11111U�11 ty $P.Y'V1 C2S �� I [n Favor co�►r� � - �n�� Scheibel � � _ A gai n s t BY Sonnen Wilson I ��D `�� i 19C)� ` Form Ap ed by City Attorne Adopted by Council: D te Certified Pas uncil S ta By �� By fApprov by M r. Da I � �`� Ap ed b ayor Su missi to Coancil �p MAR - 41989 i � � �I° 1��6�� C nit Services DEPARTi�.NT - L r�n Wolfe CONTACT.NAME 2 2=7428 PHONE � 9 DATE . SS D (See reverse side.) Q r _}__ Department Directo '7�C�'/1��,. � Mayor (or Assistant) RE�� Finance and Mana ent Services Director V�.a� City Clerk ��.�e�ctor �'�'� � � �i ty Cnunci 1 � ccn n 3��9 City Attorney ' /'�, 6 1g8 9 �; ,Coura�il Rese�rc.h �' TY�Q �' 8 Chief Accountant �� 0 (Clip'�l��t �s for signature.) � —�"' ��' iT C 0 0 HE T ? (Purpose/Rationale� . Approval of a plication and authorization to accept grant monies up to $102,000 from St. Paul Foundation to finance expenses related to the re- storation and remodeling of the Ordway Memorial 3apanese Garden: Upon transfer, app oval of amendment to 1989 Capital Improvement Budget. RECEIVED �EB p7 1°89 C ST U AND S P C D: Funds wi.11 be raised to complete pool restoration, construct Tea Ga'h��nOFFICE and enhance e isting maintenance endowment for Ordway Memorial Japanes�� Garden; and apply stucco, co�nstruct doors and windows and purchase , furnishir�gs r Tea House located in Japanese Garden. FE g 6 tggg N C G UD ET ACT V TY B C D TED: 6Ut3{iET QFFlCE (Mayor's signature no required if under $10,000.) Total Amount of Tra s�ction: $102,000 Activity Number: 53115, C89-Japanese Funding Source: Garden Teahouse onations Completion ATTACHMENTS: (List a d number all attachments.) ��u��'� Re��-ch C�nter 1 Resol uti on FE Q E � �i�S� 1 Contract AD D1 S IV P CED _Yes �No Rul s, Reg�tlations, Procedures, or Budget Amendment required? _Yss _No If es, are they or timetable attached? DEPARTMENT REVIEW EITY ATTQRNEY REVIEW _Yes No Coun l resolution required? Resolution required? _Yes No _Yes _No Insu nce required? Insurance sufficient? _Yes _No Yes No Ins nce attached? � , . � . � a�� - �-the Sauit Foundat�on �� . � 1120 Norwest Cent�r Saint Paul, Minnesota 55101 (612) 224-5463 . - T_E_R_M_S__0_F__G_R_A_N_T P lje a s e R e a d C a r e f u 1 1 y I I . AcceptanceJ�of_Grant - - The grant Ito your organization from the Foundation is for the explicit p�urpose (s ) described in the Grant Resolution and is subject toiyour acceptance of the terms described therein. To acknowledge this agreement , to accept the grant and receive tlhe funds , return a signed copq of this Terms of Grant to t�he Foundation. Reep the other copy for your files . Please rlefer to the grant number and title in all communicatiions concerning the grant . Grantee_ Date_Authorized_ - City of Saint Paul , December I9, 1988 Minnesotal _ Grant_Num�er : 768-88 Amount_Grante�: $5 , 591 .80 � - Grant_Res �ution� RESOLVED Ithat a grant of $5_, 591 . 80 , to the City of Saint Paul , Min�nesota , to help finance certain expenses related to the resto�ation and remodeling of the Ordway Memorial Garden, is approve�d . Grant_Per od : Foundation Officer fcr this Gran� : Begins - ecember 19 , 1988 Robert E. Tracy Terminate - January 31 , 1990 II . Review_of�Grant Actinity The grantlee will furnish the Foundation with written reports accordingito the following schedule : Annual In�erim Report (s ) by multi-year projects - Final RepQrt by all projects - March 31 , 1990 . � _ Please see III . S . (Page 4) and follow the attached form for such repo�tts . tog. tspf/a page 1 of 4 � . I III . Special_Provisi_o'ns All grants are made in accordance with current and applicable laws and pursuant to the Internal Revenue Sernice Code, as amended , and the regulations issued thereunder . Please read the following carefully : 1 . Public-Announcements_ Announcements of the grant award are to be made by the grantee unless otherwise indicated by the Foundation . Grantees are expected to review the text of any announcements and plans for publicity with the Foundation Officer for this grant within two (2) weeks of the signing of the Terms of Grant . All subsequent public announcements , news features , publications or information concerning the grant program will indicate the Foundation ' s participation in the program funding. Please send a copy of anq published accounts mentioning the project or the Foundation to the Foundation Officer . 2 . Expenditure_of Grant_Funds : This grant is for purposes stated�in the grant resolution. The funds provided hereunder may be spent only in accordance with the provisions of your funding request and budget as approved . The program is subject to modification onlq with the Foundation ' s prior written approval . Funds will be disbursed to the grantee upon receipt of the properly completed Terms of Grant and the satisfactory compliance with special conditions : �a) Any special conditions which apply to this grant , as listed , should be complied with as rapidly as feasible . These conditions may make the release of funds contingent on special requirements and future payments contingent upon demonstrated performance . In such cases , you must submit adequate evidence of compliance with conditions before the Foundation may release funds . If you have questions about the special conditions , contact the Foundation Officer responsible for the grant . (b) No funds provided by the Foundation may be used for any political campaign , or to support attempts to influence legislation of any governmental body other than through making available the results of nonpartisan analysis , study and research. tog.tspf/a page 2 of 4 _ � - � ��a�� 4 � �c) Expenses charged against this grant may not be incurred prior to the date at � which the grant period begins or subsequent to its termination date , and may be incurred only as necessary to carry out the purposes and activities of the approved program . (d) The grantee organization is responsible for the expenditure of funds and for maintaining adequate aupporting records consietent with generally accepted accounting practices . � (e) Equipment or property purchased with grant funds shall be the property of the grantee organization so long as it is not diverted from the purposes for which the grant was made . If the purpose of the organization or the use of grant funds is changed , or if the grantee organization I should go out of existence , the equipment � or property reverts to the Foundation. 3 . eversion of Grant Funds : The grantee will return �-- - --- - - - - Ito the Foundation any unexpended funds at the close Of the grant period . unds also will be promptly returned : (a) If the Foundation determines that the grantee has not performed in accordance with the Terms of Grant or met the specific grant conditions of the approved program and its supporting budget . j (b) If the grantee loses its exemption from Federal income taxation as provided for under Section 501 ( c ) � 3 ) of the Internal Revenue Code . 4 . Copyrights_and_Patents : Reports , materials , b�oks , and articles resulting from this grant may be copyrighted bq the organization receiving the grant or by the author , in accordance with the policies lof the grantee organization , toward the goal of jobtaining the widest dissemination of such reports , Imaterials , books and articles . The Foundation ! reserves the royalty- free license to use such � publications . For projects involving the possibility of patents , the grantee should request further information from the Foundation. tog . tspf/a j Page 3 of 4 . � ,, . 5 . Grant_ReQorts Interim_Reports should be completed annually by multi—year projects and should follow the attached form. Final_Reports should be completed at the end of the grant period by all projects , should follow the attached form , and ahould cover the course of the entire grant period . The final report should be accompanied by a certified financial statement , if available, or most recent financial statement of the organization . Reports should be sent to the President of The Saint Paul Foundation. 6 . Limit of Commitment_ Unless otherwise atipulated in writing , this grant is made with the understanding that the Foundation has no obligation to provide other or additional support to the grantee . In accepting the grant , the grantee accepts the terms stated in this agreement . Further , THE GRANTEE ADVISES THE SAINT PAIIL FOIINDATION THAT IT AAS MADE A DETERMINATION REGARDING THE APPLICABILITY OF THE MINNESOTA CRARITABLE SOLICITATION ACT (MS 309) TO THE GRANTEE ORGANIZATION; AND IF MS 309 DOES APPLY , THAT THE GRANTEE ORGANIZATION INTENDS TO TRY TO COMPLY WITH THE TERMS OF THIS ACT . For the Grantee : -------------------------------- --------------________-___ Signature of Authorized Signature of Project Representative Directar (if different ) � ------------------------------- --------------------------- Print Name, Title, Date Print Name , Title, Date APPROVED AS TO FORM: � fY OF SAINT PAUL: T..Q l.�' '(�g' . �v�`. Assistant City Attorney ��v„�9�.`� S\C� ' ��"'�'�`�"z . �� the St. Paul Foundation �� CC:zor, Finance & Management Services tog.tspf/a page 4 of 4 . � . - �.. 3. 'z7 N M �r � C N � �+ Y � � � ro W � � � I� ye �,� j °�' � o � ° � � IZ � " A N�� c � C t0 Iw rl 3.E� � � '� O Ii „� O ,,..� �,,� _ G! � �- � � � - 3 •� > `: `� .. a � � > c�i � .� •� U '� �. �+ s. � � `r � � S. (I3 L a � E sa r� r� c� �. H 6 O +J .0 - � � � O � . � " '� 4-i � � O - C � cd a so � � +� -� .� w a c ,� 'z3 H ro 3 R. , ,� •� � � � �n a� o • D"' f�.� E � c�. f.�.•rl S-i � � I � U t/1 GyJ N � � N S.� •ri �S" O •ri .i: 4J � � � +� cvu � O � U � � � O N � I avi � G > > O � .� E � � � I Z C a Y. o N +� +� N h c � a u w � � � � a �vv� oLu � o o � t7� o Z � c�! a�+ E �v w a.+ •rl S�' �". U1 � ,S"., +-� r� •r-I +� rtl 3 H 'C C E O O � C�! � � '� �'� '� a G.� I w -.c, 'C N > � Q� N - � � N � U1 � ,� O � O .Q N +� +� .� u "D I ~ N a1 y .� � U � '� •r� w a� a� I s v � u - U +� S� � U� � � I 3 c ,-a co � �l O A b� � � o >,ro H � � Ea�i � .� O '� +� Z� s.E� c�o ffS o c�• S-� � • O C. � 'C � ¢, f(S S. � � M 10 � U c0 rl U 4-I � ..] •.� G N Gl ,C ,—� .,� � ¢ E=� -° � v o � •� +� � O °' ; •� y n.s 3 N '� � �o Z -�o � > a� L +� � S� N N ►-i �0 Y+ .0 C� U +� rd H. . ., .� ,� N � C7 O N '� U c0 'n f� � _ � a � M E ° -� � � R, 3 � �� N � � .Q � O '� 3 O C--� � � �. • r-I • � " fn O '� +� � O N � � 4-i -� N U +� �-I rt3 .0 '� S.. N •rl rl � � o O ° a� °. � �. N � � O ul rtS � � +� '� .Q � � ,� +� r� � � .c a v� � �; 3 � R. N '� � � � � u1 +� u� � N � � 00 aNi � w a� � L � p, � �U1 � � ctl r�tl � � O �Ul � f�,'� •� 'UN ,� ""' . G U ao E u o t a� .., c� N � N � N I A � �+ � N S� � ,.• � � a+, '� � � 4a '� '�5 O � �'r—I � � N � � � Sa rtl �--I u � O >_. U �, N � N N L.� N � r� O C7 •� � e � I � v � aNi s u � � � � N +� � .� � N � � N 3 �c � o u, o u � � � C7 �,t� 3 �n N +� 0 � •� rts A c� o �' Z v� v ^v c� � •� � '� �, �.Q 0 -N � N � a. � �v .•, s.� a� •,� S.� N � N � tn Ul � ^ p. •� U1 O E-� � E O o~J I �v u �o ca L � '-� O � r� .� rtS c� •� +� � TS �. �,+� c� 0 2 N � E-� � E� � � u� O N � O r� rtS 4-a � e i a�i .� y � a� w '� � -� m z. O � � •�+ ,� rd 3 N s� N z caec oo O � � • � N •� � E -N +� s. ,� � - N � c �o •.� H s.i C) c�• .G .-+ '� • •r-I d1 r� �. � S. •r-I '� •r-I � r� �� v t ..~•. � � �"i � l� � •rl (If �.'i '� `� � � (� �"i r-I (f� s� r� a� Orn � � �. s, N '� � � � �. � 3 C � � o�o � I oroc�acvi 3 � r+ +� a� � r� � o +� � c� o cv I 3ueou °s�' � � �" � 33 � 3s. oE � � � � -.�°0 a � ,� S. r� r� � O N •� � rti � �. N � ,� •� •,� S. v� H +� E-� o t7 3 -� � � 4-� m t� H � �. •� H � r�, � _ � � � � C��a�� ANN�TAL IN'.I�EiIl�I OR FINAL REPORT FORM AND NARRATIVE GUIDELII�TE'S �R GRANZS N1ADE BY Tf� S�Il�Fr PAUL F�OUNOATION jZb be ccm�leted annuallv by multi- ro ects and I at the end of the t y� p � gran period by all projects. IPlease ca�lete this Form and pravide it as a cover Isheet to the Report Narrative. This Forrn should be Icopied and used for multi-year reporting purposes, I if applicable. Grant Ntm�ber� �7 F,R-R R Date Submitted Ma r c h 1 , 19 9 0 Name of Reci�ient Organizationc; t3, (1f St Pai�l � Mi nna�nta ��5 300� City Hall Annex, 25 W. 4th Street St. IPaul , Minnesota 55102 Phone (612 ) �92-7400 PY'oject Titl��wa� MPmc�ri al ,7ananeGe CaredPn RP�t�rati �n , Total Grant 1�mount �� c�1 _ �� Purpose of G�dllt _Tn hal= fi nanra avppncac ral atPri tn the ragtnrati nn �nd remodellina of the Ordwav Memorial Ja�anese Carden Conditions o�f the Grant, if any�ne Ty� of Repo : � • Grant Period: Interim I Starting Date D e c emb e r 19, 19 8 8 Annual X ESnding D�ate J anua ry 31 , 19 9 0 Grant FLuzds IE�Cpended to Date $5, 5 91 . 8 0 Name of Project Director Howard Bell Phone (612 )� 292-7400 � � �aT �u� �1nr� �. jer�.2oo�c(r Iv.S/ii/as) ,�1a��h ( � �� I . _ � ��. t . RECEIVED �'=�� u' o�. ' • • _ `'��Of� � ��he Sa�nt P�ul�Founda.t�on o _ � � E C 3 0 �� Cs�'�� Board of Directors 1120 Norwest Center 9aint Paul, Minnesota 55101 Frederick T.Weyerhaeuser Chair (612) 224-5463 Virginia D. Brooks V ice Chair REGEIVE� .1ohn D. H ealsu er Dr. David M. Craig 198� Patrick J. Donovan D E C 2 9 Willis M. Forman Marice L. Halper Reatha Ciark King ��-�� Joseph R. Kingman, III Richard H. Kyle Thomas W. McKeown December 29 , 1988 JosephT.O'Neill Barbara B.Roy Jon A.Theobald President Mayor Geoge Lat ilmer Paul A.Verret Office of the Ma��yor 347 Citq Hall Saint Paul , Min�esota 55102 Dear Mayor Latin�er : Re : Grant No . 768-88 � The Board of Di ectors of The Saint Paul Foundation approved a discretionarq rant of $5 , 591 . 80 , for the City of Saint Paul , Minnesota , to elp finance certain expenses related to the restoration and remodeling of the Ordway Memorial Garden. Enclosed you wi 1 find the following materials : 1 . An_or ' ginal_and_copy_of�the_Terms_of Grant_agreement relate _to this grant . Please make special note of all the p onisions and procedures indicated . Sign and retur� the original to my office as soon as possible indicating your acceptance . 2 . An�Ev_�luation�Plan_Summary_Form . Over the past few years The Saint Paul Foundation has worked to improve monit ring and enaluation of its approved grants . Recen ly another step in this direction has been taken with �he establishment of a new evaluation program . Under this program some grants will require basic monit ring and assessment bq the Foundation while others will require more in-depth evaluation . A Pro ram Offic r will c ntact ou to hel develo an ap ro r ' e ev a n . This form is to be used to help summa ize your evaluation plan. 3 . An Anhnual_Interim or_Final Report_Form and Narrative ___ _ _ __ _ _ __- -- Guid lines . This report form and guidelines are intended to help you report on the outcome(s ) of your gran� . Please keep these forms for reference in prepa�ing such reports . The dates on which the interim, if an� , and the final reports are due will be found in the T�erms of Grant agreement . SP3B i _ - ,, _ - �.�,y a�� December 29 , 198I8 Page Two I The grant paqme�t is scheduled as follows : Januarq 1989 $5 , 59I .80 No payment will be made , however, until the signed Terms of Grant agreement has ' been returned and an enaluation plan has been approved bq the Program Officer . We wish qou ev ey success and look forward to receiving reports as required by�the agreement . In all future correspondence , please�refer_to the Grant Number_shown�above. �_____------ Sincerelq yours , � C� �� ,�J+ sul A. Verret President PAV :mp Encl . sp3b I