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89-260 WNITE - CITY CLERK CANARY - DEP R MEN7 GITY OF SAINT PAUL COU�IC11 (//�(//�" �/ /^� BI.UE - MAVOR a 7 �OV File N 0. Return copy to: Council Resolution Valuations -- Roo 18 I� (PW) (Charter) Presented B V��'"� Referred T Committee: Date � ��4 � Out of Committee By I Date WHEREAS the Mayor, pursuant to Section 10.07 • 1 of the Charter of he City of Saint Paul, doea certify that there are available f r appropriation total revenues in egcesa of those estimated in the lg8g budget; and WHEREAS Council File 277510 , adopted October l , .a.g81 , did establish ce tain Special Fund Policies ; and WHEREAS , the Mayor recommends that the following additions be made to t e 198g budget : Current Amended Budget Changes Budget FINANCING PL N 163 Assessme t Service Charge 11300 Street and Sewer Construction Assessment Service 11300-gg10 Retained Earnings � 49 � 750 $26 ,813 $ 76 , 563 Al1 other financing 105 ,000 32 ,706 137,706 $154 � 75� �59 . 519 $214 ,269 SPENDING PLAN 163 Assessment Service Charge 11300 Storm Sewer Construction Assessment ervice 11300-0111 ull Time Certified $ 73 � 395 �47 , 615 $121 ,010 11300-0439 ringe Benefits 1g,022 11, g04 30, g26 11300 Al1 o her Fund Spending 62 , 333 -0- 62 , 333 COUNCIL MEMBERS Requested by Department of: Yeas Nays nimond � Finance & Management Services Long [n Favor coswitz Re�"flD Director Sc6eibel A gai n s t BY Sonnen Wilson Form Appr v d by City Att% y Adopted by Council: Dat � Certified Passed by Counc.il Se retary By _�� By � Approved by Mavor. Date Appr y Mayor for Sub ' si to-Council By � BY I WHI7E - C�TV CLERK I � � � PIN{R - F�NANCE COUACIl � CANARV - DEPARTMENT GITY OF SAINT PAiTL BLUE - MAVOR File NO. r��D - Return �opy to: Council Resolution Valuations -- Room 218 (PW) (Charter) Presented By Referred To Committee: Date Out of Committee By Date NOW, THEREFO E , BE IT RESOLVED, that the City Council adopts the above additians to the 1g8g bud�et . Approval Rec mmended Approval Recommended � � � � "� or, Fi ance & Management�+�, Bu get ir ctor '�,. Se vices � b � ��d'�1 w I'� �� 7 COUNCIL MEMBERS ' Requested by Department of: Yeas Nays � � �';*+�*+�� ManagamPnt �PYt7l(`PS c.ong In Favor Goswitz Rett�nan Q' g ;� Director scheibe� _ Against Y . Sonnen �r MAR i 4 �g�g Form Approv by City or Adopted by Council: Date Certified Pas ed by Council Secr tary By —�u' � � By� � � Appro y Mavor. Date — � � � � 1ggg Appro Mayor for Submiss'on C uncil B t�p MAR 2 5 1989 �, � �,��„� a,,,�� 1��a�� _ � _ Ea�ara J. w ` �i�� aci. d 0��7-� � ��► _ 4 ��„�, EdwSrd J. Warn/.gete Wtti �+ i �a�� owcc�oR 5 cmc�ac . �� u��ER� � Fiaance 29 5317 0� orrY�r,�r — 1989 Budget Amend nt to trans£er current emplc�yee from CIS ge�e�al fund to Valuations �nd ess�nt� special fund bud�et and increase time frost 0.6 FTE to l.0 F�E. ; •t�U►)«�(!�. cot�a��nEVOar: a�r�q oorwMSSioN aw. oo�roN ; o�re� u��a�r �vsr v►+a�no, mn�o coeaMSSaN reo eaa eo�wn sr� cwwrsn roN ca�r��as�s �oot�o.�* _'a�ro 1+0 oarr�r . �o►�amu�++r � � _ �n w% _�ae�c�c�oo�n* o�stnicr� � C su�roRrs wi+�+couNCw aa�cnvE� ��'�' � °�` �C�! ,:,�j R�CE� �F�� N 3 p �58� JQro � r� tg�g : A� :j, �� I TY °��oFTHE _ t �� E � ��T��'�I�Y�'��'�'`M��ra��. A�'�3 �G�+IE�T �� r�mew�o.�o.t�,�u�,ovrorrrt�n wn�s.w►�.wrw►..wny�: . . . The employee has een spending virtually all of his time worki�g on Valuations . and Assessments a t�mation for the past three years but has been funded out of . : CI�. This budget am�ndment,comiiined witk� the physical move ,of the emploqee to - �the Slaluations an Asaessments Division will result in great�r ef.ficiency and productivity. _. ., ��.�dv.�+q...��: -,_ : Due to sutomation, Valuations and �lsseasments has successfully handled the billing and notif ation for the annual Storm Sewer System charge, street – mainte�an�e, abave standard lighting, and �own Square charges and the asses�ents for th cambined sewer sepa;ation pro�ects. �I�tl�{1Naat,.wnsn,r�e To w�amY . . , ; In order to contin e this progresa, we need the full-time assis.tance of this : � trained. Syatems An lyst. u��T�vcs: - +�s _ . coMs Cou��il R�sn��ch Cent r FEB � �::�SJ �t+��i v�"}i - JAi� 2 3 1989 �.s,�,►�.: � . Standard Method of Budget Amendment. BU�"1G�T O�FFICE ��: _ � None. ,-.� - `' : . , ��a�a . ! L �d �FRy� a i..R�s:..�,�. � ACCOUNTABILITY STATEMENT ; ..;., �'a�� > :- � r �_., THOMAS A. TROJACK "'� � 6� c � I`�"9 SYSTEMS ANALYST III r ''�'� „�`r, b � ,:; JANUARY, 1 989 ' `�- �'" 1 ) Annual ms ' lings (and current assessments ) Storm Sew r System Charge (SSSC ) invoices , Street �iaintenance hearing otices , and invoices and assessment ratification hearing n tices and invoices - Provi e and maintain the tools (data-entry screens , edit repor s , etc . ) necessary for the assessments ' staff to maint in the required dababasea making changea and enhan ements within agreed upon time frames . - Gener te accurate data files by required/negotiated deadl ' nes for generation of mailing forma . - Generate accurate data files by County defined deadlines for t ansfer of unpaid charges or assessment installments for certification to property tazes . 2 ) Conversion�� of Current Assessments Record Management and Accounting by February 1 . - Transfer of Ramsey County assessments ' database to City' s Prime computer. ,, Y - Znsure a nondisruptive transi_t.io.n: of - receipt processing - and accounting using the new City assessments ' database. - Develop systems to achieve results described in item �1 above . 3) Future Development and Fnhancements Provide a� integrated procedure for timely and accurate recording and reporting of receipts generated from mailings . Improve "Divisions" management. Develop automated tools to aid staff in maintaining correct information throughout all subsystems when divisions occur. Develop o purcnase a billing/accounts receivable system for pending an current assessment searches for title companies . Pronide t e facility for title companies to do their own searches . Explore t e possi3ility of automating the Indez of Public Improve�ents by Street or Subdivision (now in flat metal indez card holde s ) . Feasibilitp discussed with Division Manager by � h . � . - ��a the end of �uarter I , 198g . Automation of Sewer Availability Charges/Credita (SAC ) . Represent Valuation and Assessment Division in cooperation with CIS anc Building Inspector ' s office . Present and discuss options for applying new $40 minimum assessment payment suthority with Division Manager during first quarter of 1g89. Improved mailing label processing. Develop a standalone system separate from the pending assessment process . Automate label gen�eration for associated/interested individuals and organizatilons , e . g. City Councilmembers , Community Councils , etc . Egplore the possibility of notification of renters for public hearings and meetings relative to neighborhood changes . � Automated dvanced payments management . May relate to sewer- permit process . Feasibility report , tentative completion date : .Quarter II , 1990 . Combined otices for SSSC , SM, Town Square , Above-Standard Street Li hting meet deadlines as jointly established by Public Wor s and Valuations and Assessments . 4) Represent aluations and Assessments by acting as lisison with other Cit and County agenciea in the following areas : reporting rogress and new developments to Division Manager as appropriat . - Comput rized mapping . Buildi ermit roceesin - � , - g P P 8�=- - -- � - Public� Works Project Management . - Proper y Related Records Information System (PRRIS ) Commit ee . (ASTT) 2 _. . .... _ . . .._. .. . f � _ _ ... .. . . . . _.. . _. . ._ . ._ _ . _._. . . . .. . _.� •---__.�_._-..�...ti;:�: ��:�� . . . . .� � _'��>�� GITY OF SAINT PAUL , ti �'"�� '��'� OFFICF. OF 'PHE CITY COUNCIL ,. I � Committee Report Finance � Mana ement & Personnel Committe e , Mar�h 6, 19b9 I . As��r-��vd i of +;�i r�u e:� uf n�e�t i ncts he I d r ebr-uary b and 13. Approved �. R�SO 1 ut i c�n 89-2"1.' - approv i ng Wage and l3enef i t Pa 1 i cy La i ci over tc� 3/20 tor�� non-r•epreser� ed rnana_yement per�onriel . (Referred rr�m Coun�il Fet7-uaiy 16) 3. 17�so l ut i on '� - �aend fi ng �l�e i 98g budget by � Appraved 3-� �tli� `dl�'4�,'S19 � the F#,t�r�c i nca �t�d SP@nd i ng' P i�t�s for a5sessment rvice charge storm sewer eonstruction. (Hefez'r�d from C.our�ci 1 Fel�ruary 15) d. R�solution Et9-2''2 - arnendinq the 1989 budget by Approved 3-0 adc�i ng $830,617 ta the F i nanc i ria ar'u! 5pNnd i ng P i ans Fur Pub 1 i c Wor�k E+-�y i neer i nq Fund for C i ty Recyr_1 i ng Nrc;cir am. (Refe� red f ron! Counc i ) February 16} ;i. Re�o 1�t i on 89-� .3 - arr�end i ng the 1939 budaet by Approvec� 3-U �dc_i i ng ��, !OCl �. the F i r�ar?c i ng and 5pend i nn P!ans - fur +'o l i ce Gener a 1 Tr�a�r-�i ng for, purchase of ��i sta I s. (Reterr ed f ron� :uunc i I F ebruary 16} �. kesulutian 89-��i4 - amending th� 1989 budgei: by Approved 3-0 tr�,r,sf�r�rirtiu �4 lU0 f-rom �'ui ice 5peci�l Prujects Rrsp�ns i ve SNr�v r_e�� ta Po! i ce ��er�era 1 Fund Tra i n i ng l.+r�i t f��r t he r�u ��nase of p i sto I s. (Referred fr�om Counc i 1 F�bruar I E;) 7. Administrative �rder� G-10U92 - authorizing DiscussecJ r�ayrnent: fc�r tra e I cost s oF 5gt. W i 1 ! fo�� eri�p 1 oyrr,ent i ntelrv i ew. (�efe�-red i-rc�m Counc i 1 rel�ruai�,v 1�! � 8, nes�?�ut i�n $9-ZI65 - amend i n!� �he 1`��39 budget by A�proved 3-U � tr�r�sfer r ;r�c� $.`.�4,089 fr�r�� General Gove.►�nmer�t Accoun r.s to Ex��::ut i ve Adrn�n i str at i on-Hous i ng Ir�i=��rmat.i��ri cJrf ire C��ntrit,ul ior�. (R��erred t i�urn Cc�unc i I F��rudry l�J CITY HALL SEVENTH FLOOR SAIN'T PAUL, MINNESOTA 55102 BaY�b44