89-227 . , , �,�;,
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�'�ff, t/,�` ���.1"f. _ � �, r ,�':�C
WMITE - CITV CLERK
PINK � FINANCE COl1I1C11
CANARV -DEPARTMENT GITY OF SAINT PAUL
BLUE - MAVOR File NO. � ���
O� • n � Ordinance N 0.
Presented B
Referred To ��/''� ��� Committee: Date � � ���
Out of Committee By Date
An ad inistrative ordinance amending Chapter 86
of th Saint Paul Administrative Code entitled '
"Sign'ng of Contracts , Deeds , Bonds, Checks" by
provi ing for notification to the council , prior
to ci y signatures, of any contract proposed to
be ma e when such contract is not subject to
compe itive bidding.
THE COUNCIL OF HE CITY OF SRINT PAUL DOES ORDAIN:
Section l .
That secti ns 86.07 , 86.08 , 86 . 09 and 86 . 10 of the Saint
Paul Administra ive Code be renumbered as sections 86. 08 , 86. 09,
86 . 10 and 86. 11 espectively.
Section 2.
That there is hereby created a new section 86. 07 of the
Saint Paul Admin' strative Code to read as follows :
"86.07. City personnel , who develop , reauisition or '
process an proposed contract not subject to competitive
bidding pu suant to statute or this code, shall before
seeking th city signatures required under this chapter, �
notify the city clerk of the substance of the contract.
The city c erk shall place such notice on the next council
agenda fol owing the day of the receipt of the notice
so that t e council may be apprised of the expenditure
of monies appropriated for the conduct of city affairs.
After a p oposed contract is heard by the council , the
contract sh 11 be processed in the normal course established
by custom, ractice and law. "
COUNCIL MEMBERS � �J
Yeas Nays Requested by Department of:
Dimond � ,
Long , �r��Pl F'aV0[
Goswitz t..F,
Rettman �- '
Scheibel -� �- ' Against BY ,
Sonnen #"
Wilson �./�
��,' !
Form A roved City At rne
Adopted by Council: Date �
Certified Passed by Council Secretar BY
By `
Approved by Mayor: Date Approved by Mayor for Submission to Council
By gy I
. _ . . . ... . ;t� .
WHITE - CITY CLERK �~ - " � � � �
� PINK - FIIV'ANCE � GITY- OF �. SAINT PAUL Council � -� � �# J - � � �
CANARV -OEAARTMENT ' /.�/, /
�9LUE -Mwroa . File � NO. �� '^ ��` .+
Ordi�.�nc Ordinance�10.
- �.f
Presented By j '��- r �`r
ti Referred To f '`�r`� ' °�-�� ' � . Commi ttee: Date � �:f ''��
Out of Committee By Date : �`-
11n eistrsti�re ordinasic� ass�d�� Chspttr a6
oi tt� 3aint Paul 1�fnistrative C+��e astitled .
"Si +�f Cantracts, Lleeds. nonds. Cl�Ca" b� .
prewid nq for �tifieatic�n to the conncil, �rtor
to ci s3�nat�res, mf any coestract prs�poaad to
be � au� contract is :wt aub�s�ct t.c,
cc�p�t tive biddi�q.
TH� COtA�CIL QF CITY t� SAZlIT PJ1trL DOES tNtD1121t:
f.
S�ti+asx 1. ►,-
�,
�;
'l�at secti 86.dT, 8d.tf8, !!6.t39 and 86.10 of t.l� SaiAt `
�. l4��bainistrat w� Ccds be r�ersd as as�at#crws is.oa. 86.09,
B�.IA aed 86.11 s�ctfv9sly.
Sactit�c�► Z. ' �.'
Tha� �hare is l�ersby creat�d a r� sarctf� dG.t37 of the
Saint Pau1 1�in stratine Code to rtad as !'otloxs:
"�!I'►.�?. City ptrsoe�el. �o �►�e2c�, r�sition ar
prrocrss an prc�rd cvntr�ct not st���t to �t.iLtve `�
biddinq t to statn�a or t� code, shali b�e!'or�e �`
� seekin� ` city sfye�st+�rss r�quired �r. this� ctuipt+sr, ~
no�ify th� c��r clerk ot t�he wbstance of tt�e c�trac�t.
� ?he_ city cl rk sAali place stxzh notic� an th� �� �il
� aQex�da foI r� t2�e day t�t the recsipt ef the rw�ti�e
so tt�at ��� �ay De appr#sed ot the ex�nc�it�re .
o� �sies e�ariat� !'or tt� csondnct ot city a�'faira.
Atter a p �aatra�� ts beard by the cc�a�cii, �
c�trsct il be ps�cess�d in ti�r �orwsl c�ur,sa eestabli�d
by custa�, a�tfce and lar.•
COUNCII,'MEMBERS s
Yeas Nays Requested by Department of:
Dimond
�� In Favor
coswitz �
Rettman .
s�he;n�� Against By
sonoen
WIISOD
Form Approved by City Attarney,.
Adopted by Council: Date ;._..-�` �' r'
B `'....�... !" , ,
Certified Passed by Council Secreta Y ,
}�`
By
Approved by Mayor: Date Approved by Mayor for Submission to Council
By BY
WHITE - CITV CLERK .
PINK - FINANGE GITY OF SAINT PAUL � Council �J
CANARV - DEPARTMENT File NO. ��^ �� •
BI.UE -MAYOR
•
Zn nce Ordinance N 0.
Presented By
Referred To Committee: Date
Out of Committee By Date
Section 2.
That this ordinance shall take effect and be in force
thirty ( 30) da s after its passage , approval and publication.
2.
COUNCIL MEMBERS
Yeas Nays Requested by Department of:
Dimond
�� In Favor
cosw;tz
Rettman
�6e;�i Against By
Sonnen
Wilson
Form Appr y C't ��orn
Adopted by Council: Date
Certified Passed by Council Secret ry BY s
By
Approved by Mayor: Date Approved by Mayor for Submission to Council
gy By
, ...w�. , _
; 5
WHITE - CITY CLERK ,
� PINK � FI-U�ANCE �. . "�� � � � ' � . .� .
CANARV -OEPARTMENT� � GITY� O� SA�INT PAUL COUIICII . �f' / ,. r/y
�DLUE -MAYOR Fll@ NO. ��) � '::�E'�`� /
•
�3 f.�r Zn nce �inance N�. �
��� }
�,� ,� _
Presented By �-= �
Referred To Committee: Date
Out of Committee By Date M
Sectio� 2.
That ;-tt�f s ordin+�nc�s shall tak� effect a�d be in fo�e
�irtjr {3t�� after its P�ussa�er,� ��,r�tl a�d pnDlicatfon.
�..
:;
=,
2, .
COUNCIL 111�IIEIVIBERS ' : - �
Yeas Nays Requested by Department of:
Dimond
�� In Favor
c��
xeaman
s��;n�� Ag�inst BY
Sonnen
Wilson
Form Approved by City Attorney .
Adopted by Council: Date '
_ . -� �� �
Certified Passed by Council Secreta BY y' �" ' � �
BY �_.
Approved by Mayor: Date Approved by Mayor for Submission to Council
By sY
. .. , (���' .�a 7
� -� " • .�� 01�421 ,
Leg. Operating/Citq Council DEPARTI�ILNT •
J n e R t CONTACT NAl+il:
298-5289 PHONE � n
Janua ■ ■
r � 31, 1989 DATE
ASS G ORD (See raverse side.)
_ Departmeat Direct r ' Mayor (or Assi;tant)
_ Finance and Manag ment Services Director 2 City Clerk
Budg�t Directar
7- City Attorney _
0 AG (Clip all locations for signature.)
W TAK N 0 R A 4 (Purposa/Rationale)
�
The amendment does ot authorize council approval of contracts, but simply notification
to the Council of t e impending flow of money or other tk►ings of value under a
proposed contract. Illustrative of the contracts covered by the amendment are the
w�ole gamut of cons ltant and/or personal service contracts such as architects,
instructors, studie , and reports. Also included are sponsorship agreements when
the City funds fest vals, public entertainment, reeagnition events, .etc.
T B N BUDG N C C
� None.
N D T AC V ER C E C T D: N/A
(Mayor's signature no required if under $10,000.)
Tatal Amc>usit of Tra sgction: Activity Number:
Funding Source: Council Research Center
FEB 1 1�89
ATTACHMENTS: �List a number all attachments.)
Letter from Paul Mc loskey dated January 17, 1989, and Administrative Ord3�nance.
A�DMINISTRATIVE PROCEDU S -
_Yes X No Rule , Regulations, Procedures, or Budget Amendment required?
_Yes _No If y s, are they or timetable attached?
DEPARTlIENT REVIEW CITY ATTORN�Y_REVIEW
_Yes No Counci resolution required? Resolution required? _Yes _No
_Yes _No Insura ce required? Insurance• sufficient? ,_Yes _No
_Yes _No Insura ce attached?
.
_ .� � ���� a��
� �
�`��'� � � CITY OF SAINT PAUL
s> �,r, o, �
-��°� �:� �
�; � i�l , OFFICE OF 7HE CITY ATTORNEY
�� nuiinw ,: '
`>� '�L°° �� � EDWARD P. STARR, CITY ATTORNEY
;m
�.,.
�0rr�,�un� �fi,��'"� � 647 City Hall, Saint Paul, Minnesota 55102
612-298-5121
GEORGE LATIMER �
MAYOR �
Januar 17 1989 i
Y ,
Council Member J�nice Rettman
Seventh Floor ,
City Hall '
Re: Contract al�rt.
Dear Council Member Rettman:
Pursuant to yoiizr request, please find enclosed an amendatory
ordinance to CY�apter 86 of the Saint Paul Administrative Code
entitled "Signini�g of Contracts , Deeds , Bonds , Checks" .
The amendment c�oes not authorize council approval of contracts ,
but simply not�fication to the council of the impending flow
of money or ot�her things of value under a proposed contract.
The amendment by its terms will create little or no lag time
in the execution of a contract providing staff transmits the
required noticei to the City Clerk as one of the "first things
to do" . i
In discussing t�e matter with you, you made it clear that competi-
tively bid cont;racts are not covered by this ordinance amendment.
Those contract� are such things as construction work and the
purchase of sup}�lies like paper , gas , vehicles , etc .
Illustrative o�f the contracts covered by the amendment are
the whole gamu�t of consultant and/or personal service contracts
such as archi�tects , instructors , studies and reports . Also
included are sponsorship agreements when the City funds festivals ,
public entertainment , recognition events , etc .
Please note th�at once a matter has appeared on a council agenda
and read at � council meeting, staff may continue to process
the contract w�th no legal constraints .
I trust the �mendment meets your desires , but if not, please
feel free to c�ntact me.
Y very tru�y; ,_
.�--- '`!! ,�r, � � y �;
� Lv���{! � J ' �
PAUL F . �McCLOS�KEY
Assistant City� Attorney �%
PFM:cg ;
Encl .
cc : Edward S�arr
Jane McPCak
Edwin Le�