The URL can be used to link to this page

89-217 WHITE - CITV CLERK II COUIICII PINK - FINANCE I G I TY OF SA I NT PAU L L �� CANARV - OEPARTMENT BI.UE - MAVOR File NO• Council Resolution %� � � , Presented By Referred To c �-��- � � '�' �`�_ �� Committee: Date Out of Committee By Date i i � .�,'E��JL�ED,�h�3�Ct�1�' !'�`��f i�IC��1�Ii:1��J�.i'� ��:�t�'��auth�riz�� a.na�ir�eke�tc�e��c��te �.r�:��r�:�m�nt�rith R r�se�f ��uri��c�r th�ma.i�r��}��fi Cundinc�f�r the cur�5id�r�c}Fc�irt� �Tr�t�rarn,�.cc��=v�r�. i4;i .��r��s r�e��c��k��t�.5 r��i i��nc�i�f r�r��rci i n the ��p�rrr��nt o� � Fin�ar!r_.��.nc�M;�na�� mer�t Ser�ic��. COUNCIL MEMBERS I Requested by Department of: Yeas Nays ' Dimond i.ong II' [n Favor Gosw;tz I L _ Rethnan �be�� 0 Against BY Sonnen � � �R � 6 1� Form pprove by C' `to� Adopted by Council: Date C�� ,/ Certified Pa_ ed by Coun il Sec t By ° Z J � By p J � �t� 1 � �89 Appr d by Mayor for S iss on to �ouncil A►pprov y �Vlavor: Date By P� � �1AR 2 5 1989_ � � � . � -a�7 , ��"�9 . ,� Ci'�'�,,� � . C� A�R�EAIEi1T BETWEEi�' Rnr1SE� COuIvTY AIvD �i•"r.� Cl'1'2 Or . FOR A P.ECYCLIPdG GRAP�IT Tnis Agreeme�t is made this day of , i9 , bztween Ram�ey County through thz Public Health D�part:�er_t (hereinaft�r County ) and �he City of ___________________ (hereinaftzr City) . t•JI TNE S S ETH: W:iEREAS, the ' Cour�ty has estab??shed policies ar.d plar.s suppor=ing curbside recyciing as p�rt o� an overall waste abatement program, and WHERE�S, the ' City supports curbsid� recycling and desires that it be available ' to residents of the City, and WHERE�S, the ; County has collecied funds specifically for curbsid� r�cycling, a ' d WHEREAS , th City has submitted to the County a proposal for i:r.ple;nenting curbsid2 recycling, and _ 47HEREAS, the County has acquired and equipped property located at 775 Rice Str�et lhereinafter cailed the Recycling Center) for usz as a proces�ing facility for materials collected within the County, ' �IOW THEREFOR�, the County and City mutuaily agree as foilows in consideratio%n of the mutual pror.:ises and covsnants contained hzrei�: � 1. 03LIG::'I'I�iv� d. '�':2? rOLtIlI�V Stic�i r?l:?:�L'�S� }t2° Cii.� =er t1�J �O 75-°o Qf t.ri? �rogra:n' � COS� c�S S:lOFTi1 lil ?i'ttac?-�m�r.� ii. 'I'i7c �2::l�ining 7�-°'o C_ exper.sesl �a�_� �e re�.:::bu�-sed or.�y �f a satisfactory annual renort , 'as aescrib�d i:s l . e , below, is rPceived by the County. Reimbt.rs�^�ent caill be conducte•3 on a quartsrly basis Lpon subzti:ittal of the prop2r documenta�ion of z�cpenses to the County . Prop�r documentation of expenses shall include photocop�;es o� the con�r�ctoY ' s bill (s) and bills for pubZic educatior� ex�enses , a compl�ted county clai:� form, monthly tonnageslfor th� period, anc a description of the ac�ivities and exper�ses for pubii� education and ad:�inistration. I b. �he City shall incur expenses for reir�burse:nent by the Count� accordin to the budget shown in tiLtachment A. P,e�Mbursen�pn� shall no,t b� requested for expenses or that por*icn of e�penszslwhich have beez or will be reimbursed by other agencie� or programs . Any public education materials produczd 'by th� City or its subcontractor (s) shall credit the 1 County and the Metropolitan Council as funding sources for �, the recycling progra�. c. Th2 City shall take sceps to eYplore long-term financing for curbside recycling, w�ether through organiz�d collection, sub-contracts , city billings , or other metnods . At a minimum, a resolution by the City Council tiTill be required as documentation oi these effor�s. d. Recycling collection contracts entered into b�tween the City and a recycling contractor shall contain mandatory delivery provisions which require that all glass and �ztal containers , excluding batteries , be brought to the Recycling Center. The materials �hich must be delivered include glass (brown, green and clear) , and metals (aluminu�, bi-metal an� tin-plaLed ferrous cans) . The materials �:ust be de�ive�-ed according to the guidelines and specifications shown in Attachmeat B. The non-Man�atory materials tincludina but not limited to newspap�r, cardboard, batteries and oil? , nay be delivered to the Recycling Center upan mutual agreem=nt by the City, their contractor, the Recyc�ing Center eperator and the Coun�y. e. The City shall subr,►it a report to the County by March 1 for the preced�ng calendar year. This report shall accompany the request for reimbursement of fourth quarter eYpenses. The report shall describe the typ� of service provided , area served, public education efforts , tonnage of materials collected, participation rates and the method of deterr.:ining participation rates , total expenses incurred, and the amount and sourcz of reimbu:sement for ex�enses . The r�port shall also address any changes whi=h may have occ��.rred ?n the program, such as expansions in the area szrved, change of coilection contractors, use of containers , or �i:�r_ges ir. serv�ce lev�ls (tvpes ot materials collected or frzq�:��ncy oi ser�T�.ce) . � Thz r�lor� shali also describs Lhe e`=o=ts oY act�vi*_ies und�=�aken ar_d/o*_- accom�Iish�d �z ezplor�ng a lor.g-t�_:r: fundir_g mechar_is:r. for cur�side r2cyc?ing. f . The Ci�y shall submit an aud�ted financial report to Ramsey County Budget ar.d Acco�nting �epartment s�owing monies rsceived from Ramsey Coun�y and how disbursed afteY zach annua? audit which included monies from P.a:nsey County for this rzcycling g_ant. 2. TER?�1 T�e term of this AgreemenL shall bz from Jan_uary 1, �989 to DeceMber 31 , 1989 . 2 . . ��9'a�� 3. CAP�CEi,LAmIOP�i . Either p�rty may cancel tnis Agreement at any time upon thirty (�0) days written notice to the other party. In the event o$ termination , the City shall be entitled to reimburs�,�ment for those expenses incurred up to th� terminatipn date provided the expenses have been incurred according� to the budgzt shcwn in Attachment A. 4. DErAULT Any Gf the following shall cor.stitute default on the part of the Ci}v. a. The Tailuxe of the City to use funds in a manner consistent with this contract and Attachm2nt A. . b. The failuxe of the City or th�ir (sub) contractorts) to use their be�t efforts to ensure the maximum collection ar.d delivery f materials from the area served to the Recyclir.g Center pe� the delivery spzcifications shown in Attachment B . c. The iailu e of the City ��o Arovide information satisfactory to the Co nty as required in 1.a, 1.e. and 1.f . , above. 5. GENERAL C�I�DITIOPJS a. A?1 s�rvi�Ces and duties performed by the City pursuant to this Agre�m2nt shall be performed to the satisfaction of the County an4� in accordance with aIl applicable federal, state, and loca ' laws , ordinances , rules and regulations as a cond-�tion oi payr.:ent. The City agrees that it will com�ly witn a'1 federal , st�te , and lccal statutes and ordinances re?ating o no::discrin�nation. I b. The C�ty �::a'1 at all ti;��s i:� an ina�pendezt con�ra�tor a^� shall not 'be ti�� e��loy2e o� tne Coun�y for any purpose. T�e County sh�Il not be responsibl� for tne payment o= ar_y taxes , e_tner fzc��ra3 or stat�, on behalf of the City, nor shall. t�e Count✓ b�' responsible for any Lringe b2nefits . No Civil Service o� ot:-��r rights o� employment will be acauired �y virtue of ',City' s services . I c. The Cicy nz County m�stually agree to de�end, hold harrless , and ind"�m i�y tne other party , its ofiicia�s , agents , and employees , irom any liabil?ty, loss or damage th�y may suffer as a resu t of demands , ciais.^.s , judgments , or costs arisir.g out o� or caused by t�a inder�ni�ying Aarty' s n2gligence in the perfo mance of their respective obligations undzr the provisionsi of this Agreement. This provision shall not be construed nor operate as a waiver oi any applicable limits of or exceptilons to liability set by law. 3 I d. All data collectzd , created , received , maintained or disseminated for any purpose in the course of this Agree�ent is governed by the Minnesota Governmental Data Practices Ac�, T�inn . Stat . Ch . 13 ( 1984 ) , any other applicable state st�tute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. The City agrees t� abide by these statutes, rules and regulations. e. �11 books , rzcords, documents and accounting procedures and practices of the City relative to this Agreement are subject to exanination by the County and the State Auditor , as appropriate, in accordance with the provisions of Minn. Stat. 16B. 06 , Subd. 4 (1984? . f . Any a�endments to this Agre�ment shall be ir_ writ�ng and signed by both parties . II3 WITnESS THEREOF, the parties have subscribed their names as of the date first above written. RAA:SEY COL'NTY CITY OF � BY BY Chair, Ramsey County Board Mayor � Apnroved to For�:: Appr o 0 BY BY � ��Z�� Assistant County Attorney City Rttorney Insurance Appr�cec� : By gy ;?=_5u n;a_��,�e� ��re��c�_ , i�ey�= _...�n� ��_ Finance and I�S�nagaTM�nr. Services Funds are c"1J311a�1e, � code : ��'�X'� � �,� � BY ��J Director, Pubiic F7 . BY BLdget and �ccoun�ing BY � Director, Public Health f : a:rec.gra 2 4 � j-�i� �� ' Attachment B ' I - Delivery Specifications - �II The specifi�cations below describe the mandatory � delivery requirements for curbsid� recycling collection funded wholly or in part by �Zamsey County through the Public Health Department (the "County ' ) . These specifications also outline the roles and responsibilities of the collection company ( the "City Cantractor" ? hired by the City or its subcontractors (the "City" ) and the oper tor ( "Super Cycle" ) of the Ramsey County Recycling Center (the ' Recycling Center" ) . Curbside co?�lection activities funded by the County under contracts wi�h a City are required to deliver to the Recycling Center all o� the glass and metals which are collected under said contract. �'he glass and metal required to be de].ivered is defined to ir�clude glass containers . (green, brown and clear} arid the following metals: aluminum cans and foil , bi-metal beverage cans , and ti�i-plated food cans. The following materiaZs cannot be deliveredlto the Recycling Center except by mutual agreement by the City, j the City Contractor, Super Cycle, and the County; newspaper , c�ardboard, waste oil , car batteries , and other materials n t otherwise speciiied. Note that where Super Cycle ' is. also the ity Contractor, no such agreement is necessary. Materials sh 11 be delivered to the Recycling Center between the hours of 7 : 0 a.m. and 6: 00 p.m. , Monday through Friday, except for the foll wing holidays: New Year ' s Day, Memorial Day, July 4th, Labor Da�y� Thanksgiving, and Christmas . Upon both ar�#iving at and leaving from th2 Recycl�ng Center �o� the purpose 'loi d2livering materials , the City Contractor ' s vehicle sha?� be weig;�ed on the truck scalz at the Recyc?ir.g Center. Tn.e ' truck scale ca� be operate� onlv by a Super Cycie en�loyeE: I� no �mployee of Sup�r C�ccle is �reser_t ir� �h� ar�a of thA trL1C�'_ SCalE or scal� room, the City Ca�:tra��cr must se�x out and notify an employee of h�s/her need to be we�g��ed. Super Cyc?e must cv�mplete the weighir_g within ten mizutes o` being notified. Su�er Cycle must provide tne City Cor.tractor with Zegible co�ie�,s of both truck scale tickets and keep at least one copy of each ! tick�t for their o�rrn rzcords , r�arking it with the name of the �ity Contractor. Super Cycle shall not cnarg? the City Contract�Or for weighings connected to mandatery d.eliveries . Under r_o cirl um�tances sha�l the City Co:.�ractor honk: thEiY veh=cle ' s hor to not��y Super Cyc?e of the need to be weighad or �or any o�her reason except emerger.cy actions to warn p�destriar.s or oth�r dri ers of their presence . The City Contractor shall not create di turbances of any kind, nor shall they block ing�ess or egress for any part of the Recycling Center including adjacent public roadwa s . � i ' 6 Materia?s must be delivered in a separated condition. All �_ colors �f g?ass �ust be separat�3 fro� each other a.^.d f�cm th� metais. The metals may be combinsd with each other. Cross- contamination of any one of the four materials by the other materials must be less than an aggregate amount of 10� by weight. For example, green glass .may be contaminated by a maximum of 10% of brown glass , c?ear glass and metals taken together. Any o*:e material must contain . less than 5� by weight of foreign contaminants . Foreign con�aminants include paper, garbage, and materials not normally processed by the Recycling C2nter (window glass , etc. � . At Sup2r Cycle ' s option, loads which �xceed the cross-contamination or foreign con�amination specifications may be clzaned up by the City Contractor or may be rzjecte3 altogether. Also at Super Cycle ' s option, this clean-up mav take place at the Recycling Center, or th2 City Contractor r�ay have to take the load e2sewhere for clzaning and then bring the materials back. Sup2r Cycle shall notify a County solid waste staff person as soon as possible of any incidents concerning deliveries of contaminatzd or off-specification loads . The City Contractor shall deliver materials in such a manner that they may be unloaded using a forklift with standard attachments or by dumping into bins which are approximately 4 feet high by 4 feet wide by 4 feet long. The City Contractor shaZl unload only wh�re directed to do so by Super Cycle. Where assistance from Super Cycle employees is necessary ( such as ior operating a forklift or arranging bins) , Super Cycle shall give assistance in a timely fashion and complete the unloading the same day as long as the City Contractor arrives at the R�cycling Center by 6 :OQ p.m. In giving assistance , Sup�r Cycle shall_ take the City Contractor ' s vehicles on a first-come , first-serve basis and treat thos2 v2hicles on an equal basis as Super Cycle ' s own vehicles . Total time for unloading cannot be specified as it is dependent on the amour_t of materials and mann2r in which t'�ey are del_vered, but Lnloading time shall be kzpt wit;-!i:� reasanable bounds by Su�er Cyc�e un�ess th?re ar� c_rcumstances b�yor.d the_r cor�trol . Converszly , City Contractors shall not Iinger � LIP_E]@C2SS?_1i� 8� ��'1° !'C°CyCi=?2•� �.�?A�.:= � :2C� Silcl�1 t7E1' °:7L'c?' 2�cc'..:: of t:-ie �roperty ti�thout just cause . • � The mandatoYy delivery recuirement may be te*nporarily or per:nanently suspendzd upon mutual agreement by the City, th� City Contractor, Suner Cyc'!e, and the County (through tne Director of the Public Health Departm=nt) . 7 ��9 �1� Attachment A The City of Saimt Paul has provided citywide curbside collect3on of paper, cans and glass since July 198"�, utillzing a combination of Ramsey County and Metropolltan Council grants. The Ciry ha� made very steady progress over the past year and one half, with significant increasesi in tonnages and growing participation rates. Citywide tonnage has more than doubled bn a monthly basis and the average participation rate is well over 15 percent. Although lncre�ases occurred throughout the dty, progress has been best in the westem th9rd of thelcity, particularly Macalester Groveland-District 14,which instituted weekly collection inj January 1988, and Highland Park-District 15. With the addition of bi-weekly in six dist 'cts beginning in July 1988 and all distrlcts in April 1989, distri- bution of containers in District 11 in 1988 and additional districts in 1989, monthly tonn�ges should in ease another 50-100 percent, along with significant increases in participation. , The St. Paul N�ighborhood Energy Consortium is a non-profit coalition of neigh- borhood-based orgaµ�lzations within the City of Salnt Paul. Its membership inc]udes: Lexln ton-Hamline Community Coundl Midw y CoaliHon Snelli g-Hamline Communiry Council Merri m Park Community Council St. An hony Park Community Council Como Nelghborhood IZesource Group Thom s-Dale Planning Council Sum it-Ctniverslty Planning Coundl Highl d Area Community Council West ide Gtizens Organization Sum it Hill Associat3on Distric One Community Council East S' e Neighborhood Devetopment Company Distric 2 Community Council Through the Cc�nsortium, neighborhoods have been able to provide energy conser- vation and recyclinglprograms that few individual members could have accomplished on thelr own. The Con�orttum currently provtdes energy management services, senior highrise recycling, c�rbside recycling, and mu1H-family recycling programs in 12 private multi-unit residenti buildings and 10 public hi-rises serving nearly 100,000 households. The Neighborhood ergy Consortium has added a staff person who will work intensively with those neighbo oods which are lagging behind in recycling participation, primarily Districts near downt wn. The Metropolit Council-funded pilot High Rise project has been very successful. Monthly tonnages q adrupled during 1988. The program addressed specific service and public education ne s of mult3-unit residential buildings, that is, how to plan, lmplement and trouble shoot pr grams fnr multi-,unit residential buildings. , . �_ -y,-�i7 . �� For 9ts landfill al�atement activities, the Consortium administers contracts/ agreements with the!Metropolitan Council; the City of Saint Paul; Ramsey County; Super Cycle, Inc.; John Madole and Associates; and the Public Housing Authoriry. To assure prop�r and productive use of these funds, the Consortium Board of Directors has a finanqe committee, a part-time, in-house bookkeeper, a subcontract wlth Community Adminis�rative Services and a subcontract with a Certified Public Accountant for auditing. The Comsortium provides quarterly and/or mld year and final written reports to all funding sources jncluding the Minneapolls Foundation, NSP, the City of Saint Paul and the M�tropolitan Council. In addition, the Consortium has conducted, in cooperation with thei University of Minnesota, evaluations of lts conservation programs. Public Works employs an Llrban Corps intem to document existing commercial/ Institutional/lndustriaa recycling and implement new recycling effnrts, currently concentrating on thelMidway Area. Public Works also administers a citywide Neigh- borhood Cle�n Up Prpgram, out of which 264 tons of material was recycled in 1988. i �' j I� � , _ . _ ��9-��`� City pf Saint Paul Curbside Recycling Program Neighborhood Energy Consortium Budget Salaries&FrinQe ' Totals Households Director $16,928 Program Director 29,680 Neighborhood i assistant 22,700 Multi-family c�ordinator 11,960 Office manage� 18,538 Bookkeeper ' 12,568 $111,744 Direct Overhead Rent $ 7,200 Utilities ' 852 Liability insurajnce 300 Telephone ', 2,500 Office supplies 1,040 Office postage I 1,675 Staff training ' 1,060 Mileage ' 4,250 CPA audit 1,850 Accounting 1,850 Consultants ' 800 Intern 650 Office equipmei�t lease 625 Duplicating ', 425 $ 25,077 ; Hauler Contracts I Districts 1-13, 1 , 16 437,387 69,663 100 multi-unit uildings 120,000 5,000 $557,387 I � � . I�� -�� Public Education�and Neighborhood Outreach Citywide publicity piece 21,800 Mailing labels 700 Postcard remi#�ders 8,020 Volunteer Ne�vsletter 2,196 Misc. printing,for neighborhomd events 2,700 Delivery of flyiers, posters, cale�ndars,etc. 1,260 Twice-monthly promotion 2,600 Stickers for tw�ce-monthly 4,880 Subscriptions/'memberships 400 Volunteer support services 3,225 Promotion/display materials for public presentations 350 Translation of�rinted materials 425 Computer software 2,300 Artwork/grap�ics 850 People Magic(;'12 performances) 4,500 Multi-family p�omotion 1,033 69 479 $751,447 $751,447 ' DistricE 14 Budget Hauler fees Q$4,8�0 per month $58,200 6,447 15 percent of the cqntract amount per month for administra�ion/public education 8 730 $66,930 66 930 GRAND TOTAL $830,617 81,110 � I ,, , - � �'9-a� '� �� ,� ` y��-� - . !, C-� ��/�� 18. ESOLUTION 89-323: Plan to phase out certain water systems. toi�_p�v�� Referred to Committee 2/8/89) . 19. ESOLUTION 89-217: Authorizing proper City officials to Approv xecute an agreement with Ramsey County for the majority of 3-0 unding for the " CURBSIDE RECYCLING PROGRAM. (Referred to omm ttee . . 20. �ISCUSSION: Payment by MnDOT for easements taken for Lake With-. S�,treet Bridge Reconstruction. dr�,wn 21. R�ESOLUTION 89-268: Authorizing proper City officials to Approved epcecute an agreement with thP State Department of 3-0 w�th T ansportation for City's share of costs of roadway and storm cavea s�wer facilities constructed on MISSISSIPPI RIVER BLVD. and on �SHALL (T.H. 212) from N. Mississippi River Blvd. to Otis A enue. (Referred to Committee 2/28/89). 22. R�SOLUTION 89-42: Establishing residential permit parking on Withdrawn L NCOLN AVENUE between Cleveland and Prior. (Laid over in C mmittee 2/22/89) . 23. 0 her Business. � �-�3/ - i�CsL.t.�� [ ��' . e" C'.�-r.� � �� Apgroved"3=0 � - I I�I , I il i li , o�suNU►. � w►,E.m�Tm auecorvttzm �� / _ "° GR��N S*��E�"' �o. 0 03 C 5 :: p " 1/10/89 co�r�cr� ; . 3 ►�►,raA roA,�sr Rick Person ' N�� =�a�a�� +"c�►,�«�. ,' � � 2. . narnNCi euo��ecra� 3—Ri ck Person ��1�' � � Pub 1'i'� Wt�r�CS . 6� clROep: C„��,Taw+�Y _` . Conti�uation of: citywi curbside recycling program through executian of agreerpent with Ramsey County. ��cC� R` ��O Jq �; �►,a�s:�Mv►w.��t��e,.�c(�», oowia��a�oar: : Puw+raci oo�a+ avx. cor�ssroN a►,E n� on,�arr ,+n+�vsr ro �'` mrr+e oow�oN �azs eawo - i �' . &TAPR � �. � QtARTER ISSION � � -.00MPLEIE A818 -ADOL NFO.AOOED*. _:F�OR�iW i��. . ��EOEAqC�O�* � . . OIS'fRICT OOIIWCII . . . � . � �E%PLANATK)N: . . � . . - . � � &1rPOHTS WFMCM OOIMCL�CT1VE9� . . . . . . . . . .. . . - � �. .. � .. . . . . ' .. . . . . . . � . � . � � � � . �. �� . ... . . .. . .. .. , . . . � . . . . . , . . _ JAN �� t9�� _ Mr►�t� ..ti►,.a w�.�c,�.�.�o�+,u�.r,►r�. ,nn,�,.,nm.�.,+nn�,n: Ramsey County #�as provid d 100$ funding :for the curbside program since 1987• �e�►7�t�<Aavan+sv+�r,.R..unef: _ _ _ . . , � ° �IMiQUBiEB{MNr1:YMMn.and 701M�ao)� , . , < Ramsey County wi11 Cease funding of the curbside program beginning January l , '1g91 when the Ci ty of St. Paul wi 11 be expected to take over funding. Counci� Resea�ch �en�er. JuN 3 p �i:��9 _ , : . : _ -. _ ; .: :; � , , _. :�.��: . � � fudd p rog ram th raugh ��, , r.ated so}i d Lowe r sys tem cos ts;tata l :I nc r�ass�! c i ty I nv+o i�re�nen ; waste management system. prog.�am control . increased. s�affing. - �, Fund program th�ough gene 1 fund or s�rvi; e Cc�ntinu� exi,sting sol:id y +� ; fein�#ing ,requt,r.�'��` fee. . waste� s�stem. S��O,��t -or �rb. !et f:our�ty take over �rogr No ci;ty;funrlir�g required. �jttie �rogram co�`�rci�.�`' �oiornaECeoo+TS: " e�cu��c�s: \