89-216 WHI?E — CITV CLERK I�
PINK — FINANGE GITY OF SAINT PALTL Council �y w
CANARV - DEPARTMENT 1 yr/ /y-/
BLUE - MAVOR � Flle NO. r` � V'/
, Co n i Resolution Ip
Presented By � � ��
J �
Referred To � C mittee. ��at�e
Out of Committee By Date
WHEREAS , the Council of the City of Saint Paul passed
a Child Care O dinance in October of 1988 ; and
WHEREAS , this ordinance called for the creation of a child
care funding p�ogram; and
WHEREAS , �ithe Council by this ordinance set aside a fund
amount of $10{�, 000. 00 to be used in such a fund program under
Account No. PG+-100-39512-0547-61XXX; and
WHEREAS , (the Department of Community Services has prepared
the attached iGuidelines for such a child care participation
program; now, herefore , be it
RESOLVED, that the attached guidelines for the child care
participation rogram are hereby approved.
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COUNCIL MEMBERS
Yeas Nays � Requested by Department of:
Dimond � SERVICES
-� In Favor
Goswitz '
Rettman
.�;�,� � Against BY
Sonnen I
Wilson
FEB - � 19$g Form ro d b ity Attorney
Adopted by Council: Date
Certified Pa.se ouncil S ta BY
gy,
Appro Mavor: Da � --_ � � Approved by Mayor for Submission to Council
B BY
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PE���::�:��� �. � 19$9
i
~ - - ' CHILD CARE PARTNERSHIP PROGRAM N-0 �����
I. Pro ram Purposel
The Child Care �'artnership Program (CCPP) is a self help program designed to
support child c�re initiatives that improve the availability, affordability and
quality of chil� care in Saint Paul. The program's goal is to create a
partnership of ooperative efforts in the child care arena in which the City of
Saint Paul is ai� active partner. Program objectives are:
A. Promoting n ighborhood self reliance by enabling neighborhood residents,
property o ers and business persons to initiate, develop and manage their
own child c re initiatives.
B. Leveraging rivate child care improvement efforts through the use of CCPP.
C. Directing p ogram efforts toward child care improvements within Saint Paul.
D. Promoting f exibility which will allow individual initiatives to develop
program act vities that meet specific child care needs, and allow them to
respond to pecial opportunities.
II. Program Descri ion
The CCPP is a s lf help program for neighborhood organizations and others who
wish to initiat and carry out child care improvement efforts. Twice per year,
through a compe itive selection process, the City awards grants for child care
improvement pro'ects developed by neighborhood groups. Selected neighborhood
groups are resp nsible for designing the projects, securing matching private
contributions a d managing project activities. Program features are:
A. Funding
1. There a e two funding cycles.
2. Approxi ately $50,000 is awarded as grants each funding cycle.
3. The min'mum grant award is $5000, the maximum is $25,000.
4. CCPP fi ancing is provided through the Federal Community Development
Block G ant (CDBG) funds. CDBG funds can only be spent in areas that
are des gnated as CDBG eligible or citywide to benefit persons whose
income s less than 80' of SMSA median income. Eligibility criteria are
determi ed by the U.S. Department of Housing and Urban Development
(HUD) . � Additional financing sources that provide more flexibility may
be adde' in the future.
B. Eligib�le Activities
CCPP funds ay be used for:
1. Minor p blic improvements on City owned property for use in child care
relatedl activity. When additional operation or maintenance costs
result 'from the public improvements, the CCPP proposal must identify how
this project will pay for these costs.
** PAGE ONE **
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CHILD CARE PARTNERSHIP PROGRAM ' - • ~
II. Program Description
B. Eligible Activities - Continued
2. Rehabilitation, general improvements to property which is currently, or
will be used for child care.
3. Child care related economic development efforts such as new development,
business attraction and expansion and job creation.
4. New service programs or expansion of existing child care programs, such
as training and support programs for child care providers.
5. Eligible activities are not limited to the above examples. Innovative
proposals are encouraged.
C. Ineligible Activities include:
1. Use of CCPP funds to develop a CCPP proposal or to organize an entity to
manage a CCPP proposal.
2. Activities located outside the City limits.
3. Public capital improvements such as street, sidewalk, and lighting on
non-City owned property, unless there is a joint use agreement in effect
prior to the CCPP application.
4. Property acquisition.
5. Replacement funding for existing day care programs.
D. Eligible Areas
All neighborhoods within the City limits are eligible for CCPP funding
within the HUD/CDBG guidelines, Subject to A4 above.
E. Eligible Applicants include any of the following which reside or operate
within the City of Saint Paul.
1. Non-profit organizations/businesses whose service area is located in
Saint Paul neighborhoods.
2. District Councils.
3. R�sidential Block Club Organizations.
4. Business Associations and Commercial Clubs.
5. Individuals who apply through an eligible applicant listed above.
** PAGE TWO **
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' ' II CHILD CARE PARTNERSHIP PROGRAM �O � �/�
II. Program Descri tion - continued
F. Ineligiblei� Applicants include:
1. For profit corporations.
2. Feder 1, State, County and local government agencies.
3. Politi�cal parties and related political action groups.
4. Churchies and religious organizations.
5. Publi and private educational institutions.
G. Activitie funded by the CCPP must be completed or self sustaining within 24
months.
H. No contin ation fundin will be granted to CCPP projects.
I. No CCPP p oject can apply for duplicate funding from the City's Neighborhood
Partnersh p Program or any other City funding source.
J. Administr tive Expenses
Administr tive expenses for CCPP funded projects are eligible. Such
expenses ust be for actual expenses that are necessary to support the
implement tion of the CCPP project. Examples of eligible administrative
expenses nclude personnel salaries, office space, insurance costs, minor
supplies, etc.
Equipment and property purchase are not eligible.
CCPP fund ng for administrative expenses may not exceed 15� of the CCPP
pro,ject f nd except in unusual circumstances. Requests for a higher amount
must be j stified by the nature of the project.
K. Matching ontributions
Each CCPP 'proposal must identify matching contributions. Eligible
contribut ons must be directly related to the activities of the CCPP
pro�ect.
Cont'ribut ons may include direct financial resources from foundations and/or
corporati ns, funds raised from within the community or private donors.
Indirect ontributions can include in kind services from residents and
businesse such as personnel, office space and supplies, volunteer labor and
sweat equ ty in the case of physical improvements. The value given to
volunteer and sweat equity contributions �s $10.00 per hour. Under no
circumsta ces will any matching contributions be reimbursed with CCPP funds.
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CHILD CARE PARTNERSHIP PROGRAM � �
II. Program Description
K. Matching Contributions - Continued.
The required matching contribution for each CCPP proposal would be a minimum
of 1:1 private to public dollar.
Ineligible contributions include:
1. Property acquisition.
2. Volunteer meeting time.
3. In-service donations from CCPP applicants who are requesting funds for
project administered expenses.
III. Application
A. Procedural Guidelines -
1. The City�s Child Care Coordinator and other appropriate City staff are
available to meet with prospective CCPP applicants prior to the
application deadlines to assist in project proposal development.
2. Applications must be submitted by designated deadlines.
Round I - April 1, 1989. Awards anticipated in June.
Round II - September 1, 1989. Awards anticipated in November.
No applications received after these dates will be considered for that
round.
3. Incomplete, modified, altered, and unsigned applications will not be
accepted.
4. Applications may not be changed or modified once they are submitted.
5. Applications not selected in one cycle may be resubmitted in subsequent
cycles.
III. Application
B. Formal Application Contents
All applications must contain the following:
1. A description of the project, including but not limited to the following
areas:
a. purpose of the project.
b. child care problem or needs which the project addresses.
** PAGE FOUR **
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I CHILD CARE PARTNERSHIP PROGRAM
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III. Application
B. Formal A 1'cation Contents - continued
c. doc�mentation of problem or need.
d. desc�ription of the project's activities or elements.
e. exp cted impact/projected results.
f. description of involvement of other "partners" in project.
g. applicants managing experience and capability.
h. requ'�ested CCPP funding.
i. leve�l and source of matching contributions.
�. such other information as the City may deem necessary.
2. Overall �udget reflecting both CCPP funds and mafiching contributions.
3. Time sch�dule for project.
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4. Descript�.on of pro�ect boundaries/affected populations, as appropriate.
5. If publi improvements are included and increased maintenance and/or
operatio costs will result, description of how applicant will cover
these co ts.
IV. Selection
A. Selection Pr cess
1. The selectio process is competitive. The number of applicants funded will
depend on th size and quality of the proposals and the availability of CCPP
funding. Pr jects considered to be of low quality will not be recommended
for funding ven if CCPP funds are available.
2. There will b two cycles in 1989.
3. The City's C ild Care Coordinator wi_11 review the proposals and make
recommendati ns to the CCPP Selection Team who will in turn make
recommendati ns to the Mayor and the City Council.
4. The CC�P Sel ction Team will be make up of: '
— 't"w o j v n�o r o�' S�n �G�r �"1 � y h S C,f�►u v a v�'k�
- three comm nity representatives with knowledge of the child care field,
- four commu ity representative at large.
5. The CCPP Selection Team will be selected 'by the Mayor and ratified by the
City Council.
** PAGE FIVE **
CHILD CARE PARTNERSHIP PROGRAM
IV. Selection
A. Selection Process - Continued
6. The CCPP Selection Team will come together only for the purpose of
reviewing CCPP project proposals and making recommendations to the City
Council and the Mayor.
7. The CCPP Selection Team will review proposals in both cycles in 1989.
B. Eligibility and Selection Criteria
1. Eligibility Criteria
Evaluation of CCPP applications is based on both eligibility and
selection criteria. If a CCPP application is in conflict with any
eligibility criteria, it will be dropped from the selection process.
Eligibility criteria are:
a. Proposal meets required matching ratio.
b. Proposal is eligible program activity.
c. Proposal will be completed or self sustaining within 24 months.
d. Proposal will not be a duplication of an existing private or public
child care program or addresses a problem not adequately addressed
by an existing child care program
e. Proposal is not for replacement funding for an existing program.
f. Proposal is not in conflict with any City comprehensive plan
element, capital allocation policy or operating policy.
g. Proposal is financially feasible as outlined in application.
2. Selection Criteria
a. Matching Contributions - Proposals will be rated higher if they
exceed the required minimum matching ratio and/or a large number of
individuals/partners contribute to the applicants match.
b. Management - Proposals will be rated higher if the managing
organization has a positive track record and/or the project manager
: has the needed skills, experience and positive track record.
c. Focus - Proposals that serve a greater proportion of low and
moderate income people will be rated higher.
d. Impact - Proposals will be rated higher if:
(1) a documented priority child care need is being addressed.
(2) it's activities appropriately address and impact the identified
need.
(3) requested CCPP funds, together with other project resources,
are adequate to meet the identified child care need.
** PAGE SIX **
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CHILD CARE PARTNERSHIP PROGRAM
IV. Selection II'
B. Eligibility and Selection Criteria
2. Selecti n Criteria - Continued
e. Inn vation - Proposals that are innovative will be rated higher.
f. Coo dination - Proposals that are true collaborative partnerships
wil be rated higher.
' g. Rej�ction is not confined to examples listed above.
V. Program Im leme tation
Upon selection y the City Council, each CCPP project will have ninety (90) days
to secure it's rivate match and enter into a partnership contract with the
Department of Cc�mmunity Services.
A. Matching Co tributions
Each select d applicant will be responsible for securing the contributions
that match he declaration of matcfiing contributions contained in the
application. At thirty (30) and sixty (60) days after the applicants
selection, ommunity Services staff will meet with the applicant and review
their progr ss in securing their private match. If, after ninety (90) days,
the project manager has failed to secure the declared private match, the
Director of Community Services will notify the project applicant that the
project has been dropped from the CCPP. If any applicant is dropped, it's
funds will e reallocated in the next funding cycle.
B. Partnership Contract
Once the pr ate match is secured, prior to the implementation of the
project, a artnership contract will be entered into between the City of
Saint Paul d the selected applicant. The contract will contain a scope of
services to e performed by all parties, a matching contributions section
and a budgeti section outlining funding sources. The contract will be signed
by the Direcltor of Community Services and the designated project
representati�ve.
Key provisio�is of the contract require:
(1) the CCP project applicant have $500,000 of liability insurance which
co-insu es the City of Saint Paul. The cost of insurance is an
eligibl expense and can be included in the proposal.`
(2) adheren e to Federal regulations governing the use of CDBG funding
regul'at ons.
(3) applica t is a recognized legal entity that can sign a contract.
(4) complia ce with appropriate Federal, State and local regulations.
** PAGE SEVEN **
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CHILD CARE PARTNERSHIP PROGRAM
V. Program Implementation
C. CCPP Fund Distribution
All CCPP fund allocations made by the City under partnership agreements will
be on a reimbursement basis in accordance with federal and local
regulations. At the time of completion of all project activities or upon
expiration of the agreement, any remaining fund balance will be reallocated
by Community Services to future CCPP funding cycles.
VI. Roles
A. Applicant - develop proposal, submit application, secure match pledges,
administer project, submit expenditures for reimbursement, submit final
report.
B. Community Services Staff - advertise program, assist applicants with
application as needed, review proposals, make preliminary recommendations to
the CCPP Selection Team, facilitate review and recommendation by the CCPP
Selection Team, facilitate review and ratification by the Mayor and the City
Council, communicate status to applicants, act as project managers.
C. CCPP Selection Team - review project applications. Prepare funding
recommendations for the Mayor and the City Council.
D. Mayor - review recommendations from the CCPP Selection Team. Communicate
the Mayor's recommendation to the City Council.
E. City Council - review CCPP Selection Team and the Mayor's recommendations.
Make final funding decisions.
VII. Reporting
All recipients of CCPP funding will be required to submit a brief project end
report outlining accomplishments and financial outcomes. This report is due no
later than sixty (60) days from completion of the project or end of the grant
period.
VIII. Program Evaluation
Evaluation of the CCPP program will be done following the first two cycles of
funding. The Director of Community Services, the Child Care Coordinator, the
Neighborhood Partnership Program project manager, appropriate staff from the
Division of Community Development in Planning and Economic Development and a
member of the City Council or their designee will act as the evaluation team.
CP/ld
draft.cp
** PAGE EIGHT **
COMMUNITY SERVICES DEPARTMENT N� 250
CHRIS PARK CONTACT (.��' /�
298-4431 PHONE � ��
FEBRUARY 2, 19 8 9 DATE e/ Q Q
ASSIGN NUMBER FOR ROUTING ORDER Cli All Locations for Si nature :
� Department Director 4 Director of Management/Mayor
5 Finance and Managemen SerV� � 6 City Clerk
2 Budget Director 7 CITY COUNCIL
3 City Attorney 8 CHIEF ACCOUNTANT
WHAT WIU " TTACHEO MATERIALS? (Purpose/
� Rationale) :
2`�` `ty' s Child Care Partnership Program
� � �
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�I�GI� • �/ 7 �.
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COS, � '�D:
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$100, � � , �, will be dispersed through the
CCPP � ,,,,
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30 ��G� ��"," '
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FINANCING S, '"�� ��'" : (Mayor s si gna-
�W� ture not re-
Tota1 Amou C�� �� quired if under
l �' - � ' `� $10,000)
Funding Sou, � �
, �� `�
\
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Activity Num�.
�
ATTACHMENTS (List , /�
/ /
1. Proposed CC�
2. Council Reso:, - �
�
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Reso ution Required? Resolution Required? Yes No
Yes No Insurance Re uired? Insurance Sufficient? Yes No
Yes No Insurance At ached:
( EE REVERSE SIDE FOR INSTRUCTIONS)
Revised 12/84
HOW TO USE THE GREEN SHEET
The GREEN SHEET has several PURPOSES:
l. to assist in routing documents and in securing required signatures
2. to brief the reviewers of documents on the impacts of approval
3. to help ensure that necessary supporting materials are prepared, and, if
� required, attached.
Providing complete information under the listed headings enables reviewers to make
decisions on the documents and eliminates'follow-up contacts that may delay execution.
The COST/BENEFIT, BUDGETARY AND PERSONNEL IMPACTS heading provides space to explain.
the cost/benefit aspects of the decision. Costs and benefits related both to City
budget (General Fund and/or Special Funds) and to broader financial impacts (cost
to users, homeowners or other groups affected by the action) . The personnel impact
is a description of change or shift of Full-Time Equivalent (FTE) positions.
If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must always be first signed by the
outside agency before routing through City offices.
Below is the �referred ROUTING for the five most frec�uent types of documents:
CONTRACTS (assumes authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
ADMINISTRATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDERS (all others)
1. Activity Manager 1. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Director of Management/Mayor
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, F&MS
COUNCIL RESOLUTION (Amend. Bdgts./Accept. Grants) COUNCIL RESOLUTION (all others)
1. Department Director 1. Initiating Department
2. Budget Director 2. City Attorney
3. City Attorney 3. Director of Management/Mayor
4. Director of Management/Mayor 4. City Clerk
5. Chair, Finance, Mngmt. & Personnel Com. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, F&MS
SUPPORTING MATERIALS. In the ATTACHMENTS section, identify all attachments. If the
Green Sheet is well done, no letter of transmittal need be included (unless signing
such a letter is one of the requested actions) .
Note: If an agreement requires evidence of insurance/co-insurance, a Certificate of
Insurance should be one of the attachments at time of routing.
Note: Actions which require City Council Resolutions include:
1. Contractual relationship with another governmental unit.
2. Collective bargaining contracts.
3. : Purchase, sale or lease of land.
4, Issuance of bonds by City.
5. Eminent domain.
6. Assumption of liability by City, or granting by City of indemnification.
7. Agreements with State or Federal Government under which they are providing
funding.
8. Budget amendments.
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Community and Human Services Committee
COMMITTEE REPORT �I
February 2, 1989
Page Two �
4. (Continued) '
`I�a'�T-��to March 1, 1989 for Health, Licensing, Zoning, City Attorney, author
Kiki n, and o her appropriate staff to review.
5. City Council Agend 11/22/88, Item No. 7: First Reading - 88-1829 - An ordinance
amending Chapter 4 4 of the Legislat�ve Code pertaining to. Massage Therapist.
(For referral to t e Community and Human Services Committee.) (Laid over to
January 18, 1989 a the request of the AMTA, who will submit draft ordinance to
Jim Murphy to revi w with City Attorney's Office, as feasible.) (Laid over to
February 1, 1989 p r request of the AMTA.)
aid ov to March l, 1989 for Health, Licensing, Zoning, City Attorney, author
Kiki Sonnen, and ot�her appropriate staff to review.
6. Pre t tion by Jal Gasterland and the staff in Building Inspection and Design
Division regarding interim report on their handicapped accessibility work they
are presently doin . This is being scheduled early in 1989 prior to major
construction seaso .
Presentation made nd handouts distributed by Herb Holzschuh. Complete report
to be presented at August 16, 1989 Committee meeting.
7. City Council Agend 1/5/89, Item No. 4: First Reading - 89-12 - An ordinance
amending the Legis�ative Code by adding a new chapter licensing personal property
locker facilities. ' (For referral to the Community and Human Services Committee.)
�Laid over o March �l, 1988 for further review with Fire, Licensing, Health,
City Attorney, and �l,other appropriate staff.
8. City Council Agend 1/3/89, Item No. 4: First Reading - 89-1 - An ordinance
amending Chapter 1�4 of the Legislative Code pertaining to Private Clubs and
adding a nondiscri ination provision. (Referred to Community and Human Services
,Co ee.) �
\Laid over to Febru�ry 15, 1989 due to time constraints.
>�:�.
9. Child Care Partn�r�hip Program guidelines. Presentation by Chris gark.
Recommended.for ap roval on 3-0 vote, as amende�i Chr is Park is to submit,
resolution with am ndments made. Mayor's open appointment procese will be
�
10. Health Merger Upda e. Presentation by Jim 0'Leary.
L�_�e�to Febru ry 15, 1989. Checklist of ALL City Health Division services
to be initiated an presented. Committee of the Whole is recommended for
attendance at thisldiscussion. Further steps may be discussed.
�
��� l,'� ���C.�d-*�
Members:
. ' . CITY OF SAINT PAUL Janice Rettman, chair
e�Ls`i�:;„ Bill Wilson
OFFICE OF TFIE CITY COUNCIL Bob Lcng
Date: February 2, 1989
7ANICE RETTMAN
Councilperson Co m m ittee R epo rt
To: Saint Paul City Council
From : Community and Human Services Committee
Janice Rettman, Chair
A meeting of the Community and Human Services Committee was held on Wednesday,
February 2, 1989, at 1:30 p.m.
1. Approval of Minutes of January 18, 1989 meeting.
Minutes approved on 3-0 vote.
)2. Attorney General's Task Force on the Prevention of Sexual Violence Against Women
V Summary on Recommendations and the Attorney General's Legislative Initiative.
Resolution to be submitted.
Recommended for approval on 3-0 vote, with following friendly amendments:
(1) Page l, first paragraph, first line:
Insert after "assault": "and/or physical abuse".
(2) Page 1, first paragraph, second line:
Insert after "trauma": "and physical injury".
(3) Page 2, first paragraph, fourth line:
Insert after "and": "including the City Council's support for state
funding for victims, witness advocacy programs for victims of sexual
assault or domestic abuse;"
3. City Council Agenda 1/12/89, Item No. 9: Resolution - 89-51 - Approving the
appointments of Kevin Kajer, Sam Verdeja and Barbara Wencl, and the reappointments
of Frank Horak, robert Van Hoef, Dr. Earl� Miller, Sr. , Gladys Morton, Gary Park
and Kathleen Zieman by the Mayor to serve as members of the Saint Paul Planning
Commission. (For referral to the Community and Human Services Committee.)
aid ove to February 15�, 1989, per Mayor Latimer's request.
4. City Council Agenda 11/22/88, Item No. 5: First Reading - 88-1827 - An ordinance
amending Chapter 412 of the Legislative Code pertaining to Massage Parlors. (For
referral to the Community and Human Services Committee.) (Laid over to
January 18, 1989 .at the request of the AMTA, who will submit draft ordinance
to Jim Murphy to review with City Attorney's Office, as feasible.) (Laid over
to February 1, 1989, per request of the AMTA.) � .
CITY HALL ROOM NO. 704 SAINT PAUL, MINNESOTA 55102 612/298-5289
5��46