89-148 WHITE -GITV CyIERK ':
PINK k- FINANCE . GITY OF' SAINT PAITL Council �
CANARY -,pEPARTMENT '� �q
BtUE -MAVOR ' F'ille NO..�(��
RETURN COPY TO ROOM 218 ' •
VALUATIONS DIVISION :, � Ordindnce Ordinance N�._ �
(DivPropMan) �� ' - I / �J
Presente y Z� �
Referred To �f��1��� Committee: Date J� ����"�
Out of Committee By Date
An ordin�ance amending Chapter 5 of the Saint Paul
Administjrative Code pertaining to the Assessments and
Valuatio�ns Division of the Department of Finance and
Managem�nt Services.
i1HBESAS,j the Assessments and Valuations Division of the
Department of� Finance and Management Services has added several
new administrlative functions ezpanding their area of responsibility;
YHSES�S,'j these new functions include city-wide lease
management, reventive maintenance/energy management , and annual
service char�e collections ;
YHEESAS, the Property Management Division has been
incorporated into the Assessments and Valuations Diviaion;
YHEEEAS, a Division name change would reduce or eliminate
the confusio experienced by citizens and governmental employees
with the present name ;
THg COIIHCIL aF THE CITY OF SlIHT PAIIL DOgS OgDAIH:
'; SECTION I
That Sec',tion 5 .02 is deleted in its entirety.
SFCTIOH 2
That Sec�tion 5 .06 is amended to read as follows :
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COUNCIL MEMBERS i
Yeas Nays Requested by Department of:
nimond Finance and Mana e nt r ' es
�� [n Favor
Goswitz
Rectman ' C� Director
scheibel , Against BY — '�'
Sonnen ' �
Wilson
Form Appro d it Attorn y
Adopted by Council: Date'.
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Certified Passed by Council Secdetary BY � �
I
By 'i
Appcoved by Mayor: Date ; Approve May u 'ssion to Council
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5•06. Divisio�a of asseseaea#e a$� �a��at�eae. Real Estate .
Withinithe department of finance and management
servicels there shall be a division of asssse�ea�s aa�
�a��a#�le�e real estate . Under the supervision of the
directo�, the division shall :
( 1 ) Ma�.ntain a compilation of all city-owned real estate
tolinclude a system indezing all property and property
ini�erests of the city.
( 2 ) �al�x�$�a � s3rs�s� e€ ��e����aa�3� �ege��at�eas a��
}a ee#�gat}s� €e� Administer the sale or acquisition or
le se of real property by the city aa� €e � t�e
�a st�ea e€ s#�►se�s aa� �a���e wa3reT including a but
no limited to ��ees���a� s3�ste� �e ����s�ea� the
acc�uisition of property , when neceasary , through
em�nent domain proceedings and the vacation of streets
an public ways .
( 3) Adm�inister the asseasment program relative to the
ass�essment of benefits in connection with the con-
str�uction of local improvements , pursuant to policy
as lestablished by the council of the City of Saint Paul .
(4) Prolcess public hearings to be held by the city council
rellative to assessments , condemnations , aea�ag
ag�lea�sT ta�e�a �}eeasaeT s��ee� �a��teaaaeeT
demiolition of dangerous buildings , sewer repairs ,
ser�v� charges , and summary abatements .
( 5) Ceg��+e� a�� s�ge���se Administer the collection, receipt
andlmaintenance of assessment receivable accounts , sewer
con$�ection permits , advance payments for sewer and
SAC charges . Assist other city departments and divisions
in he collection and receipt of receivables . Upon
req eat to the division, a person shall be permitted
to nspect and copy records concerning assessment
rec�ivable accounts and the estimated costs of pending
loc�l improvement assessment projects . Access to
the e records shall be provided at a reasonable time
and place and without charge to the individual . If
the division is asked to provide copies of the data,
thelactual costs of providing the copies will be borne
by �he individual making the requeat. If the division
is �equested to calculate , compile or make copies of
ass�ssment data concerning properties not owned by the
req�esting party, the division shall provide the
app opriate service within a reasonable time of the
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WHITE - GTV CLERK I '
PINK - FINANCE i GITY OF SAINT PAUL Council
CANARI' - DEP'A.R7MENT
BIUE + MAVOR � �
File N 0.
RETURN COPY TO ROOM 218 � a •y� .y�
VALUATIONS DIVISION � O�GGZ„�/`Ce Ordinance PI�. �7��
(DivPropMan)
Presented By � __
Referred To I Committee: Date
Out of Committee By I Date
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req est and require the requesting party to pay the
act al costs of making, certifying and compilin� the
inf rmation requested. The procedures used to process
the e requests and the calculation of the actual costs
of ompiling and copying this information ehall be
det rmined by the division and approved by admini-
str tive order.
(6) Adm' nister the City-wide Property Management System
including , but not limited to , the real property
facility maintenance aystem, real property capital
im rovement plan , real property space allocation
pla ning, insurance coverage for city buildings and
eq ipment , and a city-wide building energy and
security system.
(7) Administer all properties assigned to be under the control
of the Department of Finance and Management Services.
( 8) Ad inister all annual maintenance assessments and
service charges including, but not limited to , street
maintenance , Town Square operation and maintenance , above-
st ndard street lighting, and storm sewer system charges
pu suant to policy as established by the council of the city
of Saint Paul . —
(DivPropMan)
COUNCILMEN Requested by Department of:
Yeas ��N� Nays I
—e+�- F in c e & M
.y;�,� GoS�✓�r� In Favoc
Rettman
s�ne�bei 0 Against BY �� Director
Sonnen
�� D!�t O NO
Wilson
�R _ 7 '�� Form Appr , � City Attorney
Adopted by Council: Date /
� � � $�
Certified Pas e uncil S tar BY
By
Rpproved Mayor o MAR 8 i989 Approy by for mission to Co ncil
By
�� MAR 1819��
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T� .chan,g� Sect ans 5.02 a�d 5.06.o€ the A+d�t#.nistrative�Code to more clearly �
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' reflect the cu ;�ent fun¢tions a�d expectatic�s_o£ the°Valuations a�ttd Assess�nts ;
..,Di�vision.. �� �
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- . _:_ �#�vwa»t�a�tA1 oow���.n�wc�a�rol�t� . :
a��aoww,s�oN pn� oo�� - on�� w�,�an �rsr ,
. . �t�NOi'klDM�ON 190 eG�1RD�_� . � . �.. . . . . . . . - � -
BTN!R� ' v . . OObNA18810M... � � . . -�CdAF7E 116IB� . .��'�!'Olt.� , ��7J ..� .
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OFF iCE OF TI�tE Q1REC7'pR D EC Z.,$ :�
_ �J��,.� i �, i�`��DEPa 4Tn,tENT OF �AN(�
� �wo �►��,��s� CITY. A�'���I�Y
. c��;:z���,���_: ��;��€c�
l�o��.l�.c..�n+�.fr wi+.c wner�wa.n.wn,+►: , � , :
The Asa��ss�nts and Val t�.ons Division of the Departn�ent of Einance & Manageement Services, has
�ldect �ev�ral nt+�w funct a at the request of the D#recror, th�e 1'�ayor, -and City �ou�tci�. sittce
` th� "last �u�d�te'of thes ` sectionsof �'he Administrative Ccsde. 33ihe�e �dded functions in���e
City=Wi�e ]:ease m�tag . ' t., preventiv� �aintenance/energ}i �a�nt, at�d..anni�ai servi�' �bax�
. �
Y, the Property Iyianagement Div�.sion �s b�sn tact�rp�rated iatcr-��is� .
collectfons. i4�id�.tioua I
Divf,sion. Final2.y, �e e recommending the name change to reduce or elf�.nat� �he�-ee��+i��.a�r '
that �atey: c�tizeus attd ther governmemtal employees have with �he name; Aseessmente anc�-'oa��atf.,��a,
. �..
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The prfmarp dvantage is the clarification of mission £or this ���� -
far. bath` e loyee� and those who we deal with. `
JJ�N 1-91989 :
t3�t�EOf't�:t31t�IG� ``�
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=' cd�.�u.�..twn.i.w►�w+:.na To.,r�: . �- , . . < ;; ._ .
a����i��rtE�t�`s��Es
None -- This c ange recognizes and formaliaes the functions cur.reuti:y perfore�eii
by thi divisic�.'
�.�u►'t�as: r,. ; .,. , � � :
Do notli�,ag: Preser�ne�a status qua. - l�f��atains curre�t
_ Center i�a��y�r �e gna ,�s n
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: , our,�►1`�esearch ��g�esear��i�en�'e� . .
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" _ J.AN 2 � i��s� JAN 2 0 i�89
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- �,►�+�. .. ,
: Cha�gas suc �a� tl�ese. are routiael�r made to redefine admi�strati:we mettt�r$.. '
�.�aws: �
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�'his f i�; le:gal administrative procedures. -
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� GITY OF SAINT PAUL RfCEfVED - ��� °-°_`-
- �6r98E[5531�. . . . -�
�. �;13F9 €�i;r� TFIE ITY NCIL
OFFICE OF C COII -
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FEB 1 1
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4 989
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� CITY
C CLERK
ommittee Report
Fi n n'�
a Ce. Manaaement. & Personnel Committee
February 14, 1989
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l . AUpr�ovai a� minutes of Januar 3n ancf Februar Ei
y Y Approved 1/30 minutes
mee-cinUS. ', 2/6 laid over
2. Resotutionll8y-15U - amendin� the 19$9 budget by a�dinq Approved as amended
�25,OOU to�� t.he Financ�r�g and 5pending Plans for Fire
and Police�� Equipment Services. (Referred from Council
January 31 �
:i. Resoiution ��$9-151 - amending the 1989 budget by trans- Approved as amended
ferrinc� $l�,2U0 firom GEneral Government Accounts to
Executive A�dministration General Government Accounts
for Het�ir� . Nand Nealth Center. (Referred from
Council Ja�uary 31 )
�►. Ordinance 8�J-148 - amending Chapter 5 of the Adminis- Approved
trative C;odF tn more cleariy reflect current functions
of the Valu�tions and Assessment Oivision. {Referred
frorri C�unci I January 31 )
5. Administrai:jve Orcier, and discussion of Proposed
Resa 1 ui�i on. �, -
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0-1+?043 - a�thorizing paymEnt for sponsorshit� of Laid over three weeks
F'c�1 i ce 5k i l"eam. (keferred from Counc i !
�a�nuary 3, laid over February 6)
6. ReF�ort on twb-year budqetin�a and program evaluation; No action required
an� t�iscussi�n c�f appc�intinq Le�isiative Advis�ry
CC�mmittee to�, provide City Coun�il with recommer�ciations.
7. {'roposed Resdlution on Burzau of Mediation Services
Withdrawn
Order. I
8. kesofution 8�-214 - authorizing expense not to exceed No action taken
$2,G00 firom Ue�islative Operating funds for outside
expert testimiony pertaining to piastic packa�ing
ordinance. �
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'T P UL MINNESOTA 55102
CITY HALL SEVENTH FLOOR SAIN A ,
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