89-92 M�HITE - CITV CLERK ���
PINK - FINANCE GITY OF SAINT PAITL Council
CANARV - DEPARTMENT File NO. ��
BLUE - MAVOR
�
Council R sol tion � �
Presented By
eferred To Committee: Date l'��1
Out of Committee B Date
A Council Res lution amending the Tuition Reimbursement Policy currently
stated in the� Saint Paul Salary Plan and Rates of Compensation.
RESOLVED, tha the following Tuition Reimbursement Policy will replace the
Tuition Reimb rsement Policy currently stated in the Saint Paul Salary Plan
and Rates of ompensation, Section III, H, for City employees. The purpose
of the Tuitio Reimbursement Policy is to assist employees in taking classes
that will imp ove their performance on their current job and to allow for
career growthl; within the City's Civil Service positions.
FURTHER RESOL ED, that expenditures for tuition reimbursement shall not
exceed the fu ds approved by the City Council for that purpose.
TUITION REIMBURSEMENT POLICY
Eligibility: IAny full-time classified or unclassified employee of the City
of Saint Paul who works 32 hours or more a week for 26 pay periods per year
and who has b en in City employment for 12 consecutive months is eligible
for reimburse ent. Any part-time classified employee who works 20-31 hours
per week for 6 pay periods per year and who has been in City employment for
12 consecutiv months is also eligible for reimbursement. Determination of
employment st tus is based on the employee's full or part-time status for a
majority of t e fiscal year. Excluded are non-certified employees and
those listed s "Special Employments."
Reimbursement Covers: A refund for the cost of enrollment, tuition,
laboratory fees and other obligatory course fees, but excluding the cost
of books. T ition Reimbursement payments shall be limited to $500.00
for coursewo k completed during any one calendar year for any one full-time
employee and $250 for coursework completed during any one calendar year
for a part-t' e employee. Reimbursement for participating in conferences
will not be llowed under the Tuition Reimbursement Policy. Employees who
obtain such eimbursement shall be required to pay back the amount of
reimbursemen if the employee leav2s employment with the City within one
year after t e completion of a course.
COU[VCILMEIV Requested by Department of:
Yeas Nays
Fletcher � r
Galles [n Favor
Masanz
Nicosia
Scheibel 1�,�_ Against BY ,�
Tedesco /'� Q /� ��
Wilson � c% ( j� /`t• 1C�
' �� �(� Form A roved by i Attorney
Adopted by Council: Dat
Certified Passed by Council Se retary � / BY
By
/�pproved by ;Vlavor: Date I Approve by yor bmission to Council
By _
. I ' �r- ��-��-
ITION REIMBURSEMENT POLICY AND PROCEDURES
The following giv s the new policies and procedures for the City of Saint
Paul's Tuition Reimbursement Policy beginning January 1, 1989.
1. The policy and procedures will apply to coursework completed in the
calendar year, beginning January 1, 1989. ,
2. Criteria for mployees and supervisors to follow when requesting course
approval:
* Classes and seminars that improve employee performance on the current
j ob;
* Enrollment 'n a degree program to allow for career growth in Civil
Service pos'tions;
* No course a proval will be given for participation in conferences.
* All coursew rk must be approved in advance by supervisor, Department
Director an Training and Development Manager.
3. Council Resolution No. sets the refund limit at $500 for course
work completed during any one calendar year for a full-time employee and
$250 for cour e work completed during any one calendar year for a
part-time emp�oyee.
4. Those eligibl� for refunds are any full-time classified or unclassified
employee of the City of Saint Paul who works 32 hours or more per week
for 26 pay periods per year and who has been in City employment for 12
consecutive mpnths. Also included are any part-time classified employee
who works 20- 1 hours per week for 26 pay periods per year and who has
been in City mployment for 12 consecutive months. Determination of
employment st tus is based on the employee's full or part-time status
for a majorit of the fiscal year. Excluded are non-certified employees
and those lis ed as "Special Employments. "
S. All employees will be required to pay back the amount of reimbursement
if they leave City service within one year after the completion of the
course. No s ecial exemption will be given to an employee who leaves
City service ithin one year after the completion of the course and goes
to another go ernmental unit.
6. If an employe receives a grant, scholarship or reimbursement from
another publi and/or private source due to status as a student, the
employee is o ly eligible for this reimbursement from the City to the
extent that t e course cost exceeds reimbursement from other sources and
all other req irements regarding City policy are met.
7. Payment is made on a reimbursement basis only, except where an employee
qualifies for ,and has been approved for the Pre-Paid Tuition Assistance.
8. The Pre-Paid uition Assistance Program begins January l, 1989.
Pre-paid tuit on assistance is intended to assist employees who
otherwise wou d not have the financial resources to take work-related
courses. Emp�oyees must apply for and meet financial guidelines before
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their classes will be approved for pre-payment. Financial guidelines
and applicati,on forms are available from the Training and Development
Division, Of ice of Personnel and Labor Relations, Room 344 City Hall,
298-6861.
9. The Board of Education has a separate Tuition Reimbursement Policy which
allows for a 'total reimbursement of $250.00 per year for full-time
employees onl:y. Changes in the City of Saint Paul's Tuition
Reimbursement Policy will not affect the Board of Education.
10. To insure th t money will be distributed equitably throughout the entire
calendar yea , beginning January l, 1989 funds will be distributed on a
semi-annual basis. The first funding period will be for classes
beginning an time between January 1 to June 30 and the second period for
classes beginlning anytime between July 1 to December 31. Funds will be
allocated to each funding period based on past usage during that period.
We do not an icipate having to reject applications for classes due to a
money shorta e. If, however, we reach the limit of money allocated for
that funding eriod, approval will have to be denied for any incoming
requests. Molney left over from the first funding period will
automatically be transferred to the second funding period.
11. The followin steps will be necessary to obtain approval for course
approval for tuition reimbursement:
Course A ro 1 Tuition Reimbursement
1. Complete tuition reimburse- 1. Complete tuition reimburse-
ment (top) Section for each ment (lower) Section.
course an sign form. 2. Attach receipt for tuition.
2. Obtain yo r supervisor's 3. Attach proof of satisfactory
signature, completion (letter grade,
3. Obtain De artment Director's certificate) .
signature. 4. Obtain your supervisor's
4. Send entire form to Training signature.
and Develppment. 5. Obtain Department Director's
5. If reject' d, an explanation signature.
will be s nt to you. 6. Retain pink copy for your
6. If approv d, three parts will records.
be return d to you. KEEP 7. Send yellow and blue copy to
ALL THREE'. Training and Development.
8. Upon approval, tuition
, reimbursement will be paid
within 30 calendar days.
12. To receive re'mbursement an employee must submit the completed Tuition
Reimbursement Form with proof of payment and satisfactory completion no
later than th ee months after the date the course is completed. An
extension of �the three months may be requested and approved by the
Training and evelopment Office.
13. To insure tha funds are spent in the most efficient manner, we request
that an emplo ee notify the Training and Development Office whenever an
approved clas� is cancelled.
� . �: .y . . ����y _
LV° 012355 .
-Trn . DEPAR'1'MENT - - - - - - -
T.i,;da Gi esea CONTACT NA1rIE
_ 298-6861 PHONE
� DATE .
, ASSIGN N[JMBER FOR H NG (See reverse sida.)
� Department Direc or t� liaqor (or Assistant)
Finance and Mana ement Services Director 5 City Clerk
^ Budget Director � Trginin� & D?ve�a�ment_:1rL�¢er
� City Attorney 6 Citv Conncil
TO PA 1 �Clip all locations for signature.)
W �
? (Purpase/Rationale)
;
An Administrativ Resolutiqn amending the Tuition Reimbursement Policy �
currently stated in the Saint �'aul Salary Plan and Rates of Compensation.
��cE�vE�
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RECEIVED D E C N 91988
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COS B B DG AND L C S � �AN 0 3 �°��'� ' Y �' � �v�1��Y
Cost: Not to ex eed $80,000 per year, approved in 1989 A'd�o Y����y��dget.
We propose that he 1989 Tuition Reimbursement fund be mo�3e� rom the Personnel.
General Fund to Peraonnel Special Fund-so that any remaining money allocated �
for 1989 will be available to employees in 1990. A F�inance and Spending Plan
will follow. �
F N UD ET V R CR D:
(Mayor's signature n t required if under $10,000.)
Total Amount of Tr ns�ction:Not tro exceed $80,000 Activity Number:0254-99280
Funding Source: 001 00157
ATTACHMENTS: (List d nwaber �all attachments.) ,.
���:,�.;� �e5e�rch Cen�er.
1. Council Resoluti n JA� O 5 j�89
2. Tuition Reimburs ent Policy and Procedures
�r .
, ADMINISTRATIVE PROCED S
_Yes �No Rul s, Regulations, Procedures, or Budget Amendment required?
_Yes �No If es, are they or timetable attached?
DEPARTMENT REVIEW CITY ATTORNEY REVIEi�I
gYes _No Counc 1 resolution required? Resolution required? �Xes R No
,_Yes gNo Insur nce required7, Insurgnce sufficient? TYes _No N/A
_Yes gNo Insur nce attached? �
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' � ; GITY OF SAINT PAUL �
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�"'�'`�°�'" � OFFICE OF TAE CITY COIINCIL -
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Committee Report
Financ�, Manaaement. & Personnel Committee
MAY 1, "1989
1 . Approval of mirlutes of April 17 meeting. Approved
2. Discussion of Capitai Allocation Policy financing Laid over for further
changes. (Laid over April 17) discussion May 8
3. Discussion of 1990 Budget Goals and Policies. Laid over for further
(Laid over Apri� l 17) discussion May 8
4. Resolution 89-894 - estabiishing fees for applica- Approveci as amended
tions for modif�ications of parking requirements
pursuant to Sec�tions 409.08( 11 ) (e) and 410.04(g) (5)
of the Legislat�ive Code. (Referred from Council
April 20) ,
5. Resolution 89-�91 - amending Section S.A of the Civil Appproved
Service Rules �ertaining to appointment of employees
when titles ar� merged. (Referred from Council April 6)
_
6. Resolution 89- 86 - approving and ratifying 1989-1991 Approved
agreement betw en the City of St. Paul and the City
Attorney's Pro essional Association. (Referred from
Council April 1 )
7. Resolution 89-�2 - amending the Tuition Reimbursement Withdrawn
Policy in Sect on III , H in the 5alary Plan and Rates
of Compensatio Resolution. (Referred from Council
January 19, la�d over April 3) (To be withdrawn upon
recommendationlby Administration.)
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CITY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102
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