89-88 : . . . . . ; ; ,.--� � �,s�..�-�� �,.
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WMITE - CITV CiERK � COUIICII •
PJNK - FINANCE
CANARV -DEPARTMENT GITY OF SAINT PALTL
BI.UE -MAVOR File N0. �` �
_ Ordin�nce � Ordinance �10.
Presented By ,���U'd�'T
eferred To -� F Committee: Date � ll���/
Out of Committe By Date
�
An a ministrative ordinance amending Chapter 33
of t � Saint Paul Administrative Code entitled �,�,
"Rei bt�rsement for Car Expense" in the first
para rap�,h thereof to change authorization `'
. resp nsib,ility from the office of the mayor to
the irec�or of the department or office in
whic the o,f'ficer or employee works .
`,
THE COUNCIL F THE C�TY OF SAINT PAUL DOES ORDAIN:
,�
Section l .
That th first pa agraph of Section 33 . 01 of Chapter 33
of the 5ain Paul Admi istrative Code is amended to read as
follows :
"33.01 . Auto Reim ursement Authorized. City officers
and emp oyees may be r imbursed for the use of their own
automobiles for officia City business . To be eligible
for suc reimbursement 11 officers and employees must
receive written authoriza ' on from t�-e€�}ee-o�t�-x�a�e�
his or er department or o fice director, and reimbursement
shall be made in accordan e with one of the following
plans : "
Section
That this ordinance shall tak effect and be in force
thirty days a ter its passage, approval and publication.
COUNCIL MEMBERS
Yeas Nays Requested by D artment of:
Dimond
��g In Favor
Goswitz
Rettman
sche;bel A gai ns t BY
Sonnen �
Wilson
Form by 't �': tor y
Adopted by Council: Date
c
Certified Passed by Council Sec etary BY
By '"
Approved by Mayor: Date Appr d y Mayor for S s ion to Council
By
I
, � - . . �
Y�}IITE�..� -� CITY CLERK *. . : � � '��. � . COIIRC11 ��"' f , 4�-
' INK `"
"'� NARV-DEPARTMENT � " � �
�VE -MAYOR E GITY OF SAINT PAUL File NO. �� .�� �''
_ _ ` �.
, ti
- Ordindnce -- ��nan�e No.
.` .�.
Presented By �'"`R' �,.f ., '
�"' r �. �': ' / ' � � ` �'�
�eferred To Committee: Date
�
Out of Committee By Date
An ac� istratiw v�dir�anCe a�ndinq Chapter 33
c>f � 3aint Par�2 A�ainistrati�rea Cvde e�t�lttsd ��
"Rei ra�sa�ant foc Car Expa�nsre'" i�n the lirst
paraQr b th�rr�af tt� ct�anQe autMhocf ss�ivs�
re ibility fr+aa� the affice at t�e sayor to '
tht di �ct�or a! the d�part�nt or af!`ice in ' '�
�bich c►�ffcMer or e�2c�ree �rorka.
THS 4't�A�IL OP THE CI'1`Y' Qt SAII+i'T' PAETL �S t�RDAIp:
Section T.
'tltat t�s ffrst Psr�gr'apt� of 3�ction 33.01 a# Chaptac 3� :
of tl�e �aiat Paul 14+�irsfstrative Ccide is �ra+nded �o read as� .
fa►llc�s�
*33.01. 11�to Rei�rsr�ea;t 1�wtAoci�rd. CiLy► officars
and a,op� s ,�y be rei�buraerd fo�* the �s�e of tReir e�
avt,v�i2 s for Offfcial City Dns�ntss, Tc ba e�igib2�
far reriw�rses�t ail affi�ers anc! e�►Yayees �ust
� r�ceivr� �ititect au�ori�wstie�e: frc� �er-s��-a�--��
his or r �rtse�st or. olfice d�r�c�r, au�! rsi�nir�t
e�a in ac� v� of tbe folloMing
pla�s•"
�.,;� •
� � ��
_ ;.�� Seaticr� Z.
�-�;�
`. lhat � s ordi�c:e sha21 tak� aff�ct and be in torcar
� t�irtY daps fi.+�r its Psssa►9e. �pPrcyval er�ti p�uDlir�atio�.
�
�
F
I' CO NCIL MEMBERS .`
Y� N� Requested by Department of:
Dimond
�� In Favor
coswhz .
Rettman
; ��� Against BY _
',. Sonnen
�1,�80��� . ,
Form Approved by City Attom�y,
Adopted'by Council: Dat .' �'
<_�_ �� �,
Certified Passed by Council Se retary BY ` _
i By P
`', Approved by Mayor: Date pp y y r for Su6mission to Council
' u .,.__ .._...__,_...___�..
A rov.ed b Ma o
_. B� . -
By �
MINITE � CITr CLERK • �� �
VIyK •- F�NA►rCE � -•G I T'Y O F SA I NT PAU L Council _ � �
CAN'ft�'" =$PAqrMENT' ' FIIC ��
. B1.VE �MAYOR ^ ' �
. . • ^�'�`�-.�°
. Ordin�nce dinance N 0.
Presented By � �f''�����"
.
eferred To � -L Committee: Date
Out of Committee By Date
An admi:nistrative ordinance amending Chapter 33
of the ,'Saint Paul Administrative Code entitled L
"Reimbv�rsement: fvr Car Expense" in the first
paragr�ph thereof to change authorization
, respon�ibility from the office of the mayor to
the di�ector of the department or office in
which the officer or employee works.
� THE COUNCIL OFITHE CITY OF SAINT PAUL DOES ORDAIN:
' Section 1.
That thei first paragraph of Section 33.01 of Chapter 33
of the Saint ' Paul Administrative Code is amended to read as
follows : ,
"33.01;. Auto Reimbursement Authorized. City officers
and empl�yees may be reimbursed for the use of their own
automobil;es for official City business . To be eligible
for such reimbursement all officers and employees must
receive �rritten authorizatio��-��om t-Y3e--s€��ee-�t-��-�a�e�
his or h�er department or � �irector, and reimbursement
shall be made in accordance with one of the following
plans : "
Section 2.
That th�is ordinance shall take effect and be in force
thirty days a�'ter its passage , approval and publication. -
.
�
i
COUNCIL MEMBERS �
Yeas Nays Requested by Department of:
Dimond �
��g � [n Favor
Goswitz ,
Rettman ' ;
Scheibei , Age1IISt BY
Sonnen
Wilson •
Adopted by Council: Date Form by 't tor y
�
Certified Passed by Council Secretary BY
By ^
Approved by Mayor• Date Appr d y Mayor Eor S s ion to Council
By
, . : .
�.
_ , . . , ��q'�.P'
� ; .
Members: -
,' Kiki Sonnen, chair
� CITY OF ►SAINT PAUL Roger Goswitz '
'° tl��'i i�i� Bob Long
CITY COUNCIL INVESTIGATION AND RESEARCH CENTER
- Staff:
�� Agend,a Date: Friday, February 3, 1989 Joe Hannasch, Research
Donna Sanders, Secretary
' Jane McPeak, Attorney
Rules and Polic Committee Re ort
Y p
'
RfCEIVED - �
1. Approval of mlLnutes of the January 6, 1989 meeting. FEB 1 d 1989
COMMITTEE APPI20VED CITY CLERK
2. RESOLUTION 4�8�8-1794 - Requesting the Mayor to submit to Council in a
timely fashio!n a written statement setting forth support or non-support �
of ordinance5 or resolutions and that said request not be construed as
to limit powers conferred upon the Mayor to approve or veto items.
(Referred to the Rules & Policy Committee 11/15/88, and laid over until
February 3, ];989)
RESOLUTION W�THDR.AWN BY COUNCILMEMBER WILSON
3. Discussion of City Council's Records Retention Schedule (with Gerry
Strathman) . (Heard in R & P Committee 1/6/89 and laid over until
2/3/89) MR. ; STRATHMAN WILL SUBMIT RETENTION SCHEDULE TO THE STATE'S
RECORDS DISPOSAL PANEL FOR APPROVAL
4. ORD�NA�E �8�-88 - An administrative ordinance amending Chapter 33 of
the Saint Pa�ul Administrative Code entitled "Reimbursement for Car
. Expense" in the first paragraph thereof to change authorization
responsibili�'ty from the office of the mayor to the director of the .
. department ar office in which the officer or employee works. (Referred
to the Rule & Policy Committee 1/19/89)
COMMITTEE R�COMMENDED APPROVAL WITH AMENDMENT
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CTTY HALL SFi'VENTH FLOOR SAINT PAUL,MINNESOTA 55102 � 612/298-4163
. - . - _ -. ` . . . - ����
°��'�` � CITY OF SAINT PAUL
s���r� o.
��`� '�' � OFFICE OF 7HE CITY ATTORNEY
• y � �� �
;� ����������� ;= ���.:�IV��
`?;m '-°1 10��� ,;�� ; EDWARD P. STARR, CITY ATTORNEY
�''����m°,���.�"� ���-�,j �� ��.� '1988 647 City Hall, Saint Paul, Minnesota 55102
612-298-5121
GEORGE LATIMER
MAYOR Cotritr`1:titV S�t'YIC@S
December 16 , 1988 ��- `Z'°- � �
.
-� � '` > -b
. .,�,�._-�' -
Robert Sandquist S`�S''`�
Department of Community Services �-.�_
545 City Hall
� �^��� .
Re : Car Expense Reimbursement ,(�(,e,�f�,�s�:Sxxa„�, l�e.z�+.�
Dear Bob: �' ��� �
c� u�.�����`.,"°'��`�8�`� �
Pursuant to yoi.ir request of December 5 , 1988 , please find en�osed � �
an amendme�t to the Administrative Code whereby the office
of the Mayor will no longer grant car expense reimbursement �3
authorization,,� but rather the Department or office director.
You will note that I have included "office" in the amendment
so that we make sure that all officers and employees wherever
they may be assigned have a back-stop in getting authorization
for car expense reimbursement .
I trust you will find the ordinance satisfactory, but if not
please do not ; hesitate to contact me.
Yours truly, �
_.---.� '
l � ,�
�i%r,r/? �
��
PAUL F . MC CL��OSKEY
Assistant Cit,'y Attorney
PFM:cg !
Encl .
cc : James B�llus
LeeAnn `�urchin
Edward �. Starr
Jane McPeak
• . . , . ,' . ' . . .� --4 �-(��
�
:O: s-�- _ �7� �
� CITY OF SAINT PAUL ��
INTERDEPARTMENTAL MEMORANDUM
�
M E M O R A �T D U M
DATE : December 9 , 1988
TO: Bob Siandquist
Mayori' s Office
FROM: Edwar�d P. Starr
City �Attorney
I have receiived our letter of December 5 re uestin amendm
y q g ent
to Chapter �3 of the Rdministrative Code concerning reimburse-
ment for cax^ expenses .
Paul McClosl�ey of our office has been assigned to prepare this
matter by D�cember 23. Workload, vacation schedules or other
problems ma� result in this deadline not being met, but if
not, I have asked the assigned attorney to communicate with
you in writ�ng as to his or her progress with your request.
If our prop�sed deadline does not meet your needs , please advise
me or Jane McPeak and we will try to accommodate circumstances
which requi�e special consideration.
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' CITY OF SAINT PAUL -�.� l
INTERDEPARTMENTAL MEMORANDUM � `�
MEMO TO: Ed! Starr
FROM: Bo� Sandqui
DATE: De�ember 5 , 1988
SUBJECT: Ch�.pter 33 of the Administrative Code
(Reimbursement for Car fixpenses )
Chapter 33 o�f the Administrative Code states in part that,
"to be eligi�ble for such reimbusement, all officers and
employees mulst receive written authorization from the office
of the Mayorl. . .
Jim Bellus ajnd I were discussing this the other day and
couldn' t come up with a good reason why the Departments
shouldn' t malke these determinations of eligibility on their
own.
Please assist us in changing the Administrative Code to
reflect thi� change in procedure.
BS/jr �
cc: Jim Bel�us
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� t ADMINISTRATIVE CODE
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ji����''� �'�' � " - CHAPTER 33.ftEIMBURSEMENT FOR CAR EXPENSE
4. .ti ^ k '.��f '�.
�..1,� t l � � 'L �� �:_� .
x �M y .. / -� 3� �', i '�,
+"', '� : , �' . .; 33.01. Auto Reimbursement Authorized. City officers and
'P` '. ;, '' employees may be reimbursed for the use of their own automobiles
, �s . :: r , :. n.- j .
F� -• � ��; • ;, , for official City business.To be eli ible for such reimbursement all
�-'' _ �=� officers and must recerve wri en au oriza ion rom
. = s:
tt. r `` ,2. G ,-< � '�
d �, f i� #� _ e o ice o the mayor, an reim ursemen s a ma e in ac-
t "'"�-� f �' �., � I cor an e following plans:
i�.ai�:' �tY `� .� ..
11
�",�� �'yi;Yy3 ' L Y �` j e 1. For�those officers and employees who are required to use
*"� �� � �' I �their automobiles occasionally for of�cial city business, reimbur-
r '- � -,-t - , ` . i ;
sement at the rate of$0.15 for each mile actually driven and in ad-
rt.,:`f `'r;:,' ' : -•' � :� ; dition thereto, reimbursement in the amount of$3.00 per day for
� � � ` %' �.. -`? each day the automobile of the officer or employee is actually used
�j �K�''F i-�"� " ' �t { �` ��: ' in the performance of official city business.
4 I.er t r 4--t •�C s-`& rx-. ^ £rl .
r "` ' �� t`f � `f�r � ' However, if the officer or employee is required to use an automobile
,.` � Y� _� "�`"Sr'' during employment and the department head or designated repre-
'Y` �.S r' t 9 7 J�
` � t"��`."^ `;���. < -; sentative determines that a city-owned vehicle is available for
'� : r { .r ti� ` +1 � ,� usage,but the officer or employee elects to use his or her own auto-
" • �'� �-- �t ` .,> _• j 4.�`;;� mobile, then the officer or employee shall not be eligible for the
� 1 � `� �� t - `•- � �; �„i $3.00 per day reimbursement.
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"`4�, l y. r
j.- ' . az �� .i
� ��,.-;„. ; _�.t Y = . �.,,� :� , Type 2. For those officers and employees who are required to use
:.`°'-� `�= � ` =' their automobiles regularly for official city business, reimburse-
,�r`4 ,... �.� �,`;�w v t-' i � ment at the rate of$0.15 for each mile actually driven and in addi-
' � r ' `�Y � ��- : i tion thereto, reimbursement in the amount of $3.00 per day for
� �� � . � . � �
s -� ' ? each day of work.
.a,k ` tr��,.. -� x, �� R , ,
���-� "_ �. '�� �� '��� _ ,' However, if the officer or employee is required to use an automobile
, `',< �-�:��-:-,. J�-1.��� � � ' during employment and the department head or designated repre-
..; 'r< Y4.�� 7 --T c.�:.
-,�, �� ti�.,x�,- y �? := ,, _, , sentative determines that a city-owned vehicle is available or
;�.;� .�' � ,.�,�� � �;�u �f usage,but the officer or employee elects to use his or her own auto-
� � F 3.,,.-:r..�, s,�,�. i ' mobile,then the officer or employee shall not be eligible for$3.00
t
,�- �
;�' : �'� �=�.-,,Y ��i� <_, per day reimbursement.
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;y �' LW~�.:> y`�`'+� ;:{ I
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s�a..r. '�'{`r'-f4r .-. ,.'�� .'+-_ '2„ ,_, .
�x �- � F'�r �r'>�Y'�,n :� Type 3. The amount of the allowance may be provided by a collec-
�4�` "���.�.�4��-��,`� �
s���'����-- ..,. �;�: z;3 , tive bargaining contract.
� � �. '';s�•� .
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2' `�>4F M ����(+ h �M1� � �� �
�3�..�f.st r.� � �aa z � �,.
.�,,��,+�,�ti;�,^+��,��-�^i w`'-�*� Type 4. Elected officials who are required to use their automobiles
�„"s,�-t?'��a+.F'�,�t, +�`r.F �.Yy�.r ,.'�% ',.
,,,, ,� a -;��Fa .� ,w ��.�:. d�,:� on a regular basis on city business shall receive as a reimburse-
���
"' '�a '`�.
�,':,'�.s.sr�. � s,..,.�:�-�"�,'.?�."'��;�-y�; �.�,�{'� ment $140 per month.
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