89-20 -
WHITE - CITV CLERK �I
PINK - FINANCE '� COUflCll /�/�
CANARV - DEPARTMENT '' G I TY OF SA I NT PAIT L 1 j� D —
BI.UE - MAYOR '' Flle NO• (J �`
� �� Council Resolution �i}
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Presented By �����''�%'�u�'�
Referred To � Committee: Date
Out of Committee By i Date
RE90LVED, that � proper City officials, as authorized by the St. Paul
Board of Health, lare hereby directed tA execute a contract with the Stat�e
of Minnesota, Mir�esota Departrnent of Health.
W�Y, the Cityj shall under the ternis of the �ntract, the Division of
Public Heal�h wil�l. provide HIV testing and AID6 risk reduction cour�seling
aQmng clients att�ending a public sexually transmitted disease clinic.
The services will� be partially func7�d by the State of Minnesota �cordi.ng
to the terms of aid contract, a copy of which is k�pt on file arid on
record in tt�e D�artment of Finance and Managemerit Services.
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COUNCIL MEMBERS Requested by Department of:
Yeas Nays ��'
Dimond
�� In Favor
Goswitz
Rettman ' (�
s�ne;t�� __�______ A gai n s t BY
_s��,
_�'�
WiN — 5 �989 Form proved y i At rney
Adopted by Council: Date
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Certified Yas e , ouncil Sec r BY
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By
t#pprov M r. a �A� — 6 ��5� Approve y Mayo or Su is ' n to Council
� `'`-- B �,
P1�tSf� ��`'`� � =� 1989
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.�° Q13660 �
DEPAxTMENT . - - - -__ _
CONTAGT NAME
— PHONE
� ' DATE :
ASS GN Z F � (See renerse side.)
� Department Direc o� �yor (or Assistant)�E'`ENED
���►v�
� Finance and. Ziana e�en Sarvices Direc� � ��ty �lerlc QEC � 6 �
� Budget Director
Ciit�I Att�rne✓ oEV ?j O�� n, _---r�1Y�
A G : � (Cl ]�p�"�"�Q��2Ysignature.)
�IJI`'�' � ' �' `
W G C 4 (Purposa/Rationale)
Resolution to all c�:ty signatures on an �t betw�xi tt�e City of St. Paul,
thtro�gh its DiviSi of i.c Heal:th and the Minr�esota Depa.rixta�nt of I3ea].th. Under
the te�rus of:_the , the Divisian of Public Health wi.11 p�vide HIV test;�, and
AID�S ris;k, reducti a�rong clients att-.er�ding a public sexu�ally tran�nitted
clisease clinic.
COS U D P C S ANT D:
Fur�ding will be '�ted fran the•M�ta Departme�nt of Health tor the ooaltract period
�y 1, 1988 J 30, 1989. (Tne oontract oauld r�at be signed until the ocxu�cil,
ac,-tirig as the of th, designated apprc�priate oontract auttyorit� bei�a�een the
City and the Stat�e e�l Department), The total a�munt of the c�ontract is $78,5Up�0,
T]p �. CMl� �Y1t1C1p3LG.t. �I:.�i:.F4��L>
F N CI T ACTIVI R CHARG D E : ��v ', 1 i`�H
(Mayor's signature n t re uired if under $10,000.) ry +
IE�i'�.,��'*r. �.�i�'1�:�
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Tatal Amount of Tr ns�c ion: $78�600 Activity Number: 33243
Funding Source: , D�e�t of Health
ATTACHMENTS: (List nd; n ber all attachments.) Courcil Resea�ch Center
i. �r�t - �• • �,a f� ��� G E C 2 21988
a. Resolutioai
�iDMINISTR�TIVE Y OC U S '
_Yes _No Ru es, g,ulations, Procedures, or Budget Amendment r�quired?
_Yes _No If ye�, re they or timetable attached?
DEPARTMENT REVIEW CITY ATTORNEY REVI�K
_Yes _No Council ,re olution required? Resolution required? � Yes _No
_Yes _No Insu n�e equired? Insurance sufficient? _Yes _No��
_Yes _No Insu n�e ttached?
4 *_ � �L� �Oil TO USE '.�'HE GREEN SHEET ~
The GREEN SHEET �s three PURPOSES: .
l., to assist in routing documents and in securing required sigaatures;
Z. to brief the revieaers of docwnents on the impacts af approval;
3. to help ensure that necassary supporting materials are prepared and, if required,
� � attached. .
Providing complete information under the listad headings enffibles revie�ers to make
decisions on the documents and eliminates follov-up contacts that may delay execution.
Below is the preferred ROUTING for the five most freaue�t types of docwnents:
CONTRACTS (assumes authoriaed budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorneq 6. Fiaance Accounting
Note: If a CONTRAGT amount is less than $10,000, the Mayor's signature is not required,
if the department director signs. A contract must alvays be signed by the outside agency
before routing through City offices.
ADMIIVISTItATIVE ORDER (Budget Revision) ADMINISTRATIVE ORDER (all others)
1. Activitq Manager l. Initiating Department
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor/Assistant
4. Budget Director 4. City Clerk
5. City Clerk
6. Chief Accountant, Finance and Management Services
COUNCIL RESOLUTION (Budget Amendment/Grant Acceptence) COUNCIL RESOLUTION (all others)
1. Department Director 1. Departraent Directoz
2. Budget Director 2. City Attorney
3. City Attorney 3. Mayor/Assistant
4. Mayor/Assistant 4. City Clerk
5. Chair, Finance, Mgmt. , and Fers. Cte. 5. City Council
6. City Clerk .
7. City Council �
8. Chief Accountant, Finance aad Management Services
The COST/BENEFIT. BUDGETARY. AND PERSONNEL IMPACTS heading provides space to explain the
cost/benefit aspects of the decision. Costs and benefits relate both to City budget
(General Fund and/or Special Funds) and to broader financial impacts (cost to users,
homeowners, or other groups affected by the action) . The personnel impact is a description
of change or shift of Full-Time Equivalent (FTE) positions.
The ADMINISTRATIVE PROCEDURES section must be complete.d to indicate whether additional
administrative procedures, including rules, regulations, or resource proposals ars
necessary for implementation of an ordinance or resolution. If yes, the procedures or a
timetable for the completion of procedures must be attached. .
SUPPORTING MATER�ALS. In the ATTACHMENTS section, identify all attachments. If the Green
Sheet is �ell done, no letter of transmittal need be included (unless signing such a letter .
is one of the requested actions).
Note: If an agreement requires evide�ee of insurance/co-insurance, a Certificate of
Insurance should be one of_ Lhe at�achments at time of routing.
Note: Actions which require Citq Gouncil resolutions include contractual relationships
with other governmental units; collective bargaining contracts; purchase, sa1e, or lease of
land; issuance of bonds by City; eminent domain; assumption of liability by Citq. or
granting by �City of indemnification; agreements with state or federal government under
which they are providing funding; budget amendments.
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, STATE OF MINNESOTA � C��'1�i
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' GRANT CONTRACT
THIS GRANT CONTRAC , which shall be interpreted pursuant to the laws of the
State of Minneso a between the State of Minnesota, acting through its
Minnesota Departme t of Health (hereinafter STATE)
And: City of St. P�aul , Acting through its Division of Public Health
Address: 555 Cedar� St. , St. Paul , Minnesota 55101
Soc. Sec. or MN Ta�q ID No. : N/A
Federal Employer Iq No. (if applicable) : N/A
(NOTICE TO GRANTEE� You are requ�ired by Minnesota Statutes, Section 270.6b,
to provide your so ial security number or Minnesota Tax identification number
if you do business with the State of Minnesota. This information may be used
in the enforcement� of federal and state tax laws. Supplying these numbers
could result in a�tion to require you to file state tax returns and pay
delinquent state t x liabilities. THIS GRANT CONTRACT WILL NOT BE APPROVED
UNLESS THESE NUMBE S ARE PROVIDED. These numbers will be available to federal
and state tax auth rities and state personnel involved in the payment of state
obligations) . ',
(hereinafter GRANT�E) , witnesseth that:
WHEREAS, the STATE� pursuant to Minnesota Statutes 144.05 B is empowered to
provide for the or anization of services for prevention and control of disease
and limitation of �isabilities resulting therefrom
AND WHEREAS, GRAN�EE represents that it is duly qualified and willing to
perform the duties �set forth herein, NOW THEREFORE, it is agreed:
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I. GRANTEE'S D�ITIES. GRANTEE, who is not a state employee, shall for a
period begi ning July 1, 1988 and ending June 30, 1989, provide risk
reduction a d disease prevention education and counseling, antibody
testing, an referral services to persons at increased risk of exposure
to the hum n immunodeficiency virus (HIV), the causative agent of
acquired im�nunodeficiency syndrome (AIDS) . These duties include, but
are not limited to the following:
A. 1. Con�uct a program of individual counseling and education, and
med�cal and mental health care referral services as necessary
forjpersons at increased risk of exposure to HIV. According to
cur�ent scientific studies, these persons include: a) men who
. hav� had sex with another man since 1977; b) persons who have
int avenously self-administered illicit drugs or chemicals
sin�e 1977; c) persons with clinical or laboratory evidence of
HIVlinfection, such as those with signs or symptoms compatible
wit AIDS or AIDS-related complex; d) persons born in countries
whe�e heterosexual transmission is thought to play a major role
(e.$. , Haiti , Central African countries) ; e) male or female
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prostitutes and their sex partners; f) sex partners of infected
pers ns or persons at increased risk; and g) all persons with
hemo hilia who have received clotting-factor products.
2. In the prpgram referred to in Clause 1, the GRANTEE shall :
a. Pr�ide qualified personnel who are specifically trained in
co nseling persons about HIV risk reduction, disease
pr�vention, and notification and referral of sexual and
nee lesharing partners.
b. Cou�sel each person before providing HIV antibody testing by
pro'Niding:.
i . ', an individualized assessment of risk of exposure to HIV;
ii .�, information about the nature and meaning of the test and
its results for the individual ;
iiij. risk-reduction and disease prevention recommendations
; specific to the person's risk of exposure to HIV; and
� iv. information on the need to notify sexual and/or
needlesharing partners if the HIV antibody test is
� positive.
c. Pro ide HIV serologic testing of serum specimens collected
fro person at increased risk of- exposure to HIV and submit
spe imens only to qualified laboratories approved by the
STA E.
d. Usej written materials such as posters, literature and
pam�hlets as determined by the GRANTEE to inform and educate
per on at increased risk of exposure to HIV.
e. Coullsel each person after HIV antibody test results have been
pro�iided to the person, including: J
i . ' an assessment of the person's emotional response to the
i test results;
ii .', information about the meaning of the test result for the
; person; and
iii� risk reduction and disease prevention recommendations
ispecific to the person's risk of exposure to HIV.
f. ' Ass�re that each HIV seropositive person receives referrals
fori, medical evaluation and psychosocial support.
g. Ass�re that each HIV seropositive female receives a referral
for'� contraceptive counseling.
h. Cou sel each HIV seropositive person about notifying and
ref rring their sexual and/or needlesharing partners for the
pur ose of HIV risk reduction and disease prevention
cou seling and antibody testing.
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6. Provide consultation to personnel engaged in counseling and
referri g their sexual and/or needlesharing partners for the
purpose of HIV risk reduction and disease prevention counseling and
antibody; testing.
C. Conduct educational and informational activities which will enhance
the lev 1 of participation in this program of persons at increased
risk of exposure to HIV.
D. Provide the services in this program at times that are reasonably
convenient for the majority of people in the risk groups in A
(above) .
E. Assure �he confidentiality of all patient records and records of
test reslults.
F. Collect Istatistical and other summary data on persons seeking the
HIV anti�ody test using forms provided by the STATE.
G. Provide Ihe services described in this contract at no charge to any
person equesting them. GRANTEE may, however, request a donation
of mone from such persons, but may not withhold any service
provided for in this contract in lieu of such donation. Donations
will be sed to offset future operating costs for these services.
II. CONSIDERATI0�1 AND TERMS OF PAYMENT.
A. CONSIDE TION for all services performed and goods or materials
supplied by GRANTEE pursuant to this grant contract shall be paid
for the TATE as follows:
1. The' total obligation of the STATE for all compensation and
rei�nbursements to GRANTEE shall not exceed seventy eight t
tho�sand six hundred dollars (578,600.00) .
2. Rei bursement for travel and subsistence expenses actually and
nec ssarily incurred by GRANTEE'S performance of the grant
con ract in an amount not to exceed zero dollars ($0.00) ;
pro ided, that GRANTEE shall be reimbursed for travel and
sub istence expenses in the same manner and in no greater
amo nt than provided in the current "Commissioner's Plan"
pro ulgated by the Commissioner of Employee Relations .
GRA TEE shall not be reimbursed for travel and subsistence
exp�nses incurred outside the State of Minnesota unless it has
rec�ived prior written approval for such out-of-state travel
fro�n the STATE.
3. Com ensation shall be consistent with the Program Line Item
Bud et below. GRANTEE shall not seek, nor shall the STATE
pay compensation to GRANTEE for any indirect, overhead or
adm nistrative costs not otherwise included as an expense
wit in the Program Line Item Budget.
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Program Line Item Budget
Th � GRANTEE shall adhere to the following program budget in
pe forming the activities listed in Clause I , GRANTEE' S
DU IES:
Ca e or of Exoenditure Estimated Allocation
1. �'I COUNSELING SERVICES S 60,000.00
I 2400 persons @525.00/person
2. �'�, TESTING SERVICES a 18,600.00
I,, 2400 screening tests @57.00/test a16,800.00
I 120 confirmatory tests @ 515.00/test �1,800.00
TO�AL � 18,600.00
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Mo ifications within each category of the above line item
bu get of less than 10 percent of any line item are permitted
wi hout prior approval by the STATE, so long as notification
of such modifications is made through the submitted monthly
ex enditure reports. Provided, however, that the total
ob igation of the STATE far all compensation and
re mbursements to GRANTEE shall not exceed seventy eight
th usand six hundred dollars (578,600.00) .
B. TERMS 0� PAYMENT
1. Re eive the rate of reimbursement of twenty-five dollars
(� 5.00) for each person who is tested and who receives
coy�nsel ing.
2. Re�eive reimbursement for the actual cost of HIV serologic `
te�t, not to exceed rates as shown in (a) and {b) below, for
ea h person who is identified as being at increased risk of
ex osure to HIV, and who receives counseling concerning
re ucing their risk of exposure, disease prevention, and
pr vention of disease among others. GRANTEE shall not exceed
th se amounts without the prior written consent of the STATE's
au�horized agent for this contract.
a. ; Seven dollars (57.00) per HIV antibody screening test
I (EIA) performed.
b. i� Fifteen dollars (a15.00) per confirmatory test (Western
� blot) performed.
3. Thie total reimbursement by the State for screening and
co�firmatory tests shall not exceed eighteen thousand six
hu�dred dollars (�18,600.00) without the written consent of
th STATE's authorized agent for this contract.
B. GRANTEE Ishall present invoices for services performed monthly, no
later th�an the twenty-fifth calendar day following the month of
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invoice,j reflecting only those services performed during the month
of the i�voice.
C. Invoices for services performed shall be presented on forms provided
by the TATE according to the line item budget above. Form to be
used is , presented in Exhibit A, attached hereto and made a part
hereof. j
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III. CONDITIONS �F PAYMENT. All services by GRANTEE pursuant to this grant
contract s all be performed to the satisfaction of the STATE, as
determined '��in the sole discretion of its authorized agent, and in
accord withl all applicable federal , state and local laws, ordinances,
rules and �egulations. GRANTEE shall not receive payment for work
found by th STATE to be unsatisfactory, or performed in violation of
federal , st�te, or local law, ordinance, rule or regulation.
IV. TERM OF G�NT CONTRACT. This grant contract shall be effective on
July 1, 198 , or upon such date as it is executed as to encumbrance by
the Commiss'oner of Finance, whichever occurs later, and shall remain
in effect u til June 30, 1989, or until all obligations set forth in
this grant contract have been satisfactorily fulfilled, whichever
occurs firs .
A. GRANTEEIshall have ninety (90) days immediately following the end
of the jgrant contract period to liquidate all unpaid obligations
relatedl, to the project incurred prior to the end of the grant
period land to submit a detailed accounting of these cumulative
expendi�ures to the STATE.
B. GRANTEEIwill return to the STATE all funds provided by the STATE
which a;p�e not expended for allowable project costs within ninety
(90) days following the end of the grant contract period.
V. CANCELLATIO�! t
A. Upon GR�NTEE'S substantial failure to comply with the provisions of
this gr�nt contract, the STATE may terminate this grant contract
without' prejudice to the right of the STATE to recover any money
previou�ly paid. The terminatio� shall be effective upon the STATE
giving RANTEE written notice at its last known address.
B. The STA�fE or GRANTEE may cancel this grant contract at any time,
with orl without cause, upon sixty (60) days written notice to the
other p�rty. In the event of such cancellation, GRANTEE shall be
entitle� to payment, determined on a pro rata basis, for services
satisfa�torily performed.
C. Should his grant contract be terminated prior to the scheduled
date, G NTEE shall refund to the STATE all remaining unexpended
grant c ntract monies within forty-five (45) days of the date of
effecti e termination.
VI . STATE'S AU'�HORIZED AGENT. The STATE'S authorized agent for the
purposes pf administration of this grant contract is
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Mary K. She�han, Minnesota Department of Health. Such agent shall have
that autho ,ity for acceptance of GRANTEE'S services and if such
services ar� accepted as satisfactory, shall so certify on each invoice
submitted p�rsuant to Clause II, paragraph B.
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VII . ASSIGNMENT. j GRANTEE shall neither assign nor transfer any rights or
obligations under this grant contract without the prior written consent
of the STAT�.
VIII. AMENDMENTS. !, Any amendments to this grant contract shall be in writing,
and shall b executed by the same parties who executed the original
grant contra�ct or their successors in office.
IX. LIABILITY. IIGRANTEE agrees to indemnify and save and hold the STATE,
its agents nd employees harmless from any and all claims or causes of
action arising from the performance of this grant contract by GRANTEE
or GRANTEE' agents or employees. This clause shall not be construed
to bar any �egal remedies GRANTEE may have for the STATE'S failure to
fulfill its obligations pursuant to this grant contract.
X. STATE AUDI�S. The books, records, documents, and accounting
procedures, ' and practices of the GRANTEE relevant to this grant
contract sha�ll be subject to examination by the STATE, the legislative
auditor, and, the state auditor. Records shall be sufficient to reflect
all costs inCUrred in performance of this grant contract. GRANTEE will
comply with � federal audit requirements pursuant to the Single Audit
Act of 1984'� (P.L. 98-502) and Office of Management and Budget (OMB)
Circular A-1��8.
XI . OWNERSHIP OFI DOCUMENTS. Any reports, studies, photographs, negatives,
or other dqcuments prepared by GRANTEE in the performance of its
obligations under this grant contract shall be the exclusive property
of the STATE� and all such materials shall be remitted to the STATE by
GRANTEE upo completion, termination or cancellation of this grant
contract. G NTEE shall not use, willingly allow or cause to have such j
materials u�ed for any purpose other than performance of GRANTEE'S
obligations under this grant contract without the prior written consent
of the STATE':.
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XII . AFFIRMATIYE �CTION. (When applicable) GRANTEE certifies that it has
received a ertificate of compliance from the Commissioner of Human
Rights pursu�nt to Minnesota Statutes, Section 363.013.
XIII . WORKER'S COM�ENSATION. In accordance with the provisions of Minnesota
Statutes, Se�tion 176.182, the GRANTEE has provided acceptable evidence
of compliance with the workers' compensation insurance coverage
requirement �f Minnesota Statutes, Section 176.181, Subdivision 2.
XIV�. ANTITRUST. IGRANTEE hereby assigns to the State of Minnesota any and
all claims or overcharges as to goods and/or services provided in
connection w th this grant contract resulting from antitrust violations
which arise ' under the antitrust laws of the United States and the
antitrust la�s of the State of Minnesota.
XV. DATA PRACTIC�S. The GRANTEE shall agree to indemnify and save and hold
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the STATE, 'ts agents and employees, harmless from any and all claims
or causes f action arising from a violation of any provision of
Minnesota S atutes 13.01-13.90.
XVI. VOTER REGI�STRATION. (When applicable) GRANTEE shall provide
nonpartisanl voter registration services and assistance, using forms
provided byj the STATE, to employees of GRANTEE and the public as
required bylMinnesota Statutes, 1987 Supplement, Section 201.162.
XVII . GRANTEE cer�ifies that no funding provided under this grant contract
will be us�d to support religious counseling or partisan political
activity.
XVIII. OTHER PROVI$IONS.
A. GRANTEEIagrees to utilize competitive bidding and other procedures
require� by Federal , State, and local laws, ordinances, or
regulat ons governing purchasing and fiscal procedures.
�6. The STA E shall , during the course of this grant contract, evaluate
GRANTEE'S progress towards goals and objectives of the grant
contrac and compliance with any special conditions. The STATE
reserve the right to request additional information from GRANTEE
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to carr out its evaluation.
C. GRANTEEIagrees to make all its financial records related to the
grant c�ntract available to the STATE upon request during normal
working hours. �
D. If the �RANTEE has an independent audit, a copy of the audit shall
be submiltted to the STATE.
E. GRANTEE �lagrees that prior to subcontracting any funds received r
under tt�is grant contract it shall receive written approval from
the STA�TE.
F. Pursuantl to Minnesota Statues, Section 176.182 (1986), GRANTEE
certifiels it is a self-insured political subdivision.
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IN WITNESS WHEREOF� the parties have caused this grant contract to be duly
executed intending o be bound thereby.
(1) GRANTEE I (3) ATTORNEY GENERAL
(If a corporation, �two corporate officers By:
must execute.) !
� Date:
By: �
Title: (4) COMMISSIONER OF ADMINISTRATION
Date• gy•
De t of C 'ty 8ezvices Director�
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Exhibit A
COUNSELING AND TEST SITE INVOICE
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CONTRACTOR Name: j
Address: ';
Telephone Number: 'i
Service Period: �
CONTRACTOR's Agent,�'ISignature:
�I
Counseling Service�
(#� persons counseled @ � /person
Testing .
(#) screenin� tests performed @ S /test
(#) screenin� tests performed @ � /test
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TOTAL '
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