89-05 WH17E - C�TV CLERK '
PINK - FINANCE COVnCII �+
BLUERV -MAVORTMENT ' GITY OF SAINT PAUL File NO. ``� -
� Counci,l Resolution ���� �
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Presented By �"�
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Referred To Committee: Date
Out of Committee By �i Date
RESOLVED, That the proper City officials are hereby authorized and directed to
execute an agreemen� with the Department of Education, State of Minnesota, for
the continuation of the lending library relationship with the Division of
Libraries, City of $aint Paul , subject to the terms and conditions of said
agreement, a copy o$ which is to be kept on file and of record in the Department
of Finance and Mana�ement Services.
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COUNCIL MEMBERS Requested by Department of:
Yeas Nays
Dimond
Long In Favor
Goswitz �/
!(/
scne,'be� A gai n s t BY '
Sonnen
Wilson '�i!'�1' � � i�a
Form rove by 't ttor
Adopted hy Council: Date
Certified Pa:•e c'1 Se BY I
By
A►pprov 1�lav r. e I ! � � Appr v by M or r Su ission to Council
By C���� �.
�rrryyy��� ,
Y7� �. .���y •, ..i���
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.N� 010012 �
Corr�nun i t Serv'ce - i brarybEga�t��r -
Gera l d W. tee e corrr�cT ru� :
292-6L11 _PHONE
December 1 , n��E
ASSIGN NUMBER (See reverse .side.)
� Department Dir ctor ����1 ��i or (or Assistant)
� Finance and Ma agem nt Sexvices Director � City Clerk
Budget nire�to � DEC 2 Q �gg� �inance Acc�untina
�, City Attorneq _ C1tY COUCICI�
' r'�-v �_-�.����rry Steenbexg (L i brar i e s 545 CH)
TOT : _� (CY''t�p� alll c signa�ur�.)
G N ? (Purpose/Rationale) .
Continuation of h� S ate of Minnesota, Department of Education, interlibrary loa�
program provided by t e Saint Paul Public Library to �vn-r�etropolitan area ��blic
library systems. t����v�y
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S 1�D 0 C ���
The agreemen� p vid tt�e sharing of in�ormation resouvices, provides total funding
of expenses and provi es four (4) FTE's covered in Special Funds Budg�t for 1988
and 1989.
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FIN C D DG CT VI C G 8
(Mayor's signatur not �equired if under $10,000.) �fj;�?,���,_, ����
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Total Amount of Trian �ction: �205,Q00 Activity Number: 33430
. Funding Source: ;35 �
�4TTACNMENTS: (Li t an number all attachments.) �OCti"iCl� ��S�aCCh C@Ilt@t'
1. Coun�i� Res luti n U��. 2 21988
2. Agf�ement ( Gop es) for discal year 1�989.
ADI�IINIS�RAT V P
_Yes` �No R�le , Regulations, Procedures, or Budget Amendment required?
_Yes _No " If y s, ar-e they or timetable attached? •
DEPARTMENT REVIEW � CITY ATTO,�NBY REVIEi�I
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_,X„Yes _Nb unci resolution required? Resolution requirec�? �Yes �No
�Yes �No I sura ce required? Insurance sufficient? �Yes ,�Na
_Yes _,�(_No I s�tra ce attached?
� HOW '�t�BE THE GREEN SiiEET
� � .. . . . .�.i c.,,�i y � : � .. . � � � . .
The GREEN SHEET h�s three PURPOSES: .
. 1, to assiat in routing docvusa�ts a� in s�curing required signatures;
2. to brief t�e r�vie�rers of docv�st�ts :on the impacts of approval;
3. to help ea�are that necessary support3.ng matezisls aYe prepared and, if required,
� attached.
- Providing complete inform�tion under the listed head�ings enables reviewers to mske
decisions on the documents and eliminates follow-up contacts that may delap execution.
Below is the preferred OUTING for the five most frequsnt �y�es of docwnents:
CONTRACTS (assutnes authorized budget exiats)
1. Outside Agency 4. Mayor �
2. Initia�ing Department 5. Finance Director
3. City Attorney - � 6. Rinance Accounting
Note: If a CONTRACT amount is less than $10,000, the Mayor's signature is not required,
"� if the department diractor signs. A contract must.al�rays be signed by the outside agency
before routing through City offices.
ADMINISTRATIVE CIRDER (Budget Revision) ADAiINISTRATIYE ORDER (all others)
1. Activity Manager 1. Tnitiating Department
2. Department Accountant 2. Citq Attarney
- 3. Department Director 3. Mayor/Assistant
4. Budget Director 4. City Clerk
S. .City Clerk
6. Chief Accountant, Finance and Management Services
� GOUNCiL RESOLUTION (Budget Amendment/Grant Acceptance) COUNCIL RESOLIITION (all others)
1. Despartment Director 1. Department Director '
2. Budget Director - 2. City Attorney
. 3. City Attorney 3. Mayor/Assistant
4. Mayor/Assistant� 4. City Clark
, 5. Chair, Finance, Hgmt. , and Pers. Cte. 5. City Council
6. City Clerk
7. City Council
8. Chief Accountant, Finance and Management Services
The COSTfBENEFIT. BUDGETARY. AND PERSONNEL IMPACTS heading provides sgace to explain the
� cost/benefit aspects of the decision. Costs and benefits relate both to City budget
(General Fund and/or Special Funds) and to broader fina:ncial impacts (eost to users,
homeo�ners, or other groups affected by the action) . The personnel impact is a descriptiion
, of change or shift of Full-Time Equivalent (FTE} positions.
The ADMINI��RATIVE PROCEDURES section must be completed to indicate whether additional
ad�ainistrative procedures, including rules, regulations, or resource proposals are
necessary for implementation of an ordinance or resolution. If yes, the procedures or a-
timetable for the completion of procedures must be attached.
SUPPORTING MATERIALS. In the ATTACHMENTS sectton, identifp all attaahments. If the Green
Sheet is Nell done, no letter af transmittal need be included (unless signing such a letter
is one of the requested actions).
ote: If an agreement requires evidence of insurance/co-insurance, a Cer�ificate of
Insurance should be one of .the �ttachments at time of routing. ,
Note: Actions which requir.e City Cou,ncil resolutions include contractua.l .relationships
�ith other governmental units; collective bargaining contracts; purchase, sale, or lease of
].and; issuance o£ bonds by City; eminent domain; assumgtion of liability by City, or
granting by 'City of indemnification; agreements �ith state or federal government under
which they are providing funding; budget amendments.
t •, '. . . � . - l/• y " ' ✓
e�V�`� ���/�,/ �������:/(.�e/
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This agreememt is made and entered into by and between the Office of
Library Develo�ment and Services, Department of Education, on behalf of
the State of Mi;nnesota, hereinafcer referred to as LDS, and the St. Paul
Public Lihrary, an agency of the City of St. Paul, Minnesota, hereinafter
referred to as the Library.
Whereas, under Mirm. Stat. 134.31 it is the policy of the state to
support the pr�vision of library service and the develop�nent of cooperative
programs for tl�e sharing of resources and services; and
LJhereas, LD$ has determined that one program to implement the state's
policy is the �rovisian of an interlibrary loan and reference service to
the regional public library systems of Mirmesota; and
4Jhereas, th� Library is capable of operating a program of interlibrary �
loan and refer�nce service;
Now therefoire, the parties hereto agree as follows:
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I. The Lib�rary shall:
A.' Recieive interlibrary loan and reference requests via cor�arnIIZications
media as�m�y be agreed upon by the parties from the regional public library
systems ou�side the counties of Anoka, Carver, Dakota, Hermepin, Ramsey,
Scott and faashington through comrnmications nodes designated by LDS.
B. Lerid items from its collection in respanse to requests received
hereunder �nd refer unfilled requests via an established routing system
to other l�braries deemed probable secondary sources including but not
1imi.ted to other public libraries participating in the Metropolitan
Library Se�vice Agency (:�LSA), academic libraries through Cooperating
Libraries n Consortitnn (CLIC) and the Minnesota Interlibrary
Telecorirnuz cations Exchange (�NITEX) at the University of Minnesota.
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C. Maint�in a system of reserving items to fill requests received
heretmder in �ases where said items are in use r��►en a request for said
items is rece�ved.
D. Provide up to 25 pages of photocopies of library materials
without chargis in lieu of the loan of an item, such services to be
provided cans�.stent with provisions of Title 17, U.S. Code.
E. Provi�e to LDS monthly reports of the amount of services
�_ provided herqunder includi�g the sezvices provided by secondary sources.
F. Provi�de to LDS an annual report of expenditures incurred
hereund�r inaludir�g payments to secondary sources.
G. Provilde to LDS information concerning problems encountered,
recomnendati�ns for improved services and other reasonable and
appropriate �.nformation as may be mutually agreed to regarding the
operation of� the services provided hereuonder. •
H. From; the amount established in Section II, D. , reimburse
secondary solarces, except :�NITEX and CLIC, at the rate of �1.15 per
search and $�.00 per fill, provided that the secondary sources shall s
agree to mai�tain a syste:n for placing requests on a waiting list when
the requeste�d materials are in use.
II. The Of�ice of Library Develop�nent and Services shall:
A. Devellop in consultation wi.th the Library policies and procedures
to implementt the program of interlibrary loan and reference service and
provide a m�nual of said policies and procedures to the regional public
library syst�ems.
B. Coo�dinate the interlibrary loan and reference service network
resulting f�om this agree:nent and serve as a corRrnmication channel on
matters of �olicy between the Library and the regianal public library
systems reeleiving services hereunder.
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C. Proviide to the Library a list of regional public library
system cosnrnn�ication nodes eligible to submit interlibrary loan and
reference requests.
D. Reimburse the Library for services provided hereunder during
the state's �iscal year ending June 30, 1989 in the amount of $205,000
which shall tle paid to the Library in two installments provided that
no such paymelnt shall be made in advance of the period for which paid.
III. All se�vices provided by the Library pursuant to this agreement
shall be per�ormed to the satisfaction of LDS as determined in the
sole discret�on of its authorized agent. William G. Asp, Director of
LDS, and in �ccord with all applicable federal, sta.te and local laws,
ordinances, �ules and regulations. The Library sha.11 not receive
payment for work found by LDS to be �msatisfactory or performed in
violatian of federal, state and local law, ordinance, rule and regulation.
IV. This ag�keement may be cancelled by LDS or the library at any time,
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with or with�ut cause, upon ninety (90) days written notice to the other '
party. In tl event of such a cancellatian, the Library shall be
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entitled to �ayment, determined an a pro rata basis, for work or services
satisfactori�y performed.
V. The Libr�ry shall neither assign nor transfer any rights or
obligations �inder this agreement withaut the prior written consent
of the autho�ized agent of LDS.
VI. Atyy ame}�dments to this agreement sha.11 be in writing.
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In witness wh�reof, the parties have caused this agreement to be duly
executed inte�ding to be bound thereby.
APPROVID: ,
STATE OF MINNDSOTA CITY OF ST. PAUL
DEPAR'I�TT OF �DUC,ATION DIVISION OF LIBRARIES
BY: [�.�u2� � /�_ BY� � � —
Date: /�.-/3�-�br Date: •�`�� . /S/Y�'�
CITY OF SAINT �'AUL MAYOR
Approve to� o . By:
� By: � Date:
Date: l �- �ZG .- �`�
Assistant City�, Attorney DEPARI�TT OF FINANCE AND MANAGII�TT
SERVICES
. By:
Date:
DEPARTMENr OF CONNifJNITY SERVICFS
By: �ie�w
Date: / �Z U/��