90-2297 0 R i G�I N A L Council File � �— 02
Green Sheet # 8456
RESOLUTION
. CI SAINT PAUL, MINNESOTA
Presented '�By ��
Referred T� ' Committee: Date
WHEREAS, the City o� Saint Paul has sponsored a Lowertown Arts Festival held June 8,
9, and 10, 1990 in Mears Park; and
WHEREAS, the City o£ Saint Paul has also sponsored a River Revivalfest in June,
1990; and
WHEREAS, the City of Saint Paul has sponsored a July 4th concert on Harriet Island;
and
WHEREAS, the net results of the three events are as follows:
Profit
Revenues Expenses or (Loss)
Lowertown Festival $ 55,465 $ 58,581 $( 3,116)
River Revivalfest 6,621 59,499 (52,878)
July 4th Concert
(New Kids on �he Block) 57,199 18,400 38,799
Special Events - Get�eral -0- 17 (17)
$119,285 $136,497 $(17,212)
WHEREAS, expenses hiave been incurred in the amount of $7,000 in planning for the
Octoberfest; and
WHEREAS, the Mayor, proposes to finance the total net loss of $24,212 through a
transfer from the General Fund (Contingent Reserve) ; and
WHEREAS, expenses for the four special events are now projected to be $58,647 over
the revised 1990 budget; and
WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify
that there are available for appropriation revenues in excess of those estimated in
the 1990 budget; and
WHEREAS, the Mayor recommends the following changes to the 1990 Budget:
Current Amended
Budget Chan� Budget
FINANCING PLAN
115 PED Special Events
GL-00000-7299 Operating Transfer from $ -0- $ 24,212 $ 24,212
General Fund �
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0 R f G 1 N A L �ouncil File ,� 0-� a
Green Sheet ,�
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
Current Amended
Budget Changes Budget
26300 Lowertown Festival
GL-115-26300»4099 Fees from Food $ 17,250 $ (4,216) $ 13,034
Vendor$, Ar�ists, Push Carts,
Booth Rentals
GL-115-26300-4299 Sales Revenues 28,000 10,931 38,931
of Beverage$, etc.
GL-115-26300-6905 Outside Contributions 8,000 (4,500) 3,500
and Donatioms from Sponsors
GL-115-26300-6906 .Contribution to (11,200) 11,200 -0-
Retained EaXnings
Total Lowert�wn Festival $ 42,050 $ 13,415 $ 55,465
26301 River Revivalfest
GL-115-26301-4099 Fees from Food $ 3,700 $ (1,100) $ 2,600 �
Vendors, Bpoth Rentals, etc.
GL-115-26301-4299 Sales Revenues of 36,000 (31,979) 4,021
Tickets, Beverages, etc.
GL-115-26301-6905 Outside Contributions 12,000 (12,000) -0-
and Donations from Sponsors
GL-115-26301-6906 Contribution to (8,900) 8,900 -0-
Retained Earnings
Total River �evivalfest $ 42,800 $(36,179) $ 6,621
26302 July 4th' Concert - New Kids on the
Block
GL-115-26302-4099 Fees from Promoter $ -0- $ 50,000 $ 50,000
for rent, security deposit, etc.
GL-115-26302-4299 Fees from Sale of -0- 7,199 7,199
T-shirts, beverages, etc.
Total July 4th Concert $ -0- $ 57,199 � 57,199
TOTAL FINANCING PIAN - PED SPECIAL EVENTS $ 84,850 $ 58,647 $143,497
SPENDING PLAN
115 PED Special ',Events
26300 Lowertown Festival
GL-115-26300-0210 Entertainment $ 18,000 $ (2,250) $ 15,750
GL-115-2630q-0219 Professional Services 11,500 (397) 11,103
i.e. , Promoter, Security, Etc.
GL-115-26304-0241 Printing Posters 500 (306) 194
and flyer�
GL-115-2630Q-0245 Advertising/Publicity 5,000 933 5,933
GL-115-2630�-0286 Rental of Equipment, 3,900 393 4,293
i.e. , Sou�d/Light, Security, tents & tables
GL-115-2630p-0289 Misc. Rentals 400 560 960
O � � � � 1 Y � `.,� Council File � �'"�.�Q
Green Sheet # .
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
Current Amended
Budget Changes Budget
GL-115-26300»0299 Misc. Services, i.e. , 2,500 17,416 19,916
Beverages $ 6,969
JC's Services 9,678
Wiring 2,860
Clean-up 400
Miscellaneous 9
GL-115-26300-0389 Other Misc. Supplies, 250 82 332
i.e. , tablecloths �
GL-115-26300-0522 Refund - returned checks -0- 100 100
Total Lowerto�,m Festival $ 42,050 $ 16,531 $ 58,581
26301 Riv�er Rer�ivalfest
GL-115-26301-0210 Entertainment $ 18,000 $ (2,390) $ 15,610
GL-115-26301-0219 Professional Services 12,000 20 12,020
i.e. , Promoter, Security, etc.
GL-115-26301-0245 Advertising/Publicity 2,000 7,431 9,431
GL-115-26301-0251 Airfare 2,000 (595) 1,405
GL-115-26301-0286 Rental of Equipment 6,500 11,352 17,852
i.e. , Sound/Light, Dance Floor, Tables,
Tents, Bleachers, Fencing .
GL-115-26301-0289 Rental of Misc. Equipment 800 (115) 685
i.e. , Portable toilets
GL-115-26301'-0299 Misc. Services 1,000 966 1,966
GL-115-26301-0389 Misc. Supplies � 500 30 530
Total River Revivalfest �S 42,800 �S 16,699 $ 59,499
26302 July 4th Concert - New Kids on
the Block
GL-115-26302-0286 $ _0_ 18 400 18 400
Total July 4th Concert $ -0- $ 18,400 $ 18,400
26303 October Fest
GL-115-26303-0219 Promoter $ -0- $ 7,000 $ 7,000
26309 Specia], Events - General �
GL-115-26309-0286 $ -0- $ 17 $ 17
TOTAL SPENDING PIAN - PED SPECIAL EVENTS $ 84,850 $ 58,647 $143,497
NET CHANGE , $ 58,647
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Current Amended
- Bud e Changes Budget
SPENDING PLAN - GEI�TERAL FUND Q�
001 General Funid Ca3i O��'�
09060-0548 Comtingent Reserve $ 23�gp2 ����::,-�� $ -0-
06000-0566 Contribution to PED
Special Events from Contingent Reserve _p_ a3� 0 23,802
06000=0566 Cont'�ibution to PEP ,
Special Events from PED Operations Fund -0- 410 410
06000--0558 Transfer to Speci�l-Revenue
Fund - PED Qperations Fund 1,530,625 (�s10) 1 ,530,215
Change to Spending; Plan - General Fund $ -�-
RESOLVED, that the City Council approves these changes to the 1°90 budget.
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eas Navs Absent Requested by Department of:
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Adopted by Council: Date DE C 2 "� 1990 Form App ed by City Att ne
Adoption ertified by Council Secretary By:
By' � Appr ved y May r for Submission to
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Approved t�ayor: Date � '"� i S•' Coun il
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By: By'
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DEPARTM[NTIODFFlf�lCOUNCII DATE INITtATED
P�anni n & Econom :c ue e�o ent � 90 GREEN SHEET No. 8 4,5�TE
CONTACT PERSON 3 PHONE OEPARTLAENT DIf1ECTOR CITY COUNCIL
He i d i Buss 228 3222 �� �:crrv�rroaHer �CITY CLERK
MUST BE ON COUNpI AOENDA BY T� IIOUTNID BUDOET DIRECTOR �FIN,8 MOT.8ERVICE3 DIR.
�voR coR�ssisTnNn [� • r 9 D
TOTAL N OF SICiNATURE GES (CLIP ALL LOCATIONS FOR 8KiNATUR� 2 H. B U S S �j q,�'Q�
�cnoN pEOUESrEO:
Approval of atta hed r so1ution amend�ng the 1990 budget for Fund 115, P�0 Special Events.
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ANALYST PHONE NO.
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_DIBTRICT COURT
BUPPORTB WFNpI OOUNpL OBJE 4
IPMTIA71N0 PR09LEM�ISBUE� NRY �N�h�t.1NMn�WMr��Wh�:
Three City of Sa nt P ul sponsored events = Lowertown Arts Festival , Riuer Reviva]fest,
and New Kids on he B ock Concert = were held in June and July 1990. Expenses for the
three events plu pla ning expenses for the Octoberfest are now projected to be $58,647
over the revised 1990 budget. Staff proposes to finance the total net loss of $24,212
through a transf r fr m the General Fund Contingent Reserve.
ADVANTAOES IF APPRWIE7
The budget will e am nded to authorize the total expenses incurred for the various special
events. The net 1oss will be financed.
DISADVANTAOES IF APPROVED:
The amount available 'n the Genera1 Fund Contingent Reserve will be reduced.
RECEIVED
S E P 1 b �99
DISADVANT/U�ES If NOT .
BUDGEi UfFICE
^�f�
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TOTAL AMOUNT OF ION 58,647 ' c�sr�uE suo�Tee�anc�.e a� res No
Trans er f om General Fund and
�N��� ��m N� 26300, 26301, 26302, 26303, 26309
fl"�"`�`1NF°�iTON:c�" "� Fi anci ng and Spendi ng Budgets for Fund 115, PED Speci al Events wi l l be
increased by $ 8,647.
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COUNCIL ADOPTED 1990 BUDGET
' GENERAL CONTINGENT RESERVE (09060-0537)
as of December 20, 1990
Council Changes/Transfers
Adopted -------------------------------
1990 Council
Budget File Date Amount Available
' ---------- --------- ------- ------------ ------------
Beginning Balance 214,240
Youth Issues Coordinator 90-341 (29,078)
Drug Awareness Programs Other 0
Financing
Out of Town PED/Finance Dept Candidates Other 0
Financing
Personnel Data Entry Temp Withdrawn 0
Park's Upgrades Pending (100,000)
Leloup Junkyard Testing Pending (25,000)
Hazardous Waste Disp4sal Pending (8,100)
Park's Cave Sealing Pending (21,000)
Fire EMS Institute Not approv 12/17 0
Reimburse Officer Lutchen's Attorney Pending (7,260)
----------- ------------ ------------
Ending BalanCe 214,240 (190,438) 23,802
pending - Pending actibn by the Finance Committee or identified but not yet submitted by
the department.
withdrawn - Request withdrawn before council action
Budget/BJ
700/GRESRV90.wk1
12/20/90 '