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98-982oR��NA� Presented By Council File # �O � \ O 1` �,-AO„ �,,00,- � 62865 titSULU I IUN OF SAINT PAUL, MINNESOTA (5 Referred To Committee: Date 1 WHEREAS, the City of Saint Paul (City) desires to enter into a Joint Powers 2 Agreement No. 76438 with the State of Minnesota (MnDOT); and 3 WHEREAS, MnDOT has assembled a multi-agency team to complete an Intelligent 4 Transportation Systems (ITS) deployment initiative, the Orion Project (ORION), that is 5 a cooperative effort to make more efficient use of existing transportation facilities through the application of ITS technologies and, therefore, is beneficial to the 6 citizens of the State of Minnesota and the City of Saint Paul; and 7 & WHEREAS, said project will provide the City of Saint Paul with capability to 9 share real time traffic information with other metro agencies and MnDOT for the purpose of better traffic management; and 1a 11 WHEREAS, MnDOT's participation in ORION will include contributing staff time 12 and state and federal funds and administering and supervising the agreements required to complete the projects comprising ORION; and 13 14 WHEREAS, the City will participate in ORION by contributing staff time and j5 operations and maintenance support and by providing to MnDOT access to City facilities as required by ORION; and 16 17 WHEREAS, City staff has reviewed said agreement and does recommend approval; 1 � NOW, THEREFORE, BE IT RESOLVED, that the appropriate City of Saint Paul 19 officials be authorized and directed to execute, on behalf of the City of Saint Paul, 20 Joint Powers Agreement No. 76438 between the City of Saint Paul and the State of 21 Minnesota, allowing for the City of Saint Paul to participate in a metro area ORION Intelligent Transportation Systems (ITS) project, substantially in the form submitted. 22 23 24 25 Requested by Department of: Public Works By: � Tom Eggum, D' • tor Form Approved by City Attorney Adoption By: � Approved By' Certified by Council Secretary �� B �� •�i� (0.1�.98 t for to Council Byo Adopted by Council: Date �� g^�1�[� VJorks - COUNGIAGENOA BY (DA"fc7 O (CIIPALLLOCAiIONSFORSIGNANR� ATTORNEY °I� -qd� NO� 62865 wmnware OcrrrcouwG� � � CRV CLEFiK � FlN. & MGT. SERVICES DIR ❑__ n� Council Resolution authorizing ihe execution of a JoiM Powers Agreement between th� Minnesota Departrnent of Transportatwn 1nD0'n and the City of Saint Paul (City) under which MnDOT will fund, administer, coordinate and contribute staff time for the design id implementation of a meVo wide, muRi-agency traffic information and management system called ORION, and the City will confibute aff time, operations and maintenance support, and access to City faciliGes. (Copy of agreement is attached). ��..�,..,.�. rn•�.= �� n=•• i�i PERSONAL SERVICE CONTRAC75 MUSi ANSWER THE FOLLOWINC+ QUESTIONS: VMGCAMMISSION _CIVILSEFiVICECOMMIS$ION 7, HasthispersoNfirtneverworketlunderaconVac[forihisdepartment? JMMITfEE YES NO — 2. Has this person/firtn ever been a city employee? _ — YES NO IICT COUNCIL 3- Does this perso�rtn possess a sltill not nortnally possessed by any curtent cdy employeeT YES NO WHICH CAUNCIL OBJECTIVE? Explain all yes answers on separete sheet antl attach m green sheet WHAT, WHEN. WHERE, WH1�: The City of Saint Paul has been authorized as a partner in a MnDOT metro wide traffic information and managemert project called ORION. This project is a cooperative effort between Saint Paul, Minneapolis, Hennepin County, and MnDOT to reduce traffic congestion through related and coordinated traftic information and management systems. The project is fu�ed entirely by the State of Minnesota, and will ultimately enable all agencies involved to utilized state of the art computerized hardware and software to detect, disseminate and share reai time traffic information both with each other and with the motoring public for the purpose of better traffic management. The agreement in question is necessary in order to carry out the actions needed to implement a metro-wide deployment initiative and to coordinate a multi-agency project which extends across jurisdictional boundaries. ating the ag�eement will enable the City of Saint Paul to be included in the ORION initiative and to share in the benefits achieved �h it. As stated above, ORION is a metro wide effort to better manage existing transportation facilities for the purposes of optimum safety and efficiency. ORION is an ITS (Inteliigent Transportation Systems) initiative which means that its goafs will be iplished through state of the art computer technologies and equipment. 7he resuits, the project will be a better managed rortation system which wi{i benefit all metro motorists and pedestrians, including the�zens oS and visitors to SaiM Paul. None. � , 9 ' 199� `t�C� 1 `� �� .� W.� �� CT 16 l9�$ 4 F �;� �� F:_� c� � 6� e'�' `��g��;+ 1 The agreement wiil not be executed and the above cite�dvantages to the City oi SaiM Paul will not be realized. � , /� i r �f Vb��va3::e....J_��a.� >....�� ..-�._.' _� . ..:..� AMOUNT OF TRANSAC710N $ COS7lREVENUEBUDGETED(CIRCLEONE7 YES NO NUMBER „�,n,,,A,�� {GREEN 0l5/98 r�� JCIAL INFOflMATION: (IXPIAIN) ! agreement represents no cost to the City of Saint Paul. All costs associated with the MnDOT ORION project are bome by MnDOT the State of Minnesota. . � - MnJDOT Agreement No. 76438 JOINT POWERS AGREEMENT BETWEEN 1� MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF ST. PAUL q� �� THIS AGREEMENT, which shall be interpreted pursuant to the laws of the State of Minnesota, is made and entered into by and between the State of Minnesota, through its Commissioner of Transportation (hereinafter "Mn(DOT"), and the Ciry of St. Paul (hereinaSer "Ciry"). 'WHEREAS, Mn1D�T and the City are empowered to enter into joint powers agreements pursuant to Minnesota Statutes Section 471.59, subdivision 1(1998); and WHEREAS, two governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties and one of the participating governmental units may exercise one of its powers on behalf of the other governmental unit; and WHEREAS, Mn/DOT may act on behalf of any governmental subdivision for the unprovement of transportation facilities; and WHEREAS, Mn/DOT has assembled a multi-agency team to complete an Intelligent Transportation Systems (hereinafter "ITS") deployment initiative, the Orion Project (hereinafter "Orion"), that is a cooperative effort to make more effective use of the existing transportation facilities through the application of ITS technologies and, therefore, is beneficial to the citizens of the State of Minnesota; and WHEREAS, Orion crosses jurisd'actional boundaries in its scope and, therefore, the City wishes to appoint Mn/DOT to act on its behalf by coordinating all of the agencies involved in Orion in order to achieve seamless transportation systems and by providing to the Ciry infrastructure improvements; and WFiEREAS, MnlDOT has entered into an agreement with Lockheed Martin Federal Systems (hereinafter "LMFS") to perform design activities and to acquire the required hazdware, software, and integration for Orion; and WHEREAS, the aforementioned agreement between LMFS and Mn/DOT identified as Mn/DOT Agreement No. '75822, and its amendments aze incorporated herein by reference; and WHEREAS, MniDOT's participation in Orion will include contributing staff time and state and federal funds and administering and supervising the agreements required to complete the projects comprising Orion; and WHEREAS, the City will participate in Otion by contributing staff time and operations and maintenance support and by providing to Mn/DOT access to City facilities as required by Orion. NOW, THEREFORE, MnIDOT and the City agree to the following: ar -°Ira- Mn/DOT Agreement No. 76438 I. TERM OF AGI2EEMENT. This Agreement shall be effective upon the date of execution and approval by the appropriate Ciry, MnlDOT, and state officials and shall remain in effect until December 31, 2002. Upon termination, the obligations, duties, and rights under this Agreement shall terminate unless extended prior to said date by written amendment executed by the parties and approved by the appropriate City and State officials. II. CITY APPOINTMENT AND ACKNOWLEDGMENT FOR MN/DOT a) The City appoints Mn/DOT to act on its behalf by coordinating all of the agencies involved in Orion in order to achieve seamless transportation systems and by providing to the City infrastructure improvements. Mn/DOT will direct the development and implementation of the Orion State Projects, as identified in Appendix A, which is attached and incorporated. b) The City acknowledges that Mn/DOT has entered into a public/private pattnership agreement with (LMFS) to perform design activities and to develop the required software and integrate the systems for the Orion State Projects identified in Appendix A. III. OBLIGATIONS OF TI� CITY AND MN/DOT. A. Program Management Team. Mn/DOT will form a Program Management Team to act as a joint committee of representatives from Mn/DOT, the City of Minneapolis, the Meuopolitan Council, Federal Highway Admuiistration, the State Patrol Division of the Minnesota Depariment of Public Safety, and LMFS (hereinafter "Program Management Team") to coordinate Oraon. The Program Management Team will meet at mutually agreeable times and locations. MnlAOT shall be responsible for the administration of the meetings and for notifying committee members of the meeting dates, times, and agenda. The Program Management Team shall provide direction for Orion and technical, schedule, and cost status of the Orion State Projects which aze detailed in Appendix A. The City shall also appoint one representative to serve on the Arterial Team, a subteam of the Program Management Team, which directs the Orion arterial projects. B. Description of Work and Funding. i. DUTIES OF CITY. The City shall perform the following activities and provide the required services as the City's contribution to Orion. Proiect Management/CoordinationlImnlementation. The City shall appoint a staff position for project coordinationladministration for the term of Orion. This person shall work with Mn/DOT in keeping Orion status reports on schedule and qa 'g�'Y Ma/DOT Agreement No. 76438 budget up-to-date and shall report to Mn/DOT as requested on the status of the City involvement in the Orion State Projects. Su�port staff. The City shall provide for the Orion State Projects identified in Appendix A the needed staff to help identify and provide input to all system design requirements; to review and approve the system design; to perform installation and/or to provide installation support according to the installation plan developed by LMF5 with input from the City and Mn/DOT; to test and accept the LMFS-developed systems using a system acceptance test plan developed by LMFS with input from the City and Mn/DOT; to review construction plans and specifications prior to letting; to provide construction support and inspection when needed; to provide input to the development of the Operations and Maintenance Plans; to participate in training for system adnuuistrators and operators; and to participate in the evaluation of the systems. The City staff shall cooperate with the Orion evaluation consultant, Cambridge Systematics, Inc., in the data collection, as well as in the review of draft and finai reports. The City staff provided shall be available, as needed, to respond to LMFS requests in a innely manner. Access to facilities. To the extent necessary to carry out this Agreement, the City shall provide to LMFS and its subcontractors access to the City Hall Annex, as well as any other City facilities required to upgrade the communications and install the Data Distribution Node (DDN) interface for the City. The Ciry shali also provide access to City Right-of-Way when required for installation and maintenance of cameras, cable, conduit, signs, monitors, computers, etc. for Orion State Projects identified in Appendix A. Operations and Maintenance Support The Ciry shall provide the needed staff for operations of the Orion State Projects identified in Appendix A, which includes the DDN interfaces to the Regional ITS Management System located in the Transportation Building at 395 Jolm Ireland Boulevard, St. Paul. The City shall also be responsible for the maintenance of the hardwaze and softwaze used for the Orion State Projects identified in Appendix A, which includes the DDN interfaces to the Regional ITS Management System. A detailed maintenance agreement between the City and Mn/DOT will follow after the detailed design has been completed for the specific Orion State Projects. 2. DUTIES OF MNlDOT ProfessionallTechnical Services Mn/DOT may utilize contractual means to perform some of its responsibilities for Orion, including schedule and budget management, selection of evaluation goals and objectives for Orion, identification of required data collection, and prepazation of an Evaluation Plan and Final Evaluation Repoft. Mn/DOT shall manage and administer any contracts entered into for Orion. Mn/DOT shall direct the work of the contractors and pay for such services. Mn/DQT 3 °l8''qga- Mn/DOT Agreement No. 76438 shall provide to the City reports generated by it or by its contractors as to the status of the work performed under these contracts. Pro,�ect Management. MniDOT shall prepare, manage, and administer its contract with LMFS for the design, development, and integration of the required systems and software for Orion. Mn1DOT will direct the work of LMFS and other contractors involved with implementing Orion and will make payment for the equipment and services provided under Orion contracts. Mn/DOT shall provide to the City reports generated by it or any and all of the contractors as to the status of the work performed under such contracts. Mn/DOT will work with the Ciry in keeping Orion status reports up-to-date and will report to the City as requested on the status. Provision of DDN Interface to Regional ITS Management System. Mn/DOT shall provide a DDN interface between the City Hall Annex and the Regional ITS Management System. Mn/DOT shall also provide upgrades to the infrastructure as needed to implement the DDN interface. Mn/DOT, with the support of LMFS, will identify test acceptance criteria and wili conduct acceptance testing before the interface becomes operational. Through a sepazate agreement, Mn/DOT and the Metropolitan Council have purchased the Lawrence Group base map which includes a nine-county metropolitan azea of Minneapolis-St. Paul, and Mn/DOT will require Lawrence Group to make the required enhancements to support Orion in a timely manner to meet the implementation schedule. 3. TERMS OF PAYMENT Mn/DOT shall make no payments for work performed and materials provided by the City. It is anficipated that staff time and installation support of the City will be used as local match to the state funds. Therefore, the value of the City's in-kind contributions shall be accounted for and reported to Mn/DOT monthly. The Ciry shall also submit to Mn/DOT schedule and budget progress reports. The reports shall be in a format and time line designated by Mn/DOT for ffie purposes of tracking the schedule and budget. The City shall make no payments for work performed and materials provided by Mn/DOT in implementing the DDN interface between the Ciry Hall Annex and the Regional ITS Management System and in implementing the other Orion State Projects identified in Appendis A. IV. OWNERSHIP OF DOCIJMENTS AND COPYRIGHT. Any reports, studies, photographs, negatives, or other documents prepared under this Agreement shall be the exclusive property of Mn/DOT. Mn/DOT shall provide to the City copies of any reports, studies, photographs, negatives, or other documents prepared under this Agreement and 0 qa�-ar� Mn/DOT Agreement No. 76438 grants the City a license to reproduce or otherwise use such documents and materials for government purposes during and after the Agreement. Mn/DOT shall own all right, tifle, and interest in all copyrightable materials pzoduced under this Agreement. MnlDOT grants the City and the FHWA a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for government purposes the copyrights identified above. The City acknowledges that LMFS shall retain all right, title, and interest in all software wluch LMFS conceived or originated, either individually or joinfly with others, and which arises out of the LMFS agreement with Mn/DOT, including ownership of copyright. In its Agreement with LMF5, Mn/DOT reserved a royalty-free, nonexclusive, and inevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for government purposes in Minnesota the following: 1) the copyright in any software developed under the LMFS agreement with Mn{DOT, or under a subgrant or subcontract under that agreement; and 2) any rights of copyrlght to which Mn/DOT, its subgrantee, or contractoz purchase ownership under the LMFS agreement with Mn/DOT. Therefore, Mn/DOT will authorize the City to use for government purposes in Minnesota the aforementioned software that is required for operation of the Orion State Projects identified in Appendix A. V. OWNERSHIP OF EQUIPMENT. Any equigment purchased for the City through the Mn/DOT Agreement with LMFS for the Orion State Projects, including the DDN interfaces between the Regional ITS Management System and the City facilities (City Hall Annex), shall become the propercy of the City, as a result of the Ciry's participation in Orion, unless otherwise indicated in Appendix A. Therefore, after acceptance of the equipment by the City and MnlDOT, the City shall be responsible for its operation and maintenance. The City agrees thai all work shall be done by qualified, insured technicians in compliance with all applicable laws, ordinances, and regulations. VI. AUTHORIZED AGENTS. The Ciry's Authorized Agent for the purpose of administration of this Agreement is Paul Kurtz, Project Manager, or his successor and he shall be responsible for administrative services for the project and reporting to MnIDOT. Mn/DOT's Autlaorized Agent for the purpose of administration of this Agreement is James Wright, ITS Section D'uector, or his successor and he shall be responsible for administrative services for the project and reporting to the City. VII. LTABILITY. Any and all employees of Mn/DOT and all other persons employed by Mn/DOT to perform any or all of the work under this Agreement shall not be considered employees of the City and any and all claims that may or might arise under the Workers' Compensation Act of Minnesota on behalf of said ��-q8 r MnlDOT Agreement No. 76438 employees or persons whIle so engaged, and any and all claims made by any third person as a consequence of any act or omission on the part of said employees or persons while so engaged in any of the work contemplated herein, shall not be the obligation or responsibIlity of the City. Any and all employees of the City and all other persons employed by the Ciry to perform any of the work under this Agreement shall not be considered employees of Mn/DOT and any and all claims that may or might azise under the Workers Compensation Act of Minnesota on behalf of said employees or persons while so engaged, and any and all claims made by any third person as a consequence of any act or omission on the part of said employees or persons while so engaged in any of the work contemplated herein, shall not be the obligation or responsibility of Mn/DOT. Each party shall be responsible for its own acts and omissions, the acts and omissions of its employees, and results thereof to the extent authorized by law. The parties shall not be responsible for the acts of any others and the results thereof. Liability of MnlDOT shall be govemed by the provisions of the Minnesota Tort Claims Act, Minnesota Statute Section 3.736 (1998) and other applicable law. Liability of the City shall be govemed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466 (1998). VIII. ASSIGNMENT. Neither Mn/DOT nor the City shall assign or transfer any rights or obligations under this Agreement without the prior written approval of the offier party. IX. TERMINATION. This Agreement may be terminated by Mn/DOT or the City at any time, with or without cause, upon ninety (90) days' written notice to the other party. X. AMENDMENTS. Any amendments to this Agreement shall be in writing and shall be executed and approved by the proper City, MnIDOT, and state officials. XI. DATA PRACTICES. The City and Mn/DOT sha11 comply with Minnesota Statutes Chapter 13 (199$), the "Minnesota Government Data Practices Act," as it applies to all data provided by the Ciry and MnIDOT in accordance with this Agreement and as it applies to all data created, gathered, generated, or acquired in accordance with this Agreement. q��'� Mn/DOT Agreement No. 76438 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their respective duly authorized officers intending ta be bound thereby. APPROVED: CITY OF ST. PAUL By: Mayor Date: Attest: City Clerk Approved as to Execution: By: Assistant City Attorney MINNESOTA DEPARTMENT OF TRANSPORTATION � Title: Date: Approved as to form and execution by the Office of the Attomey General � Date: Assistant Attomey General - DBPARTMENT OF ADMIIVISTRATION � MN/DOT BUDGET I� 7 Q�'" �� Mn/DOT Agreement No. 76438 �' ' �►13�s7 1 State Project 8825-04 (1) Communicarions Network/Data Distribution Nodes 1.1 ProjectDescription/Objectives The Data Distribution and Communications project will permit agencies to share Twin Cities metropolitan area regional traffic, incident, event, and other informadon between multiple public agencies and private traveler information providers. It will define a video architecture, information sharing requ'uements, and a data communications network azchitecture. In addition, the project will implement Data Disuibution Nodes (DDNs) at the various public agency locations, a Regional ITS Management System (RITS), and an interagency communications network with appropriate network securiry. The DDN will be built upon an open architecture and open communications which will position Mn/DOT to adapt to future changes and integrate additional functions into the interagency data communications network. It will contain the communications and data distribution management required to shaze data, as well as the system administration functions to allow the user to easily set up and manage the distribution of information. Travel and system data and information will be shared among public agencies on a peer- to-peer basis through the DDNs, as well as allowing centralized access to information through the Regional ITS Management System. The Regional ITS Management System will be located in the Transportation Building at 395 John Ireland Boulevard, St. Paul. It will provide a single point of interface between extemal uaveler information providers and the public agencies. It will also provide appropriate data archiving services and appropriate Orion supporting functions. Training materials will be developed and classes will be conducted using a DDN "train the trainers" approach. 1.2 Locations DDN functions will be provided at the following location in the City: • City Hall Annex at 25 West 4''' Street, St. Paul 1.3 Ownership, Installation, Operation, and Maintenance The City shall own the computer hardware and cables purchased and installed by Mn/DOT at the City facilities for this State Project. The City shall also operate and maintain said components. Mn1DOT will authorize the City to use for government purposes the software that it provides for this State Project. Said software will be operated and supported by the City. Installation of new DDN hazdware and softwaze will be performed by Mn/DOT with City support. Installation of software on existing systems will be performed by the City with Mn(DQT support. If leased services are required for communications between the City DDN locations and the Regional ITS Management System, the City will wver costs at its facilities and Mn1DOT will cover costs at the Regional ITS Management System location. q�'�� Mn/DOT Agreement No. 76438 1.4 Estimated Schedule TASK NAME START FINISH DDN Requirements Baselined 6/26/97 2/10/00 System Design 7/7/98 12122/98 Software Design 6/29l48 11/13(98 Node Subsystem 6/29/98 11/13/98 High Level Design 6/29/98 9/14l98 Final Design 9/8/98 11/13/98 Map Subsystem 7/13/98 11/13/98 High Level Design 7/13/98 9/14/98 Final Design 9/8/98 11/13/98 Freeway Status Subsystem 7i1198 11{13i98 High Level Design 7/1l98 8!2&/98 Final Design 8/31/98 11/13/98 Critical Design Review 10/27J98 10J29/98 DDN Software Implementation 10/29/98 2/19/99 Site Integration 10/19/98 6/1/99 System Acceptance 6/2/99 8!3/94 Integration and Test 5/7/99 2/10/00 2 State Project 8825-10 Traffic Signal Control 2.1 Project Description/Objectives The purpose of the Tra�c Signal Control State Project is to increase the vehicle throughput on the arterial road system by developing and implementing new signal timing plans. The focus will be on improving traffic flow under conditions of heavier demand due to diversion conditions relating to incidents on the freeway system. Operational thresholds for changing signal timing plans wIll be determined for each route based on volume and occupancy data collected by signal system status detectors. When thresholds aze reached, the s a°nal control systems will be capable of automatically implementing diversion timing plans. Altematively, the agency signal system operator can manually implement timing plans when required. �--q�� 2.2 Locations Mn/DOT Agreement No. 76438 Incident diversion timing plans will be developed and tested for three (3) conidors within each of the Orion agency jurisdictions, which include Hennepin County, the City of Minneapolis, and the City. The following routes are included for the City: I.ocation University Avenue {TH 52) - TH 280 to Constitution Avenue Marshall Avenue - Otis Avenue to Snelling Avenue Snelling Avenue (TH 51) - Hewitt Avenue to Randolph Avenue 2.3 Ownership, Installation, Operation, and Maintenance # of si�nals: 22 6 14 Mn/DOT shall pay for development of the traffic signal control plans for this State Project The City shall install, own, operate, and maintain the traffic signal control plans developed for its own traffic signal system under this State Project pursuant to Orion's design. 2.4 Estimated Schedule TASK NAME START FIIVISH Traff'ic Signal Control Requirements Baselined 6!2/97 12/2<4198 Product Development and Test 7/7/9'7 5/3/98 High Level Design 7/7197 5J3198 Final Design - Phase 1 9!1l97 1(5(99 Final Design - Phase 2 4/6/98 12/14/98 Construction - Phase 1 1l30/98 10/30/98 Construction - Phase 2 9/30/98 3/30/99 System Integration Test and Deployment 2/23/99 3/30/99 3 State Project 8825-11 Arterial Traffc Status System 3.1 Project Description/Objectives The purpose of the project is to collect and display real-time traffic status information for agency traffic engineers who are responsible for the management of day-to-day traffic operations on the arterial roadways in the Twin Cities metropolitan area. The system will provide the capability to macroscopically assess the performance of the arterial roadways and will complement the existing freeway management system by providing arterial traffic engineers with the tools for coordinated traffic management for incidents. The intent is to provide a system that will quickly and succinctly convey current overall traffic flow conditions 10 �� _ ga�a— Mn/DOT Agreement No. 76438 (e.g., volumes, average linkJroute joumey speeds, volume/capacity ratios) on arterial routes and wili alert the operators of significantly changing conditions. 3.2 Locations The data collection and display system shall be unplemented for the following arterial corridor sections in the City: • Marshail Avenue - Otis Avenue (Mississippi River) to Sneiling Avenue • TH 52 (University Avenue) - Park Avenue to Emerald Street (Minneapolis) • TH 51 (Snelling Avenue) - Hewitt Avenue to Randolph Street • Dale Street - Maryland Avenue to I-94 (Concordia) • Maryland Avenue - Dale Street to White Bear Avenue • White Beaz Avenue - Iowa Avenue to Suburban Avenue • TH 49 (Rice Street) - University Ave. to Larpenteur Avenue • TH 61 (Arcade Street) - Wheelock Pazkway to 7th Street 3.3 Ownership, Installation, Operation, and Maintenance Controller equipment upgrades/modifications will be required for this State Project, and the labor for this effort will be performed by City personnel. Mn/DOT will define the modifications tequired for 30 master/controllers for the City, as well as supply the controller equipment, which includes modems and interface boards, to be installed. Mn/DOT will perform the installation required for communication services. These communication services include installing fiber optic cable from the I-94 corridor to the St. Paul City Hall Annex. The City will pay the operational and maintenance costs of the communications services, and will also pay the annual costs associated with the communications services. The City will provide to Mn/DOT access to City Right-of-Way for instaliation by Mn/DOT of communications cables at the Dale Street facility, if needed. The City will provide to Mn/DOT access to City Right-of-Way for installation by Mn/DOT of the detection procured by Mn/DOT, which includes 40 Autoscope video sensors. The City shall own, operate, and maintain the detection components used in this State Project. Instaliation of hazdwaze and software at the City Hall Annex wili be performed by MnlDOT. Said hazdwaze will be owned, operated, and maintained by the City. Mn/DOT will authorize the City to use for govemment purposes the softwaze that it provides for this State Project. Said softwaze will be operated and supported by the City. Mn/DOT will supply additional software support as appropriate. 3.4 Estimated Schedule TASK NAME START FINISH Arterial Traffic Status System Requirements Baselined 6/2/97 6/1/98 Final (PS&E) for Phase 1(Quicksiart) 8/1197 10115197 fsJ Mn/DOT Agreement No. 76438 Product Development and Test 12l24/97 7/5/99 High Level Design 1/9/98 12/8/98 Final Design 1115l98 3(24l99 Evaluation of Prototype System Complete 1/14/99 3/3/99 Final Design (PS&E) for Phase 2 1/15/98 3/24/99 Construction - Phase 1(Quickstart) System Installation 12/24i97 11/13/98 Construcrion - Phase 2 System Installarion 6/8/98 7/5/99 System Integration Test and Deployment 11/9/98 9/22l99 Phase 1(Quickstart) System 11/9/98 1%13/99 Phase 2 System 12/21f48 4l22/99 4 State Project 8825-12 (9) Arterial CCTV Surveillance System �� -q ��- 4.1 ProjectDescription/Objectives The Arterial Closed Circuit Television (CCT� Surveillance System will impiement an interagency arterial traffic surveillance system that expands upon the existing freeway and arterial surveillance systems. This system will provide arterial and freeway traffic management personnel with video surveillance of roadways in the Twin Cities Metro Area for use in traffic mattagement, incident detection, and incident management. This video will be shared with public agencies and private sector independent service providers to enhance the region's traveler information systems. This system will supplement the existing traffic surveillance video-sharing system between public agencies by developing and implementing an architecture for video communications and control. All video will be routed through Mv/DOT's Traffic Management Center (TMC) video routing switcher. 4.2 Locations Traffic surveillance cameras will be installed at the following City locarions: • Snelling Ave at Selby Avenue • University Avenue at TH 280 • University Avenue at Fairview • University Avenue at Lexington Avenue • University Avenue at Dale Street • University Avenue at Rice Street • Snelling Avenue at Energy Park Drive • Snelling Avenue at Concordia Avenue 12 � o��-q�� Mn/DOT Agreement No. 76438 4.3 Ownership, Installarion, Operation, and Maintenance The City wiil own and operate the traffic surveillance cameras which will be procured and installed by Mn/DOT. The City wili maintain the cables, conduits, etc. from the point where the communication cables enter the pole-mounted CCTV cabinet through the City cabinets to the point where the communication cables enter the MvIDOT cabinets. Mn/DOT Electrical Services Section (ESS) Fort Snelling staff will maintain the portion of the system from the pole-mounted CCT'V cabinet to the top of the camera pole, i.e., camera, lens camera housing, etc. Mn/DOT ESS TMC staff will maintain the fiber optic portion of the video communications system. The Operations and Maintenance Plan for this State Project provides detail for each location. The cost for maintaitting the cameras and the communications components between the cameras and the TMC will be paid for by Mn/DOT for the period of time from acceptance of the system components, when the City assuxnes ownership and operation, until November 1, 2000, when the City will assume maintenance responsibility. The costs associated with Mn/DOT's ESS Fort Sneliing maintenance support will be paid by Mn/DOT. The communication services which are provided beriveen the TMC switcher and the City aze covered, and will continue to be covered, under Mn/DOT Agreement No. 72802 between the City and Mn/DOT. Mn/DOT and the City will each be responsible for locating the portion of the system they maintain, as required under the Gopher State One Call System. 4.4 Estimated Schedute TASK NAME START FINISH Arterial CCTV Surveillance System Requirements 7/1/97 11/ll98 Baselined Product Development and Test 8/4/97 11/30/99 High Level Design 8/4/97 2I16f98 Final Design (PS&E) 2/16/98 S/1�/98 Construction - System Instailation 8118198 11/30199 13 oR��NA� Presented By Council File # �O � \ O 1` �,-AO„ �,,00,- � 62865 titSULU I IUN OF SAINT PAUL, MINNESOTA (5 Referred To Committee: Date 1 WHEREAS, the City of Saint Paul (City) desires to enter into a Joint Powers 2 Agreement No. 76438 with the State of Minnesota (MnDOT); and 3 WHEREAS, MnDOT has assembled a multi-agency team to complete an Intelligent 4 Transportation Systems (ITS) deployment initiative, the Orion Project (ORION), that is 5 a cooperative effort to make more efficient use of existing transportation facilities through the application of ITS technologies and, therefore, is beneficial to the 6 citizens of the State of Minnesota and the City of Saint Paul; and 7 & WHEREAS, said project will provide the City of Saint Paul with capability to 9 share real time traffic information with other metro agencies and MnDOT for the purpose of better traffic management; and 1a 11 WHEREAS, MnDOT's participation in ORION will include contributing staff time 12 and state and federal funds and administering and supervising the agreements required to complete the projects comprising ORION; and 13 14 WHEREAS, the City will participate in ORION by contributing staff time and j5 operations and maintenance support and by providing to MnDOT access to City facilities as required by ORION; and 16 17 WHEREAS, City staff has reviewed said agreement and does recommend approval; 1 � NOW, THEREFORE, BE IT RESOLVED, that the appropriate City of Saint Paul 19 officials be authorized and directed to execute, on behalf of the City of Saint Paul, 20 Joint Powers Agreement No. 76438 between the City of Saint Paul and the State of 21 Minnesota, allowing for the City of Saint Paul to participate in a metro area ORION Intelligent Transportation Systems (ITS) project, substantially in the form submitted. 22 23 24 25 Requested by Department of: Public Works By: � Tom Eggum, D' • tor Form Approved by City Attorney Adoption By: � Approved By' Certified by Council Secretary �� B �� •�i� (0.1�.98 t for to Council Byo Adopted by Council: Date �� g^�1�[� VJorks - COUNGIAGENOA BY (DA"fc7 O (CIIPALLLOCAiIONSFORSIGNANR� ATTORNEY °I� -qd� NO� 62865 wmnware OcrrrcouwG� � � CRV CLEFiK � FlN. & MGT. SERVICES DIR ❑__ n� Council Resolution authorizing ihe execution of a JoiM Powers Agreement between th� Minnesota Departrnent of Transportatwn 1nD0'n and the City of Saint Paul (City) under which MnDOT will fund, administer, coordinate and contribute staff time for the design id implementation of a meVo wide, muRi-agency traffic information and management system called ORION, and the City will confibute aff time, operations and maintenance support, and access to City faciliGes. (Copy of agreement is attached). ��..�,..,.�. rn•�.= �� n=•• i�i PERSONAL SERVICE CONTRAC75 MUSi ANSWER THE FOLLOWINC+ QUESTIONS: VMGCAMMISSION _CIVILSEFiVICECOMMIS$ION 7, HasthispersoNfirtneverworketlunderaconVac[forihisdepartment? JMMITfEE YES NO — 2. Has this person/firtn ever been a city employee? _ — YES NO IICT COUNCIL 3- Does this perso�rtn possess a sltill not nortnally possessed by any curtent cdy employeeT YES NO WHICH CAUNCIL OBJECTIVE? Explain all yes answers on separete sheet antl attach m green sheet WHAT, WHEN. WHERE, WH1�: The City of Saint Paul has been authorized as a partner in a MnDOT metro wide traffic information and managemert project called ORION. This project is a cooperative effort between Saint Paul, Minneapolis, Hennepin County, and MnDOT to reduce traffic congestion through related and coordinated traftic information and management systems. The project is fu�ed entirely by the State of Minnesota, and will ultimately enable all agencies involved to utilized state of the art computerized hardware and software to detect, disseminate and share reai time traffic information both with each other and with the motoring public for the purpose of better traffic management. The agreement in question is necessary in order to carry out the actions needed to implement a metro-wide deployment initiative and to coordinate a multi-agency project which extends across jurisdictional boundaries. ating the ag�eement will enable the City of Saint Paul to be included in the ORION initiative and to share in the benefits achieved �h it. As stated above, ORION is a metro wide effort to better manage existing transportation facilities for the purposes of optimum safety and efficiency. ORION is an ITS (Inteliigent Transportation Systems) initiative which means that its goafs will be iplished through state of the art computer technologies and equipment. 7he resuits, the project will be a better managed rortation system which wi{i benefit all metro motorists and pedestrians, including the�zens oS and visitors to SaiM Paul. None. � , 9 ' 199� `t�C� 1 `� �� .� W.� �� CT 16 l9�$ 4 F �;� �� F:_� c� � 6� e'�' `��g��;+ 1 The agreement wiil not be executed and the above cite�dvantages to the City oi SaiM Paul will not be realized. � , /� i r �f Vb��va3::e....J_��a.� >....�� ..-�._.' _� . ..:..� AMOUNT OF TRANSAC710N $ COS7lREVENUEBUDGETED(CIRCLEONE7 YES NO NUMBER „�,n,,,A,�� {GREEN 0l5/98 r�� JCIAL INFOflMATION: (IXPIAIN) ! agreement represents no cost to the City of Saint Paul. All costs associated with the MnDOT ORION project are bome by MnDOT the State of Minnesota. . � - MnJDOT Agreement No. 76438 JOINT POWERS AGREEMENT BETWEEN 1� MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF ST. PAUL q� �� THIS AGREEMENT, which shall be interpreted pursuant to the laws of the State of Minnesota, is made and entered into by and between the State of Minnesota, through its Commissioner of Transportation (hereinafter "Mn(DOT"), and the Ciry of St. Paul (hereinaSer "Ciry"). 'WHEREAS, Mn1D�T and the City are empowered to enter into joint powers agreements pursuant to Minnesota Statutes Section 471.59, subdivision 1(1998); and WHEREAS, two governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties and one of the participating governmental units may exercise one of its powers on behalf of the other governmental unit; and WHEREAS, Mn/DOT may act on behalf of any governmental subdivision for the unprovement of transportation facilities; and WHEREAS, Mn/DOT has assembled a multi-agency team to complete an Intelligent Transportation Systems (hereinafter "ITS") deployment initiative, the Orion Project (hereinafter "Orion"), that is a cooperative effort to make more effective use of the existing transportation facilities through the application of ITS technologies and, therefore, is beneficial to the citizens of the State of Minnesota; and WHEREAS, Orion crosses jurisd'actional boundaries in its scope and, therefore, the City wishes to appoint Mn/DOT to act on its behalf by coordinating all of the agencies involved in Orion in order to achieve seamless transportation systems and by providing to the Ciry infrastructure improvements; and WFiEREAS, MnlDOT has entered into an agreement with Lockheed Martin Federal Systems (hereinafter "LMFS") to perform design activities and to acquire the required hazdware, software, and integration for Orion; and WHEREAS, the aforementioned agreement between LMFS and Mn/DOT identified as Mn/DOT Agreement No. '75822, and its amendments aze incorporated herein by reference; and WHEREAS, MniDOT's participation in Orion will include contributing staff time and state and federal funds and administering and supervising the agreements required to complete the projects comprising Orion; and WHEREAS, the City will participate in Otion by contributing staff time and operations and maintenance support and by providing to Mn/DOT access to City facilities as required by Orion. NOW, THEREFORE, MnIDOT and the City agree to the following: ar -°Ira- Mn/DOT Agreement No. 76438 I. TERM OF AGI2EEMENT. This Agreement shall be effective upon the date of execution and approval by the appropriate Ciry, MnlDOT, and state officials and shall remain in effect until December 31, 2002. Upon termination, the obligations, duties, and rights under this Agreement shall terminate unless extended prior to said date by written amendment executed by the parties and approved by the appropriate City and State officials. II. CITY APPOINTMENT AND ACKNOWLEDGMENT FOR MN/DOT a) The City appoints Mn/DOT to act on its behalf by coordinating all of the agencies involved in Orion in order to achieve seamless transportation systems and by providing to the City infrastructure improvements. Mn/DOT will direct the development and implementation of the Orion State Projects, as identified in Appendix A, which is attached and incorporated. b) The City acknowledges that Mn/DOT has entered into a public/private pattnership agreement with (LMFS) to perform design activities and to develop the required software and integrate the systems for the Orion State Projects identified in Appendix A. III. OBLIGATIONS OF TI� CITY AND MN/DOT. A. Program Management Team. Mn/DOT will form a Program Management Team to act as a joint committee of representatives from Mn/DOT, the City of Minneapolis, the Meuopolitan Council, Federal Highway Admuiistration, the State Patrol Division of the Minnesota Depariment of Public Safety, and LMFS (hereinafter "Program Management Team") to coordinate Oraon. The Program Management Team will meet at mutually agreeable times and locations. MnlAOT shall be responsible for the administration of the meetings and for notifying committee members of the meeting dates, times, and agenda. The Program Management Team shall provide direction for Orion and technical, schedule, and cost status of the Orion State Projects which aze detailed in Appendix A. The City shall also appoint one representative to serve on the Arterial Team, a subteam of the Program Management Team, which directs the Orion arterial projects. B. Description of Work and Funding. i. DUTIES OF CITY. The City shall perform the following activities and provide the required services as the City's contribution to Orion. Proiect Management/CoordinationlImnlementation. The City shall appoint a staff position for project coordinationladministration for the term of Orion. This person shall work with Mn/DOT in keeping Orion status reports on schedule and qa 'g�'Y Ma/DOT Agreement No. 76438 budget up-to-date and shall report to Mn/DOT as requested on the status of the City involvement in the Orion State Projects. Su�port staff. The City shall provide for the Orion State Projects identified in Appendix A the needed staff to help identify and provide input to all system design requirements; to review and approve the system design; to perform installation and/or to provide installation support according to the installation plan developed by LMF5 with input from the City and Mn/DOT; to test and accept the LMFS-developed systems using a system acceptance test plan developed by LMFS with input from the City and Mn/DOT; to review construction plans and specifications prior to letting; to provide construction support and inspection when needed; to provide input to the development of the Operations and Maintenance Plans; to participate in training for system adnuuistrators and operators; and to participate in the evaluation of the systems. The City staff shall cooperate with the Orion evaluation consultant, Cambridge Systematics, Inc., in the data collection, as well as in the review of draft and finai reports. The City staff provided shall be available, as needed, to respond to LMFS requests in a innely manner. Access to facilities. To the extent necessary to carry out this Agreement, the City shall provide to LMFS and its subcontractors access to the City Hall Annex, as well as any other City facilities required to upgrade the communications and install the Data Distribution Node (DDN) interface for the City. The Ciry shali also provide access to City Right-of-Way when required for installation and maintenance of cameras, cable, conduit, signs, monitors, computers, etc. for Orion State Projects identified in Appendix A. Operations and Maintenance Support The Ciry shall provide the needed staff for operations of the Orion State Projects identified in Appendix A, which includes the DDN interfaces to the Regional ITS Management System located in the Transportation Building at 395 Jolm Ireland Boulevard, St. Paul. The City shall also be responsible for the maintenance of the hardwaze and softwaze used for the Orion State Projects identified in Appendix A, which includes the DDN interfaces to the Regional ITS Management System. A detailed maintenance agreement between the City and Mn/DOT will follow after the detailed design has been completed for the specific Orion State Projects. 2. DUTIES OF MNlDOT ProfessionallTechnical Services Mn/DOT may utilize contractual means to perform some of its responsibilities for Orion, including schedule and budget management, selection of evaluation goals and objectives for Orion, identification of required data collection, and prepazation of an Evaluation Plan and Final Evaluation Repoft. Mn/DOT shall manage and administer any contracts entered into for Orion. Mn/DOT shall direct the work of the contractors and pay for such services. Mn/DQT 3 °l8''qga- Mn/DOT Agreement No. 76438 shall provide to the City reports generated by it or by its contractors as to the status of the work performed under these contracts. Pro,�ect Management. MniDOT shall prepare, manage, and administer its contract with LMFS for the design, development, and integration of the required systems and software for Orion. Mn1DOT will direct the work of LMFS and other contractors involved with implementing Orion and will make payment for the equipment and services provided under Orion contracts. Mn/DOT shall provide to the City reports generated by it or any and all of the contractors as to the status of the work performed under such contracts. Mn/DOT will work with the Ciry in keeping Orion status reports up-to-date and will report to the City as requested on the status. Provision of DDN Interface to Regional ITS Management System. Mn/DOT shall provide a DDN interface between the City Hall Annex and the Regional ITS Management System. Mn/DOT shall also provide upgrades to the infrastructure as needed to implement the DDN interface. Mn/DOT, with the support of LMFS, will identify test acceptance criteria and wili conduct acceptance testing before the interface becomes operational. Through a sepazate agreement, Mn/DOT and the Metropolitan Council have purchased the Lawrence Group base map which includes a nine-county metropolitan azea of Minneapolis-St. Paul, and Mn/DOT will require Lawrence Group to make the required enhancements to support Orion in a timely manner to meet the implementation schedule. 3. TERMS OF PAYMENT Mn/DOT shall make no payments for work performed and materials provided by the City. It is anficipated that staff time and installation support of the City will be used as local match to the state funds. Therefore, the value of the City's in-kind contributions shall be accounted for and reported to Mn/DOT monthly. The Ciry shall also submit to Mn/DOT schedule and budget progress reports. The reports shall be in a format and time line designated by Mn/DOT for ffie purposes of tracking the schedule and budget. The City shall make no payments for work performed and materials provided by Mn/DOT in implementing the DDN interface between the Ciry Hall Annex and the Regional ITS Management System and in implementing the other Orion State Projects identified in Appendis A. IV. OWNERSHIP OF DOCIJMENTS AND COPYRIGHT. Any reports, studies, photographs, negatives, or other documents prepared under this Agreement shall be the exclusive property of Mn/DOT. Mn/DOT shall provide to the City copies of any reports, studies, photographs, negatives, or other documents prepared under this Agreement and 0 qa�-ar� Mn/DOT Agreement No. 76438 grants the City a license to reproduce or otherwise use such documents and materials for government purposes during and after the Agreement. Mn/DOT shall own all right, tifle, and interest in all copyrightable materials pzoduced under this Agreement. MnlDOT grants the City and the FHWA a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for government purposes the copyrights identified above. The City acknowledges that LMFS shall retain all right, title, and interest in all software wluch LMFS conceived or originated, either individually or joinfly with others, and which arises out of the LMFS agreement with Mn/DOT, including ownership of copyright. In its Agreement with LMF5, Mn/DOT reserved a royalty-free, nonexclusive, and inevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for government purposes in Minnesota the following: 1) the copyright in any software developed under the LMFS agreement with Mn{DOT, or under a subgrant or subcontract under that agreement; and 2) any rights of copyrlght to which Mn/DOT, its subgrantee, or contractoz purchase ownership under the LMFS agreement with Mn/DOT. Therefore, Mn/DOT will authorize the City to use for government purposes in Minnesota the aforementioned software that is required for operation of the Orion State Projects identified in Appendix A. V. OWNERSHIP OF EQUIPMENT. Any equigment purchased for the City through the Mn/DOT Agreement with LMFS for the Orion State Projects, including the DDN interfaces between the Regional ITS Management System and the City facilities (City Hall Annex), shall become the propercy of the City, as a result of the Ciry's participation in Orion, unless otherwise indicated in Appendix A. Therefore, after acceptance of the equipment by the City and MnlDOT, the City shall be responsible for its operation and maintenance. The City agrees thai all work shall be done by qualified, insured technicians in compliance with all applicable laws, ordinances, and regulations. VI. AUTHORIZED AGENTS. The Ciry's Authorized Agent for the purpose of administration of this Agreement is Paul Kurtz, Project Manager, or his successor and he shall be responsible for administrative services for the project and reporting to MnIDOT. Mn/DOT's Autlaorized Agent for the purpose of administration of this Agreement is James Wright, ITS Section D'uector, or his successor and he shall be responsible for administrative services for the project and reporting to the City. VII. LTABILITY. Any and all employees of Mn/DOT and all other persons employed by Mn/DOT to perform any or all of the work under this Agreement shall not be considered employees of the City and any and all claims that may or might arise under the Workers' Compensation Act of Minnesota on behalf of said ��-q8 r MnlDOT Agreement No. 76438 employees or persons whIle so engaged, and any and all claims made by any third person as a consequence of any act or omission on the part of said employees or persons while so engaged in any of the work contemplated herein, shall not be the obligation or responsibIlity of the City. Any and all employees of the City and all other persons employed by the Ciry to perform any of the work under this Agreement shall not be considered employees of Mn/DOT and any and all claims that may or might azise under the Workers Compensation Act of Minnesota on behalf of said employees or persons while so engaged, and any and all claims made by any third person as a consequence of any act or omission on the part of said employees or persons while so engaged in any of the work contemplated herein, shall not be the obligation or responsibility of Mn/DOT. Each party shall be responsible for its own acts and omissions, the acts and omissions of its employees, and results thereof to the extent authorized by law. The parties shall not be responsible for the acts of any others and the results thereof. Liability of MnlDOT shall be govemed by the provisions of the Minnesota Tort Claims Act, Minnesota Statute Section 3.736 (1998) and other applicable law. Liability of the City shall be govemed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466 (1998). VIII. ASSIGNMENT. Neither Mn/DOT nor the City shall assign or transfer any rights or obligations under this Agreement without the prior written approval of the offier party. IX. TERMINATION. This Agreement may be terminated by Mn/DOT or the City at any time, with or without cause, upon ninety (90) days' written notice to the other party. X. AMENDMENTS. Any amendments to this Agreement shall be in writing and shall be executed and approved by the proper City, MnIDOT, and state officials. XI. DATA PRACTICES. The City and Mn/DOT sha11 comply with Minnesota Statutes Chapter 13 (199$), the "Minnesota Government Data Practices Act," as it applies to all data provided by the Ciry and MnIDOT in accordance with this Agreement and as it applies to all data created, gathered, generated, or acquired in accordance with this Agreement. q��'� Mn/DOT Agreement No. 76438 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their respective duly authorized officers intending ta be bound thereby. APPROVED: CITY OF ST. PAUL By: Mayor Date: Attest: City Clerk Approved as to Execution: By: Assistant City Attorney MINNESOTA DEPARTMENT OF TRANSPORTATION � Title: Date: Approved as to form and execution by the Office of the Attomey General � Date: Assistant Attomey General - DBPARTMENT OF ADMIIVISTRATION � MN/DOT BUDGET I� 7 Q�'" �� Mn/DOT Agreement No. 76438 �' ' �►13�s7 1 State Project 8825-04 (1) Communicarions Network/Data Distribution Nodes 1.1 ProjectDescription/Objectives The Data Distribution and Communications project will permit agencies to share Twin Cities metropolitan area regional traffic, incident, event, and other informadon between multiple public agencies and private traveler information providers. It will define a video architecture, information sharing requ'uements, and a data communications network azchitecture. In addition, the project will implement Data Disuibution Nodes (DDNs) at the various public agency locations, a Regional ITS Management System (RITS), and an interagency communications network with appropriate network securiry. The DDN will be built upon an open architecture and open communications which will position Mn/DOT to adapt to future changes and integrate additional functions into the interagency data communications network. It will contain the communications and data distribution management required to shaze data, as well as the system administration functions to allow the user to easily set up and manage the distribution of information. Travel and system data and information will be shared among public agencies on a peer- to-peer basis through the DDNs, as well as allowing centralized access to information through the Regional ITS Management System. The Regional ITS Management System will be located in the Transportation Building at 395 John Ireland Boulevard, St. Paul. It will provide a single point of interface between extemal uaveler information providers and the public agencies. It will also provide appropriate data archiving services and appropriate Orion supporting functions. Training materials will be developed and classes will be conducted using a DDN "train the trainers" approach. 1.2 Locations DDN functions will be provided at the following location in the City: • City Hall Annex at 25 West 4''' Street, St. Paul 1.3 Ownership, Installation, Operation, and Maintenance The City shall own the computer hardware and cables purchased and installed by Mn/DOT at the City facilities for this State Project. The City shall also operate and maintain said components. Mn1DOT will authorize the City to use for government purposes the software that it provides for this State Project. Said software will be operated and supported by the City. Installation of new DDN hazdware and softwaze will be performed by Mn/DOT with City support. Installation of software on existing systems will be performed by the City with Mn(DQT support. If leased services are required for communications between the City DDN locations and the Regional ITS Management System, the City will wver costs at its facilities and Mn1DOT will cover costs at the Regional ITS Management System location. q�'�� Mn/DOT Agreement No. 76438 1.4 Estimated Schedule TASK NAME START FINISH DDN Requirements Baselined 6/26/97 2/10/00 System Design 7/7/98 12122/98 Software Design 6/29l48 11/13(98 Node Subsystem 6/29/98 11/13/98 High Level Design 6/29/98 9/14l98 Final Design 9/8/98 11/13/98 Map Subsystem 7/13/98 11/13/98 High Level Design 7/13/98 9/14/98 Final Design 9/8/98 11/13/98 Freeway Status Subsystem 7i1198 11{13i98 High Level Design 7/1l98 8!2&/98 Final Design 8/31/98 11/13/98 Critical Design Review 10/27J98 10J29/98 DDN Software Implementation 10/29/98 2/19/99 Site Integration 10/19/98 6/1/99 System Acceptance 6/2/99 8!3/94 Integration and Test 5/7/99 2/10/00 2 State Project 8825-10 Traffic Signal Control 2.1 Project Description/Objectives The purpose of the Tra�c Signal Control State Project is to increase the vehicle throughput on the arterial road system by developing and implementing new signal timing plans. The focus will be on improving traffic flow under conditions of heavier demand due to diversion conditions relating to incidents on the freeway system. Operational thresholds for changing signal timing plans wIll be determined for each route based on volume and occupancy data collected by signal system status detectors. When thresholds aze reached, the s a°nal control systems will be capable of automatically implementing diversion timing plans. Altematively, the agency signal system operator can manually implement timing plans when required. �--q�� 2.2 Locations Mn/DOT Agreement No. 76438 Incident diversion timing plans will be developed and tested for three (3) conidors within each of the Orion agency jurisdictions, which include Hennepin County, the City of Minneapolis, and the City. The following routes are included for the City: I.ocation University Avenue {TH 52) - TH 280 to Constitution Avenue Marshall Avenue - Otis Avenue to Snelling Avenue Snelling Avenue (TH 51) - Hewitt Avenue to Randolph Avenue 2.3 Ownership, Installation, Operation, and Maintenance # of si�nals: 22 6 14 Mn/DOT shall pay for development of the traffic signal control plans for this State Project The City shall install, own, operate, and maintain the traffic signal control plans developed for its own traffic signal system under this State Project pursuant to Orion's design. 2.4 Estimated Schedule TASK NAME START FIIVISH Traff'ic Signal Control Requirements Baselined 6!2/97 12/2<4198 Product Development and Test 7/7/9'7 5/3/98 High Level Design 7/7197 5J3198 Final Design - Phase 1 9!1l97 1(5(99 Final Design - Phase 2 4/6/98 12/14/98 Construction - Phase 1 1l30/98 10/30/98 Construction - Phase 2 9/30/98 3/30/99 System Integration Test and Deployment 2/23/99 3/30/99 3 State Project 8825-11 Arterial Traffc Status System 3.1 Project Description/Objectives The purpose of the project is to collect and display real-time traffic status information for agency traffic engineers who are responsible for the management of day-to-day traffic operations on the arterial roadways in the Twin Cities metropolitan area. The system will provide the capability to macroscopically assess the performance of the arterial roadways and will complement the existing freeway management system by providing arterial traffic engineers with the tools for coordinated traffic management for incidents. The intent is to provide a system that will quickly and succinctly convey current overall traffic flow conditions 10 �� _ ga�a— Mn/DOT Agreement No. 76438 (e.g., volumes, average linkJroute joumey speeds, volume/capacity ratios) on arterial routes and wili alert the operators of significantly changing conditions. 3.2 Locations The data collection and display system shall be unplemented for the following arterial corridor sections in the City: • Marshail Avenue - Otis Avenue (Mississippi River) to Sneiling Avenue • TH 52 (University Avenue) - Park Avenue to Emerald Street (Minneapolis) • TH 51 (Snelling Avenue) - Hewitt Avenue to Randolph Street • Dale Street - Maryland Avenue to I-94 (Concordia) • Maryland Avenue - Dale Street to White Bear Avenue • White Beaz Avenue - Iowa Avenue to Suburban Avenue • TH 49 (Rice Street) - University Ave. to Larpenteur Avenue • TH 61 (Arcade Street) - Wheelock Pazkway to 7th Street 3.3 Ownership, Installation, Operation, and Maintenance Controller equipment upgrades/modifications will be required for this State Project, and the labor for this effort will be performed by City personnel. Mn/DOT will define the modifications tequired for 30 master/controllers for the City, as well as supply the controller equipment, which includes modems and interface boards, to be installed. Mn/DOT will perform the installation required for communication services. These communication services include installing fiber optic cable from the I-94 corridor to the St. Paul City Hall Annex. The City will pay the operational and maintenance costs of the communications services, and will also pay the annual costs associated with the communications services. The City will provide to Mn/DOT access to City Right-of-Way for instaliation by Mn/DOT of communications cables at the Dale Street facility, if needed. The City will provide to Mn/DOT access to City Right-of-Way for installation by Mn/DOT of the detection procured by Mn/DOT, which includes 40 Autoscope video sensors. The City shall own, operate, and maintain the detection components used in this State Project. Instaliation of hazdwaze and software at the City Hall Annex wili be performed by MnlDOT. Said hazdwaze will be owned, operated, and maintained by the City. Mn/DOT will authorize the City to use for govemment purposes the softwaze that it provides for this State Project. Said softwaze will be operated and supported by the City. Mn/DOT will supply additional software support as appropriate. 3.4 Estimated Schedule TASK NAME START FINISH Arterial Traffic Status System Requirements Baselined 6/2/97 6/1/98 Final (PS&E) for Phase 1(Quicksiart) 8/1197 10115197 fsJ Mn/DOT Agreement No. 76438 Product Development and Test 12l24/97 7/5/99 High Level Design 1/9/98 12/8/98 Final Design 1115l98 3(24l99 Evaluation of Prototype System Complete 1/14/99 3/3/99 Final Design (PS&E) for Phase 2 1/15/98 3/24/99 Construction - Phase 1(Quickstart) System Installation 12/24i97 11/13/98 Construcrion - Phase 2 System Installarion 6/8/98 7/5/99 System Integration Test and Deployment 11/9/98 9/22l99 Phase 1(Quickstart) System 11/9/98 1%13/99 Phase 2 System 12/21f48 4l22/99 4 State Project 8825-12 (9) Arterial CCTV Surveillance System �� -q ��- 4.1 ProjectDescription/Objectives The Arterial Closed Circuit Television (CCT� Surveillance System will impiement an interagency arterial traffic surveillance system that expands upon the existing freeway and arterial surveillance systems. This system will provide arterial and freeway traffic management personnel with video surveillance of roadways in the Twin Cities Metro Area for use in traffic mattagement, incident detection, and incident management. This video will be shared with public agencies and private sector independent service providers to enhance the region's traveler information systems. This system will supplement the existing traffic surveillance video-sharing system between public agencies by developing and implementing an architecture for video communications and control. All video will be routed through Mv/DOT's Traffic Management Center (TMC) video routing switcher. 4.2 Locations Traffic surveillance cameras will be installed at the following City locarions: • Snelling Ave at Selby Avenue • University Avenue at TH 280 • University Avenue at Fairview • University Avenue at Lexington Avenue • University Avenue at Dale Street • University Avenue at Rice Street • Snelling Avenue at Energy Park Drive • Snelling Avenue at Concordia Avenue 12 � o��-q�� Mn/DOT Agreement No. 76438 4.3 Ownership, Installarion, Operation, and Maintenance The City wiil own and operate the traffic surveillance cameras which will be procured and installed by Mn/DOT. The City wili maintain the cables, conduits, etc. from the point where the communication cables enter the pole-mounted CCTV cabinet through the City cabinets to the point where the communication cables enter the MvIDOT cabinets. Mn/DOT Electrical Services Section (ESS) Fort Snelling staff will maintain the portion of the system from the pole-mounted CCT'V cabinet to the top of the camera pole, i.e., camera, lens camera housing, etc. Mn/DOT ESS TMC staff will maintain the fiber optic portion of the video communications system. The Operations and Maintenance Plan for this State Project provides detail for each location. The cost for maintaitting the cameras and the communications components between the cameras and the TMC will be paid for by Mn/DOT for the period of time from acceptance of the system components, when the City assuxnes ownership and operation, until November 1, 2000, when the City will assume maintenance responsibility. The costs associated with Mn/DOT's ESS Fort Sneliing maintenance support will be paid by Mn/DOT. The communication services which are provided beriveen the TMC switcher and the City aze covered, and will continue to be covered, under Mn/DOT Agreement No. 72802 between the City and Mn/DOT. Mn/DOT and the City will each be responsible for locating the portion of the system they maintain, as required under the Gopher State One Call System. 4.4 Estimated Schedute TASK NAME START FINISH Arterial CCTV Surveillance System Requirements 7/1/97 11/ll98 Baselined Product Development and Test 8/4/97 11/30/99 High Level Design 8/4/97 2I16f98 Final Design (PS&E) 2/16/98 S/1�/98 Construction - System Instailation 8118198 11/30199 13 oR��NA� Presented By Council File # �O � \ O 1` �,-AO„ �,,00,- � 62865 titSULU I IUN OF SAINT PAUL, MINNESOTA (5 Referred To Committee: Date 1 WHEREAS, the City of Saint Paul (City) desires to enter into a Joint Powers 2 Agreement No. 76438 with the State of Minnesota (MnDOT); and 3 WHEREAS, MnDOT has assembled a multi-agency team to complete an Intelligent 4 Transportation Systems (ITS) deployment initiative, the Orion Project (ORION), that is 5 a cooperative effort to make more efficient use of existing transportation facilities through the application of ITS technologies and, therefore, is beneficial to the 6 citizens of the State of Minnesota and the City of Saint Paul; and 7 & WHEREAS, said project will provide the City of Saint Paul with capability to 9 share real time traffic information with other metro agencies and MnDOT for the purpose of better traffic management; and 1a 11 WHEREAS, MnDOT's participation in ORION will include contributing staff time 12 and state and federal funds and administering and supervising the agreements required to complete the projects comprising ORION; and 13 14 WHEREAS, the City will participate in ORION by contributing staff time and j5 operations and maintenance support and by providing to MnDOT access to City facilities as required by ORION; and 16 17 WHEREAS, City staff has reviewed said agreement and does recommend approval; 1 � NOW, THEREFORE, BE IT RESOLVED, that the appropriate City of Saint Paul 19 officials be authorized and directed to execute, on behalf of the City of Saint Paul, 20 Joint Powers Agreement No. 76438 between the City of Saint Paul and the State of 21 Minnesota, allowing for the City of Saint Paul to participate in a metro area ORION Intelligent Transportation Systems (ITS) project, substantially in the form submitted. 22 23 24 25 Requested by Department of: Public Works By: � Tom Eggum, D' • tor Form Approved by City Attorney Adoption By: � Approved By' Certified by Council Secretary �� B �� •�i� (0.1�.98 t for to Council Byo Adopted by Council: Date �� g^�1�[� VJorks - COUNGIAGENOA BY (DA"fc7 O (CIIPALLLOCAiIONSFORSIGNANR� ATTORNEY °I� -qd� NO� 62865 wmnware OcrrrcouwG� � � CRV CLEFiK � FlN. & MGT. SERVICES DIR ❑__ n� Council Resolution authorizing ihe execution of a JoiM Powers Agreement between th� Minnesota Departrnent of Transportatwn 1nD0'n and the City of Saint Paul (City) under which MnDOT will fund, administer, coordinate and contribute staff time for the design id implementation of a meVo wide, muRi-agency traffic information and management system called ORION, and the City will confibute aff time, operations and maintenance support, and access to City faciliGes. (Copy of agreement is attached). ��..�,..,.�. rn•�.= �� n=•• i�i PERSONAL SERVICE CONTRAC75 MUSi ANSWER THE FOLLOWINC+ QUESTIONS: VMGCAMMISSION _CIVILSEFiVICECOMMIS$ION 7, HasthispersoNfirtneverworketlunderaconVac[forihisdepartment? JMMITfEE YES NO — 2. Has this person/firtn ever been a city employee? _ — YES NO IICT COUNCIL 3- Does this perso�rtn possess a sltill not nortnally possessed by any curtent cdy employeeT YES NO WHICH CAUNCIL OBJECTIVE? Explain all yes answers on separete sheet antl attach m green sheet WHAT, WHEN. WHERE, WH1�: The City of Saint Paul has been authorized as a partner in a MnDOT metro wide traffic information and managemert project called ORION. This project is a cooperative effort between Saint Paul, Minneapolis, Hennepin County, and MnDOT to reduce traffic congestion through related and coordinated traftic information and management systems. The project is fu�ed entirely by the State of Minnesota, and will ultimately enable all agencies involved to utilized state of the art computerized hardware and software to detect, disseminate and share reai time traffic information both with each other and with the motoring public for the purpose of better traffic management. The agreement in question is necessary in order to carry out the actions needed to implement a metro-wide deployment initiative and to coordinate a multi-agency project which extends across jurisdictional boundaries. ating the ag�eement will enable the City of Saint Paul to be included in the ORION initiative and to share in the benefits achieved �h it. As stated above, ORION is a metro wide effort to better manage existing transportation facilities for the purposes of optimum safety and efficiency. ORION is an ITS (Inteliigent Transportation Systems) initiative which means that its goafs will be iplished through state of the art computer technologies and equipment. 7he resuits, the project will be a better managed rortation system which wi{i benefit all metro motorists and pedestrians, including the�zens oS and visitors to SaiM Paul. None. � , 9 ' 199� `t�C� 1 `� �� .� W.� �� CT 16 l9�$ 4 F �;� �� F:_� c� � 6� e'�' `��g��;+ 1 The agreement wiil not be executed and the above cite�dvantages to the City oi SaiM Paul will not be realized. � , /� i r �f Vb��va3::e....J_��a.� >....�� ..-�._.' _� . ..:..� AMOUNT OF TRANSAC710N $ COS7lREVENUEBUDGETED(CIRCLEONE7 YES NO NUMBER „�,n,,,A,�� {GREEN 0l5/98 r�� JCIAL INFOflMATION: (IXPIAIN) ! agreement represents no cost to the City of Saint Paul. All costs associated with the MnDOT ORION project are bome by MnDOT the State of Minnesota. . � - MnJDOT Agreement No. 76438 JOINT POWERS AGREEMENT BETWEEN 1� MINNESOTA DEPARTMENT OF TRANSPORTATION AND THE CITY OF ST. PAUL q� �� THIS AGREEMENT, which shall be interpreted pursuant to the laws of the State of Minnesota, is made and entered into by and between the State of Minnesota, through its Commissioner of Transportation (hereinafter "Mn(DOT"), and the Ciry of St. Paul (hereinaSer "Ciry"). 'WHEREAS, Mn1D�T and the City are empowered to enter into joint powers agreements pursuant to Minnesota Statutes Section 471.59, subdivision 1(1998); and WHEREAS, two governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties and one of the participating governmental units may exercise one of its powers on behalf of the other governmental unit; and WHEREAS, Mn/DOT may act on behalf of any governmental subdivision for the unprovement of transportation facilities; and WHEREAS, Mn/DOT has assembled a multi-agency team to complete an Intelligent Transportation Systems (hereinafter "ITS") deployment initiative, the Orion Project (hereinafter "Orion"), that is a cooperative effort to make more effective use of the existing transportation facilities through the application of ITS technologies and, therefore, is beneficial to the citizens of the State of Minnesota; and WHEREAS, Orion crosses jurisd'actional boundaries in its scope and, therefore, the City wishes to appoint Mn/DOT to act on its behalf by coordinating all of the agencies involved in Orion in order to achieve seamless transportation systems and by providing to the Ciry infrastructure improvements; and WFiEREAS, MnlDOT has entered into an agreement with Lockheed Martin Federal Systems (hereinafter "LMFS") to perform design activities and to acquire the required hazdware, software, and integration for Orion; and WHEREAS, the aforementioned agreement between LMFS and Mn/DOT identified as Mn/DOT Agreement No. '75822, and its amendments aze incorporated herein by reference; and WHEREAS, MniDOT's participation in Orion will include contributing staff time and state and federal funds and administering and supervising the agreements required to complete the projects comprising Orion; and WHEREAS, the City will participate in Otion by contributing staff time and operations and maintenance support and by providing to Mn/DOT access to City facilities as required by Orion. NOW, THEREFORE, MnIDOT and the City agree to the following: ar -°Ira- Mn/DOT Agreement No. 76438 I. TERM OF AGI2EEMENT. This Agreement shall be effective upon the date of execution and approval by the appropriate Ciry, MnlDOT, and state officials and shall remain in effect until December 31, 2002. Upon termination, the obligations, duties, and rights under this Agreement shall terminate unless extended prior to said date by written amendment executed by the parties and approved by the appropriate City and State officials. II. CITY APPOINTMENT AND ACKNOWLEDGMENT FOR MN/DOT a) The City appoints Mn/DOT to act on its behalf by coordinating all of the agencies involved in Orion in order to achieve seamless transportation systems and by providing to the City infrastructure improvements. Mn/DOT will direct the development and implementation of the Orion State Projects, as identified in Appendix A, which is attached and incorporated. b) The City acknowledges that Mn/DOT has entered into a public/private pattnership agreement with (LMFS) to perform design activities and to develop the required software and integrate the systems for the Orion State Projects identified in Appendix A. III. OBLIGATIONS OF TI� CITY AND MN/DOT. A. Program Management Team. Mn/DOT will form a Program Management Team to act as a joint committee of representatives from Mn/DOT, the City of Minneapolis, the Meuopolitan Council, Federal Highway Admuiistration, the State Patrol Division of the Minnesota Depariment of Public Safety, and LMFS (hereinafter "Program Management Team") to coordinate Oraon. The Program Management Team will meet at mutually agreeable times and locations. MnlAOT shall be responsible for the administration of the meetings and for notifying committee members of the meeting dates, times, and agenda. The Program Management Team shall provide direction for Orion and technical, schedule, and cost status of the Orion State Projects which aze detailed in Appendix A. The City shall also appoint one representative to serve on the Arterial Team, a subteam of the Program Management Team, which directs the Orion arterial projects. B. Description of Work and Funding. i. DUTIES OF CITY. The City shall perform the following activities and provide the required services as the City's contribution to Orion. Proiect Management/CoordinationlImnlementation. The City shall appoint a staff position for project coordinationladministration for the term of Orion. This person shall work with Mn/DOT in keeping Orion status reports on schedule and qa 'g�'Y Ma/DOT Agreement No. 76438 budget up-to-date and shall report to Mn/DOT as requested on the status of the City involvement in the Orion State Projects. Su�port staff. The City shall provide for the Orion State Projects identified in Appendix A the needed staff to help identify and provide input to all system design requirements; to review and approve the system design; to perform installation and/or to provide installation support according to the installation plan developed by LMF5 with input from the City and Mn/DOT; to test and accept the LMFS-developed systems using a system acceptance test plan developed by LMFS with input from the City and Mn/DOT; to review construction plans and specifications prior to letting; to provide construction support and inspection when needed; to provide input to the development of the Operations and Maintenance Plans; to participate in training for system adnuuistrators and operators; and to participate in the evaluation of the systems. The City staff shall cooperate with the Orion evaluation consultant, Cambridge Systematics, Inc., in the data collection, as well as in the review of draft and finai reports. The City staff provided shall be available, as needed, to respond to LMFS requests in a innely manner. Access to facilities. To the extent necessary to carry out this Agreement, the City shall provide to LMFS and its subcontractors access to the City Hall Annex, as well as any other City facilities required to upgrade the communications and install the Data Distribution Node (DDN) interface for the City. The Ciry shali also provide access to City Right-of-Way when required for installation and maintenance of cameras, cable, conduit, signs, monitors, computers, etc. for Orion State Projects identified in Appendix A. Operations and Maintenance Support The Ciry shall provide the needed staff for operations of the Orion State Projects identified in Appendix A, which includes the DDN interfaces to the Regional ITS Management System located in the Transportation Building at 395 Jolm Ireland Boulevard, St. Paul. The City shall also be responsible for the maintenance of the hardwaze and softwaze used for the Orion State Projects identified in Appendix A, which includes the DDN interfaces to the Regional ITS Management System. A detailed maintenance agreement between the City and Mn/DOT will follow after the detailed design has been completed for the specific Orion State Projects. 2. DUTIES OF MNlDOT ProfessionallTechnical Services Mn/DOT may utilize contractual means to perform some of its responsibilities for Orion, including schedule and budget management, selection of evaluation goals and objectives for Orion, identification of required data collection, and prepazation of an Evaluation Plan and Final Evaluation Repoft. Mn/DOT shall manage and administer any contracts entered into for Orion. Mn/DOT shall direct the work of the contractors and pay for such services. Mn/DQT 3 °l8''qga- Mn/DOT Agreement No. 76438 shall provide to the City reports generated by it or by its contractors as to the status of the work performed under these contracts. Pro,�ect Management. MniDOT shall prepare, manage, and administer its contract with LMFS for the design, development, and integration of the required systems and software for Orion. Mn1DOT will direct the work of LMFS and other contractors involved with implementing Orion and will make payment for the equipment and services provided under Orion contracts. Mn/DOT shall provide to the City reports generated by it or any and all of the contractors as to the status of the work performed under such contracts. Mn/DOT will work with the Ciry in keeping Orion status reports up-to-date and will report to the City as requested on the status. Provision of DDN Interface to Regional ITS Management System. Mn/DOT shall provide a DDN interface between the City Hall Annex and the Regional ITS Management System. Mn/DOT shall also provide upgrades to the infrastructure as needed to implement the DDN interface. Mn/DOT, with the support of LMFS, will identify test acceptance criteria and wili conduct acceptance testing before the interface becomes operational. Through a sepazate agreement, Mn/DOT and the Metropolitan Council have purchased the Lawrence Group base map which includes a nine-county metropolitan azea of Minneapolis-St. Paul, and Mn/DOT will require Lawrence Group to make the required enhancements to support Orion in a timely manner to meet the implementation schedule. 3. TERMS OF PAYMENT Mn/DOT shall make no payments for work performed and materials provided by the City. It is anficipated that staff time and installation support of the City will be used as local match to the state funds. Therefore, the value of the City's in-kind contributions shall be accounted for and reported to Mn/DOT monthly. The Ciry shall also submit to Mn/DOT schedule and budget progress reports. The reports shall be in a format and time line designated by Mn/DOT for ffie purposes of tracking the schedule and budget. The City shall make no payments for work performed and materials provided by Mn/DOT in implementing the DDN interface between the Ciry Hall Annex and the Regional ITS Management System and in implementing the other Orion State Projects identified in Appendis A. IV. OWNERSHIP OF DOCIJMENTS AND COPYRIGHT. Any reports, studies, photographs, negatives, or other documents prepared under this Agreement shall be the exclusive property of Mn/DOT. Mn/DOT shall provide to the City copies of any reports, studies, photographs, negatives, or other documents prepared under this Agreement and 0 qa�-ar� Mn/DOT Agreement No. 76438 grants the City a license to reproduce or otherwise use such documents and materials for government purposes during and after the Agreement. Mn/DOT shall own all right, tifle, and interest in all copyrightable materials pzoduced under this Agreement. MnlDOT grants the City and the FHWA a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use for government purposes the copyrights identified above. The City acknowledges that LMFS shall retain all right, title, and interest in all software wluch LMFS conceived or originated, either individually or joinfly with others, and which arises out of the LMFS agreement with Mn/DOT, including ownership of copyright. In its Agreement with LMF5, Mn/DOT reserved a royalty-free, nonexclusive, and inevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for government purposes in Minnesota the following: 1) the copyright in any software developed under the LMFS agreement with Mn{DOT, or under a subgrant or subcontract under that agreement; and 2) any rights of copyrlght to which Mn/DOT, its subgrantee, or contractoz purchase ownership under the LMFS agreement with Mn/DOT. Therefore, Mn/DOT will authorize the City to use for government purposes in Minnesota the aforementioned software that is required for operation of the Orion State Projects identified in Appendix A. V. OWNERSHIP OF EQUIPMENT. Any equigment purchased for the City through the Mn/DOT Agreement with LMFS for the Orion State Projects, including the DDN interfaces between the Regional ITS Management System and the City facilities (City Hall Annex), shall become the propercy of the City, as a result of the Ciry's participation in Orion, unless otherwise indicated in Appendix A. Therefore, after acceptance of the equipment by the City and MnlDOT, the City shall be responsible for its operation and maintenance. The City agrees thai all work shall be done by qualified, insured technicians in compliance with all applicable laws, ordinances, and regulations. VI. AUTHORIZED AGENTS. The Ciry's Authorized Agent for the purpose of administration of this Agreement is Paul Kurtz, Project Manager, or his successor and he shall be responsible for administrative services for the project and reporting to MnIDOT. Mn/DOT's Autlaorized Agent for the purpose of administration of this Agreement is James Wright, ITS Section D'uector, or his successor and he shall be responsible for administrative services for the project and reporting to the City. VII. LTABILITY. Any and all employees of Mn/DOT and all other persons employed by Mn/DOT to perform any or all of the work under this Agreement shall not be considered employees of the City and any and all claims that may or might arise under the Workers' Compensation Act of Minnesota on behalf of said ��-q8 r MnlDOT Agreement No. 76438 employees or persons whIle so engaged, and any and all claims made by any third person as a consequence of any act or omission on the part of said employees or persons while so engaged in any of the work contemplated herein, shall not be the obligation or responsibIlity of the City. Any and all employees of the City and all other persons employed by the Ciry to perform any of the work under this Agreement shall not be considered employees of Mn/DOT and any and all claims that may or might azise under the Workers Compensation Act of Minnesota on behalf of said employees or persons while so engaged, and any and all claims made by any third person as a consequence of any act or omission on the part of said employees or persons while so engaged in any of the work contemplated herein, shall not be the obligation or responsibility of Mn/DOT. Each party shall be responsible for its own acts and omissions, the acts and omissions of its employees, and results thereof to the extent authorized by law. The parties shall not be responsible for the acts of any others and the results thereof. Liability of MnlDOT shall be govemed by the provisions of the Minnesota Tort Claims Act, Minnesota Statute Section 3.736 (1998) and other applicable law. Liability of the City shall be govemed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes Chapter 466 (1998). VIII. ASSIGNMENT. Neither Mn/DOT nor the City shall assign or transfer any rights or obligations under this Agreement without the prior written approval of the offier party. IX. TERMINATION. This Agreement may be terminated by Mn/DOT or the City at any time, with or without cause, upon ninety (90) days' written notice to the other party. X. AMENDMENTS. Any amendments to this Agreement shall be in writing and shall be executed and approved by the proper City, MnIDOT, and state officials. XI. DATA PRACTICES. The City and Mn/DOT sha11 comply with Minnesota Statutes Chapter 13 (199$), the "Minnesota Government Data Practices Act," as it applies to all data provided by the Ciry and MnIDOT in accordance with this Agreement and as it applies to all data created, gathered, generated, or acquired in accordance with this Agreement. q��'� Mn/DOT Agreement No. 76438 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their respective duly authorized officers intending ta be bound thereby. APPROVED: CITY OF ST. PAUL By: Mayor Date: Attest: City Clerk Approved as to Execution: By: Assistant City Attorney MINNESOTA DEPARTMENT OF TRANSPORTATION � Title: Date: Approved as to form and execution by the Office of the Attomey General � Date: Assistant Attomey General - DBPARTMENT OF ADMIIVISTRATION � MN/DOT BUDGET I� 7 Q�'" �� Mn/DOT Agreement No. 76438 �' ' �►13�s7 1 State Project 8825-04 (1) Communicarions Network/Data Distribution Nodes 1.1 ProjectDescription/Objectives The Data Distribution and Communications project will permit agencies to share Twin Cities metropolitan area regional traffic, incident, event, and other informadon between multiple public agencies and private traveler information providers. It will define a video architecture, information sharing requ'uements, and a data communications network azchitecture. In addition, the project will implement Data Disuibution Nodes (DDNs) at the various public agency locations, a Regional ITS Management System (RITS), and an interagency communications network with appropriate network securiry. The DDN will be built upon an open architecture and open communications which will position Mn/DOT to adapt to future changes and integrate additional functions into the interagency data communications network. It will contain the communications and data distribution management required to shaze data, as well as the system administration functions to allow the user to easily set up and manage the distribution of information. Travel and system data and information will be shared among public agencies on a peer- to-peer basis through the DDNs, as well as allowing centralized access to information through the Regional ITS Management System. The Regional ITS Management System will be located in the Transportation Building at 395 John Ireland Boulevard, St. Paul. It will provide a single point of interface between extemal uaveler information providers and the public agencies. It will also provide appropriate data archiving services and appropriate Orion supporting functions. Training materials will be developed and classes will be conducted using a DDN "train the trainers" approach. 1.2 Locations DDN functions will be provided at the following location in the City: • City Hall Annex at 25 West 4''' Street, St. Paul 1.3 Ownership, Installation, Operation, and Maintenance The City shall own the computer hardware and cables purchased and installed by Mn/DOT at the City facilities for this State Project. The City shall also operate and maintain said components. Mn1DOT will authorize the City to use for government purposes the software that it provides for this State Project. Said software will be operated and supported by the City. Installation of new DDN hazdware and softwaze will be performed by Mn/DOT with City support. Installation of software on existing systems will be performed by the City with Mn(DQT support. If leased services are required for communications between the City DDN locations and the Regional ITS Management System, the City will wver costs at its facilities and Mn1DOT will cover costs at the Regional ITS Management System location. q�'�� Mn/DOT Agreement No. 76438 1.4 Estimated Schedule TASK NAME START FINISH DDN Requirements Baselined 6/26/97 2/10/00 System Design 7/7/98 12122/98 Software Design 6/29l48 11/13(98 Node Subsystem 6/29/98 11/13/98 High Level Design 6/29/98 9/14l98 Final Design 9/8/98 11/13/98 Map Subsystem 7/13/98 11/13/98 High Level Design 7/13/98 9/14/98 Final Design 9/8/98 11/13/98 Freeway Status Subsystem 7i1198 11{13i98 High Level Design 7/1l98 8!2&/98 Final Design 8/31/98 11/13/98 Critical Design Review 10/27J98 10J29/98 DDN Software Implementation 10/29/98 2/19/99 Site Integration 10/19/98 6/1/99 System Acceptance 6/2/99 8!3/94 Integration and Test 5/7/99 2/10/00 2 State Project 8825-10 Traffic Signal Control 2.1 Project Description/Objectives The purpose of the Tra�c Signal Control State Project is to increase the vehicle throughput on the arterial road system by developing and implementing new signal timing plans. The focus will be on improving traffic flow under conditions of heavier demand due to diversion conditions relating to incidents on the freeway system. Operational thresholds for changing signal timing plans wIll be determined for each route based on volume and occupancy data collected by signal system status detectors. When thresholds aze reached, the s a°nal control systems will be capable of automatically implementing diversion timing plans. Altematively, the agency signal system operator can manually implement timing plans when required. �--q�� 2.2 Locations Mn/DOT Agreement No. 76438 Incident diversion timing plans will be developed and tested for three (3) conidors within each of the Orion agency jurisdictions, which include Hennepin County, the City of Minneapolis, and the City. The following routes are included for the City: I.ocation University Avenue {TH 52) - TH 280 to Constitution Avenue Marshall Avenue - Otis Avenue to Snelling Avenue Snelling Avenue (TH 51) - Hewitt Avenue to Randolph Avenue 2.3 Ownership, Installation, Operation, and Maintenance # of si�nals: 22 6 14 Mn/DOT shall pay for development of the traffic signal control plans for this State Project The City shall install, own, operate, and maintain the traffic signal control plans developed for its own traffic signal system under this State Project pursuant to Orion's design. 2.4 Estimated Schedule TASK NAME START FIIVISH Traff'ic Signal Control Requirements Baselined 6!2/97 12/2<4198 Product Development and Test 7/7/9'7 5/3/98 High Level Design 7/7197 5J3198 Final Design - Phase 1 9!1l97 1(5(99 Final Design - Phase 2 4/6/98 12/14/98 Construction - Phase 1 1l30/98 10/30/98 Construction - Phase 2 9/30/98 3/30/99 System Integration Test and Deployment 2/23/99 3/30/99 3 State Project 8825-11 Arterial Traffc Status System 3.1 Project Description/Objectives The purpose of the project is to collect and display real-time traffic status information for agency traffic engineers who are responsible for the management of day-to-day traffic operations on the arterial roadways in the Twin Cities metropolitan area. The system will provide the capability to macroscopically assess the performance of the arterial roadways and will complement the existing freeway management system by providing arterial traffic engineers with the tools for coordinated traffic management for incidents. The intent is to provide a system that will quickly and succinctly convey current overall traffic flow conditions 10 �� _ ga�a— Mn/DOT Agreement No. 76438 (e.g., volumes, average linkJroute joumey speeds, volume/capacity ratios) on arterial routes and wili alert the operators of significantly changing conditions. 3.2 Locations The data collection and display system shall be unplemented for the following arterial corridor sections in the City: • Marshail Avenue - Otis Avenue (Mississippi River) to Sneiling Avenue • TH 52 (University Avenue) - Park Avenue to Emerald Street (Minneapolis) • TH 51 (Snelling Avenue) - Hewitt Avenue to Randolph Street • Dale Street - Maryland Avenue to I-94 (Concordia) • Maryland Avenue - Dale Street to White Bear Avenue • White Beaz Avenue - Iowa Avenue to Suburban Avenue • TH 49 (Rice Street) - University Ave. to Larpenteur Avenue • TH 61 (Arcade Street) - Wheelock Pazkway to 7th Street 3.3 Ownership, Installation, Operation, and Maintenance Controller equipment upgrades/modifications will be required for this State Project, and the labor for this effort will be performed by City personnel. Mn/DOT will define the modifications tequired for 30 master/controllers for the City, as well as supply the controller equipment, which includes modems and interface boards, to be installed. Mn/DOT will perform the installation required for communication services. These communication services include installing fiber optic cable from the I-94 corridor to the St. Paul City Hall Annex. The City will pay the operational and maintenance costs of the communications services, and will also pay the annual costs associated with the communications services. The City will provide to Mn/DOT access to City Right-of-Way for instaliation by Mn/DOT of communications cables at the Dale Street facility, if needed. The City will provide to Mn/DOT access to City Right-of-Way for installation by Mn/DOT of the detection procured by Mn/DOT, which includes 40 Autoscope video sensors. The City shall own, operate, and maintain the detection components used in this State Project. Instaliation of hazdwaze and software at the City Hall Annex wili be performed by MnlDOT. Said hazdwaze will be owned, operated, and maintained by the City. Mn/DOT will authorize the City to use for govemment purposes the softwaze that it provides for this State Project. Said softwaze will be operated and supported by the City. Mn/DOT will supply additional software support as appropriate. 3.4 Estimated Schedule TASK NAME START FINISH Arterial Traffic Status System Requirements Baselined 6/2/97 6/1/98 Final (PS&E) for Phase 1(Quicksiart) 8/1197 10115197 fsJ Mn/DOT Agreement No. 76438 Product Development and Test 12l24/97 7/5/99 High Level Design 1/9/98 12/8/98 Final Design 1115l98 3(24l99 Evaluation of Prototype System Complete 1/14/99 3/3/99 Final Design (PS&E) for Phase 2 1/15/98 3/24/99 Construction - Phase 1(Quickstart) System Installation 12/24i97 11/13/98 Construcrion - Phase 2 System Installarion 6/8/98 7/5/99 System Integration Test and Deployment 11/9/98 9/22l99 Phase 1(Quickstart) System 11/9/98 1%13/99 Phase 2 System 12/21f48 4l22/99 4 State Project 8825-12 (9) Arterial CCTV Surveillance System �� -q ��- 4.1 ProjectDescription/Objectives The Arterial Closed Circuit Television (CCT� Surveillance System will impiement an interagency arterial traffic surveillance system that expands upon the existing freeway and arterial surveillance systems. This system will provide arterial and freeway traffic management personnel with video surveillance of roadways in the Twin Cities Metro Area for use in traffic mattagement, incident detection, and incident management. This video will be shared with public agencies and private sector independent service providers to enhance the region's traveler information systems. This system will supplement the existing traffic surveillance video-sharing system between public agencies by developing and implementing an architecture for video communications and control. All video will be routed through Mv/DOT's Traffic Management Center (TMC) video routing switcher. 4.2 Locations Traffic surveillance cameras will be installed at the following City locarions: • Snelling Ave at Selby Avenue • University Avenue at TH 280 • University Avenue at Fairview • University Avenue at Lexington Avenue • University Avenue at Dale Street • University Avenue at Rice Street • Snelling Avenue at Energy Park Drive • Snelling Avenue at Concordia Avenue 12 � o��-q�� Mn/DOT Agreement No. 76438 4.3 Ownership, Installarion, Operation, and Maintenance The City wiil own and operate the traffic surveillance cameras which will be procured and installed by Mn/DOT. The City wili maintain the cables, conduits, etc. from the point where the communication cables enter the pole-mounted CCTV cabinet through the City cabinets to the point where the communication cables enter the MvIDOT cabinets. Mn/DOT Electrical Services Section (ESS) Fort Snelling staff will maintain the portion of the system from the pole-mounted CCT'V cabinet to the top of the camera pole, i.e., camera, lens camera housing, etc. Mn/DOT ESS TMC staff will maintain the fiber optic portion of the video communications system. The Operations and Maintenance Plan for this State Project provides detail for each location. The cost for maintaitting the cameras and the communications components between the cameras and the TMC will be paid for by Mn/DOT for the period of time from acceptance of the system components, when the City assuxnes ownership and operation, until November 1, 2000, when the City will assume maintenance responsibility. The costs associated with Mn/DOT's ESS Fort Sneliing maintenance support will be paid by Mn/DOT. The communication services which are provided beriveen the TMC switcher and the City aze covered, and will continue to be covered, under Mn/DOT Agreement No. 72802 between the City and Mn/DOT. Mn/DOT and the City will each be responsible for locating the portion of the system they maintain, as required under the Gopher State One Call System. 4.4 Estimated Schedute TASK NAME START FINISH Arterial CCTV Surveillance System Requirements 7/1/97 11/ll98 Baselined Product Development and Test 8/4/97 11/30/99 High Level Design 8/4/97 2I16f98 Final Design (PS&E) 2/16/98 S/1�/98 Construction - System Instailation 8118198 11/30199 13