90-1896 O �I GI�IAL � \
R , ,;'�,� council gile # 90-1896 Substitute
� ' Green Sheet #
RESOLUTION
CITY OF SAINT P U I NESOTA
Presented By �
Referred To Committee: D e
1 RESOLUTION TO FR EZE THE S IES OF APPOINTED UNCLASSIFIED
2 POSITTONS OVERI $50 000 AT 1990 LEVELS, FREEZE 1991 PROMOTIONS,
3 MERIT INCREAS S, RECLASSIFICATION FOR ALL CLASSIFIED EM-
4 PLOYEES OVER 50, 0, FREEZE PORT AUTHORITY AND WATER UTII.TTY
5 SALARIES OVER 50, 0, AND PROVIDE FOR A MARKET STUDY OF THESE HIGH
6 SALARIED POS ON BEFORE FURTHER RAISES ARE GRANTED.
7
8 WHEREAS, Saint aul s facing very serious budget restraints over the next several years due to
9 reductions in Feder 1 a State Aid to cities, and the maximum property tax levy for the 1991
10 budget is limited to a 8. % increase, despite a significant reduction in Local Government Aid; and
11
12 WHEREAS, the Ci C uncil has determined to exercise fiscal constraint in the "Budget Goals and
13 Policies For 1991", nd
14
15 WHEREAS, the Ci C uncil, as part of the annual budget decision making process authorized by
16 City Charter, can re 'ew any salary adjustments presented in the Mayor's Proposed 1991 budget,
17 and
18
19 WHEREAS, salarie an fringe benefit costs represent over 76% of the City's General Fund
20 operating budget; a d
21 !
22 WHEREAS, the 11�I 'yor' Proposed 1991 Budget calls for the elimination of certain positions and
23 the reduction in sa1 ry o rank of others to deal with the budget cuts imposed by the 1990
24 Legislature's action o r duce Local Government Aid to Minnesota's cities; and
25
26 WHEREAS, Saint aul ays 291 of its 3,500 full and part-time employees more than $50,000 per
27 year, as compared t Mi eapolis where just 176 of that city's 4,100 employees are paid over
28 $50,000; and
29
30 WHEREAS, the Po A thority of Saint Paul pays 7 of its 22 employees more than $50,000 per
31 year, and
32
33 WHEREAS, more t an 0% of the Saint Paul employees in these over $50,000 positions live
34 outside the City of aint Paul; and
35
36 WHEREAS, there I i a eed to do a metropolitan-area market study of these over $50,000 positions
37 to compare the sala ies, inge benefits, and defined job responsibilities to similar positions in other
38 units of government and the private sector, in order to assure that the total compensation levels for
39 the Saint Paul positi ns re not excessive and are reasonable for the job responsibilities assigned;
40 now, therefore be it
41
42 RESOLVED, That he ity Council requests Mayor Scheibel to take immediate action to freeze for
43 the balance of this ar nd for 1991, the current 1990 approved salaries of all appointed,
44 unclassified positio pa over $50,000 until a metro-area market study of these positions can be
45 conducted by the Ci 's ersonnel Office and evaluated by the City Council; and be it
,
1 ( 1I�I Q � � � �G-/�'9 �
� ��'LJ]�T�'I�R ltESO VE -That the Ci Council declares its intent not to a rove an unclassi�ied
, , tY PP Y
2 positions or appoint en s at a r in salary level greater than $50,000 and requests the Mayor not
3 to make any such a poi tments at a salary level of greater than $SO,OOQ unless there is no
4 alternativ h rk a a; and be it
5
6 FURTHER RESC1 VE , That the City Council requests the Mayor to take action to freeze
7 promotions, merit '' cre ses, and re- classi�cations for all classified or r��resented positions paid
8 over $50,000, and fr eze their current salaries, except for cost of living increases already negotiated
9 in 1991 employee b g ' 'ng contracts, until a metro-area market study can be conducted for these
10 positions by the Per o 1 Office and evaluated by the City Council; and be it
11
12 FURTHER RESCl VE , That the City Council requests the Mayor and the Labor Relations
13 Director to negotiat in 11 future labor contracts a provision that will allow for a continuing salary
14 freeze for those pos tio found to have total compensation significantly higher than the results of
15 the requested metr are market study until such time as their total compensation falls back in line
16 with reasonable m ket lace ranges, and be it
17
18 FURTHER RESO D, That the Port Authority and Water Utility are requested to take action
19 to freeze the salarie of heir employees making more than $50,000 until the market study is
20 completed, and be i
21
22 FURTHER RESO VE , That in conjunction with the market study, tl�e Personnel Office prepare
23 for n il r vi w ri r 'm 1 m nt ion a comprehensive employee pay plan that would place a
24 "cap" on employee s la ' s so that no City employee would be paid more than 95% of the Mayor's
25 salary, and that saLd pla include a multi-year phase in schedule for adjusting salaries to fit within
26 the 95% cap, and b it
27
28 FURTHER RESQ VE , That the City Council hereby requests the Personnel Office to conduct
29 an objective market stu to review all needs of the positions within the City paid more than
30 $50,000, comparing he alaries, fringe benefits, job responsibilities, and span of supervisory control
31 of these positions th s milar positions in other units of government and in the private sector and
32 report back to the ity ouncil with the results of the Market Study by August 1, 1991, or sooner if
33 possible.
34
35 FINALLY RESO D That in workin to ether with the M or' Ad inistration it is re uest d
36 tha th M r' in' r i n review create and vi h n il n a P rformanc Driv n
37 P P li whi h t nd im lement h n '1 o r vi w whi h will ls
38 initi 11 in 1 11 m m � and rofessional lassifi ions in h h r r sen e nd non-
39 re re ented r i n ni s
40
Ye Nays Absent Requested by Department of:
zmon
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NQV 2 '7 19� Form Approved by City Attorney
Adopted by Council: D te
Adoption rtifieCi by ouncil Secretary gY:
BY� Approved by Mayor for Submission to
Approved by Mayors D t , NQ� � ,� 19� Council
�� �� �� By:
By:
USHED ��-� �S 1990
� � � 9� ����
Committee po t
Finance, Ma ag ment & Personnel Committee
November 5,; 19 0
Page 2 '
6. Resolution 90-1255 - informing elderly residents of St. Paul of the
availabili y of chore services and recruitment of volunteers to help
the eld rl with necessary chores around the home. (Referred from
Council 7/ 4/90, laid over in Committee 8/13/90)
Laid ov r indefinitely. Resolution will be placed back on the Finance
Committ e genda at the request of the author(s).
--_ .___�_�_
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_----�--- ----- -----_��__
'�� 7. Resol t'on 90-1896 - to freeze the salaries of appointed unclassified
/ �\
posit o s ver $50,000 at 1990 levels, freeze 1991 p omotions, merit
incre s s, and reclassification for all classified er�ployees over $50,000, �
freez� or Authority and Water Utility salaries ove , $50,000, and provide ��
for a m rk t study of these high salaried positions �efore further raises f
,
are gr�a te . (Referred from Council 10/23/90)
�� Commit�t e ecommended approval with amendments. Sub�titute reso��--�"
will de pr ared.
8. Adminis ra ive Orders: �� T
D-11038 - uthorization for payment to Pat Schoonover for a 1-1/2 hour
course n "Communicating with Senior Citizens" to be presented to Fire
Prevent'on personnel . (Referred from Council 8/28/90)
Committ e commended approval .
D-11042 - uthorization for payment to cover expense� incurred at a
jointly hosted Census Awareness event for the Asian Community.
(Referr d rom Council 8/28/90)
Committ e r commended approval .
D-11043 - uthorization for payment to reimburse the Spanish Speaking
Affairs Cou cil to cover expenses incurred at a jointly hosted Census
Awarene s e ent for the Hispanic Community. (Referred from Council
8/28/90
Committ e r commended approval .
D-11122 A thorizing payment to Kiki Sonnen for expenses incurred while
attend�i g t e 1990 National recreation & Parks Association Congress in
Phoenix Arizona. (Referred from Council 10/16/90)
Commitit e r commended approval .
;
O � I,G� - Council File ,� � ��(o
NAL �a �
Green Sheet #` (,�
RESOLUTION
ITY OF SAINT P L, MINNESOTA
P esented By � �
(/ Referred To i r Co�qittee: Date
RESOLUTIO TO FREEZE THE SALARIES OF APPOINTED UNCLASSIFIED
� POSITIONS ��E $50,000 AT 1990 LEVEIS, FREEZE 1991 PROMOTIONS,
MERIT INC S, AND RECLASSIFICATION FOR ALL CL�ASSIFIED EM—
PLOYEES O R �0,000, FREEZE PORT AUTHORITY AND WATER UTILITY
SALARIES O R $g�,000, AND PROVIDE FOR A MARKET STUDY OF THESE
HIGH SALAR ED POS�TIONS BEFORE FURTHER RAISES ARE GRANTED.
WHERE S, Saint�`'��aul is facing very serious budget restraints
over the n xt several''�,:years due to reductions in. Federal and
State Aid o ities, ar�d the maximum property tax levy for the
1991 budge i limited t�,p a 8.4� increase, despite a significant
reduction n ocal Goverii��ent Aid; and
WHERE S, the City Coun�,il has determined to exercise fiscal
constraint in the "Budget Go�.ls and Policies For 1991", and
WI�iERE S, the City Council,•, as part of the annual budget
decision m ki g process authoriz�d by City Charter, can review _
any salary ad ustments presented •�n the Mayor's �roposed 1991
budget, an �
WHERE S, salaries and fringe be�efit costs represent over
76� of the Ci y's General Fund operat�ng budget; and
WHERE S, the Mayor's Proposed 1991',Budget calls for the
eliminatio o certain positions and the .reduction in salary or
zank of ot er to deal with the budget cuts imposed by the 1990
Legislatur 's action to reduce Local Gover�ment Aid to
Minnesota' c ties; and
WHERE S, Saint Paul pays 291 of its 3,500 full and part-time
employees or than $50, 000 per year, as compareid to Minneapolis
where just 17 of that city's 4, 100 employees are paid over
$50,000; a d
,.
Wher�e s, the Port Authority of Saint Paul pays 7 of its 22
employeesl or than $50,000 per year, and
'
WHER� S, more than 60� of the Saint Paul employees in
these ove� $5 , 000 positions live outside the City pf Saint Paul;
and I
ORI.GiNA1� � . : � yD-,��
��
_2_
,
WHE 5�, there is a need to do a metropolitan-area market
study of t e� over $50,000 positions to compare the salaries,
fringe ben fi S, and defined job responsibilitie� to similar
positions n fiher units of government and the private sector, in
order to � su e that the total compensation levels for the Saint
Paul posit on are not excessive and are reasonable for the job
responsibi�it es assigned; now, therefore be it
RESOL D That �he City Council requests Mayor Scheibel to
take immed at action'`to freeze for the balance of this year and
for 1991, he current Z�90 approved salaries of all appointed,
unclassif� d ositions paid over $50,000 until a metro-area
market stu y f these pos�,i.tions can be conducted by the City's
Personnel ff ce and evalu�ted by the City Council; and be it
FURTH R SOLVED, That�i'�the City Council declares its intent
not to app ov any unclassif%gd positions or appointments at a
salary lev 1 reater than $50;�Q00 and requests the Mayor not to
make any s ch appointments at �r� salary level of greater than
$50, 000; a d e it '��,
FURTH R ESOLVED, That the C�ty Council requests the Mayor
to take ac io to freeze promotion�,,, merit increases, and re-
classifica io s for all classified �iositions paid over $50, 000,
and freeze th ir current salaries, e�cept for cost of living
increases lr ady negotiated in 1991 mployee bargaining
contracts, un il a metro-area market s udy can be conducted for
these posi io s by the Personnel Offic and evaluated by the City
Council; a d e it �
�
FURTH R SOLVED, That the City Coun il requests the Mayor
and the L� or Relations Director to negoti te in all future labor
contracts p ovision that will allow for a continuing salary
freeze forjth se positions found to have to�,al compensation
significan ly higher than the results of the`�requested metro-area
market stu y ntil such time as their total c mpensation falls
back in li e ith reasonable market place ran�es, and be it
�
�
FURT R RESOLVED, That the Port Authority��.. and Water Utility
are reque ed to take action to freeze the salai��ies of their
employees, ak ng more than $50,000 until the mar�et study is
completed� an be it
FURT�i R ESOLVED, That in conjunction with tY�e market study,
the Perso el Office prepare a comprehensive emplo�ee pay plan
that woul� pl ce a "cap" on employee salaries so that no City
employee W ul be paid more than 95� of the Mayor's salary, and
that said la include a multi-year phase in schedule for
adjusting al ries to fit within the 95� cap, and be it
0 � I�G I �l � .� ���o-���
AL
-3-
FINA Y SOLVED, That the City Council hereby requests the
Personnel ff ce to conduct an objective market study of all
positions it 'n the City paid more than $50,000, comparing the
salaries, fr nt�e benefits, job responsibilities, and span of
superviso c nt�ol of these positions with similar positions in
other unit o go�ternment and in the private sector and report
back to th C ty Ciauncil with the results of the Market Study by
August 1, 99 , or s,00ner if possible.
.,
`t,
`�
Yea a s Absent Requeated by Department of:
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Adopted by Counci�: D te
Form Approved by� City Attorney
Adoption Certifie� by ouncil Secretary $y= :
,
BY' Approved by MayoGr; for Submission to
Approved by Mayor� D te Council �f
By: By=
- , �,�.1°-��
_ . , _ , ,
DEPARTJd�V FFICE/COUNC�I� DAIEjNIj�T��90 GREEN SHEE +�O' -10949
c� � Counci lu/
CON�Q�PEFIfQp(��IONE x4473 � INITIAUDATE � INITIAUDATE
`i+� ini �j DEPARTMENT DIRECTOR CITY COUNCIL
ASSIGN �CITY ATTORNEY �CITY CLERK
MUST BE ON COUNCIL AfiENDA BY(DA E NUMBER FOR ❑BUDGET DIRECTOR �FIN.8 MOT.SERVICES DIR.
ROUTING
ORDER �MAYOR(OR ASSISTANn �
TOTAL#OF SIGNATURE PA (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED: R@� in salary and promotion freezes incl dinq a salary freeze
for appointed cl ssified position� earning over $50 000 at 1990 levels
and directing ma ket study of salaries of the affec ed positions be
conducted by t C'ty's Personnel Office and evaluate by the City Council.
RECOMMENDATIONS:Approve(A)or Rej (R) pER80NAL SERVICE CONTRACTS MUST ANSWE THE FOLLOWIN(i QUESTIONS:
_ PLANNINO COMMISSION IVIL 3 VICE COMMISSION �• Has this person/firm ever worked under a contract or this depa►tment?
_CIB COMMITfEE YES NO
2. Has this person/firm ever been a city employee?
_STAFF YES NO i
_ DISTRIC7 COURT 3. Does this person/firm possess a skill not normally ossessed by any current cky employee?
SUPPORTS WHICH COUNCIL OBJECTIV ? YES NO
Explaln all yes answers on separate shest and at ch to green shest
INITIATING PROBLEM,ISSUE,OPPO (W ,Whet,When,Where.Why):
The City is fa ng increasingly tight budget constrai ts and must seek out
ways to reduae ts spending. 76� of the City's Gener 1 Operating Budget is
made up of sal ie and fringe benefits. Although St Paul has 600 fewer
employees than oe Minneapolis, St. Paul has 115 mor employees earning
salaries in ex ss of $50,000.
ADVANTAOE3 IF APPROVED:
` � St. Paul will a le to reduce the growth of its speldinq, and will be
able to evalua i s salary and fringe benefit struct re in relation to
other cities o si ilar size and make-up.
_ DISADVANTAGES IF APPROVED:
Possible loss s e employees who leave city emplo ent for private
sector.
IF N APPROVED:
DI3ADVANTAGES OT
The City's sal nd fringe benefit costs will conti ue to grow without an
understanding i s relationship to similar costs in similar cities being
developed.
TOTAL AMOUNT OF TRANSACTIO COST/REVENUE BUDGETED(CI CLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN)
� � �
T 4 � �
� � �
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. MayodAssistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. Ciry Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. Ciry Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. Ciry Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb. _, �
RECOMMENDATIONS
Complete if the issue in question has been presented before any body,public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the citys liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Expiain the situation or conditions that created a need for your project �•
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecVrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOTAPPROVED
What will be the negative consequences if the promised action is not �
approved?Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
�