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90-1701 Council File # Q -/�D/ 6reen Sheet # -1.�,��.� RESOLUTION ' CITY OF SAINT PAUL MINNESOTA C� ,� ; � Presented By �t��;,,� Referred To Committee: Date WHEREAS, the Dep ent of Community Services, Division of Libraries, will be replacing the clay tile roof of the Ce tra1 Library, and WHEREAS, the James J. Hill Reference Library will also be replaci.ng their portion of the roof of the jointly roofed buil g, and WHEREAS, the Divisi n of Joint Purchasing has solicited bids that pe�tain to the entire roof of the building, but separate e cost, and WHEREAS, the contr for labor and materials for the entire roof wil� be handled by the City of Saint Paul, with all mo 'es due for the James J. Hill Reference Library',portion of the roof being deposited with the City of Saint Paul, and all monies due the contracto� paid from the City of Saint Paul: ' NOW, THEREFORE, E TT RESOLVED, by the City Council, upon the recommendation of the Mayor and the advice f the Long Range Capital Improvement Budget Committee, that the Capital Improvement Budget f r 1989, as heretofore adopted and amended by the Council, is hereby further amended in the follo ' g particulars: FINANCING PLAN CURRENT AMENDED BUDGET CHANGES BUDGET C89-3R012-7319-33048 IB 1989 323,400 0 323,400 C89-3R012-6927-33048 ther Agency Share/Cost � �,Z9,200 179,200 TOT 323,400 179,200 502,600 SPENDING PLAN C89-3R012-0898-33048 pitalImprovements 323,400 �,79.200 502,600 TOT 323,400 179,200 502,600 � � ' �"�0�-/70l �1�6� Approved as to F nding: Approval Recommended: Director, Finance and Management Services Bu get Director Navs Absent Requested by Depa;rtment of: l.mo —�o w on � C t acc e e m une �' z son BY ` � c� � � Adopted by Councils Da e SEP 1 8 1990 For� A roved by !City Attorney � Adoption ertified by uncil Secretary By: ,.` ��i� � B s �'+�``,�`► y Approved by Mayor for Submission to Approved by Mayors Da e �Fp -� p nnn Council � -�--ro--�2dH gy: �'i'�_�"� ./G�G�'�'"� BY: G-C�C� p1181fS�4[� S�p 2 1990 ��o-i�� DEPARTM[NTlOFFICE/COUNqL DATE INITIATED Communit services - �i raries 9 12 90 GREEN SHEE No. 95,�,5�ATE CONTACT PERSON 8 PNONE DEPAii7MENT DIRECTOR �CITY COUNGL Gera 1 d W. Steenber 2 2-6211 �� ATfORNEY �CITY CLERK MUST BE ON COUNCIL AOENOA BY(DAT� ROUTINO DOET DIRECTOR �FIPI.6 MOT.SERVICES DIR. MAVOR(OFi A8818TA � F i nilq�e TOTAL N OF SIQNATURE PAGES (CLIP ALL LOCATIONS FOR SIONATUF� ACTION RECUE8TE0: Approval of Council esolution RECOMMENDIITIONS:APP�'�W a�'�(R) COUNCiI COM I�PORT OPT L PIANNIN(i OOMMISSION _CIVIL RVIC:COMMI8810N �ALYST PHONE NO. �CIB OOMMIT7EE _ COMMENT8: _STAFF _ _DISTRICT OOURT _ SUPPORTS WHldi OOUNpI 08JECTIVE7 �rannnrx;�,�ssue.o�oalu�arv .wnu,wn�+,whs►e,wMq: The Department of Comm nity Services and the Hill Reference Lib ry will be replacing the roof of the jointl roofed buildings, As the City Purchasin Division solicited bids on the entire roo replacement, with a breakdown of costs, udget authority now needs to be establishe for the Hill Reference Library's portion of costs to flow through the City's acc unt. - ADVANTAOE8IF APPROVED: The roof would be repl ced as one praject, rather than possibly etting separate contracts and/or contractors. This project would pro eed in a timely manner. . DI$ADVANTAOES IF APPROVED: None 018ADVANTAOEB IF NOT APPROVEC: Contract would have to be rebid for only the City's portion of t e roof. Project would be delay d, further damage could be done to the in erior of the building due to leakage. Roof might not be comp eted all at once. Cost could increase du to size of job and time delay. TOTAL AMOUNT OF TRAN8ACTION COST/I�VENUE BUDOETED( ONE� VE8 N� s FUNDINGSOURCE ACTIVITYNUMBER 3R01 Central Librar Roof FlNANdAL INFORMIITION:(EXPWt� The Hill Reference Li ary will pay all costs associated with t ir portion of the roof, money will flow hrough city account. NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE OREEN SHEET INSTRUCTIONAI MANUAL AVAILABLE IN THE PURCHASINCa OFFICE(PHONE NO.298-4225). ROUTINCi OADER: Bebw are prefernd routin�s for the Nvs m�t frequent typsa of documsMS: OONTRACTS (assumes authorized COUNGL RESOLUTION (Amsnd� BdgEsJ budget exists) Accept.QraMs) 1. Outside Agsncy 1. Depertment Di►�tor 2. InitisNng DepeRmsnt 2. Budp�t Dirscbr 3. Gty Attomsy 3. Clly Attomsy 4. Mayor 4. MayodAs�taM 5. Finance&Mgmt Svice. Director 5. Cfty Coundl 8. Flnance AcoouMing 6. Chief Aa�urnant, Fln�Mgmt Svcs. ADMINISTRATIVE ORDER (Budpet COUNGL RESOLUTION (all othsrs) Revision) and OROINAN(� 1. Activity Maneger 1. Initiating Deptutm�t Director 2. Dspeutment AccouMant 2• �Y��eY 3. DepertmeM Oirector 3. May�/A�tant 4. Buclget Di►eCtor 4. City COtlhCil 5. City Gerk 8. Chief Accourrtant, Fin&Mgmt Svcs. ADMINISTRATIVE ORDERS (all othsrs) 1. Inftiadn�Dep�Rrnsnt 2. Gty Attornsy 4. City�derk TOTAL NUMBER OF SI�NATURE PA(iES Ind�ate ths A�of pepss on which signatures ars roquirod and pepercliP each of these pr�oes. ACTION RE(�UESTED Dsec�ibe what ths project/roquest sesks W��ccomplish in eitFisr chronolopF cal order or ordsr of importenos�vrF�cMvsr is mo�t appropriate lor ttw iseue. Do not wrke complets seM�noss.Bspin s�h itsm in your Iist wkh a verb. � REOOMMENDATIONS Complete if the i�w in qussflon has bs�n pressnted ba�ore any body,public or pfirate. SUPPORTS WHlqi COUNqL OBJECTIVE? Indicate which Coundl obje�tive(s)Your Proje�!►'squest s�p�bY��9 the key word(s)(HOU31N(i, RECREATION,NEICiH80RHOODB,ECONOMIC DEYELOPMENT, BUDGET, SEINER SEPARATION).(SEE COMPLETE U3T IN INSTRUCTIONAL MANUAL.) COUNGL COMMITTEEIRESEARCH REPORT-OPTIONAL AS REOUESTED BY OOUNCIL INITIATINO PROBI.EM,133UE,OPPORTUNITY , Explai�the situatbn or conditfons thet created a need Mr your projsct or request. ADVANTAOES IF APPROVED Indicate wMther thb is simply an annual budpet proc�dure nquired by law/ chaRer or whstl�there aro spsciflc ws In wh�h the City of 3aiM Paul and its cRitsns wfll bsnsilt iran this pro�Ct/actlon. DISADVANTA(iES IF APPROVED What nepativs sffects or major changss to sxisting or past processes might this project/request produw if it is passed(e.g.,trafiic delsys, ndse, tax increasea or aseasrtbnb)?To WFrom?Whsn? For how long? DISADVANTA(iE3 IF NOT APPROVED What will be the neyative c;onsequsnces if tfie promiaed actbn is not approved4 InaWlity W deliver aervice?CoMinued high trafNc, nase, accident rate?l.osa of revenue? FlNANCIAL IMPACT Although you mt�at taibr the infamation you provide here to the issue you are addreairq,in general you mu�t anawer two qu�tions: Hov�r much is it going to oost?Who is 9��9 m WY? . . �o_�� 7. Ordinance 9 -1514 - amending Chapter 78 of the Saint Paul Administrative Code relati g to the compensation of election judges. (Referred from Council 8 2 90 ' Referred to Council without recommendation due to lack of a quorum. 8. Resolution 0-1542 - amending the 1990 budget by adding 52,951.50 to the Financing a d Spending Plans for Parks and Recreation Supply and Mainte- nance. Re erred from Council 8 30 90 Referred to Council without recommendation due to lack of a quorum. . 9. Resolution 0-1541 - amending the 1990 budget by adding $69,571.52 to the Financing a d Spending Plans for Metropolitan Library Services Agency (MELSA) . ( eferred from. Council 8/30/90) Referred to Council without recommendation due to lac�C of a quorum. 10. Resolution 0-1540 - amending the 1990 budget by adding $74,515.90 to the � Financing a d Spending Plans for Library Special Revenue. (Referred from Council 8 3 90 Referred to Council without recommendation due to lacf� of a quorum. 11. Ordinance 9 1487 - amending Chapter 111 of the Administrative Code to �� provide for he City Attorney to act as staff support to the Ethical Practices B ard and further to provide that the Board review of state- ments and re orts filed pursuant to Chapter 28 of the Legislative Code be completed within six months from the filing date of those statements and reports ollowing the general election. (Referred from Council 8 30 90 Substitute o dinance submitted to the Council September 18. Sus ension i ems 9U��7 al eso ution a ending the CIB Budget by adding �179,200�for the Hill Libra Referred to ouncil without recommendation due to lack of a . 13. Amending the 1989 CIB Budget by adding $108,000 for the Como Park Ja anese Gar en. Referred to ouncil without recommendation due to lack of a quorum. , �� or Analyst: AICHINGER Date: September 13, 1990 ', BUDGET OFFICE ANALYSIS I OF BUDGET AMENDMENTS Department: COMMUNITY ERVICES- LIBRARIES Green Sheet Number: 9565 Amount of Request: $179,200 Positions Requested: 0 Amount Recommended:$179,200 Positions Recommended 0 Funding Source: Hill Reference Library Subject of Request: Amend the 19 9 Capital improvement Budget to increase financing for Central Library Roof repair by$179,200 BaCkground: The Capital I provement Budget includes$323,400 to finance the cost of roof repair on the city portion of the building. Hill eference Library will finance the repairs on their portion of the building. However, one contract is being let by th City. Therefore,the budget must be amended to indicate the additional financing and spending for the project. MajOf IssueS: If the resolutio is not approved,the contract cannot be accepted. If the resolution is approved,there are no major issues. Fiscal Impact: (Current Year and Foliowing Year) None if appro d. See issues for impact if not approved. ReCOmmendation: APPROVE �«'�`t� lo�// �� `s G�,' � ' � Follow-up Recommended, If Any: � L��_ _ _ / None �GG�G � %��2�4.GGC• C��-�Ci 7'U swanson/bt9004-90.a11/analysis/5-8-90 ��`-�� G��!;��/�/V G7�Q�� If�