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90-1651 • . . 'r o✓/ i � I f�AL � � � ��ou ��� g��e � ��� 0 R �, � . Gr�een Sheet ,� RESOLUTION TY OF SAINT PAUL, MINNESOTA Presented By Referred To ' i' Commi tee: Date -- �J9 q� WHEREAS, the Cit of Saint Paul in 1988 separated the sewer sy em in the Randolph/Snelling rea of Saint Paul and requested State cost pa icipation in certain portions of this stor sewer project because it included drainage fr m Trunk Highway " ! No. 51 (Snelling Av nue) from James Avenue to Fairmount Avenu and along various City streets, theref re ' BE IT RESOLVED, that the City of Saint Paul enter into Agreemen Number 67408 with the State of Minne ta Department of Transportation to provide for payment of approximately $16 ,000 by the State to the City to be deposited in Public Works Account Number C 8-2T621-3453-29043 for the State's share of t e cost for the Randolph/Snelling ewer separation project, and BE IT FURTHER ESOLVED, that the proper City Officers are he eby authorized and directed to execute said Agreement. Navs Absent Requested by De artment of: zn oswz z public Works n �ac a ee e 'm une i son _7`__ By: Adopted by Council: ate OCT 18 1990 Form App ved b City t rney ,, Adoption Certified by Council Secretary gy: BY� Approve b May r for Submission to Approved by Mayor: ate �CT � � ����:� counci� ' /^ By: ,�o;. :i/fl,[Z.:/: Bl'' �� � PU� ISN�D 0 C T 2 7' 1990 \ . �'/ � r 4�LT!o� • . � CITY OF SAINT PAUL Members: �+ ;r OFFICE OF THE CTI'Y COUNCIL Roger J.Goswitz,chair ' • David Thune,vice chair � jjj111101 • Tom Dimond + nu 1 u � e . . Bob long .... � Date: Oct�ober 3,1990 Committee Report �C VF� To: Saint aui City Council - �.� p�p�0�0 � � From: Public Works, Utilities, and Transportatic� O�ir�r"iittee Roger J. Goswitz; Chair Hearing Date Action Approv 1 of Minutes of September 19, 1990. APPROVED 4=0 1. 10/16/90 VACATI N: Petition of Able Fence Company APPROVED 4-0 for th vacation of Courtland Place from Aker St eet south o the Burlington Northern Railroad. Purp se is to ence in a parking area. 2. 10/09/90 FINAL RDER: Construct a lantern style street APPROVED 5-0 lighti g system in conjunction with the Arling on/Western Area Street Paving and Lighti g Project in the following streets: Parts f Arundel , Cohansey, Cottage, Cumberland, Galtie , Nebraska and Western. � 3. 10/09/90 RATIFI ATION OF ASSESSMENTS: For the Arlington/ APPROVED 5-0 Wester Area Street Paving and Lighting Project. � (Laid ver in Committee 9/5/90) 4. 10/09/90 RATIFI ATION OF ASSESSMENTS: For the Arlington/ APPROVED 5-0 Wester Area Storm Sewer. (Laid ver in Committee 9/5/90) 5. 10/16/90 AMEND INAL ORDER: Improving Marshal Avenue APPROVED 4-1 betwee Otis and Fry Street by constructing AS AMENDED • concre e curb and gutter, a bituminous surfaced � street resodding of boulevards, tree planting, constr ct a storm sewer system and repair an existi g combined sewer between Otis Avenue Finn S reet and complete all other work necess ry to complete said project. Also, inst 11 _ a rede igned lantern style street lighting � on Mar hall Street between Otis and Finn and in tall storm, sanitary and water service connec ions if requested by the property owner. The se tion between Otis and Finn is scheduled for 19 1 construction and the section from Finn � to Fry is scheduled for 1993 construction. � 6. 10/09/90 RATIFI ATION OF ASSESSMENTS: For the Hazlewood APPROVED 4-0 Magnol a Area Paving Project and Lighting Proje t. 7. 10/09/90 RATIFI ATION OF ASSESSMENTS: For the Hazlewood APPROVED 5-0 Magnol 'a Area Street Storm Sewer Project. � � " 9G - �l�'/ 8. 10/09/90 RATIFICATION OF ASSESSMENTS: For the Seventh/Otto �PxovEn �-0 Area Storm Sewer Project. ,� 9. 10/09/90 RATIFICATION OF ASSESSMENTS: For the Seventh/Otto . APPROVEn,� 4-0 Area St Pavin and Li hting Project. � ��T,���� 1 . 9/25/90 RESOLUTION - 90-1651 - Approving agreement with APPROVED 4-0 0 the State of Minnesota Department of � Transportation to provide for payment of � approximately s165,000 by the State to the City for the State share of the cost for the Randolph/ Snelling Sewer Separation Project. (Referred to - Committee 9/13/90) " 11 . � � FINAL ORDER: For improving Stewart Avenue from LAID OVER Alton Street to Springfield Street by grading, 4 WEEKS paving and constructing concrete curb and gutter where necessary. (Laid over in Committee 9/19/90) 12. RATIFICATION OF ASSESSMENTS: For street APPROVED 4-0 improvement on Congress Street from Hall Avenue to Wabasha Street in conjunction with Concord/ Congress Area Street Paving and Lighting Project. (Laid over in Committee 9/19/90) � 13. RESOLUTION - 90-1459 - Increasing the assessment LAID OVER rate for street paving, curb and gutter for CSSP 2 WEEKS projects frbm $19.00 per assessable foot to �20.00 per assessable foot. (Referred to Committee 8/21/90; Laid over in Committee 9/5/90) 14. � RESOLUTION - 90-1460 - Increasing the assessment LAID OVER rates for Storm Sewer Separation Projects from 3 cents 2 WEEKS per sq. ft. for 1 and 2 family properties and 7.5 cents per sq. ft. for types of property to 3.5 cents and 9 cents respectively. (Referred to Committee 8/21/90; Laid over in Committee 9/5/90 and 9/19/90) ' 15. FIRST READING - 90-1622 - An ordinance amending Moved w/o Chapter 161 of the Legislative Code pertaining to recommend- commercial vehicles-special parking permits, ation; lack quorum 16. FIRST READING - 90-1600 - An ordinance amending Moved w/o Chapter 160 of the Legislative Code pertaining to recommend- � commercial vehicles-special parking permits. ation; lack of quorum 17. FIRST READING - 90-1485 - An ordinance amending Moved w/o Chapter 401 of the Legislative Code pertaining recommend- to Motor Vehicle and Parts Dealers. ation; lack (Referred to Committee 8/23/90) of quorum � 18. RESOLUTION - 90-1617 - Amending the 1990 budget Moved w/o by adding �6,445 to the Finance & Spending Plans recommend- for Public Works Traffic Signal & Lighting ation; lack Maintenance/Bus Shelter Administration. of quorum (Referred to Committee 9/11/90) _ . . � � ��'y���s� PRE-LETTING STATE OF MINNESOTA AGREEMENT N0. SERVICES DEPARTMENT OF TRANSPORTATION SECTION COOPERATIVE CONSTRUCTION AGREEMENT 67408 S.P. 6215-71 (T.H. 51=125) Stat Funds Agreement betwe n AMOUNT ENCJi�IB,�RED The State of Mi nesota Department of T ansportation, and $180,326 . 73 The Cit of St. Paul Re: State cost storm sewer and AMOUNT roadway co struction by the RECEIVABLE City on Tr nk Highway No. 51 (Snelling ve. ) in St. Paul (None) THIS AGREEMENT ade and entered into by and betwe n the State of Minnesota, Depa tment of Transportation, hereinaf er referred to as the "State" and the City of St. Paul, Minnesota, cting by and through its City Counci , hereinafter referred to as the City" . WITNESSETH: ��� . : � � � ��a-�s� 67408 WHEREAS in the arly part of 1988 the City was ab ut to award a contract for se er separation construction and ot er associated construction to be performed upon, along and adja ent to Trunk Highway No. 51 (Snelli Avenue) from James Avenue to Fai ont Avenue and upon and along vario s City avenues and streets within the corporate city limits in acco ance with City prepared plans and specifications therefore desig ated by the City as City Projects No. 88-5-8030 and No. 88-P-8013 a d by the State as State Project N . 6215-71 (T.H. 51=125) and Mu icipal State Aid Project No. 164-1 8-12; and WHEREAS the Cit had requested State cost partici ation in certain portions of sai sewer separation project because it included Trunk Highway No. 51 (Snelling Avenue) drainage; and WHEREAS there s not sufficient time to properly prepare and execute a cooperative a reement; and WHEREAS the Sta e approved the City's commencemen of their project with the unders anding that a cooperative agreeme t would be entered into at a later date; and WHEREAS said Ci y project has now been completed; and WHEREAS Minneso a Statute 16A. 15 provides, in par , that no payment shall be made a d no obligation shall be incurred against any fund, allotment or a ropriation •unless the Commissione of Finance shall -2- ,�Y�� . , � � � �,�-�0'/�S'/ 67408 first certify that there is a sufficient unencumb red balance in such fund, allotmen or appropriation to meet the same However, said statute also p ovides that claims presented again t existing appropriations ithout prior allotment or encumbr nce may upon investigation, review and approval by the Commiss oner of Finance be determined val 'd where the services, materials an supplies for which payment is cla'med have been actually rendered or furnished to the State in good aith without collusion and without intent to defraud. Thereafter, th Commissioner of Finance may draw is warrant in payment of suc claims in the same manner in whic other claims properly allot ed and encumbered prior to incepti n thereof, are paid; and . WHEREAS it is he opinion of the State that said oadway and storm sewer faciliti s construction performed by the Ci y is reasonable, valid and just ' fied and was performed in good fai h without collusion and without in ent to defraud; and WHEREAS the St te is willing to participate in th costs of said roadway and st rm sewer facilities construction a hereinafter set forth; and WHEREAS it is nticipated that the construction p rformed under State Project No. 62 5-71 (T.H. 51=125) will be eligibl for Federal Grant funds particip tion, and in that event, the costs of the state cost -3- ��,2 , . . , (��a-i�s1 67408 participation onstruction hereunder will be redu ed by the Federal Grant funds re eived by the City for the construc ion costs incurred in the perform nce of said state cost participati n construction. IT IS, THEREFO E, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - BA IS OF PAYMENT BY THE STATE Section A. Con truction Costs The State shal pay to the City, as the State ' s f 11 and complete share of the C'ty contract construction performed in accordance with state approved City plans, specifications and spe ial provisions therefor desig ated by the City as City Project N . 88-S-8030 and No. 88-P-8013 and y the State as State Projects No. 215-71 (T.H. 51=125) and Municipal tate Aid Project No. 164-188-12 wh'ch are on file in the office of he City Engineer at St. Paul, Minn sota, and in the office of the ommissioner of Transportation at S . Paul, Minnesota, and are made a part hereof by reference with the ame force and effect as though full set forth herein, the costs of th construction described belo under "STATE COST PARTICIPATION C NSTRUCTION" . Said payment by the State under this agreement for con truction work item costs is based on the final quantities of State c st participation construction w rk items performed multiplied by t e appropriate unit prices contain d in the construction contract. . -4- �e� . . � ��ai��i 67408 It is hereby u derstood and agreed that any and a 1 liquidated damages assessed the C 'ty' s contractor in connection with the work performed under said Cit contract shall result in a credit shared by the City and the State 'n the same proportion as their tot 1 share of construction c ntract work is to the total contra t cost without any deduction for iquidated damages . A SCHEDULE "I " , which lists all of the State cost participation construction a d construction engineering items c vered under this agreement, is ttached hereto and made a part her of by reference. A color coded EX IBIT "A" , which shows and/or descr'bes all of the State cost participa ion storm sewer facilities constru tion covered under this agreement, is attached hereto and made a par hereof by reference. STATE COST PAR ICIPATION CONSTRUCTION All of the fol owing construction to be performed upon, along and adjacent to Tr nk Highway No. 51 (Snelling Avenue from James Avenue to Fairmont Av nue within the corporate City limi s under State Project No. 62 5-71 (T.H. 51=125) . 32 . 3 PERCENT S TE COST minus all antici ated Fed ral Grant fundin Al1 of the coo erative joint-use storm sewer faci ities construction as shown and/o described in "Orange" color on th attached EXHIBIT "A" including 11 associated roadway construction Said construction includes but i not limited to those construction items as described and tabulated n Sheets No. 2 and No. 3 of the at ached SCHEDULE "I " . � -5- F�� . . � (� �/�st 9 67408 60 PERCENT STA E COST minus all antici ated Feder 1 Grant fundin All of the coo erative joint-use storm sewer faci ities construction as shown and/o described in "Green" color on the attached EXHIBIT "A" including all ssociated roadway construction. aid construction includes but i not limited to those construction items as described and tabulated n Sheet No. 4 , of the attached SCH DULE "I" . Section B. Pr rated Construction Costs In addition, s id payment by the State shall also include an amount equal to the S ate ' s final total share of constru tion costs as determined in ccordance with Section A. above mu tiplied by the State ' s prorat d shares of the contract costs of tems No. 2021 .501 "Mobilization" No. 2031 .501 "Field Office" , 2123.601 "Street Sweeping" , 213 .501 "Water" , 412 . 605 "Sign, Type roject^ and 2562 . 601 "Traffic Contr 1 Devices " . The formula by which aid additional payment shall e determined is set forth in said ttached SCHEDULE "I" . Said add'tional payment represents the Stat 's proportionate shares of the obilization, field office, street weeping, water, sign type project a d traffic control devices costs in urred in connection with the afore aid state cost participation const uction. Section C. Co struction En ineerin Costs In addition, s id payment by the State shall also include an amount equal to 8 per ent of the State ' s final total sha e of construction costs as dete ined in accordance with Section A. and B. above, as the State ' s propor ionate share of construction engin ering costs incurred , -6- ��"�'� . . � ������� 67408 by the City in onnection with said state cost pa ticipation construction. ARTICLE II - CI Y'S CERTIFICATION OF CONSTRUCTION PERFORMED The City does h reby certify and attest to the fo lowing: a. The satisf ctory performance and completion, in accordance with State approved ity plans, specifications and spe ial provisions made a part hereof b reference, of the contract const uction represented in the City's i voice. b. The accept nce and approval of all materials furnished for said invoice constru tion relative to the compliance o such materials to the State 's cur ent "Standard Specifications for onstruction" . c . The City h ving made payment in full to its ontractor for the contract constr ction represented in the City's i voice. ARTICLE III - P YMENT BY THE STATE Section A. Est 'mate and Advancement of the State's Cost Share It is estimated for accounting purposes, that th State 's share of the costs of th construction work performed by t e City hereunder which includes he State ' s share of the prorated 'tems "Mobilization" , "Field Office" , "Street Sweeping" , "Water" , "Sign Type Project" and "Traffic Contro Devices " plus the 8 percent cons ruction engineering cost share and $15,000 . 00 contingency amount is the sum of . -7- F�c� . . � C� 4'/�O5"� � 67408 $180, 326 . 73 as hown in the attached SCHEDULE "I " The attached SCHEDULE "I ", fo lists all of the State cost par icipation construction it ms and was prepared using final q antities and contract unit p ices . The aforesaid contingency ount is provided to cover overruns f the State cost participation du to a decrease in the Federal Gra t percentage. The State shall advance to the City an amount equ 1 to $165,326 .73 as shown in said a tached SCHEDULE "I " forthwith at uch time as the following condi ions have been met; 1 . Encumbranc by the State of an amount equal o $180,326 .73 as shown in said a tached SCHEDULE "I" . 2 . Full and c mplete execution of this agreemen and the State' s transmittal of ame to the City. 3 . Receipt by the State of a written request fr m the City for said advancement of unds . Section B. Rec rds Kee in and Invoicin b the it The City shall eep such records and accounts tha will enable the City, before fi al payment is made by the State i accordance with Section C. of t is article, to provide the State ith the following: 1. Receipt by the State of the final Federal Gr nt percentage and the proper docu entation, acceptable to the State s External Audit Unit, used to d termine said percentage. The Fed ral Grant percentage . -8- �f� . . . � � � ���o�/�s� 67408 shall be determ'ned using the method and formula et forth in the attached SCHEDU E "I " . 2 . Receipt by the State of copies of the approp iate endorsed and cancelled City arrant( s ) or check(s) for payment on the city contractor' s in oice(s) covering the State cost p rticipation construction pe formed hereunder. 3 . When reque ted by the State, receipt by the tate of copies, certified by th City' s Engineer, of material sam ling reports and of material testin results for the materials furnis ed for the city contract constr ction work represented in the Cit 's invoice. 4 . Receipt by the State of a formal invoice (on original signed copy and four r produced copies) in the amount of the total State cost participation p r the terms and conditions of this agreement. Section C. Fin 1 Pa ent b the State Final payment b the State to the City hereunder i accordance with Article I hereo of the State ' s total cost partici ation amount less the total amoun of advanced payment made by the S ate pursuant to Section A. abov shall be made upon the State 's re eipt of the final Federal Grant P rcentage and upon invoicing the St te by the City in accordance with a written procedure furnished the ity by the State. If the amount f und due from the State is less tha the amount of funds advanced, then, and in that event, the balan e of said advanced funds shall be romptly returned to the State with ut interest. . -9- ��� . . � � (l,��yo-��s� 67408 Pursuant to Mi nesota Statute 15 . 415, the City wa ves claim for any amounts less. t an $2 . 00 over the State payment fu ds earlier received by the City, a d the State waives claim for the r turn of any amounts less than $2 . 0 of such funds advanced by the Sta e. ARTICLE IV - G NERAL PROVISIONS Section A. Ma'ntenance It is hereby u erstood and agreed that, upon the full and complete execution of t is agreement, the City shall there fter properly maintain, witho t cost or expense to the State, a 1 of the storm sewer facilities, sa itary sewer facilities and waterma n facilities constructed wit in the corporate City limits unde the aforesaid City contract and th t neither party to this agreement shall drain any additional area into said storm sewer facilities that are not included in the drainage areas for which said sto sewer facilities were designed w'thout first obtaining permission o do so from the other party. T e drainage areas served by the st rm sewer facilities constructed und r the construction contract are s own in a drainage area map, EXHIB T "Drainage Area" , which is on fi e in the office of the State ' s Dis rict Hydraulics Engineer at Oakda e and is made a part hereof by refer nce with the same force and effec as though fully set forth herein. It is hereby un erstood and agreed that, upon the full and complete execution of th' s agreement, the City shall there fter properly maintain, witho t cost or expense to the State, t e entire portions of . -10- ��� . . � � �y�-��s� 67408 all of the Cit streets and all of the facilities a part thereof constructed ou side of the Trunk Highway No. 51 r ght of way limits within the cor rate City limits under the afores id City contract. Said maintenanc shall be understood to include, ut not be limited to, snow and de ris removal, resurfacing and/or s al coating and any other maintenan e activities necessary to perpetu te said roadway portions in a s fe and usable condition. It is hereby un erstood and agreed tha��, upon the full and complet� execution of th' s agreement, the City shall there fter properly maintain, witho t cost or expense to the State, a 1 of the concrete walk and concre e driveway pavement used as concr te walk constructed within the corp rate City limits under the afores id City contract. Said maintenanc shall be understood to include, ut not be limited to, snow and de ris removal and any other mainten nce activities necessary to pe petuate said concrete walk and co crete driveway pavement in a s fe and usable condition. Section B. Exa ination of Books Records Etc. As provided by innesota Statute, Section 16 .095, the books, records, documents, and ccounting procedures and practice of the City relevant to thi agreement are subject to examina ion by the contracting dep rtment or agency, and either the egislative auditor or the state au itor as appropriate. . -11- , �� � . . � ��yo-/�s� 67408 Section C. C1 ims The City indem ifies, saves and holds harmless th State and all of - its agents and employees of and from any and all laims, demands , actions or cau es of action of whatsoever nature r character arising out of or by r ason of the City contract construc ion, associated construction e gineering and maintenance work or ervices by the City hereunder, and further agrees to defend at its ow sole cost and expense any ac ion or proceeding commenced for th purpose of asserting any laim of whatsoever character arisi g as a result of said City cont act construction, associated const uction engineering and maintenanc work and services by the City her under. It is hereby u derstood and agreed that any and a 1 empZoyees of the City and all o her persons employed by the City i the performance of any constructi n, construction engineering and/or maintenance work or services requi ed or provided for hereunder by th City shall not be considered emp oyees of the State and that any an all claims that may or might arise nder the �Worker 's Compensation Ac of the State of Minnesota on b alf of said employees while so en aged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged on any of the constructio , construction engineering and/or maintenance work or services to be endered herein by the City shall n no way be the obligation or r sponsibility of the State. • -12- �Kti . . � � �� p-/(os'/ 67408 Section D. A r ement A roval Before this agr ement shall become binding and ef ective, it shall be approved by res lution of the City Council of the City and shall also receive the app oval of such state officers as th law may provide in addition to the Commissioner of Transportation or his duly authorized representative. � -13- ��� . : � � �y�-��.�� 67408 IN TESTIMONY WH REOF the parties have executed th's agreement by their authorized offi ers . DEPARTMENT OF T SPORTATION CITY OF ST. PAUL Recommended for approval: Recommende for approval: By BY C Director - re-Let ing Services Director of Public Works Approved as to form and execution By BY Dist ict Engineer Assistant City Attorney By By Deputy D vision Director Mayor Technical ervices Division Date By Executive udget Officer Approved: By Directo of Finance and Manag ment Services By Deputy Commissioner Date of Tr nsportation Date DEPARTMENT F ADMINISTRATION (Date f Agreement) Approved: By (Aut orized Signature) Date OFFICE OF THE A ORNEY GENERAL Approved as to orm and execution: By Special Assis ant Attorney General � -14- �j;�i 0 rn � � 0 � z 0 H � H r�, a H •• U � H N [� C1Nr-INf") O � ld E-� 01 O 01 c") c"� d' I� O �s a • ` C] S-1 � OD d' N t� O tC 10 O �O 1,� n� a �o �o c� �r co � o _J � a1C000 NON Oc� � � H � C/� 01 c") c') Q1 c7 N tn tn O j O rt N � tn .-I to r-I co .� � U � � ,-� � W o E � � � � a� � a� � � O � U � o f�.a � � � � _ � � � O H a U ?� O 'C3 � ►-Wa z r�'n o s�° *-� o � w +� c� � x � � � U � fIJ � � � H � � •r1 � -rl ,� V N �+ 'd � � A � � �� t11 1•a U � � '� � � � O • 'Cf C U co •r1 O ao N A � N s� O-� N ?� U U1 d' � r1 N � 'd � � to O � � � � �-i � O G1 � � N � � oa � �r �s � �' � �n •� .N o a u� � � • • � w � o U +� O O N Q � x � -•-I z z U � +� s� 3 • s� o � E m +� • a�i � a+ .t� � a�i c�n G U � � r-I rt U � ri UI O � � � �C cC cd � �d N N t� 'd U 3-i cA tl� +� +� +� +� � .0 i � c� � oroo � o• +� � w � o 0 0 � o .�.n Nsi � � s� c� � U 3-i S-i � 3a � O O O � � � G�+ [�+ tI� p+ t!� U t/� U W • .i-) � a �a �+ +� -, . +� +� -.� ,� cn cn cn V �- 00000 000 � 000 � 0 � 0000000000 00000 000000 OO �OI� O000t� 000001n000 �' ON 00000 . • . . . . . . . . . . . . . . . . . . . . . 01N � O� O l!') 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