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90-1650 � �o -�d- � d OQ n! � i 1'�� 1 V� � ` co�nci� Fi le # 90-1650 Substitute G�een Sheet # RESOLUTION - CITY OF SAI UL, MIN OTA -. � � � / Presented By f � / s Referred To Committ e: Date WHEREAS, The ity of Saint Paul and Ramsey County have mut ally agreed to undertake the renovation of the Ci Hall and Courthouse Building at 15 West Kel ogg Boulevard in Saint Paul; and _ WHEREAS, Rams y County is funding the renovation of the City all and Courthouse through issuance of gene al obligation bonds; and WHEREAS, The C ty Council has established a policy whereby a ortion of purchases of eligible goods and service would be made from economically disadvanta ed small businesses; and WHEREAS, The C ty Council urges Ramsey County Board to esta lish a similar program to support the awarding of c ntracts to economically disadvantaged small b sinesses; and WHEREAS, Purch ing activity related to the City Hall and Court ouse renovation process is scheduled to begin in late 1990; now therefore be it RESOLVED, That he Council of the City of Saint Paul does her y request that the City Hall and Courthouse Ren vation Committee direct the Saint Paul/Rams y County Joint Purchasing Office to take steps to se that those economically disadvantaged small b sinesses that have been targeted for assistance un er the Ramsey County policy are solicited to p rticipate in the biding for all aspects of the renovati n of the City Hall and Courthouse; and BE IT FURTHER ESOLVED, That the Joint Purchasing Office hall make best efforts to see that a minimum of 25 0 of the eligible dollars allocated for the renov tion will be spent with vendors certified as econo 'cally disadvantaged small businesses by the J int Purchasing Office; and . I I ORIGIfJAL � � � �'��°"'�� BE TT FURTHER RESOLVED, That the Joint Purchasing Office shall gather information on the participation by econ mically disadvantaged small businesses in the ity Hall and Courthouse renovation and shall pro 'de such information to City and County offici�s and the general public upon request. � --------------- ------- ------ --------- veas Na s Absent Requested by Depart nt of: Dimon Goswttz v lon Macca e � Rettman �+ T une '— 41t son BY= � OCT 3 0 1990 Form App ov by Cit Attorney Adopted by Council: Date Adoption Ce�rtified by Cou il Secretary By, By' _ _ _ Approved by Mayor or Submission to Approved by Mayor: Date n r1 3 1 19� Council By: �✓�i�.✓��.�t By: plfBl.t NEO N i�'V 101990 Finance Committee Report C�G������ Oct. 1, 1990 R�CEIVED Resolution 90 1576 - requesting the Mayor to direct th Labor an�j23i9�90 Management Co mittee on Insurance to study and make re ommendatio }�� K Cit of St. P ul em lo ee health benefits. Referred rom Counci�' S � Amended resol tion referred to Council without recomme dation. 7. Resolution 90 1596 - amending the 1990 budget by addin $6,273 to the Financing and Spending Plans for Special Projects-Poli e D.A.R.E. Referred fro Council 9 6 90 � Referred to C uncil without recommendation due to lack of a quorum. 8. Resolution 90 1599 - amending the 1989-1990 Capital Im rovement Budget by transferri g $252,700 to 1989 CIB Hamline Library R habilitation from Continge cy ($122,700) and Handicapped Accessibil ty City Buildings �130 000 . Referred from Council 9 6 90 Referred to C uncil without recommendation due to lack of a quorum. '� Resolution 90 1650 - approving purchasing policy regar ing the awarding �.-1 of contracts or the City Hall/Court House renovation. (Referred from Council 9 13 0 Amended resol tion referred to Council without recomme dation due to lack of a quo um. 10. Resolution 9 -1543 - amending the 1990 budget by addi g $85,200 to the Financing an Spending Plans for fire service charges clothing-uniforms. Referred fr m Council 8 30 90 Laid over fo additional information. 11. Resolution 9 -1545 - amending the 1990 budget by tran ferring $405 from Contingent R serve to General Government - Recruitmen and Selections. Referred fr m Council 8 30 90 Referred to ouncil without recommendation due to lac of a quorum. . ,. �� �,/��0 /�v . ,�tt=�-, F° •. CITY OF SAINT PAUL a » � €�;�m • OFFICE (bF THE CITY ATTORNEY • • , _ r �a a i�s• �:,., _: .�.--.���:���1; JANE . MC PEAK, CITY ATTORNEY ��'`�i�l�L tt,��'��,`�r�i 647 Gty Hall,Saint Paul,Minnesota 55102 612-298-5121 JAMES SCHEIBEL FAX 612-298-5619 MAYOR October 1, 199 Chairperson Ja ice Rettman Council Financ Committee 7th Floor City Hall Dear Councilme er Rettman: Enclosed lease find resolution draft pertain'ng to purchasing of contracts f om economically disadvantaged smal businesses for the renovation f the City Hall and Courthouse, as equested by the Finance Commit ee at its meeting on this date. If you have any questions plea e let me know. V r truly you s, i E J. Assi tant 'ty ttorney Enc . I � ' J���� Co�Ci l Fi le # b—/�`✓� Gr�een Sheet # RESOLUTION CITY OF SAINT PAU MINNESOTA Presented By Referred To �� Comnitte : Date WHEREAS, The C ty of Saint Paul and Ramse County have mut ally agreed to undertake the renovation of th Ci Hall and Courthouse Bui ing at 15 West Kell gg Boulevard in Saint Paul; and I WHEREAS, Ramse �ounty is funding th renovation of the City �-Iall and Courthouse through issuance of gener o6l,igation bonds; d , , WHEREAS, The R ey Cb�nty Boar� will be establishing a pro am to support the awarding of contracts to e onomically disadv ntaged small businesses; an ; WHEREAS, Purch ing activity re�at$d to the City Hall and Court ouse renovation process is scheduled to begin in late 1990; now there�ore be it � , RESOLVED, That t e Council of t�e C�ty of Saint Paul does here y request that the City Hall and Courthouse Ren vation CommiXtee direct the Saint Paul/Rams County Joint Purchasing Office to take steps to see that those ec�nomically`disadvantaged small b sinesses that have been targeted for assistance un r the Rams�y County policy are solicited to p rticipate in the biding for all aspects of the renovati n of the Cipy Hall and Courthouse; and � BE IT FURTHER ESOL , That the Joint Purchasing Office s all make best efforts to see that a minimum of 25 0 of the ligible dollars allocated for the renov tion will be spent with vendors certified as econo 'cally isadvantaged small businesses by the J int Purchasing Office; and BE IT FURTHER SOLVED, That the Joint Purchasing Office s all gather information on the participation by econo 'cally disadvantaged small businesses in the Ci Hall and Courthouse renovation and shall provi e such information to City and County officials and the general public upon request. --------------- ------- ------ Yeas Na s Absent R uested Dimon �1 by Depart nt of: Goswttz Lon Macca e Rettman T une Wi son BY� Adopted by Council: Date Porm A r ved by Ci y Atto ey Adoption Certified by Cou il Secretary By. By: Appro by Mayor f r Submission to Approved by Mayor: Date ����� By: BY� - I 0 R ��.J I N A� � f ';Co�Zncil File ,� Q- � � 8 , ' } G$�een Sheet ,� Q �p / RESOLUTION ' CITY OF SA T PAUL, MINNESOTd► . +� � Presented By �eferred To � -Ca� Commi tee: Date �-/.3 -,��� 1 WHEREAS, the City of aint Paul and Ramsey County have mutually reed to undertake the 2 renovation of the Cit�H 11 and Courthouse Building at 15 West Kello Boulevard in Saint Paul; 3 and 4 5 WHERAS, Ramsey Cou ty ' funding the renovation of the City Hall a d Courthouse through 6 issuance of General Obli atio Bonds; and 7 '� 8 WHEREAS, the Ramse County��pard, by resolution, has establisbed a program to support the 9 awarding of contracts to mall busiri�,,sses; and 10 11 WHEREAS, purchasing ctivitiy related`'to the City Hall and Courthous renovation process is 12 scheduled to begin in lat 1990; now, there�ore, be it 13 14 RESOLVED, that the Ci Hall and Courthouse Renovation Committee hereby directs the Saint 15 Paul/Ramsey County Joi t Purchasing Office to�,take steps to see that th se small vendors that have 16 been targeted for assista ce under Ramsey Coun�policy are solicited t participate in the biding 17 for all aspects of the Ci Hall and Courthouse re vation process; and 18 19 BE IT FURTHER RES LVED, that the Joint Purcli sing Office shall ake the best efforts to see 20 that a minimum of 25% f the eligible dollars allocate�,for the renovati n will be spent with 21 vendors certified as small businesses by the Joint Purchasing Office; and 22 23 BE IT FURTHER RES LVED, that the Joint Purchasing�pffice shall ather information on the 24 participation by small bu inesses in the City Hall and Courth�,use renova ion and shall provide such 25 information to City and ounty officials and the general public\upon req est. Yeas Navs Absent Requested by D pa tment of: Dimon oswi z on facca ee et man une i son BY= Form Approved by ity Attorney Adopted by Council: Da e Adoption Certified by C uncil Secretary By: By� Approved by Mayor for Submission to Council Approved by Mayor: Da e By: By� . , ��a'���a � . _ DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� _10 9 61 rity counci� 9-4-90 GREEN SHEE CONTACT PER30N&PHONE INITIAUDATE INITIAUDATE �DEPARTMENT DIRECTOR �CITV COUNCIL William Wl1.SOT1 A$$��N �CITYATfORNEY �CITYCLERK MUST BE ON COUNCIL AOENDA BY(DATE) NUMBER FOR ❑BUDGET DIRECTOR �FIN.8 MGT.SERVICES DIR. ROUTING 9�1 1�9 O ORDER �MAYOR(OR ASSISTAN� � TOTAL#OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of a reso tion setting a policy regarding t e awarding of contracts for the ity Hall/Court House renovation. RECOMMENDATION3:Approve(A)w ReJect(R) PERSONAL SERVICE CONTRACTS MUST ANSWE THE FOLLOWING�UESTIONS: _PLANNING COMMISSION _CIVII SE VICE COMMISSION �• Has this person/firm ever wo�ked under a cOntract �this depertment? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee? _STAFF — YES NO _DIS7RICT COURT _ 3. Does this person/firm possess a skill not normally ossessed by any current city employee? SUPPORTS WHICH COUNCIL OBJECTIVEI YES NO Explaln all yes answsrs on ssparata aheet and a ch to green sheet INITIATING PROBLEM,ISSUE,OPPORTUNITY(W ,What,When,Where,Why): The City of St. Pa 1 and Ramsey County have mutually greed to undertake the renovation of he City Hall/Court House building unded through the issuance of genera obligation bonds providing an opp rtunity to award contracts to set-a aside eligible businesses. ADVANTA�ES IF APPROVED: Businesses owned b minority, female and handicapped ersons will be assured of an oppo tunity to work on the renovation o the City Hall/ Courthouse buildin . DISADVANTAGES IF APPROVED: _ REC�IVED SEP0519,90 - � DISADVANTAOES IF NOT APPROVED: Such businesses ma not receive contracts for the re vation of the publicly owned building. ouncii Research Center SEP 0�; ���0 TOTAL AMOUNT OF TRANSACTION S —� C08TlREVENUE BUDGETED( IRCLE OWE) YES NO FUNDING SOURCE ACTIVITV NUMBER FINANCIAL INFORMATION:(EXPLAIN) ���/ W i � , s. 4 ` ) NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL � ,� MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent types of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. Ciry Attorney 3. Ciry Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. City Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. �inance Accounting ADMINISTRATIVE ORDERS (Budget Revision) COUNCiL RESOLUTION (all others, and Ordinances) 1. Activiry Manager 1. Department Director 2. Department Accountant 2. City Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. Ciry Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the ciry's liabiliry for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE, OPPORTUNITY Explain the situation or conditions that created a need for your project or request. ° � ,. • . ADVANTAGES IF APPROVED � Indicate whether this is simply an annual bu et procedure required by law/ charter or whether there are specific ways in hich the Ciry of Saint Paul and its citizens will benefit from this projecVaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecVrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inability to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions:How much is it going to cost?Who is going to pay?