90-1592 '��� � Council File # _�(� �- /.5/�'�-
' ����� �� �� � Green Sheet #
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
. ,
Presented By '
Referre o Committee: Date
RESOLVED, THAT THE OPER CITY OFFICIALS ARE HEREBY AUTHORIZED AND DIRECTED
TO EXTEND A FEDERAL UN ORM CRII� REPORTING AGREEMENT WITH THE BUREAU OF CRIMINAL
APPREHENSION UNTIL 30, 1991, OR UNTIL ALL OBLIGATIONS SET FORTH IN THIS CONTRACT
HAVE BEEN SATISFACTORI FULFILLED OR WHICHEVER OCCURS FIRST. THIS AGREEMENT IS SUBJECT
TO THE TERMS AND CONDI IONS OF SAID AGREEMENT, A COPY OF WHICH IS TO BE KEPT ON FILE
AND OF RECORD IN THE D ARTMENT OF FINANCE AND MANAGEMENT SERVICES.
RECONIl�NDED FOR APPROVAL:
BUDGE DIR TOR
eas Naye Absent Requested by Department of:
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Adopted by Council: Date SEP 6 199p Form Approved by City Attorney
/ �
� Adoption Certified y Council Secretary � �
By: f.rw � - <, . � "f�- /
By' Approved by Hayor for Subm ssian to
Approved by Mayor: Date
SEP 71990 c°"n�il L
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By:
Y•
coso�9oa @OBUSNED S`�P 1 5199�_
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NT�FFICE/COUNCIL DATE INITIATED N� „i,O�O V
� GREEN SHEET
Police 8-7-9U
CONTACT PERSON 8 PHONE INITIAUDATE INITIAL/DATE
EPARTMENT DIRECTOR CITY COUNCIL
Chief McCutcheon 29[, 3588 ASSI6N CITYATfORNEY CITYCLERK
MUST BE ON COUNCIL AOENDA BY(DATE) NUNBER FOR UDGET DIRECTOR �FIN.8 MGT.SERVICES DIR.
ROUTIN6
ASAP Oi1DER AYOR(OR ASSISTANn �
TOTAL#OF SIGNATURE PAGES � (CLIP ALL LOCATIONS FOR SIGNATURE)
�.
ACTION REQUESTED: I � � �,,„�-,'
Extend time period f grant.
Approval of the att ched contract and Council Resolution. A�G 15 1990
RECOMMENDATIONS:Appro�re(A)or Reject O PERSONAL 8ERVICE CONTRACTS MUST ANSWER THE LO I I�N�:,�� +;'�
_PLANNING COMMI3SION _CI L SERVICE COMMISSION �• Has this person/firm ever worked under a contract for this departmeM?
_CIB COMMITTEE _ YES NO
2. Has this personlfirm ever been a city employee?
—sTA� — YES NO
_DISTRICT COUR7 — 3. Does this person/firm possess a skfll not normally possessed by any current city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO
Explsin all yes answers on separate sheet end attach to green sheet
INITIATINO PR08LEM,133UE.OPPORTUNI (Who,What,When,Where,Why):
The Bur.eau of Crimin 1 Appr.ehension has made available to the Police Department a grant to
cover. the costs of m difying computer programs. These programs w.ill meet new Federal
Unifor.m Crime Repor.t 'ng r.equirements. The grant was accepted last year. A budget needs
to be set up for 199 to deposir $33,850 of the grant money.
ADVANTAGESIFAPPROVED:
It will enable the P lice Department to establ:ish a financing and spending plan for the
Uniform Crime Report ng System Grant. These funds will continue to pay the salary and
benefits for an add.i ional FTE in the Systems Unit. ''�`<,"��s��;�
� I % �qso
RE
DISADVANTAOESIFAPPROVED: ' '4 �v�i�j y��:�'���
REC�IVED A U G 13 1990
None �u�`29��0 BUDGET OFFfCE
CITY CL�RK
DISADVANTAGES IF NOT APPROVED:
Implementation of ne Uniform Crime Reporting requirements w:ili be delayed and the St . Paul
Police Department wi 1 log behind other reporting agencies. In addit.ion, other planned
Police applications ill be delayed indefinitely due to the.ir depending upon an offense
reporting system.
Council Researcti Center,
AUG 241990
..,,�.
TOTAL AMOUNT OF TRANSACTION S C08T/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDING SOURCE UCR Gr t ACTIVITY NUMBER • v 1 I�`�
FINANCIAL INFORMATION:(EXPLAIN) .
� �� �P �� �.v�.�� bud ed %ol �� �� �3�- 3� �a 3 c�W
� ' � �4.
NOTE: COMPLETE.DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL ;
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION�(Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attomey
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. Ciry Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. Ciry Councii
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
each of these pages.
ACTION REQUESTED
Describe what the projecUrequest seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences.Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body,public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecVrequest supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET,SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project '
or request
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the Ciry of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES tF APPROVED
What negative effects or major changes to existing or past processes might
this project/request produce if it is passed (e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences;if3he protnised action is not
approved?Inabiliry to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions:How much is it
going to cost?Who is going to pay?
� U - ,c�---,�-
�• . � •
. �
State of Minnesota
Department of Public Safety
210 Transportation Building
St. Paul, Minr�sota 55155
July 10,1994
City of St. Paul
Police Depart�en
Contract Manager
100 East llth. S reet
St. Paul, MN 551 1
Aa�endnient Grant
Re: Contract #07300 54549
Qear Contract Ma ager:
Enclosed is a co tractual agree�ent between the Minnesota Depart-
ment of Public S fety/BGA and the City of St. Paul, Police
Departa�nt. Ple se review this contract and indicate your
approval by havi g authorized persons sign and date all six
copies of the co tract. All signatures must be original, so
please don't use carbon paper. Please included a signed re�olu-
tion for thi� a ndment.
Please send all ign�d contracts and enclosur�s to:
Janet Weber
Fiscal & inistrative Services
Department f Public Safety
210 Transpo ation Building
St. Paul, M 55155
If you have any uestions, please contact me at (612) 297-1963_
Thank you for yo r cooperation.
Sincer�ly,
L��"Cc�
anet Weber
Encl.
, _ ; . , � 07�ao-:3; -=o! �- 8`i
U—
; "C':n�No. Account I.D. Organizati n F.Y. Requfsltion No. Vendor No. Type Terms Cost Code 5 .CD. .CD. .CD.
,aa � ' S33109 � 07300 1 /� 066790002 �
, Cost Code 4 , �1�t Suffix Object
1 \
N $END
TYPE OF TRANSACTI N � � Entered by
A40 A41 Date Number
" � � � Entered by
A4 A45 A46 Date Number
NU. 1 t0 OOI�T.['l2ACT I�ER 07300 54549
W�2F.AS, the tate of Minnesota has a grant with the City of
St. Paul Poli e Department entered into on January l, 1989, to
bring its re rting into compliance with the UCR Redesign and
WRE32FAS� para raph IV provides: �
TII2M OF GT. This grant shall be effective on January l,
1989, or upon such date as it is executed as to encumbrance by "
the Comm'ssioner of Finance, whichever occurs later, and shall
remain i effect until July 1, 1990, or until all obligati.ons
set fort in this contract have been satisfactorily fulfilled
whicheve occurs first.
NOW IT IS AQ2EED BY AI�ID BE.IWF.�7 T� PART�S HII2L�i'O:
That the te of the contract is extended until June 30, 1991, and
paragraph IV 's so amended..
Except as he in amended, the provisions of the original agreement
remain in ful force and effect.
In witness w reof, the parties have caused this amendment to be
executed thi 29th day of June, 1990.
.
�l�N 22 8���
. . � . ��..��
. �;�� , �
APPROVED:
GRANTEE:
(If a corpor tion, two corporate officers must execute)
l� BY: As to form and execution by
TITLE: ATl'OFtNEY GN3VERAL
DATE: BY:
DATE:
BY:
TITLE: CQi�'Q'IISSIONIIt OF ADMINISTRATIai�T
DATE: gy;
DATE:
STATE AC�ICY OR DEPAR�1'r�
BY: OONII�'tISSI� OF FINANCE
TITLE: ENCUMBERED BY:
DATE:
DATE:
' � �0/,�l/�
,• . CITY OF SAINT AUL
r � '
G�'1�C�-u.17,12�-��'I�
Chi�f of Polic•
Approved as to for�a
,
�,,������
yor
Assistant City Attorney
Director� Depart�ent of Finance
and planage�ent Sarvic�s