90-1477 O� �(��� A � Council File � ��/�77
V /"1
Green Sheet � � ����
RESOLUTION
ITY F SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
WHEREAS, on January 6, 1987, the Saint Paul City Council established a
Community Festiv 1 Revolving Loan Fund and Grant Program, administered by the
Division of Par and Recreation for the purpose of assisting neighborhood
festivals with xpenses, starting costs and insurance coverage; and
WHEREAS, o August 6, 1987, the Saint Paul City Council did pass rules to
administer the rant program; and
WHEREAS, t e festivals and sponsoring organizations listed below meet the
eligibility cri eria established by the Saint Paul City Council in said rules;
now therefore b it
RESOLVED t at the Saint Paul City Council hereby approves the attached �
applications fo funding from the following organization, for the following
festival on the following date for the following amount:
Highla Business Association $1,000.00
Highla d Fest, August 10-12, 1990
and does hereb authorize the appropriated city officials to execute agreements
as necessary t disburse the approved funds; a copy of said agreement to be
kept on file i the Department of Finance and Management Services.
eas Navs Absent Requested by Department of:
zmon
anw tz �- COMMUN ICE AND R C EATrON:
acc ee
e tma —
�ne
z soa
�
A G ���� Form A ved by � ttorney
Adopted by Council: Date tL� 19qQ
l
Adoption Certified by Council Secretary 8y: �— 3 ���
BY' Approved by Mayor for Submission to
Approved by Mayor: Date �
19�0 Council
8 By s ,C ��'
Y�
p��USHED N�� ? 5199Q
� �� .. .. �� 1.� ,�1�.?���•� ���-+/��
\� �
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED *TQ ^ �I O(��L�
- - GREEN SH��T :; . . , �� �. � �
CONTACT PERSON 8 PHONE INITIAUDATE INITIAUDATE
DEPARTMENT DIRECTOR �CITY COUNCIL
Howard B2 1 1 2 2-7 415 Ag$�GN CITY ATfORNEY �CITY CLERK
NUNBER FOR
MUST BE ON COUNCIL AGENDA BY(DATE) ROUTING BUDGET DIRECTOR �FIN.8 MOT.SERVICE3 DIR. '
H-14—9 O ORDEA �MAYOR(OR ASSISTANn �
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Signatures of Dir ctor of Community Services, City Attorney, Mayor/Assistant
and City Council .
RECOMMENDATIONS:Approve(A)a ReJect( ) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWINO�UESTIONS:
_PLANNING COMMISSION _CI L SERVICE COMMISSION 1. Hes this person/firm ever worked under a cont�act for this departmentT
_CIB COMMITTEE _ YES NO
A 2. Has this person/firm ever been a city employee?
_STAFF — YES NO
_ DIS7RICT COURT — 3. Does this person/firm possess a skill not normally possessed by any curreM city emplcyee?
SUPPORTS WHICH COUNCIL OBJECTIVE? YES NO
Explain atl yea answers on separate sheet and attaeh to green shest
Recreation
INITIATING PROBLEM,ISSUE,OPPORTUN (Who,What,When,Where,Why):
The Hirhland BL�si ess Association has rec�uested a $1,000 grant from the
Cornmunity Festiva Fund for their annual Highland Fest; to be held August
10-12, 1590.
REC�1 C
AUG 0 2 9(
ADVANTAQES IF APPROVED:
�
Festival wili be cld.
,
DISADVANTAGES IF APPROVED:
?'T��
;.�
DISADVANTAGES IF NOT APPROVED:
Quality of iest 'val will be diminished.
Councif Researct� �e�ter
�;f1G 0� ly�t�
TOTAL AMOUNT OF TRANSACTI N S 1,O O O COST/REVENUE BUDGETED(CIRCLE ONE) YES NO
FUNDINGSOURCE 325 S C�Cldl S?rV1CP.S ACTIVITYNUMBER 23143
FINANCIAL INFORMATION:(EXPLAIN) a �
�J�
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE (PHONE NO.298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes suthorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. Ciry Attorney
3. Ciry Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION(all others,and Ordinances)
1. Activiry Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3. Mayor Assistant
4. Budget Director 4. City Council
5. City Clerk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS(all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER,OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperclip or flag
, each`of these pages.
ACTION REQUESTED
Describe what the projecVrequest seeks to accomplish in either chronologi-
cai order or order of importance,whichever is most appropriate for the
issue.Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your projecUrequest supports by listing
the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specitic ways in which the City of Saint Paul
and its citizens will benefit from this projecUaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When?For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inability to deliver service?Continued high traffic, noise,
accident rate?Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
. . . �9o- ��7z
DIVISION OF PARKS AND RECRERTION
COMMUNITY FESTIVAL FUND
RPPLICATION
Date May 16, 199 Check One: Loan Grant XX
Organization N me HIGHT.AND A 1STNF.SS AccnrreTrn�r
Description of rganization, brief history Pleace Spp P.,�i��o.�
Highland Bu iness Association brochure.
We ar a SO1 (c)6 (non-profit business association), as determined by the IRS.
Non-Profit Sta us �3,F Yes No Don' t Know
Project Coordi ator Name Constance M. Wittek
Address 1454 Fairmount Avenue St. Paul 5
Pho ne 699-90 2 (office) 699-9611 [home)
day evening
. Project Descri tion (purpose and impact on area) : Attach additional
information if needed)
Hiohland Fest is ommunit festival that includes an art fair food conti inment
children's events and numerous sporting events. In addition, for the second year in a
row
s
from the raffle w 11 again go to three of the youth sports programs in the area-- Highland-
Groveland Re - s 'n.
Sponsored by the ighland Business Association, our goals for the festival are to: k..)__�hank
th ' ' ' ' • ' ' llage
area by bringing n thousands of newcomers; 3.) end the festival "in the black". Attached
leas
' ill
be quite similar.
Total Rmount equested From Community Festival Fund: �1�00 n0
If this appli ation is a request for a grant, how do you plan to match
it? Please b specific. (Attach additional sheets if necessary) .
Please refer to tie attached 1989 Income and Ex ense Statem nt 11
as the proposed b dget for 1990. Our funding sources are primarily 1.) sponsoring
businesses (man are alread committed for 1990 2. art fai
3.) food vendors' fees.
• ' V' �O r/��7
If this applicat ' on is a request for a loan, how do you plan to repay
it? Please be s ecific. (Attach additional sheets if necessary) .
Please attach t e following information to your application:
1 . Verificatio of nonprofit status and copy of organizational by-laws
2 . List of Off ' cers or Directors
3 . Letter verifying organization' s approval of the proposal
4 . Previous year' s budget and financial statement, if applicable
5 . Current ba ance sheet and income statement, if applicable
6 . Proposed b dget (expenses and income) for the activity (Estimated
line item udget including revenue and expenses that will be made
from loan r grant funds .
7 . Evidence t at insurance can be obtained by the organization
8 . Plan for s aging the festival event.
District Counc ' 1 HIGHLAND AREA COMMUNITY COUNCIL
District Counc ' 1 Review - Signature �-. ������•-�...� ;°��5+��
Date of Distri t Council Review s/���9U
COMMENTS:
Please send a plication to:
Communit Festival Fund
Division of Parks and Recreation
200 City Hall Annex
25 W. 4t St.
St. Paul MN
15/FESTIVAL.A L