98-883OR�GINA�
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Council File # q � � '�
Green Sheet# 65088
��
Referted To:
Committee:
Date
< WHEREAS, Ramsey County has requested that the City vacate the space it occupies in the Public Health Building at
s 555 Cedar Street, for the Property Code Enforcement programs by November 30, 1998; and
� WHEREAS, property owned by Ramsey County, such as the telephone system, computer network, some furniture,
a etc., will no Ionger be available for the City to use when Property Code Enforcement moves from the
s Public Health Building; and
io
ii WHEREAS, a rent request, estimated to be at least $75,000 annually, has not been included in the Mayor's Proposed
iz 1999 budget due to other more cost-effective altematives described below; and
13
ia WHEREAS, the 6,000 square-foot space occupied by the Property Code Enforcement Division is less than adequate
�s for its 23 staff members; and
is
n WHEREAS, space is available, with no additional recurring rent costs, to house the Property Code Enforcement staff
ia between three sites: 1) the City Hall Information and Complaint Office (5 clerical employees), 2) the Saint Paul
is Police DepartmenYs East Team facility (7 vacant building staff and 8 property code enforcement inspectors), and
zo 3) the Grand Avenue property owned by Saint Thomas College and leased by the Police Department (8 property code
zi enforcement inspectors); and
zz
zs WHEREAS, the budget amendment below will address the following one-time costs associated with moving to
za diiferent sites: 1) build-out costs for the East Team site ($32,840), 2) moving costs ($3,750), 3) space design costs
zs ($5,000), and 4) forms replacement ($5,000); and
zs
z� WHEREAS, the budget amendment below will address costs associated with the replacement of very old and
za inadequate: 1) furniture ($10,000), 2) telephone system ($26,885), and 3) computer network and computers
ze ($36,948), which wili improve service to citizens and facilitate communication between staff at the three sites; and
30
si WHEREAS, salary savings from delays in hiring persons to fill vacancies will be used to offset the costs listed
sz above; and
33
sa WHEREAS, the budget amendment contains a contingency amount of $22,000 for construction ($5,000), furniture
35 ($10,000), and file server replacement ($7,000); and
36
s� WHEREAS, the Mayor, pursuant to Section 10.07.04 of the City Charter, does certify that there are available for
sa appropriation revenues in excess of those estimated in the 1998 budget; and
39
40
41
42
43
44
ORIG1NAl
Presented By:
RMertetl To:
as WHEREAS, the Mayor recommends the following changes to the 1998 Budget:
�
a� GENERAL FUND
�
49
w FINANCING PLAN
5t
sz Fund Actfvf Obiect Descrtption
53
sa 001 - 00000 - 9630 Use of Fund Balance
ss
se SPENDING PLAN
s�
sa 001 - 05113 - 0111 Full-Time Permanent Salaries
ss 001 - 05113 - 0141 Overtime
so 001 - 05113 - 0161 Salary Needs
si 001 - 05113 - 0211 Architect Fees
ez 001 - 05113 - 0224 Telephone-Moves and Changes
83 001 - 05113 - 0241 Printing-Outside
ea 001 - 05113 - 0295 Moving
es 001 - 05113 - 0389 Other-Miscellaneous Supplies
es 001 - 05113 - 0439 Fringe Benefits
a� 001 - 05113 - 0518 Mayor's Contingency
ea 001 - 05113 - 0815 Furniture
69 001 - 05113 - 0856 Data Processing Software
�0 001 - 05113 - 0857 Data Processing Hardware
�� 001 - 05113 - 0858 Telephones
�z 001 - 05113 - 0894 Construction-General
]3
]4
]5
�a RESOLVED, that the City Council approves these changes to the 1998 budget.
n
�a
CURRENT AMENDED
BUDGET CHANGES BUDGET
$ 1,921,845 $ (84,423) $ 1,837,422
$ 783,SSt
$ 20,000
$ 38,678
$ -
$ -
$ 3,000
$ -
$ -
$ 257,090
$ -
$ 5,600
$ -
$ 926
$ -
$
$
$
$
$
$
$
$
$
$
$
$
$
$
(9,000)
(2,322)
(38,678)
5,000
6,475
5,000
3,750
500
(8,000)
22,000
10,000
1,022
35,426
20,410
$ 774,581
$ 17,678
$ -
$ 5,000
$ 6,475
$ 8,000
$ 3,750
$ 500
$ 249,090
$ 22,000
$ 15,600
$ �,�22
$ 36,352
$ 20,410
$ - $ 32,840 $ 32,840
$ 1,108,575 $ 84,423 $ 1,193,298
Requested by Departrnent of:
Adoption Certified by Council Secretary:
By:
Appro�
By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Council File #
Green Sheet#
9$ '�83
65088
Committee: Date
Adopted by Council: Date � �. � `� `g
Fire and Safe Services
BY� ,� ,�� � °�1c4lle,e
Approval Recommended by Budget Director:
�IY'r8
DEPARTMENT/OFFICE/COUNCIL DATEINITWTED
Fire and Safety Services 9I1s/9s GREEN SHEET No 65088
COMACT PERSON & PHONE I A INrrwuDA7E
Mort Bostrom 225-6895 1 DEPAfRMFNTDIRECTOR 1�� 5«rccouxcu
MUST BE ON COUNCILAGENDA BY (DA"I�
�CRYATfO ❑CRYCIERK
❑Z FllW�LIALSQNIL6OIN. �FlNAtKIAL5Q1VlALCTG
�MAYOR�ORASSIST� ❑
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED
pproval of the attached council resolution amending the1998 budget to provide funds for moving the Property
Code Enforcement Division.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CON7RACTS MUST ANSWER THE FOLLOWING QUESTONS:
1. Has this persoNfirtn ever worketl untler a wntrect for this departrnent'+
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has ihis persoNfirm ever been a ciry employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this perso�rtn posseu a skill not normally possessed by any wrrent city employee?
YES NO
4. Is ihis person/firm a targeted vendoY�
YES NO
Explain all yes answers on sepa2te sheet antl attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (1Mi0, WHAT, WHEN, WHERE, WHI�
Ramsey County has requested that the City of Saint Paul vacate the space it occupies in the Pubiic Health Building at
555 Cedar Street, for the Properiy Code Enforcement programs by November 30, 1998.
Beginning January 1, 1999, the Properiy Code Enforcement Division will be reorganized from the Department of Fire
and Safety Services to the Citizen Services Office.
ADVANTAGESIFAPPROVED
No additional rent will have to be paid if the Property Code Enforcement Division is relocated. �`'
The relocation of the Property Code Enforcement Division to the Saint Paul Police DepartmenYs East Side Team facility,
the Grand Avenue property leased by the Police Department, and the Ciry Hail Information and Complaint Office
will improve service to citizens and facilitate communication between staff.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NOTAPPROVED
The City would have to find space to house the Property Code Enforcement Division and pay rent for the space annuaily.
Lost opportunity to improve property code enforcement services.
TOTAL AMOUNi OF TRANSACTION $ $4 ,423 COST/REVENUE BUDGETED (CIRCLE ON� YES NO
FUNDING SOURCE General Fund ACTIVITY NUMBER 05113
FINANCIAL INFORMATION (EXPLAINJ (� >>�1*t@ �oAp^,>�h/� +;+ �����
0:�ti5, f i?�.'y�c2,..:�! 4�*... �
sF� 2� �ssa
E's?ti5i7?L"� t3i`t9is�
K scu.' .. ,_ __ ....._.._.�
OR�GINA�
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Council File # q � � '�
Green Sheet# 65088
��
Referted To:
Committee:
Date
< WHEREAS, Ramsey County has requested that the City vacate the space it occupies in the Public Health Building at
s 555 Cedar Street, for the Property Code Enforcement programs by November 30, 1998; and
� WHEREAS, property owned by Ramsey County, such as the telephone system, computer network, some furniture,
a etc., will no Ionger be available for the City to use when Property Code Enforcement moves from the
s Public Health Building; and
io
ii WHEREAS, a rent request, estimated to be at least $75,000 annually, has not been included in the Mayor's Proposed
iz 1999 budget due to other more cost-effective altematives described below; and
13
ia WHEREAS, the 6,000 square-foot space occupied by the Property Code Enforcement Division is less than adequate
�s for its 23 staff members; and
is
n WHEREAS, space is available, with no additional recurring rent costs, to house the Property Code Enforcement staff
ia between three sites: 1) the City Hall Information and Complaint Office (5 clerical employees), 2) the Saint Paul
is Police DepartmenYs East Team facility (7 vacant building staff and 8 property code enforcement inspectors), and
zo 3) the Grand Avenue property owned by Saint Thomas College and leased by the Police Department (8 property code
zi enforcement inspectors); and
zz
zs WHEREAS, the budget amendment below will address the following one-time costs associated with moving to
za diiferent sites: 1) build-out costs for the East Team site ($32,840), 2) moving costs ($3,750), 3) space design costs
zs ($5,000), and 4) forms replacement ($5,000); and
zs
z� WHEREAS, the budget amendment below will address costs associated with the replacement of very old and
za inadequate: 1) furniture ($10,000), 2) telephone system ($26,885), and 3) computer network and computers
ze ($36,948), which wili improve service to citizens and facilitate communication between staff at the three sites; and
30
si WHEREAS, salary savings from delays in hiring persons to fill vacancies will be used to offset the costs listed
sz above; and
33
sa WHEREAS, the budget amendment contains a contingency amount of $22,000 for construction ($5,000), furniture
35 ($10,000), and file server replacement ($7,000); and
36
s� WHEREAS, the Mayor, pursuant to Section 10.07.04 of the City Charter, does certify that there are available for
sa appropriation revenues in excess of those estimated in the 1998 budget; and
39
40
41
42
43
44
ORIG1NAl
Presented By:
RMertetl To:
as WHEREAS, the Mayor recommends the following changes to the 1998 Budget:
�
a� GENERAL FUND
�
49
w FINANCING PLAN
5t
sz Fund Actfvf Obiect Descrtption
53
sa 001 - 00000 - 9630 Use of Fund Balance
ss
se SPENDING PLAN
s�
sa 001 - 05113 - 0111 Full-Time Permanent Salaries
ss 001 - 05113 - 0141 Overtime
so 001 - 05113 - 0161 Salary Needs
si 001 - 05113 - 0211 Architect Fees
ez 001 - 05113 - 0224 Telephone-Moves and Changes
83 001 - 05113 - 0241 Printing-Outside
ea 001 - 05113 - 0295 Moving
es 001 - 05113 - 0389 Other-Miscellaneous Supplies
es 001 - 05113 - 0439 Fringe Benefits
a� 001 - 05113 - 0518 Mayor's Contingency
ea 001 - 05113 - 0815 Furniture
69 001 - 05113 - 0856 Data Processing Software
�0 001 - 05113 - 0857 Data Processing Hardware
�� 001 - 05113 - 0858 Telephones
�z 001 - 05113 - 0894 Construction-General
]3
]4
]5
�a RESOLVED, that the City Council approves these changes to the 1998 budget.
n
�a
CURRENT AMENDED
BUDGET CHANGES BUDGET
$ 1,921,845 $ (84,423) $ 1,837,422
$ 783,SSt
$ 20,000
$ 38,678
$ -
$ -
$ 3,000
$ -
$ -
$ 257,090
$ -
$ 5,600
$ -
$ 926
$ -
$
$
$
$
$
$
$
$
$
$
$
$
$
$
(9,000)
(2,322)
(38,678)
5,000
6,475
5,000
3,750
500
(8,000)
22,000
10,000
1,022
35,426
20,410
$ 774,581
$ 17,678
$ -
$ 5,000
$ 6,475
$ 8,000
$ 3,750
$ 500
$ 249,090
$ 22,000
$ 15,600
$ �,�22
$ 36,352
$ 20,410
$ - $ 32,840 $ 32,840
$ 1,108,575 $ 84,423 $ 1,193,298
Requested by Departrnent of:
Adoption Certified by Council Secretary:
By:
Appro�
By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Council File #
Green Sheet#
9$ '�83
65088
Committee: Date
Adopted by Council: Date � �. � `� `g
Fire and Safe Services
BY� ,� ,�� � °�1c4lle,e
Approval Recommended by Budget Director:
�IY'r8
DEPARTMENT/OFFICE/COUNCIL DATEINITWTED
Fire and Safety Services 9I1s/9s GREEN SHEET No 65088
COMACT PERSON & PHONE I A INrrwuDA7E
Mort Bostrom 225-6895 1 DEPAfRMFNTDIRECTOR 1�� 5«rccouxcu
MUST BE ON COUNCILAGENDA BY (DA"I�
�CRYATfO ❑CRYCIERK
❑Z FllW�LIALSQNIL6OIN. �FlNAtKIAL5Q1VlALCTG
�MAYOR�ORASSIST� ❑
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED
pproval of the attached council resolution amending the1998 budget to provide funds for moving the Property
Code Enforcement Division.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CON7RACTS MUST ANSWER THE FOLLOWING QUESTONS:
1. Has this persoNfirtn ever worketl untler a wntrect for this departrnent'+
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has ihis persoNfirm ever been a ciry employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this perso�rtn posseu a skill not normally possessed by any wrrent city employee?
YES NO
4. Is ihis person/firm a targeted vendoY�
YES NO
Explain all yes answers on sepa2te sheet antl attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (1Mi0, WHAT, WHEN, WHERE, WHI�
Ramsey County has requested that the City of Saint Paul vacate the space it occupies in the Pubiic Health Building at
555 Cedar Street, for the Properiy Code Enforcement programs by November 30, 1998.
Beginning January 1, 1999, the Properiy Code Enforcement Division will be reorganized from the Department of Fire
and Safety Services to the Citizen Services Office.
ADVANTAGESIFAPPROVED
No additional rent will have to be paid if the Property Code Enforcement Division is relocated. �`'
The relocation of the Property Code Enforcement Division to the Saint Paul Police DepartmenYs East Side Team facility,
the Grand Avenue property leased by the Police Department, and the Ciry Hail Information and Complaint Office
will improve service to citizens and facilitate communication between staff.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NOTAPPROVED
The City would have to find space to house the Property Code Enforcement Division and pay rent for the space annuaily.
Lost opportunity to improve property code enforcement services.
TOTAL AMOUNi OF TRANSACTION $ $4 ,423 COST/REVENUE BUDGETED (CIRCLE ON� YES NO
FUNDING SOURCE General Fund ACTIVITY NUMBER 05113
FINANCIAL INFORMATION (EXPLAINJ (� >>�1*t@ �oAp^,>�h/� +;+ �����
0:�ti5, f i?�.'y�c2,..:�! 4�*... �
sF� 2� �ssa
E's?ti5i7?L"� t3i`t9is�
K scu.' .. ,_ __ ....._.._.�
OR�GINA�
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Council File # q � � '�
Green Sheet# 65088
��
Referted To:
Committee:
Date
< WHEREAS, Ramsey County has requested that the City vacate the space it occupies in the Public Health Building at
s 555 Cedar Street, for the Property Code Enforcement programs by November 30, 1998; and
� WHEREAS, property owned by Ramsey County, such as the telephone system, computer network, some furniture,
a etc., will no Ionger be available for the City to use when Property Code Enforcement moves from the
s Public Health Building; and
io
ii WHEREAS, a rent request, estimated to be at least $75,000 annually, has not been included in the Mayor's Proposed
iz 1999 budget due to other more cost-effective altematives described below; and
13
ia WHEREAS, the 6,000 square-foot space occupied by the Property Code Enforcement Division is less than adequate
�s for its 23 staff members; and
is
n WHEREAS, space is available, with no additional recurring rent costs, to house the Property Code Enforcement staff
ia between three sites: 1) the City Hall Information and Complaint Office (5 clerical employees), 2) the Saint Paul
is Police DepartmenYs East Team facility (7 vacant building staff and 8 property code enforcement inspectors), and
zo 3) the Grand Avenue property owned by Saint Thomas College and leased by the Police Department (8 property code
zi enforcement inspectors); and
zz
zs WHEREAS, the budget amendment below will address the following one-time costs associated with moving to
za diiferent sites: 1) build-out costs for the East Team site ($32,840), 2) moving costs ($3,750), 3) space design costs
zs ($5,000), and 4) forms replacement ($5,000); and
zs
z� WHEREAS, the budget amendment below will address costs associated with the replacement of very old and
za inadequate: 1) furniture ($10,000), 2) telephone system ($26,885), and 3) computer network and computers
ze ($36,948), which wili improve service to citizens and facilitate communication between staff at the three sites; and
30
si WHEREAS, salary savings from delays in hiring persons to fill vacancies will be used to offset the costs listed
sz above; and
33
sa WHEREAS, the budget amendment contains a contingency amount of $22,000 for construction ($5,000), furniture
35 ($10,000), and file server replacement ($7,000); and
36
s� WHEREAS, the Mayor, pursuant to Section 10.07.04 of the City Charter, does certify that there are available for
sa appropriation revenues in excess of those estimated in the 1998 budget; and
39
40
41
42
43
44
ORIG1NAl
Presented By:
RMertetl To:
as WHEREAS, the Mayor recommends the following changes to the 1998 Budget:
�
a� GENERAL FUND
�
49
w FINANCING PLAN
5t
sz Fund Actfvf Obiect Descrtption
53
sa 001 - 00000 - 9630 Use of Fund Balance
ss
se SPENDING PLAN
s�
sa 001 - 05113 - 0111 Full-Time Permanent Salaries
ss 001 - 05113 - 0141 Overtime
so 001 - 05113 - 0161 Salary Needs
si 001 - 05113 - 0211 Architect Fees
ez 001 - 05113 - 0224 Telephone-Moves and Changes
83 001 - 05113 - 0241 Printing-Outside
ea 001 - 05113 - 0295 Moving
es 001 - 05113 - 0389 Other-Miscellaneous Supplies
es 001 - 05113 - 0439 Fringe Benefits
a� 001 - 05113 - 0518 Mayor's Contingency
ea 001 - 05113 - 0815 Furniture
69 001 - 05113 - 0856 Data Processing Software
�0 001 - 05113 - 0857 Data Processing Hardware
�� 001 - 05113 - 0858 Telephones
�z 001 - 05113 - 0894 Construction-General
]3
]4
]5
�a RESOLVED, that the City Council approves these changes to the 1998 budget.
n
�a
CURRENT AMENDED
BUDGET CHANGES BUDGET
$ 1,921,845 $ (84,423) $ 1,837,422
$ 783,SSt
$ 20,000
$ 38,678
$ -
$ -
$ 3,000
$ -
$ -
$ 257,090
$ -
$ 5,600
$ -
$ 926
$ -
$
$
$
$
$
$
$
$
$
$
$
$
$
$
(9,000)
(2,322)
(38,678)
5,000
6,475
5,000
3,750
500
(8,000)
22,000
10,000
1,022
35,426
20,410
$ 774,581
$ 17,678
$ -
$ 5,000
$ 6,475
$ 8,000
$ 3,750
$ 500
$ 249,090
$ 22,000
$ 15,600
$ �,�22
$ 36,352
$ 20,410
$ - $ 32,840 $ 32,840
$ 1,108,575 $ 84,423 $ 1,193,298
Requested by Departrnent of:
Adoption Certified by Council Secretary:
By:
Appro�
By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Council File #
Green Sheet#
9$ '�83
65088
Committee: Date
Adopted by Council: Date � �. � `� `g
Fire and Safe Services
BY� ,� ,�� � °�1c4lle,e
Approval Recommended by Budget Director:
�IY'r8
DEPARTMENT/OFFICE/COUNCIL DATEINITWTED
Fire and Safety Services 9I1s/9s GREEN SHEET No 65088
COMACT PERSON & PHONE I A INrrwuDA7E
Mort Bostrom 225-6895 1 DEPAfRMFNTDIRECTOR 1�� 5«rccouxcu
MUST BE ON COUNCILAGENDA BY (DA"I�
�CRYATfO ❑CRYCIERK
❑Z FllW�LIALSQNIL6OIN. �FlNAtKIAL5Q1VlALCTG
�MAYOR�ORASSIST� ❑
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUESTED
pproval of the attached council resolution amending the1998 budget to provide funds for moving the Property
Code Enforcement Division.
RECOMMENDATION Approve (A) or Reject (R) PERSONAL SERVICE CON7RACTS MUST ANSWER THE FOLLOWING QUESTONS:
1. Has this persoNfirtn ever worketl untler a wntrect for this departrnent'+
PLANNING COMMISSION YES NO
CIB COMMITTEE 2. Has ihis persoNfirm ever been a ciry employee?
CIVIL SERVICE COMMISSION YES NO
3. Does this perso�rtn posseu a skill not normally possessed by any wrrent city employee?
YES NO
4. Is ihis person/firm a targeted vendoY�
YES NO
Explain all yes answers on sepa2te sheet antl attach to green sheet
INITIATING PROBLEM ISSUE, OPPORTUNIN (1Mi0, WHAT, WHEN, WHERE, WHI�
Ramsey County has requested that the City of Saint Paul vacate the space it occupies in the Pubiic Health Building at
555 Cedar Street, for the Properiy Code Enforcement programs by November 30, 1998.
Beginning January 1, 1999, the Properiy Code Enforcement Division will be reorganized from the Department of Fire
and Safety Services to the Citizen Services Office.
ADVANTAGESIFAPPROVED
No additional rent will have to be paid if the Property Code Enforcement Division is relocated. �`'
The relocation of the Property Code Enforcement Division to the Saint Paul Police DepartmenYs East Side Team facility,
the Grand Avenue property leased by the Police Department, and the Ciry Hail Information and Complaint Office
will improve service to citizens and facilitate communication between staff.
DISADVANTAGESIFAPPROVED
None.
DISADVANTAGES IF NOTAPPROVED
The City would have to find space to house the Property Code Enforcement Division and pay rent for the space annuaily.
Lost opportunity to improve property code enforcement services.
TOTAL AMOUNi OF TRANSACTION $ $4 ,423 COST/REVENUE BUDGETED (CIRCLE ON� YES NO
FUNDING SOURCE General Fund ACTIVITY NUMBER 05113
FINANCIAL INFORMATION (EXPLAINJ (� >>�1*t@ �oAp^,>�h/� +;+ �����
0:�ti5, f i?�.'y�c2,..:�! 4�*... �
sF� 2� �ssa
E's?ti5i7?L"� t3i`t9is�
K scu.' .. ,_ __ ....._.._.�