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98-882ORIGINAL Presented By: Referred To: WHEREAS, due to (1) the unreliability of the approximately 15 year old PRIME computer and (2) "Year 2000" problems, the Fire and Safeiy Services Department needs to implement the conversion of its PRIME computer applications which include, among others, the payroll and personnel modules; and � 2 3 4 5 6 � a s io �s �� a as zo z� z2 23 25 zs z� za 31 32 33 � WHEREAS, present staff resources are not sufficient to address the programming needs; and WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation, revenues in excess of those estimated in the 1998 budget; and WHEREAS,the Mayor recommends the following changes to the 1998 budget: RESOLUTION SAINT PAUL, MINNESOTA Council File # _�_�-;� Green Sheet # 62025 �♦ GENERALFUND FINANCING Fund 001 001 f�CtlVl �b12Ct 00000 9830 SPENDING 05002 0219 DeSCI'IpY10� Use of Fund Balance Fees, Other CURRENT BUDGET $1,921,845 $0 Committee: Date CHANGES $85,000 $85,000 AMENDED BUDGET $2,006,845 i�: 111 RESOLVED, that the Council of the City of Sai�t Paul approves the amended budgets as indicated above. Requested by Department of: Adopted by Council: Date 2,� ,� 199Y Adoption Certified by Council Secretary: By: Approved by M� or: ate �� ,� ��, Ci � Fire & Safety S ices By:c� c Approv ecommended by FSO Dire or: By: n-- � i AY,XP'a- DEPARiMENT/OFFICE/COUNCIL DATEINII7ATED �� Fire and Safety Services 9/�/98 GREEN SHEET No 62025 CONTACT PERSON ffi PHONE IN A7E 7NmAUDA1E ChiefTim Fuller 228-6250 1 oEr�an.m�rmrsecm �`� 3`�Y� 5 n„-��2 MUST BE ON COUNCIL AGENDA BY (DA7� �CRY0.TC0 �/ ��❑CIttGLFRK (\�� (//� U �FRiAHCNL59NiCS5�\ �FOiAIICfALSHNIACCTG {% 0��,�� n TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTED pproval of the budget resolu6on to provide funds for solving the Fire DepartmenYs PRIME computer conversion and its "Year 2000" computer problems. RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVIGE CONTRACTS MUSTANSWERTNE FOLLOWING QUES710NS: 1. Has Nis person/firm ever worked u�x1e[ a coniractfor this departmeni? PLANNING COMMISSION YES NO GIB COMMITfEE 2. Has this persaNfinn ever been a city employee? CIVILSERVICECOMMISSION YES NO 3. Does Mis persaNfirtn possess a sWA not na�mally possessetl 6y any w�rent cM1y employee7 YES NO 4. Is ihis person/firtn a targetetl vendoR YES NO E�cplain all yes answers on separate sheet and attach to green Sheet INITIAT7NG PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY) The City's PRIME computer is approximately 15 years old and is becoming unreliabie. Applications on the PRIME computer need to be converted to a new computer system in order to be reliable. In addition, some of tnese applications involve "Year 2000" problems that need to be addressed almost immediately. ADVANTAGES IF APPRO�ED � � �-� � � Computer system modules will be more reliable. "Year 2000" problems will not occur. �� ,. S�p 1 � 3998 DISADVANTAGES iF APPROVED � � �r. �'.� �'`�;' Noneknown. �� ' � Y ��=�� DISADVANTAGES IF NOTAPPROVED Lack of system conversion could result in invalidation of ceRain data and calculations, and lack of information for pianning, payroll preparation, personnel scheduling, training, and ceRification monitoring. TOTAL AMOUNT OF TRANSACTION $85,000.00 COSTIREVENUE BUDGETED (CIRCLE ONE) YES \rvV� PUNDING SOURCE GL/001 ACTMTY NUMBER OSOOZ v��'�� "�"�'��'� t FINANCIAL INFORMATION (EXPIAIN) FlEC�l� Use of Fund Balance �� SEP 2 2 1998 ,n�0�f7R'S E3��tC� ORIGINAL Presented By: Referred To: WHEREAS, due to (1) the unreliability of the approximately 15 year old PRIME computer and (2) "Year 2000" problems, the Fire and Safeiy Services Department needs to implement the conversion of its PRIME computer applications which include, among others, the payroll and personnel modules; and � 2 3 4 5 6 � a s io �s �� a as zo z� z2 23 25 zs z� za 31 32 33 � WHEREAS, present staff resources are not sufficient to address the programming needs; and WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation, revenues in excess of those estimated in the 1998 budget; and WHEREAS,the Mayor recommends the following changes to the 1998 budget: RESOLUTION SAINT PAUL, MINNESOTA Council File # _�_�-;� Green Sheet # 62025 �♦ GENERALFUND FINANCING Fund 001 001 f�CtlVl �b12Ct 00000 9830 SPENDING 05002 0219 DeSCI'IpY10� Use of Fund Balance Fees, Other CURRENT BUDGET $1,921,845 $0 Committee: Date CHANGES $85,000 $85,000 AMENDED BUDGET $2,006,845 i�: 111 RESOLVED, that the Council of the City of Sai�t Paul approves the amended budgets as indicated above. Requested by Department of: Adopted by Council: Date 2,� ,� 199Y Adoption Certified by Council Secretary: By: Approved by M� or: ate �� ,� ��, Ci � Fire & Safety S ices By:c� c Approv ecommended by FSO Dire or: By: n-- � i AY,XP'a- DEPARiMENT/OFFICE/COUNCIL DATEINII7ATED �� Fire and Safety Services 9/�/98 GREEN SHEET No 62025 CONTACT PERSON ffi PHONE IN A7E 7NmAUDA1E ChiefTim Fuller 228-6250 1 oEr�an.m�rmrsecm �`� 3`�Y� 5 n„-��2 MUST BE ON COUNCIL AGENDA BY (DA7� �CRY0.TC0 �/ ��❑CIttGLFRK (\�� (//� U �FRiAHCNL59NiCS5�\ �FOiAIICfALSHNIACCTG {% 0��,�� n TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTED pproval of the budget resolu6on to provide funds for solving the Fire DepartmenYs PRIME computer conversion and its "Year 2000" computer problems. RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVIGE CONTRACTS MUSTANSWERTNE FOLLOWING QUES710NS: 1. Has Nis person/firm ever worked u�x1e[ a coniractfor this departmeni? PLANNING COMMISSION YES NO GIB COMMITfEE 2. Has this persaNfinn ever been a city employee? CIVILSERVICECOMMISSION YES NO 3. Does Mis persaNfirtn possess a sWA not na�mally possessetl 6y any w�rent cM1y employee7 YES NO 4. Is ihis person/firtn a targetetl vendoR YES NO E�cplain all yes answers on separate sheet and attach to green Sheet INITIAT7NG PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY) The City's PRIME computer is approximately 15 years old and is becoming unreliabie. Applications on the PRIME computer need to be converted to a new computer system in order to be reliable. In addition, some of tnese applications involve "Year 2000" problems that need to be addressed almost immediately. ADVANTAGES IF APPRO�ED � � �-� � � Computer system modules will be more reliable. "Year 2000" problems will not occur. �� ,. S�p 1 � 3998 DISADVANTAGES iF APPROVED � � �r. �'.� �'`�;' Noneknown. �� ' � Y ��=�� DISADVANTAGES IF NOTAPPROVED Lack of system conversion could result in invalidation of ceRain data and calculations, and lack of information for pianning, payroll preparation, personnel scheduling, training, and ceRification monitoring. TOTAL AMOUNT OF TRANSACTION $85,000.00 COSTIREVENUE BUDGETED (CIRCLE ONE) YES \rvV� PUNDING SOURCE GL/001 ACTMTY NUMBER OSOOZ v��'�� "�"�'��'� t FINANCIAL INFORMATION (EXPIAIN) FlEC�l� Use of Fund Balance �� SEP 2 2 1998 ,n�0�f7R'S E3��tC� ORIGINAL Presented By: Referred To: WHEREAS, due to (1) the unreliability of the approximately 15 year old PRIME computer and (2) "Year 2000" problems, the Fire and Safeiy Services Department needs to implement the conversion of its PRIME computer applications which include, among others, the payroll and personnel modules; and � 2 3 4 5 6 � a s io �s �� a as zo z� z2 23 25 zs z� za 31 32 33 � WHEREAS, present staff resources are not sufficient to address the programming needs; and WHEREAS, the Mayor, pursuant to Section 10.07.1 of the City Charter, does certify that there are available for appropriation, revenues in excess of those estimated in the 1998 budget; and WHEREAS,the Mayor recommends the following changes to the 1998 budget: RESOLUTION SAINT PAUL, MINNESOTA Council File # _�_�-;� Green Sheet # 62025 �♦ GENERALFUND FINANCING Fund 001 001 f�CtlVl �b12Ct 00000 9830 SPENDING 05002 0219 DeSCI'IpY10� Use of Fund Balance Fees, Other CURRENT BUDGET $1,921,845 $0 Committee: Date CHANGES $85,000 $85,000 AMENDED BUDGET $2,006,845 i�: 111 RESOLVED, that the Council of the City of Sai�t Paul approves the amended budgets as indicated above. Requested by Department of: Adopted by Council: Date 2,� ,� 199Y Adoption Certified by Council Secretary: By: Approved by M� or: ate �� ,� ��, Ci � Fire & Safety S ices By:c� c Approv ecommended by FSO Dire or: By: n-- � i AY,XP'a- DEPARiMENT/OFFICE/COUNCIL DATEINII7ATED �� Fire and Safety Services 9/�/98 GREEN SHEET No 62025 CONTACT PERSON ffi PHONE IN A7E 7NmAUDA1E ChiefTim Fuller 228-6250 1 oEr�an.m�rmrsecm �`� 3`�Y� 5 n„-��2 MUST BE ON COUNCIL AGENDA BY (DA7� �CRY0.TC0 �/ ��❑CIttGLFRK (\�� (//� U �FRiAHCNL59NiCS5�\ �FOiAIICfALSHNIACCTG {% 0��,�� n TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE) CTION REQUESTED pproval of the budget resolu6on to provide funds for solving the Fire DepartmenYs PRIME computer conversion and its "Year 2000" computer problems. RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVIGE CONTRACTS MUSTANSWERTNE FOLLOWING QUES710NS: 1. Has Nis person/firm ever worked u�x1e[ a coniractfor this departmeni? PLANNING COMMISSION YES NO GIB COMMITfEE 2. Has this persaNfinn ever been a city employee? CIVILSERVICECOMMISSION YES NO 3. Does Mis persaNfirtn possess a sWA not na�mally possessetl 6y any w�rent cM1y employee7 YES NO 4. Is ihis person/firtn a targetetl vendoR YES NO E�cplain all yes answers on separate sheet and attach to green Sheet INITIAT7NG PROBLEM ISSUE, OPPORTUNIN (WHO, WHAT, WHEN, WHERE, WHY) The City's PRIME computer is approximately 15 years old and is becoming unreliabie. Applications on the PRIME computer need to be converted to a new computer system in order to be reliable. In addition, some of tnese applications involve "Year 2000" problems that need to be addressed almost immediately. ADVANTAGES IF APPRO�ED � � �-� � � Computer system modules will be more reliable. "Year 2000" problems will not occur. �� ,. S�p 1 � 3998 DISADVANTAGES iF APPROVED � � �r. �'.� �'`�;' Noneknown. �� ' � Y ��=�� DISADVANTAGES IF NOTAPPROVED Lack of system conversion could result in invalidation of ceRain data and calculations, and lack of information for pianning, payroll preparation, personnel scheduling, training, and ceRification monitoring. TOTAL AMOUNT OF TRANSACTION $85,000.00 COSTIREVENUE BUDGETED (CIRCLE ONE) YES \rvV� PUNDING SOURCE GL/001 ACTMTY NUMBER OSOOZ v��'�� "�"�'��'� t FINANCIAL INFORMATION (EXPIAIN) FlEC�l� Use of Fund Balance �� SEP 2 2 1998 ,n�0�f7R'S E3��tC�