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90-1431 '� � Cauncil File # �Q/y�� R I G i�N A L • ', . Green She Z �t � � �� RESOLUTION � ITY OF SAINT PAUL, MINNESOTA �' � � Presented By Referred To Committee: Date RESOLVED, that the proper City Officials are hereby authorized and directed to execute an greement with the Minnesota State Agricultural Society (State Fair Board) wher by the City of Saint Paul will provide various police services during the 199 State Fair in return for the payment to the City of $4,793.00, a copy of sa'd agreement to be kept on file and of record in the Department of Finance a d Management Services. I �I II i� I . I'� i eas Nays Absent Re ested b De artment of: Zmon y P onw t z �- o'1 G� - accn ee - et man une v � }-� / /� ,, z son �, BY� �L/l�'1-��(,!,( G�X/� _ D Adopted by Council: Date AUG 1 F 1990 FOn° Ap oved by City Attorney � Adoptio Certified }�y Council Secretary BY. ��,��' (_ �� - By' Approved by Hayor for Submission to PP Y Y �I AU� � � 1990 Council A roved b Ma or: Date r By: /l?�,�� BY° G— co�2s9oa �UBUS�fD AU G 2 51990 , �„ -'ii°4"3 �}l� � / � � ,�f,',i',_i.F.,- / F' ��/7/d' .. `/. DEPAHTMENT/OFFICE/COUNCIL DATE INITIATED G R E E N S H E E�f, � �� t i ��O -10?12 P o 1 ic e 7/2 0/9 0 INITIAL/DATE INITIAL/DATE CONTACT PERSON&PHONE . DEPARTMENT DIRECTOR Iiy.C�OUNCj1L , ,:�.�:;� Chief McCutcheon 29 -3588 ASSIGN CITYATfORNEY ' �` ci�4"cLEaic MUST BE ON COUNCIL AGENDA BY(DATE) NUYBER FOR gUDGET DIRECTOR J FIN.8 MOT.SERVICES DtR. ROUTINQ ASAP ORDER �MAYOR(OR ASSISTANn �j�l/y(,�A C • TOTAL#OF SIGNATURE PAGE 5 (CLIP ALL LOCATIONS FOR SIGNATURE) ACTION REQUESTED: Approval of the atta ed Council Resolution and Contract with the M.innesota State Agricultural Society (State Fair Board) . RECOMMENDA710N3:Approve(A)or Re}ect( ) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING GUESTIONS: _PLANNINO COMMISSION _ CI IL 3ERVICE COMMISSION �• Has this person/firm ever worked under a coMract for this department? _CIB COMMITTEE _ YES NO 2. Has this person/firm ever been a city employee7 _STAFF — YES NO _DIS7RICT COURr _ 3. Does this personlfirm possess a skill not normally possessed by any current cNy employee? 3UPPORTS WHICH COUNCIL OBJECTIVE? YES NO Explaln all yes answars on separate sheat and attach to grean shest INITIATING PROBLEM,ISSUE,OPPORTUNI (Who,What,When,Where,Why): Agreement between the City of St. Paul and S��e Fair Board that the City will assist the State Fair Board in p oviding general Police service during the operation of the 1990 Minnesota State Fair. ADVANTAGES IF APPROVED: $4,793.00 of revenue or the City af St. Paul. RECE�yfD JU(. 2 5 1.9.9� B�ocFr o�f1cE DISADVANTAGES IFAPPROVED: None apparent. RECEIVED .1UL 3 0 ia4R BUDGE7 Urr�i;E DI3ADVANTAGES IF NOT APPROVED: ' A loss of $4,793.00 of revenue for the City of St. Paul. R�C�fV�D �ouncil ��s�earch C�n��t AUG 09i990 �'��,� "�'��u CITY CLERK ^ TOTAL AMOUNT OF TRANSACTION S 4 793 OO COST/REVENUE BUDGETED(CIRCLE ONE) YES NO FUNDING SOURCE State Fair Board ACTIVITY NUMBER c.red3t 001-04100-43Q1 FINANCIAL INFORMATION:(EXPLAIN) , . � , NOTE: COMPLETE flIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHAStNG OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are correct routings for the five most frequent rypes of documents: CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept. Grants) 1. Outside Agency 1. Department Director 2. Department Director 2. City Attorney 3. City Attorney 3. Budget Director 4. Mayor(for contracts over$15,000) 4. Mayor/Assistant 5. Human Rights(for contracts over$50,000) 5. Ciry Council 6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services 7. Finance Accounting ADMINISTRATIVE ORDERS(Budget Revision) COUNCIL RESOLUTION (all others,and Ordinances) 1. Activiry Manager 1. Department Director 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. Mayor Assistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Finance and Management Services ADMINISTRATIVE ORDERS(all others) 1. Department Director 2. City Attorney 3. Finance and Management Services Director 4. Ciry Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the#of pages on which signatures are required and paperclip or flag each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to accomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your list with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body,public or private. SUPPORTS WHICH COUNCIL OBJECTIVE? Indicate which Council objective(s)your projecUrequest supports by listing the key word(s) (HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) PERSONAL SERVICE CONTRACTS: This information will be used to determine the cirys liability for workers compensation claims,taxes and proper civil service hiring rules. INITIATING PROBLEM, ISSUE,OPPORTUNITY Explain the situation orconditions that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are specific ways in which the City of Saint Paul and its citizens will benefit from this projecUaction. DISADVANTAGES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce if it is passed(e.g.,traffic delays, noise, tax increases or assessments)?To Whom?When?For how long? DISADVANTAGES IF NOT APPROVED What will be the negative consequences if the promised action is not approved? Inabiliry to deliver service?Continued high traffic, noise, accident rate?Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay? *, � � ��. ' Cl,c�o_��3 / . II . �� /�v�� AGREEH�NT THIS IS AN AGREEMENT, Dated this 1st day of June, 1990, by and between the CITY OF SA�NT PAUL, Minnesota, hereinafter referred to as "City", and the MINNESOTA STA'�E AGRICULTURAL SOCIETY, hereinafter referred to as "State Fair Board"; WITNESSETF�: IT IS MUTU Y AGREED BY AND BETWEEN THE CITY AND STATE FAIR BOAR.D AS FOLL WS: 1. That f r the consideration hereinafter stated, the City will assist the State Fair Board ' providing general police service during the preparation and operation of the 990 Minnesota State Fair. 2. That t e City will provide the State Fair Board with access to its police records report s stem by providing a sufficient number af complaint numbers and blank reports to ndle the volume of police reports generated by the State Fair Police. Further, that these reports will then be merged into the City's police record system w re permanent recordkeeping and availability for year-round investigation follo -up can be provided. 3. That as a result of police activity during the 1990 Minnesota State Fair, the City will pro 'de the State Fair Board with all Crime Laboratory services and end of fair follow up and/or coordinated criminal investigation services necessary to complete any c ' ' al investigation. 4. That th�e City will provide the State Fair Board with five police marked patrol vehicles to include vehicle radio and red light and sirens, said vehicles to be provided for the eriod August 17 through September 5, 1990. 5. That to facilitate radio communications between the City Police Department and t e State Fair Police, the City will provide the State Fair Board with a radio cont 1 station capable of being wired into the State Fair radio transmitter. Thi will allow the St. Paul Police Channel 3 and State Fair Police UHF and State F VHF to be simulcast and a message received by all necessary officers. 6. That th City will assign two Police K-9 teams to provide foot patrol to the State Fairgro nds as in previous years between the hours of OlOQ-0400 for fourteen days tha. the Minnesota State Fair is operational, inclusive of twelve Fair days. The office s will receive their geographical areas of responsibility from the State Fair Police atch Commander; however, the St. Paul officers will remain under the City's ' ction and control and subject to a call for service by the City if a need arises. 7. That this contract will expire on September 5, 1990 at 5:00 PM with the obligations of the �COntraet to commence on the date first above written. I �, =�� " , �, , L�y� -��.�� S. That t e State Fair Board will pay to the City for the above described services the tot sum of four thousand seven hundred ninety three dollars ($4,793.00). 9. That t�e State Fair Board reserves the right to extend this contractlagreeme#�t only upon the conditions agreed upon by State Fair Board and City. I II WHEREOF the arties have set their hands the date first above IN WITNESSI , p written. � CITY OF SAINT PAUL Approved as to orm: By:��.1�'i�;�./t-��..�1� yor G�" � By: Director, Dept. of Finance j and Management Services � � By. , 9�.,,, /��L�'u-d�ti� �� r��L Chief of Police I � MINNESOTA STATE AGRICULTURAL SO ETY By: � .. Its ecretary-Ge eral Manager \ By:� ' `.._:��... ' Its Assistant Manage -Operations �