D002494i
C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
Approved Copies to: ADMINISTRATIVE ORDER:
- City Clerk (Originat) BUDGET REVIS(ON
- Financial Services - Accounting
- Requesting Dept.
No: p60 a�q�
Date: 5 f0 jl S
ADMINISTRATIVE ORDER, Consistent �vith the authority granted to the Mayor in Secrion 10.07.4 of the City Charter
and based on the request of the Office of Citizen Services to amend the 2004 Budget of the General Fund
the Director of the Office of Financial Services is authorized to amend said budget:
DEPARTMENT & DIVISION:
F'IJND , ACTIVITY AND OBJECT:
Citizen Services
City Clerk
GL 001- 00250-0814
Information and Complaint
GL 001- 00251-0799
GL 001- 00251-0856
Markering and Promotions
GL 001-
GL 001-
GL 001-
GL 001-
GL 001-
GL 001-
00252-0111
00252-0114
00252-0439
00252-0245
00252-0299
00252-0359
Office Equipment
Intra Fund Transfer Out
Computer Software
FWl Time Permanent
Full Time Appointed
Fringe Benefits
Publication & Advertising
Other Misc Services
Other Materials
CURRENT
BUDGET
700
2,984
895
42,259
125,795
56,828
2,224
133,42a
0
APPROVED AMENDED
CHANGES BUDGET
3,703
(2,984)
(719)
(42,259)
(44,229)
(14,587)
26,000
66,375
9,000
4,403
0
176
0
81,566
41,941
28,224
199,799
9,000
365,109 0 365,109
530
P epare by: cco tant Date
� `�'l�,� l�l��.e �`=�-05
Requested by: Departme t Director Date
, ����� �
Appmved 6y: Director uf Financiat Service�
. ,. _ ,_ _. _ _ �,
� Green Sheet Green Sheet Green Sheet Green Sheet Green Shee�Green Sheet
b�0a'�'�
DepartrnenVoffice/council: Date Initiated:
(�,$ — CitizenServices � 03-MAY-0S Green Sheet NO: 3026328
CoMact Person 8 Phone:
Lai Lee
266-8872
Must Be on Council Aqen�
ContractType:
AB-BUDGETAMENDMENT
ADMINIS'fRATNE ORDER
ToYal # of Signature Pages
��
Assign
Number
Por
Routing
Order
0 'tizen rvices
1 'tizen Services ctivi Mao er or
2 "tiun rvices De a ent irector
3 naneial Servic tfice man ' I Servi
4 1 r Ci lerk
(Clip All locations for Signature)
Approval to transfer 2004 general fund spending authoriry within Citizen Service activities to cover 2004 yeaz end vaziances.
ioanons: NPP� (�+) a n
Planning Commission
CIB Committee
(,1HI Service Commission
Service Contracts Must Answer the Following Questions:
1. Has this person/Srcn e�er worked under a contract for this depadment?
Yes No
2. Has this persoNfirm e�er been a city,employee?
Yes No
3. Does this personlfirm possess a skitl not normalfy possessed by any
cufrent city employee?
Yes No
Explain ali yes answers on separete sheet and attach to green sheet
��
IniBating Probiem, lssues, Opportunity (Who, What, When, Where, Why):
2004 year end variances occurred in office equipment, advertising,other services and ma[erials. Tlus administrative order reconciles
actua12004 spending with the budget.
Advantages NApproved:
Citizen Services will be in accordance with the adminisfralive level of control policy.
Disadvantages If Approved:
None.
Ft�GEfVED
D'rsadvaMages N Not Approved:
Citizen Service activities will tefect negative variances for year ending 2004.
�
V
CVTY CL�RK
Tota{Amountof $105,078
Transaction:
Funding Source:
Financial Information:
(Explain)
May 3, 2005 12:20 PM
CosURevenue Budgeted: �(
Activity Number. OQ25Q00251,00252
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