D002485CITY OF SAlNT PAUL
OFFICE OF't'HE MAYOR
No: � Goa�BS
• ADMINISTRATIVE ORDER Date: �f�—� CiS
1 ADMIlVISTRATIVE ORDER, That the proper City officials are hereby authorized and
2 directed to pay eapenses arising from Recreation Services volunteer recognition events. Not to egceed
3 $4,000.00.
4
5 Funding codes: 23186, 23190, 23191, 33143
•
APPROVED AS TO FORM
� > �.
ity Attomey
�
Date :
� ��9.sT.z
City Cle k
�� � � - �.�..P��
Department Director
�
.
Financial Services Directar
� Green,Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
„,�:e ,.. _ . _ g ^ ,
' Department/office/council: Date Initiated: ' ' � �
. �PR �azksandRecreafioa 19-APR-05 Green Sheet NO: 3026168 .
� Contad Person & Phone:
� Ruth Schumi
266-&432
, Must Be on Council Agenda by (Date):
�
Assign
Number
For
Routing
Order
Deuartrnent SentTO Person IniGaUDate
D ar and Recrealion ,�,� �
1 arks and Recreation � De artment Director ��'//!] / t ��
�-� _�
2 itv Attomev I I
3 �nancial Services Office inancial Servi �
4 '�Citv Clerk I
5 arks and Recreation I
� ToWI # of Signature Pages 1 (Clip All Locations for Signature)
� Action Requested:
� Approval of funding for Division of Pazks and Recreation Recrearion Services 2004 Volunteer Recognirion Events to be in Spring 2005,
� not to exceed $4,000.
Hecommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee �
Civil Service Commission
� � '
YelSOnal Servlce Gontl'dCtS Mu5[ AflSwer
1. Has this persoNfirtn ever worked under a contract for ihis departrnent?
Yes 'No
2. Has this person/firm ever been a city employee?
Yes No
3. Dces this personffirm passess a skiil not normally possessed by any
current aty empioyee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
- Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
This is an opportunity to recognrze specific volunteezs who have been selected as outstanding in recognition of their donation of rime
and energy at up to 41 Saint Paul Recreation Centers, Adapuve Recrearion, Senior Programming and Municipal Athletics.
Advanta5les If Approved:
The Recrearion Services volunteer recognition events will continue the Pazks and Recrearion �adition that started in 1983. Volunteeis
will have a stronger sense of value of donating theu time to the City of Saint Paul.
Disadvantaqes If Approved:
Cost
Disadvantages If Not Approved: - �
Volunteers may feel less inclined to donate their time if they aze not recognized for theu efforts.
Total Amount of
Transaction:
Fundinp Source:
Fi nancial I nformation:
(Explain)
�1�1
23186, 23190, 23191,
33143
CosURevenue Budgeted:
- Acfivitv Number:
APR 2 g 2005
C/TY ���RK
��� � � � � � � � ����� � � ��
„ "
ROUTIISG ORD
�.
Below are cotrect routings forthe se�c mosC frequent'rypes of doc�ents
S { „ �„
� ���� � �
� GONTRACTS,(assumes anfhoiized budgef exisfs)�� ,� COL�SCII:RESO�LU�'f4N (amend btidgetslaccept grants)� � �
1. Oufside Agency ,, , I� bepartmenYDirector ''
2 Dep'aztmentDirector 2. O&ceofF"mauciatServEcesDirector , ";�'; ,
3 CFtpt�COiney 3 C�jtAttomep" „
4 , j
Ma Assistant for contracfs ovec $25,000 4, orlAssistmmt '
Y� C )
�
.,
� ofk'IDanctai serv3 j ° � � Acxountin8 ,
5 H sn Bights (for contcacts''aver$50 �000 5 C Couocd �
6 Officg�o �" des-1�ccounting 6_ O&ceof�F�nancialSesvices ' � �^
`, nDMINfsTRATtvE aRDERS �snagetRev�s;on) eouraeII. �alt oihers and oreinancesy ,,
1 Activity Ivf�ager orDeparfinent ticcountant 1. Depaz�ientDixectot
2 Dep � ° � 2' C1ryAfto�mey�� � � � �� � � �
3 Office ofFinanciel ServicesDirectoc 3 Mapo�/[�stanf , .
4. C' ° Qlerk 4_ Ci CoimciI
, �Y , . TY
, �
�
5_ �O�ce�o€FinancialServices-�Accoun(eng, � „ „
,
,
„
� „
„
�
a��zt� o�v�zs t� ��', �euTTVE oizn�a ,
t ��entv� � �i. v���tnu� �
2. c � e� �
, 2 i
�9 � � � � � �
t}''?+ttn?ney ,
� � � 3 ' Office���of��ti '���a¢cial ServicesDueckor' , �� �3 Mayot7Ass�stant�,' ' „ �
� � �� „� � �� � �� „��
� ��� dy. � � � � � ��� �" Ci CF ' ' � �� ' � ' '� ��
� �� � � �
ci� „ � ,
4. C" 4- �' � � � � �
' TOT.4L NCTMBER OF SICrNA E PACrES , ,� i
A�nGTT�NREQUFSTID uthtchst�aiiuesace end,papercLPorflageach.AftTiesepages. '
P' �1��
most appropx�afe for tfie issue: IDo�o wn tefe sentencxs . rtem m „ I�sC svm��ce wluchev
"bc whaf fhe JecUr�uc� to acevmp3vch �n eiifier cluopological ordes or order er is , �,
� � � �_ �� � te,�°mP �Beg°lea�ln�" � Yoia ,. „ 'a;qerb.
RECObIlv1ENDATIONS,
lefieffthe' :' quesfi nhasbeenpiesented qre hc pnvate. ,
�omP, dsSu� rn o �bef any bodY, P� � � � � �
n , PERSOI�AL SERVICE CONTRACTS: ,
Thts infoimehoa will:be used to';dete�ine the crty s liab�ty for workas compensatian claims, taxes'�d pmpec civil
setnt;e li�gspl�. �� � � � � � � � � � �
.
INITIATIt3GPROBI-Elv�ISS[TE OPPORT[7NI�Y
E
lain the situation or conditions that created a'needfor � 'ect or
�
J
.
3�o Pro sa4ueSt',
� � � � � �
� � � ADVAITrt1GES�]F APPROVED � � � � ' � � � � ' � �� � � � � � � ��
� � . �" harter, or wh
Fndicate whetfier thts is s�ply a4 anm�sl bu'�get procedise reqnuedby law/c , etti8r tt�ere aze specific ways in
, a�hich the C SaintPanl � its eibzensw�lt benetit from ttus p' 'ect/actioa
�
� DISAD�ANf�QrES IF APPIrC7VEA � r � , ' i � � � � � ' � � ' � ; � �
�WhatnegatrveeffedtsormaJor -ebange.stoe�ashn6ozPastPzocesses'miShtthisPmlect/iequestProduce,i£�t�spassed �
Ce-&„traH'ic delays, noisc, t� incaeases � asscssments)7'�'o wfiom? 'When7 Foc'how Ion�l
� „ � � �� � �� � � �
�
„
�
,
,
� �� �
DISADV�AGES,IFNOT'APPRQVED' r �
� � 't , � � , i€tlie � � acfion' is � v � � tn' deliver secvice9 �� � �' � �' � �
Whatw� nrnse of � r��Promvsed' ' Co�t+nue �
In teffi � notaPPro rttability
gsh ed7
' � enae?
� "
p,Loss rev
FINANCJ�. �PACT
Althongh,gon mast tailor tfie mformatran you; pcovide fiec�e to the �ssue yoa are.addiessmg, iii general you must �swer ,
` Lwo,qaes�oas:I�ow inuch� vs �t goingto cost7' F�?o is goingiagay77 �
. , „ ,
�
,
�
,,
�
� � ,
�
� u
n �„ �
, ,
� � � „ �
�� � � �
�
�i i
�� � �� � ,� � � � �
u� i• � h n. 4 i� i I '��n , i i . � , i � �..i . � .
� i i' w
. ih „
� I i„ii,��e����J .i. i^ -, .���.dl .�I� ,.,r�.J�..ii i i! ,,,i�� I � I�Miu��v lu i tih 4 i i Vv.6i ir�. ����li � rl,a '�l�l�b.r i i �.o ^::i:i� r i°.