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90-1392 0 ^ � � Council File #` GJD - /��� K � ' `� � Green Sheet � �2.3 9 RESOLUTION CITY OF SAINT PAUL, MINNESOTA . . • � . Presented By Aeferred To Committee: Date WHEREAS, the Mayor, pursuant to Section 10.07 of the City Charter, does ' certify that there are available for appropriation revenues in excess of those estimated in the 1990 Budget; and WHEREAS, Council File 277510, Adopted October 1, 1981, did establish certain Special Fund Policies; and WHEREAS, the Mayor recommends the following changes to the 1990 budget: Current Amended FINANCING PLAN Budget Changes Budget 030 - Special Projects - Personnel Office 30157 - Employee Relations - 6905 Contributions and Donations 500 1400 1900 - 4299 Sales 0 1012 1012 All Other Financing 1747 -- 1747 2247 2412 ' 4659 SPENDING PLAN 030 - Special Projects - Personnel Office 30157 - Employee Relations - 0385 Food Service Supplies 0 1400 1400 - 0299 Other Misc. Services 584 1012 1596 All Other Spending 1663 -- 1663 2247 2412 4659 THEREFORE, LET IT BE RESOLVED, that the City Council adopts the above additions to the 1990 Budget. � App as to g• Approval Recommended: . � Finance Dire or I� -, Budg t Di ctor _6�� � Navs Absent Requested by Department of: °s�' �' Personnel and Labor Relations on � ac e e an —� une � � � Adopted by Council: Date AUG 7 1990 Form , ved b it orn Adoption Certified by Council Secretary By. � � �—� v � BY� � ����--�:s' Approved by Mayor for Submission to Approved by Mayor: Date `� �Q AU� 7 ��euncil By: By' Pue��sw�D ��� 1 8 �990 n �'c�o'��9� �S� �. DEPARTMENT/OFFICFJODUNpL DATE INITUTED 2 2 3 9 Office of Personnel - Trn . 8/6/90 GREEN SHE T NO. INRIAUDATE CONTACT PERSON i PFIONE PARTMENT OIi�CTOR �C�TY COUNpL Vicki Patschke, 298-4221 �y� �� Cm ATTORNEY �cm c��nc MUST BE ON COUNpI AGENDA BY(DAT� ROUTND BUDOEf DIRECTOR �FlN.i MOT.BERVICES OIR. AC C t. Next meet ing 0 AAAYOR�OR��""n � TOTAL N OF SK�NATIJRE PAOE8 1 (CLIP ALL LOCATIONS FOR SIGNATURE� �c7tor��oues�o: Approval of a resolution 3ncreasing the spending plan for the Personnel Office - Employee Relations Special Fund so that existing revenues can be made available for the Employee Picnic. nECO�eNO�nor�s:�vv►w�cN a�Y(�q COUNCII REPORT OPTIONAL ANALYST PFIONE NO. _pUWNINO COAAMISSION _CML SERVICE COMM18810N _pB COMMITTEE — COMMENTS: _STAFF _ _DISTRICT COURT — SUPPORTS YVhIICH COUNpI OBJECTIVE9 INRIATiNO PROBLEM.ISSUE.OPPORTUNfTY(Who�Wh�t.WMn.VNhsn.WhY): The Employee Relations Committee has succeeded in receiving donations which exceeded their expectations and will allow for an improved Employee Picnic. Also, for health reasons, we will f�ot he asking employees to bring "potluck" items. In addition, the Committee has spent $1,012 for Employee t-shirts, and although these funds will be recovered after sales, this amount needs to be reflected in the spending plan. ApVANTAOES IF APPROVED: The Employee Relations Committee will be able to provide all the food at the Employee Picnic, which serves over 1,000 employees and family members each year. . qSADVANTAOES IF APPROVED: None - the funds are already available. dSADVANTAOES IF NOT APPROVED: The Employee Relations Committee, which represents all employees, would lose an opportunity to show increased recognition to employees. Also, the continued use of "potluck" items at the picnic could be a health hazard. TOTAL AMOUNT OF TRANSACTION = COST/REVENUE BUDOETEO(CIRCLE ONE) YES NO FUNpMI�i gpUqCE ACTIVITIf NUMSER FlNANpAL INFORMATION:(EXPWN) Council File � . • Green Sheet # RESOLUTION CITY OF SAINT PAUL, MINNESOTA Prssented 8y Referred To Committ�e: Date WHEREAS, the Mayor, pursuant to Section 10.07 of the City Charter, does ' certi�'y that there are available for appropriation revenues in excess of those estimated in the 1990 Budget; and WHEREAS, Council File 277510, Adopted October 1, 1981, did establish certain Special Fund Policies; and WHEREAS, the Mayor recommends the following changes to the 1990 budget: Current Amended FINANCING PLAN ud et an es gudget 030 - Special Pro,jects - Personnel Office 30157 - Employee Relations - 6905 Contributions and Donations 500 1400 1900 - 4299 Sales 0 1012 1012 All Other Financing 47 -- 1747 �PENDING PLAN 2247 2412 ' 4659 030 - Special Projects - Personnel Office 30157 - Employee Relations - 0385 Food Service Supplies 0 1400 1400 - 0299 Other Misc. Services 584 1012 1596 All Other Spending 663 -- 1663 2247 2412 4659 THEREFORE, LET IT BE RESOLVED, that the City Council adopts the above additions to the 1990 Budget. ' APP as to g. Approval Recommended: . Finance Dire or l� -, Budg t Di ctor -6�`� Yeas NavB ]sibsent o �__ __ -- RequQeted by Department of: .__ --- Personnel and Labor Relations e '__ �—�--- ___ —__ �_ .�_ �_ __— __� Adopted by Council: Date g�� , ved b it orn Adoption Certified by Council Sacretary � � �._� J BY � $y� Approved by Mayor for Submiasion to !►pproved by Mayor: Date Council �r By: BY� /��i'��'� /���o� l � �o -/���-- �� DEPARTMENT/OFFICE/OOUNdL DATE INITIATED 2 2 3 9 Office of Personnel - Trn . 8/6 90 GREEN SHE T NO. INITIAUDATE OONTACT PERSON 8 PHOPIE ARTMENT DIRECTOR �CITV OOUNpL Vicki Patschke, 298-4221 �j►yL' ��� CITY ATfORNEY �GTV c�uc MUST BE ON OOUNqL AOENDA BY(DAT� (iOUTINQ BUDOET DIRECTOR �FIN.d MOT.SERVICES DIR. ACCt. Next meeting Q�YOR(OR AS8ISTAN'T) � TOTAL�OF SIQNATURE PAOES 1 (CLIP ALL LOCATIONS FOR 81GNATUR� ACi10N RE�UESTED: Approval of a resolution increasing the spending plan for the Personnel Office - Employee Relations Special Fund so that existing revenues can be made available for the Employee Picnic. RECOMMENDATIONS:Approve(N a►�ka(� CI _ RT OPTIONAL _PLANNINO OOMMISSION _GVIL SERVICE CONAMIS310N A� � /I �p — vW��. G(/`�� ,,,� _G8 COMMITTEE — —gT,� — C , � ��_ _DISTRICT(�URT _ SUPPORTS WMICH COUNGL OBJECTIVE? `�� � !� INITIATIN(i PROBLEM,ISSUE,OPPORTUNRY(Who,What,Whsn,Where,N , The Employee Relations Committee h� � �'hich exceeded their expectations and will allow i o, for health reasons, we will t�c3t .be asking emp: . �- addition, the Committee has spent $1,012 for Emp: � inds will be ' i lan. recovered after sales, this amount 7' �g p '/��� ADVANTA�ES IF APPROVED: v ^ ��� -fr'.- az -/o.� 3� The Employee Relations Committee G � �" - � Z at the Employee Picnic, which serves over 1,000 en . . /o • '3 ° � ��' DISADVANTAOES IF APPROVED: None - the funds are already avai DISADVANTA(iES IF NOT APPF�VED: The Employee Relations Committee, which represents all employees, would lose an opportunity to show increased recognition to employees. Also, the continued use of "potluck" itEms at the picnic could be a health hazard. TOTAL AMOUNT OF TRANSACTION a COST/REVENUE BUDQETED(CIRCLE ONE) YES NO FUNDINO SOURCE ACTIVITY NUMBER FINANGAL INFORMATION:(EXPLAII� NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225). ROUTING ORDER: Below are preferred routings for the five most nequent types of dxuments: � CONTRACTS (assumes authorized COUNCIL RESOWTION (Amend, Bdgts./ budget exists) Accept. Grants) 1. Outside Agency 1. DepertmeM Director 2. Initiating Department 2. Budget Director 3. City Attorney 3. Ciry Attomey 4. Mayor 4. Mayor/Assistant 5. Finance 8 Mgmt Svcs. Director 5. City Council 6. Finance Accounting 6. Chief AccouMant, Fn&Mgmt Svcs. ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others) Revision) and ORDINANCE 1. Act'nrity Manager 1. Initiating DepartmeM Director � 2. Department Accountant 2. Ciry Attorney 3. Department Director 3. MayoNAssistant 4. Budget Director 4. City Council 5. City Clerk 6. Chief Accountant, Fin&Mgmt Svcs. ADMINISTRATIVE ORDERS (all others) 1. Initiating Department 2. Ciry Attorney 3. MayoNAssistent 4. City Clerk TOTAL NUMBER OF SIGNATURE PAGES Indicate the N M pages on which signatures are required and p,�erclip each of these pages. ACTION REQUESTED Describe what the projecUrequest seeks to axomplish in either chronologi- cal order or order of importance,whichever is most appropriate for the issue. Do not write complete sentences. Begin each item in your Ilst with a verb. RECOMMENDATIONS Complete if the issue in question has been presented before any body, public or private. SUPPORTS WHICH COUNCIL OBJECTIVE� Indicate which Council objective(s)your project/request supports by listing the key word(s)(HOUSING, RECREATION, NEICiHBORHOODS, ECONOMIC DEVELOPMENT, BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.) COUNCIL COMMITTEEIRESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL INITIATINC3 PROBLEM, IS3UE,OPPORTUNITY Explain the situation or conditfons that created a need for your project or request. ADVANTAGES IF APPROVED Indicate whether this is simply an annual budget procedure required by law/ charter or whether there are speciflc wa in which ihe City of Sa1nt Paul and its citizens will benefit from this pro�ict/action. DISADVANTA(3ES IF APPROVED What negative effects or major changes to existing or past processes might this projecUrequest produce If it is passed(e.g.,tref(ic delays, noise, tax lncreases or assessments)?To Whom?When4 For how long? �ISADVANTAGES IF NOT APPROVED What wili be the negative consequences if the promised action is not approved? Inabiliy to deliver service?Continued high traffic, noise, accideM rate? Loss of revenue? FINANCIAL IMPACT Although you must tailor the information you provide here to the issue you are addressing, in general you must answer two questions: How much is it going to cost?Who is going to pay?