90-1282 ` � �'• ��1 -�� r •i p
Council File # ��a�d Z
Green Sheet # 0 0(
RESOLUTION j -
CITY OF SAINT PAUL, MINNESOTA ��
Presented By -�Ce��l�l�
Referred To Committee: Date
1 WHEREAS, the City Council desires that grant programs administered by City staff have the
2 following characteristics:
3
4 1. The purpose and goals of each program are clear and easily understood and the
5 availability of budget resources is taken into consideration.
6
7 2. Potential applicants are well-informed regarding the availability of City grant
8 funds and the process for obtaining them.
9
10 3. The grant application process is simple, timely, and includes appropriate citizen
11 review.
12
13 4. There are appropriate processes for reporting on grant expenditures, evaluating
14 effectiveness of funded activities, and reporting this information to the City
15 Council.
16
17 5. There are appropriate funding sources and fundraising events for various activities; and
18
19 WHEREAS, the Saint Paul City Council wishes information to help in determining whether the
20 programs for Neighborhood Festival Support, Youth Fund, Partners Mini-grant, Child Care
21 Financing, and Neighborhood Crime Prevention have these characteristics, and whether the funding
22 sources and grant processes for these programs should be modified; and
23
24 WHEREAS, Council Research has the ability and resources to conduct this study.
25
26 NOW, THEREFORE, BE IT RESOLVED, that Council Research is directed to conduct a study of
27 the current process for funding and awarding grants from the above sources and based on this study
28 recommend changes which will contribute to the achievement of City objectives. This study shall
29 include consultation with relevant community organizations and consultation with appropriate City
30 staff. Council Reseach shall work with and cooperate with whomever the administration selects to
31 work on this study. A report on this topic is to be submitted to the City Council within 60 days of
32 the adoption of this resolution; and be it
�� ��i G � . ��° '°���
INAL �
1 FURTHER RESOLVED, that the City Council requests the Mayor to select staff or designate
2 other persons to work with Council Research in conducting this study.
Yeas Navs Absent Requested by Department of:
Dimon �_
Goswitz
on �—
facca ee v
e man �—
une �
i son � B1'�
—� 0
Adopted by Council: Date AUG 2 �ggp Form Approved by City Attorney
Adoption rtified by Council Secretary By:
By� Approved by Mayor for Submission to
A�G 2 �gg�ounci�
Approved by Mayor: Date p2 (�
By: By�
�u��p AU G 1 11990
•' ', ���I/��
DEPARTMENT/OFFICE/COUNCIL DATE INITIATED N� _10 9 2 7
City Council GREEN SHEET
CONTACT PERSON&PHONE INITIAL/DATE INITIAUDATE
�DEPARTMENT DIRECTOR �CITY COUNCIL
Paula Maccabee ASSIGN �CITYATTORNEY �CITYCLERK
MUST BE ON COUNCIL AGENDA BY(DATE) NUMBER FOR ❑BUDGET DIRECTOR �FIN.&MOT.SERVICES DIR.
ROUTINO
ORDER �MAYOR(OR ASSISTAN� �
TOTAL#OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED:
Directs Council Research to conduct a study of grant funding processes and reco�end
improvements to the City Council.
RECOMMENDATIONS:Approve(A)ar Reject(R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING GUESTIONS:
_ PLANNINa COMMISSION _ CIVIL SERVICE COMMISSION �• Has this pe�son/firm ever worked under a contreCt for this departmeM?
_CIB COMMITfEE _ YES NO
2. Has this person/firm ever been a city employee?
_STAFF — YES NO
_DISTRICT COUAT _ 3. Does this person/firm possess a skill not normally possessed by any curreM city employee?
SUPPORTS WHICH COUNCIL OBJECTIVE7 YES NO
Explain ell yas answers on separate sheet and attach to grs�n she�t
INITIATINO PROBLEM,ISSUE,OPPORTUNITY(Who,What,When,Where,Why):
The City Council needs to ensure that grant programs meet City goals and
program ob�ectives.
ADVANTAGES IF APPROVED:
Will improve City grant processes and ensure that program ob�ectives are met.
DISADVANTAGES IFAPPROVED:
None.
DISADVANTAOES IF NOT APPROVED:
City grant programs may not achieve objectives.
TOTAL AMOUNT OF TRANSACTION a —� COST/REVENUE BUDGETEp(CIRCLE ONE) YES NO
FUNDING SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION:(EXPLAIN)
�o dac . us gs nu •
NOTE: COMPLETE QIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are correct routings for the five most frequent rypes of documents:
CONTRACTS(assumes authorized budget exists) COUNCIL RESOLUTION (Amend Budgets/Accept.Grants)
1. Outside Agency 1. Department Director
2. Department Director 2. City Attorney
3. City Attorney 3. Budget Director
4. Mayor(for contracts over$15,000) 4. Mayor/Assistant
5. Human Rights(for contracts over$50,000) 5. City Council
6. Finance and Management Services Director 6. Chief Accountant, Finance and Management Services
7. Finance Accounting
ADMINISTRATIVE ORDERS{Budget Revision) COUNCIL RESOLUTION (all others, and Ordinances)
1. Activity Manager 1. Department Director
2. Department Accountant 2. City Attorney
3. Department Director 3, Mayor Assistant
4. Budget Director 4. Ciry Council
5, City Cierk
6. Chief Accountant, Finance and Management Services
ADMINISTRATIVE ORDERS (all others)
1. Department Director
2. City Attorney
3. Finance and Management Services Director
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and paperciip or flag
each of these pages.
ACTION REQUESTED
Describe what the project/request seeks to accomplish in either chronologi-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)your project/request supports by listing
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
PERSONAL SERVICE CONTRACTS:
This information will be used to determine the city's liability for workers compensation claims,taxes and proper civil service hiring rules.
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific ways in which the City of Saint Paul
and its citizens will benefit from this projecVaction.
DISADVANTAGES IF APPROVED
What negative effects or major changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTAGES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved?Inabiliry to deliver service?Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it •
going to cost?Who is going to pay?
. Y �yo,����
r Y
�� "�� CITY OF SAINT PAUL
:��amt3;?!4 i .
"`' ��� ' � OFFICE OF THE CITY COUNCIL
PAULA MACCABEE
SUSAN ODE
Counctlmember Legislative Aide
MARKBALOGA
Legislative Aide
Members:
Paula Maccabee, Chair
Bob Long
Janice Rettman
Date: July 11, 1990
COMMITTEE REPORT
HUMAN SERVICES, REGULATED INDUSTRIES AND RULES AND POLICY COMMITTEE
1. Approval of the Minutes of the Human Services, Regulated Industries, and
Rules & Policy Committee for: June 27, 1990, and July 2, 1990.
COMMITTEE APPROVED, 3-0
2. Budget Goals and Policies -- Items Laid Over from June 27, 1990, relating to
Focus on Families.
COMMITTEE RECOMMENDED APPROVAL AS AMENDED, 3-0 _`�__
- - oals and Policies Review relating to Regulated Industries, Festival
Funds and Citizen Participation.
COMMITTEE RECOMMENDED APPROVAL AS AMENDED, 3-0
COMMITTEE RECOMMENDED APPROVAL OF RESOLUTION, 3-0 Jr�,,.�..--�-"�
4. Resolution 90-341 -- Amending the 1990 Budget by transferring $29,078 from
contingency to Community Services for Youth Initiative Program (Referred
from Finance Committee) .
COMMITTEE RECOMMENDED APPROVAL AS AMENDED, 3-0
5. Concept Approval of the "Families First" Program.
COMMITTEE RECOMMENDED APPROVAL AS AMENDED, 3-0
6. Ordinance 90-607 -- An Ordinance to amend Chapter 359 of the Saint Paul
Legislative Code relating to sound trucks.
COMMITTEE RECOMMENDED APPROVAL, 3-0
CITY HALL SEVENTH FLOOR SAINT PAUL,MINNESOTA 55102 612/298-5378
Sa '�48
Prinscd on Recycted Paper �