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90-1043 ORI � �NA� � _ . '/ Council File � ��-/07"� PED - Community Develonment Green Sheet � � RESOLUTION � CITY SAINT PAUL, MINNESOTA �,I� , , � � Presented By Referred Committee: Date RESOLUTION ACCEPTING STATE OF MINNSEOTA OFFICE OF DRUG POLICY FINANCING ON BEHALF OF MODEL CITIES HEALTH CENTER WHEREAS, Model Cities Health Center, Incorporated, a neighborhood based health care provider, has submitted a grant proposal to the Minnesota Department of Drug Policy for the purpose of providing positive drug free programs and activities for area youth entitled "An Alternative Approach to Adolescent Drug Abuse"; and WHEREAS, the Minnesota Department of Drug Policy has approved this pro;osal and awarded Model Cities Health Center, Inc. a grant in the amount of $25,000.00 under the provision that the grant be passed through a local municipality; and WHEREAS, the City of Saint Paul is continues to support the programs and activities undertaken by the Model Cities Health Center, Inc. ; now therefore be it RESOLVED, that upon the recommendation of the Mayor, the Council of the City of Saint Paul does hereby agree to accept on behalf of the Model Cities Health Center, Incorporated, a grant from the Minnesota Department of Drug Policy, Community Crime Reduction Program, in the amount of $25,000.00 for the program entitled "Community Crime Prevention" ; and be it FURTI-IER RESOLVED, that the proper city officials are hereby authorized and directed to enter into a cooperative agreement with the Office of Drug Policy in the Minnesota Department of Public Safety for the project entitled "Community Crime Prevention" during the period from May 15, 1990 through June 30, 1991, and further directed to execute a grant agreement between the City of Saint Paul and Model Cities Health Center, Inc. ; and be it 0 R I-G I NA.L- . . � p°_,°�.� FINALLY RESOLVED, that the 1990 City budget is hereby amended as follows: Original Changes Revised FINANCING PLAN Budget Budget --------------- --------- ---------- ----------- State of Minnesota Community Crime Reduction Program $ -0- $25,000.00 $25,000.00 GL-100-37621-3400 SPENDING PLAN Grant to Model Cities Health Ctr. -0- 25,000.00 25,000.00 P6-100-37621-0547-61350 APPROVED AS TO FUNDING: APPROVAL RECOMMENDED: � � � . -------------- -- --------------- -- --- ----------------------- Director, Department of Financeb+`��y� Budget 'rector and Management Services _ Y�eas Navs Absent Requested by Department of: imon oswz � � Planning & Economic Development on '�— � acca ee � e ma �— une � � i son -- By: - /1�t�t � �,r.lT 0 Adopted by Council: Date JUN 2 6 19�� Form Approved by Cit Attorney Adoption C tified by Council Secretary By: By' App ved by Mayor for Submission to � Council Approved by Mayor: Date Z� (� .JUN 2 1 By: �� ' By' Pl1BUSHED �U L 7 1990. RECEIVE� �yo-�aj�.� DEPARTMENT/OFFICFJCOUNCIL DATE INITIATED u�, _c..o. a� e y 90 GREEN SHEE 1� 19�b. 4 7 7 3 INITIAU INITIAUDATE CONTACT PERSON 8 PHONE �DEPARTMENT DIRECTOR CITY COUNCIL � MMER .�i�'C�� N �U BER FOR �CITY ATTORNEY �Q����� MUBT BE ON COUNGL AOENDA BY(OAT� ROUTINO �BUDOET DIRECTOR �FIN.S M(iT.SERVICES DIR. �MAYOR(OR ASSIBTAN'� TOTAL�OF 81(iNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATUR� , ACTION REGUESTED: �1PP�oU1�L oF 7+�E �'Y'tA�N�D Cowxa� ��sou,c-noN w��� �4c�_c,w (�/100� Gtt��S �-�*►t,�nl C�, 1NC. -r'o REGE�oE♦ IMPt.eN�'1' A�a'z..S�aaD.00 STRT�' DF M�V�s�r'A �'i N�MCeD "�LT�NAn�E Q�P�PQpK.H�b DRu�O ASuSE ��PR,d6W4M. REOOMMENDATION3:Approve(Iq a ReJect(R) COUNCIL COMMITTEE/RE8EARCFI i�PORT OPTIONAL _PLANNINO COMMIS310N _CIVIL SERVICE COMMISSION �A�Y� EIVED PHONE NO. _q8 COMMITfEE _ COMMENTS: ��� � � ���0 _HTAFF — _DISTRICT COURT — suPPURrs w►+ict+couria�oe,iecrive� QFFICE OF i'H� DIRECFOR 1'? RA T INITIATINO PROBLEM,13SUE,OPPORTUNITY(Wfw,What,When,Where,whyr. �ND MANAG�IyE;�T� �pQ�� GlTle'S �{E'�►LtN GtR. NAS Succ.ESSFu�LY ��pLi� �D�. T-HtRG'�cF4 �-.�� M�NNeS�� �� OF R.�3f.fG �,CS �t��cE oF oa� PoucY. �rc orto� 'fa IMPt�IF,i�T -t+IE�R- ���-'��Ttu£ �•PPIRCA.GN -ro �RttG�$t,c�"t ��P�tc+GR�kN, THE '�IIU4NGINb Ivlt.�$y' 8E �PASS�C T�kRo�,t6N � A 4.aG14L l�Ot�RI►�ME�"r UN�T, T�1� ,k"R}k'-!{�D ��jDl.t.lT I oPl ��Bl►I�y�`P�k55'��ZP�oN� '�t,oGFAI.t R C ADVANTAOES IF APPROVED: Mnp�,- G1TIE5 �-T� G-rQ. W I�lr B� �gLE 'ta I�u�DE AR�► ``o��H w�-r�F PO's`r�FYuE. ORuf� �FiEE L�l.-��va-rr�s. DISAOVANTAOES IF APPROVED: N�A R�CEIVFD �CEIVED JUN181�� JUN, � 1990 . , DISADVANTAOES IF NOT APPROVED: ��{E �tA't� '�I U�ArUCI rV(� W l�L 8£ �„�T� ,A�t�D I�looE[.. C�-rr E5 �,u�LL �r R,� APS(,E -tt� r MPL�Ir(�'—'i'�EtR F�ZD�D�IUICU K@S@at'Ch l:@IIY@t J UN 18 ���U ..�.. TOTAL AMOUNT OF TRAN8ACTION a �Sj�•� COST/REVENUE BUOGETED(CIRCLE ON� YES NO FUNDING SOURCE ��� �F ��N� ACTIVITY NUMBER 6L''��'37b�( -3yoo FlNANCIAL INFORMATION:(EXPLAIN) PG� IO�D-3`1(0��'oS�lrf_(o/3S0 �=-��-�� Analyst: Barbara Jeanetta Date: 6/8/90 BUDGET OFFICE ANALYSIS OF BUDGET AMENDMENTS Department: PED Green Sheet Number: 4773 Amount of Request: $25,000 Positions Requested: 0 Amount Recommended: $25,000 Positions Recommended: 0 Funding Source: State of MN grant Subject of Request: Approval for PED to"pass through" a state grant to Model Cities Health Center to encourage alcohol and drug-free behavior among adolescent through alternative interests and social activities. Background: State of MN Department of Drug Policy requires that the grant to Model Cities for this project must be administered through a local municipality. The specific activities of the grant project are described in the attached"Model Cities Health Center, Inc.Community Crime Reduction Program". Major Issues: Requires St. Paul City staff to: 1)enter into cooperative agreement with Office of Drug Policy in the MN Dept of Public Safety,and 2)execute a grant agreement between St. Paul and Model Cities Health Center,Inc for performance of grant activities. Fiscal Impact: (Current Year and Following Year) � u;,t� ,�t- b.e rc�u.ired � �rov�dc. �uc�.l ,�,.� , Recommendation: Approve. Follow-up Recommended, If Any: Jeanetta's 715:ana110.wkt.all 8-8-80 � , �"9o-�af� MODEL CITIES HEALTH CENTER, INC. COMMUI�IITY CRIME REDUCTION PROGRAM An Alternative Approach to Adolescent Drug Use Funded by Minnesota Department of Drug Policy May 1990 . . ��90..���3 MODEL CITIES HEALTH CENTER, INC. COMMUI�IITY CRIME REDUCTION PROGRAM Workplan BACKGROUND Model Cities Health Center, Inc., in cooperation with other Saint Paul community organizations, will implement a community crime reduction program, targeted to adolescents aged 13-18 years. This program presents an innovative approach to the problem of drug use and other criminal activity by using music as a forum for encouraging positive alternatives and behaviors among the target population. The purpose of the program is to not only modify behavior, but to also begin the process of changes in attitudes. The program will recruit 15 -30 youth who, during the course of 1990-1991 will explore options in health and science careers, participate in mentorship experiences, and develop civic responsibility. All components of the program are designed to encourage alcohol and drug-free behavior, build self esteem and self confidence, and encourage leadership and responsibility. A community choral group is the primary access through which youth will be recruited and involved in the program. Choral rehearsals will be used to strengthen self confidence, self esteem, and peer support, and to discuss current issues identiPied by youth. Group cohesiveness will be strengthened through drug-free social activities, including camping, recognition reception, peer groups. Music is an entry point that is easily accepted by youth, and it is through this method that other positive values and behaviors can be encouraged. In addition to learning the value of a drug-free lifestyle, youth will also be exploring careers in science and health, learning the necessity for responsible leadership, building a sense of civic responsibility, and learning of other cultures �:^d backs�rounds. The �oal of the program is To encourage alcohol and drug-free behavior among youth through alternative interests and socisl activities. This goal will be addressed through the following ob jectives: o Develop a community choral group comprised of 15-30 adolescents at risk for drug and alcohol use o Develop a network of volunteer adult role models and community resources all targeted toward assisting high risk yovth o Incresse youth community involvement by youth by means of a community educational campaign targeted to their peers o Increase self confidence and self esteem among youth through positive social and educational sctivities 1. , , �'qo-�o�1.3 Model Cities serves as the lead agency for this program, coordinating program services and linking students with available community resources. The program is funded by the Minnesota Office of Drug Policy during May 15, 1990 through June 30, 1991. During this period, Model Cities will be actively seeking out funding for project continuation. WORB.PLAN TIMELINE Ob jective: Develop a community choral group comprised of 15-30 adolescents at risk for drug and alcohol use Activities/Task s: 1. By June 1990, Model Cities will recruit and hire a part-time Program Coordinator, Choral Director, and Choral Musician to further develop and lead the youth group and to work with a community advisory committee. 2. By July 1990, the Program Coordinator will hsve completed the program plan which will include group name, guidelines for participation, recruitment and educational/social activities. 3. By July 1990, the Choral Director will have developed plans for rehearsal schedules, working with the Program Coordinator to ensure coordination of musical activities with educational, social, and civic activities. Four performances will be scheduled for the first program year. 4. By �ugust 1990, the Program Coordinator will have developed recruitment materials for distribution to local area churches, schools, and community centers. 5. By September 1990, 15-30 youth will be recruited for participation in the choral oroup. Weekly rehearsals will be held. Representation from different racial/ethnic groups will be a major thrust of this program. 6. By October 1990, four committee leaders will be identified and selected by the youth choral group to work in areas of choreography, costumes, marketing, and social activities. T-shirts will be purchased by November 1990. 7. By December 1990, begin performances of youth choral group. Following each performance will be drug-free educational and social activities. 8. By �pril 1991, the choral group will record an audio-video of their music. Ob jective: Develop a network of volunteer adult role models and community resources all targeted toward assisting at risk youth. Activities/Tasks: 1. By June 1990, the program's advisory commitLee will finalize a plan for volunteer recruitment, orientation, assignments, and retention. Church outreach youth workers, human service workers, and school counselors will receive a program description. Specific efforts will be made to ensure representation from different racisl/ethnic groups. � � ��-���io�� 2. By �ugust, 1990, at least four (4) adult volunteers will be recruited to assist with organization and supervision of the youth choral group. Orientation will be facilitated by the Program Coordinator, with assistance from youth advocates. 3. By August 1990, conduct camping experiences through Young Life, Inc. 4. By September 1990, the Program Coordinator snd Choral Director will have identified community resources to assist on a voluntary basis with choreography, video production supervision, marketing, and transportation. �. By October 1990, the Program Coordinator will have strengthened the linkage with Saint Paul's Jobs Program for at least 5 job slots for summer youth employment. Contacts will be made with local health professionals for possibilities of employment of youth during the summer 1991. 5. Beginning in October 1990 and at least monthly thereafter, health professionals will attend monthly youth meetings to aid students in acquiring a clearer understanding of the negative effects of drug and alcohol use. 6. By January 1991, the advisory council will have increased in membership to include representatives from the local schools, churches, community groups, and health/science professionals. 7. By February 1991, the Program Coordinator will have submitted requests for corporate contributions for billboard posting for the youth group's � public service announcement. Ob jective: Increase youth community involvement by youth by means of a community educational campaign targeted to their peers Activities/Tasks: 1. By October 1990, the youth group will begin developing the educational campaign. ?,ssistance will be provided by adult volunteers. 2. By December 1990, a program brochure will be developed by the youth which will include their educational message regarding drug use. Brochures will be distributed to community centers, schools, churches, and community groups. Brochures will also be distributed during performances of the youth choral group. 3. By January 1990, public service announcements will be produced by the youth group for radio use. �. By June 1991, a billboard public service announcement will be pa�sted. 5. During the program year, four i4) performances will be given by the youth choral group. Part of the performance will include specific messages regarding drug use. .J ' (;/� �0-/D�-3 � Objective: Increase self confidence and selt esteem among youth through social and educational activities Major Activities/Tasks: 1. Link with post secondary institutions for opportunities for mentorship, enrichment program participation, field trips, and summer employment. 2. In the Spring 1991, strengthen linkage with the Saint Paul Job Creation/Training Section for summer youth employment. By June 1991, students aged 16-18 will be assisted by summer employment for a 2- month period. 3. Throughout the project, conduct quarterly field trips to health and science institutions, coordinated by the Program Coordinator. 4. By October 1990 and monthly thereafter, provide tutorial assistance to the youth in math, science, health. 5. By January 1991, the Program Coordinator will have information on scholarships available for eligible students pursuing health and science careers and provide assistance in submitting applications. PROJECT MONITORING/EVALUATION The Minnesota Office of Drugs Policy project period will be evaluated using both process and outcome evaluation. Process evaluation methods will include ongoin�q monitoring of achievement of project objectives and major activities, and financial monitoring of project grant funds. This form of monitoring will produce quarterly progress reports. Quarterly reports will be submitted to the Minnesota Office of Drugs Policy for its review and information. Outcome evaluation will assess the degree to which the project impacts upon the target population. Criteria to be used in this assessment will include the following: 0 100 percent of the youth recruited in the program will have achieved increased self confidence and self esteem o at least 80 percent of the youth recruited to participate in the choral �roup will remain with the program throughout the project period 0 100 percent of the youth participants will remain drug free during the course of the program o at least 90 percent of the senior level youth will graduate from high school and enroll in post secondary education o at least 90 percent of the junior level youtti will have identified possible post secondary institutions for enrollment 0 100 percent of the youth ages 16-18 will have received direct exposure to employment in health or science Attitude surveys and locus of control instruments will be useful in identifying the true impact the program has on youth participants. Locus of control instruments measure levels of self confidence. Attitude surveys will assist in identifying if the program purpose is being met by means of the choral group approac h. 4 ��Q�'�o`�3 � Surveys will be administered in September 1990 (pre measure), February 1991 (intermittent measure), and June 1991 (post measure). In addition to quantitative data collected from surveys, group discussions will be valuable qualitative information that can better describe numerical results. It is the intent to continue this choral group, and therefore, e�•aluations will be ongoing as new youth are recruited and begin participating in the group. 5 . � JOB DESCRIPTION "' y����y3 JOB TITLE: YOUTH PROGRAM COORDINATOR RESPONSIBILITIES: Under the supervision of the Executive Director, coordinata educational, social, and enrichment activities for high risk youth. ;he Pro�qram Coordinator is generally responsible Por the administ-ration of the youth program. DUTIES: - Manage Minnesota Office of Drug Policy grant, including coordinating program monitoring and evaluation activity, and developing and suhmitting reports in a timely fashion. - Assess needs and identify resources, services and programs relative to high risk youth and youth substance abuse. - Develop linkages with other health and human services providers, community agencies and leaders, churches and educational institutions for volunteer, mentorship, employment, and leadership services - Coordinate monthly youth group meetings, field trips, educational and social activities - Work with Choral Director in scheduling rehearsals, performances, and support activities for the youth choral group - Coordinate the work of volunteers and resources; provide orientation and general supervision - Assist in grant writing and development for continued funding for youth program activities - Provide staff assistance to the program advisory committee KNOWLEDGE, SKILLS, ABILITIES: - Knowledge of primary and secondary prevention programs and strategies targeted to adolescent population - Demonstrated ability to work with persons and groups of various racial, ethnic and economic backgrounds - Demonstrated ability to work with high risk youth - Strong communications skills (written and oral) - Strong organizational and community development skills - Knowledge of resources and services targeted to youth - Exposure to work in inner city MINIMUM QUALIFICATIONS: High school graduation (or GED) with at least two years in higher educational coursework; Baccalaureate degree preferred. Previous experience in youth programs and activities. ' ' JOB DESCRIPTION �' �O�/O�� JOB TITLE: YOUTH CHORAL DIRECTOR RESPONSIBILITIES: Under the supervision of the Program Coordinator, performs directorship responsibilities for Model Cities youth choral group. The Choral Director is generally responsible for the musical component of the youth program. DUTIES: - Assists in recruitment activities of choral group members and oversees vocal decisions - Schedules and directs all choral group rehearsals including instruction, vocal exercises, and - Instructs choral group in vocal basics {warm-ups, part-learning� basic sight reading, choral singing in diverse styles) - Supervises purchases of music and develops repetoire appropriate for the group, develops music library - Assists Program Coordinator in bookings for performances - Arranges for musician services, including additional volunteer services - Directs choral group at all performances and engagements, accompanies as needed KNOWLEDGE, SHILLS, AND ABILITIES: - Demonstrated ability to direct and supervise choral group and musicians - Ability to read sheet music in addition to skills in improvisation and composition - Skills in piano and voice - Strong interest in working with high risk inner city youth MIIIIMUM QUALIFICATIONS: - Coursework in piano, or voice. At least two years previous experience in choral or choir directorship. � • JOB DESCRIPTION (�/—9�'��y3 JOB TITLE: YOUTH CHORAI. MUSICIAN RESPONSIBILITIES: Under the direct supervision of the Choral Director, performs accompanist responsibilities for rehearsal and performances of Model Cities youth choral group. The Musician serves as the accompanist and assistant as needed to the Choral Director. DUTIES: - Accompanies on piano and/or organ at all rehearsals and performances of the youth choral group - Assists in directing and instruction - Assists in bookings as needed - Assists Choral Director in musical program planning, including identifying additional volunteer musicians BNOWLEDGE, SSILLS, AND ABILITIES: - Skills in piano and organ - Demonstrated ability to work with people of various racial, ethnic, and economic backgrounds MINIMUM QUALIFICATIONS: At least one year experience in accompanying choral groups or choirs . Form 2 , BUDGET REQUEST FORM (:�<j�"/Dy3 YEAR 1 Budget period from �ay i5, 1990 to June 30, 1991 Applicant Name and Address: Model Cities Health Center, Inc. 430 North Dale Street St. Paul, Minnesota 55103 Contact for further information on budget: Beverley Oliver Hawkins, Executive Director (Name and Titlej 222-6029 (Phone Number) BUDGET CATEGORY LOCAL CONTRIBUTION* GRANT FUNDS TOTAL PROJECT Salary & Fringe i,860 o i,860 Contracted 510 10, 100 10,610 Services Print/Copy 0 4,800 4,800 Phone/Post 300 80o i,ioo In-State Travel o soo soo Supplies 0 6,680 6,680 Equipment (Approval Needed � o 0 by ODP) Audit 250 0 250 Other: Specify 1 ,90o i,820 3, 720 Total Year 1 4,820 25,00 29,820 *Local contributions are not required but could affect selection under the category of budget reasonableness. BUDGET JUSTIFICATION Form 2A � � ' �(Indicate For Total Pxoject Costs] /,�/i�,,��,3 (; 7 1. Salarv and FrinQe Name Title FTE'� Amount Frincre �a� Beverley Hawkins, Executive Director .02 $1,275 280 �jj� Julie Kendig, Secretary .02 250 55 (C) (d) (e) 2 . Contracted Services (Specify) Contracted services include $400 monthly stipend for Program Coordinator; ' $300 monthly stipend for Choral Director; $200 monthly stipend for Musician Totalling $10,800. Other services covered by Model Cities will include $300 for Audio—video technician and $210 for bus driver services. 3 . Print Cogv Proqrams, Bulletins, recruitment materials, educational materials. program invitation tickets, program evaluations. $4,800 4 . Phone/PostaQe Phone — $300 � Recruitment material mailings, program invitations, other $OII � 5. In—state Travel bus rental, and gas 8 trips @ $100/trip $800 6. Supplies sweatshirts, ccs[umes, banners, art supplies, party supplies, office supplies, box lunches, audio—video tapes $6,680 7 . Ecruipment 8 . Audit $250 9 . Other (Specify) Office rental $SO/month for 11 months ($S50); rehearsal space rental $100/month for 10 months ($1000); recording studio rental ($700); camping ($1,050); Choral uniforms ($420). *Full Time Equivalency - Indicate full-time or part-time. If part-time, indicate number of hours dedicated per week.