90-997 �R�G��V A L ', � �ouncil gile # -�
. Gr�n 3h�et # 0�
RESOLUTION -
OF SAINT PAUL, MINNESOTA `" ''�
�
Pres�at�d 8 `
�f�r� � ConmittK: Dat•
WHEREAS, the installation ofi the Cafesjian Carousel in the Loft area of Town Square Park
presents the City with a cost saving measure not otherwise available, and
WHEREAS, Town Square Park has an agreement with. the Building Owners and Managers Association
of Saint Paul (BOMA) concerning capital improvements to the Loft area of the park, and
WHEREAS, this agreement states that BOMA is required to pay only operation and maintenance
costs, and
WHEREAS, the Building Automation System located on the Loft level is outdated, expensive
to operate and in need of repiacement, and •
WHEREAS, the existing Fund Balance was created with the intent that capital improvements
would be needed, and
WHEREAS, BCED will contract with appropriate vendors to accomplish these improvements, and
WHEREAS, It is estimated that payments for this work will need to be made from BCED funds
on an ongoing basis, and
WHEREAS, The Mayor , pursuant to Section 10.07.01 of the City Charter does certify that
there are available for appropriation revenues in excess of those estimated in the 1990
budget, and
WHEREAS, Council file 277520, adopted October 1 , 1981 did estabiish certain Special
Fund Policies, and
WHEREAS, The Mayor recommends the following changes to the 1990 budget:
DEPARTMENT OF COMMUNITY SERVICES
DIVISION OF PARKS AND RECREATION
TOWN SQUARE PARK Adopted Amended
Budget Changes Budget
FINANCING PLAN ------------- ----------- ------------
------------------
388-43183-9830 USE OF FUND BALANCE 0.00 40,000.00 40,000.00
388 ALL OTHER FINANCING 1 ,051 ,716.00 0.00 1 ,051 ,716.00
------------- ----------- ------------
1 ,051 ,716.00 40,000.00 1 ,091 ,716.00
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Page 1 of 2
OR� G�I �VAL i � �� � �g° � ��.�
� SPENDING PLAN
------------------
388-43183-0898 BUILDING IMPROVEMENTS 0.00 40,000.00 40,000.00
388 ALL OTHER SPENDINC 1 ,051 ,716.00 0.00 1 ,051 ,716.00
------------- ----------- ------------
1 ,051 ,716.00 40,000.00 1 ,091 ,716.00
_____________ ___________ ____________
BE IT RESOLVED, That the City Council approves these changes to the 1990 budget .
BE IF FURTHER RESOLVED, that the proper City Officials are hereby directed to pay BCED
the sum of $40,000 on August 1 , 1990 to provide for the City's share of these improvements.
Approva I Recommended ��un I]�--�
Budget Director
Page 2 of 2
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Ado �d Council: Dat JUN i�9 ��90 8orm App�ed y City Attornay
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Adoption C�rtitied by Council Secrstary By=
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App by May�or tor Submission to
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DEPARTM@NT/OFFICE/COIJNqL DAT�INITUTED M AY 311990
Community Services/Parks 4-25-90 GREEN SHEET � No. 81 D�
OONTACT PERSON 8 PHOME INII'IAU OATE ��77 �rpp�y�. INiT1AU0ATE
'��-'7 LGI� IWMlER FQR �OEPARTMENT DIRECTOR ��A��J V r 1'74+E
Llo d Burkholder 292-7354 � CITY ATTORNEV CITY CIERK
MUST BE ON COUNdI A(�ENDA BY(DATE) �OUTINO �9UDOET DiRECTOR g �FIN.3 MOT.BERVICEB OIR.
r�MAYOR(OR ASSISTAN71 4 C
TOTAL N OF SIG�IATURE PAOES (CLIP Ai.L LOCATION8 FOR SIQNATURE) 7 Parks & Recreation
ACiION REGUEBTED:
Approval of Council Resolution amending the financing and spending plans of Town Square
Park - Fund 388.
RE onnONS:�vr��(�)a (R) COUNdL RCH IiEPORT
_PLANNINO OOMM18810N _CtVIL SERVICE COMMI88tON �µY� ' •
—�B�M�„�E — - �,_1� Y p � 1990
a�,,� �ME�: MAY
—���«,� — 7 1�:4�� Conum�ruty Services
SUPPORTS VYNIdi COUNGL OBJECTIVE9 CI TY r r: : .
AT� y:,: ,
iNm�nrx�P�M.issue.oPPOaTUamr�wno,wn.�,wnen,wnMS.Nn+r): -
BCED is replacing the building automation system (HVAC) in the Town Square building complex.
The cost to the City for the Park and Public areas is $65,000. BCED has budgeted $25,000
for moving the HVAC system in the park for the installation of the Cafes�ian Carousel
July 1, 1990. If the moving and replacement of the HVAC system are coordinated, it will
cost the City only $40,000 for the new system.
,wvu�rnc3es iF�vEO:
The existing building automation system (HVAC) that controls the heating, cooling, vents
and monitors the delta points is outdated, expensive to maintain and parts are difficult
to locate. Coordinating the replacement of the HVAC system in the park with the
installation of the carousel will reduce the cost by $25,000 and provide savings on
energy costs. BCED has already experienced savings from areas wfthin the complex where
the system has been changed. Advantages also would include a $-10� savings in the overall
HVAC operating program costs - with an eight year payback of the $40,000 cost.
DISADVANTAf�EB IF APPROVED: ��
None �°�Y E,�
RECEIVED
} MAY 24 1990 MAY 9 1990
C��Y ATr(��� BUDGET OF�iCE
��
DISADVANTIIGES IF NOT APPROVED:
BCED has notified the Parks and Recreation Division that the cost for replacing the
existing building and automation system in the Loft level of Town Square Park will be
$65,000. The City would lose the $25,000 savings if not funded with the carousel
installation July 1, 1990. ���f�p Council Research Genter
���� J UN� 0�lyyU
.,.,,.
TOTAI AMOUNT OF TRANSACTION s 40,00� CpaT/REVENUE dUDOETED(qRClB ONE) YES NO
FUNDINO SOtlRCE Fund Balance ACTIVITY NUMBER 431��
�
FlNANqAI INFORMATION:(EXPLAIN) � f v
`-"�
AnalysL• �om Cran �-�a -�/�7
Date: 5/16/90 BUDGET OFFICE ANALYSIS
OF BUDGET AMENDMENTS
Department: C/S Parks (Kurt Burrouqhs) 227-3307
Green Sheet Numb 8101
Amount of Request: $40,000 Positions Requested: 0
Amount Recommend $40,000 Positions Recommended: 0
Funding Source: Fund Balance
Subject of Request:
Remodeling of the HeatingNentilating/air conditioning at the Town Square Park.
Background:
The HVAC system at the park was scheduled for extensive renovation and upgrading at a cost of$65,000. Because
the Carousal installation required HVAC changes,to coordinate the required remodeling with the Carousal
changes offered an opportunity to save$25,000.
This Park is financed by Special Assessments to the downtown property owners, and rental income. Th
remodeling is being financed with rental income fund balance.
Major Issues:
The payback for remodeling the HVAC at$40,000 is eight years.
The agreements for the park make the city responsible for capital remodeling.
The funding must be in place by July 1, 1990,as BCED will begin revamping HVAC for Carousal installation.
Fiscal Impact: (Current Year and Following Year)
Current Year-Increase expenditures by$40,000. HVAC remodeling was not planned for 1990.
Following year- Save$25,000 from anticipated$65,000 remodeling costs. Begin payback savings on HVAC
operating expenses.
Recommendation:
Approve
Follow—up Recommended, If Any:
Analyse Fund Balance for segregation of Capital improvements.