The URL can be used to link to this page

98-828s t °� s �t , i Council File $ 0' C e� 0 Green Sheet # � , RESOLUTION CITY OF SAINT PAUL, MINNESOTA � j0 Preaented sy �//l/ff�//%/�' `� . 1 2 3 4 5 6 7 8 Referred To Committee: Date WHEREAS, The Division o£ Libraries will receive the services of a VISTA volunteer to work full- time for the period of one yeaz to support the America Reads Challenge, and Wf�REAS, The Minnesota Literacy Council provides all eapenses of the volunteer directiy to the individual, and RESOLVED, That the Library accept the services of the volunteer to support the America Reads Challenge. Requested by Department of: I.ibraries � l//��,�, Form Approved by City Attorney �pted by Council: Date �ption Certified by Council Secretary � q�'-��' DEPARTMENTIOFFICFJCOUNCII.: Libraries CONfACT PERSON & PHONE: Carole Williams 266-7070 M(I5T BE ON CQUNCII. A(GEATDA BY (DATL� DATE IN12lATED GREEN SHEET xo.: 60981 August 19, 1998 � INlTTAIIDATE INLTTA7IDATS g�i� I DEPARTMENC DIR. 5 CTfYCOUNCII. NOhiSER FOB �ITY AITORNEY C1TY CLERK ROUlA'G ORDER 2 FI[QANCIALSERVD 6 FtNANC1ALSERVICES/ACCC CNII. SfiRVICE CAMMISSION TOTAL# OF SIGNATiJRE PAGES ALL IACATIONS FOR SIGNAI'URE) acriox �vESrEU: Approval of Council Resolution accepting a grazrt for a VISTA volunteer from the Mumesota Literacy Council. The volunteer will coordinate the America Reads Challenge at the Saint Paul Public Library. Appmve tA) a Reied (R) PLANNINGCAMMISS70N _CNII,SERVICE CAbA�ISSION CIB CAMMIT7'EE _�� _ DLSIRTCT COURT SUPPORTS WHICH COUNCII.OBJECTIVET PSiRSONAL SERVICE CONTRACTS M[JSf ANSWER THE FOLLOWING QUESTIONS: 1. 3ias llus pwsonlfirm ev� waaked under a camhact fari6is departmat? 2. Hastlus pe�sonlfum xvxbcen a rity anpioya? 3. Dceslhispelaan77Stmpo�+easaskilln�nonnallYP�bY�S'��Y empluYes? Ezplain aD yes a�we�s on separate sheet and attachfn green sheM INITIATING PROBITA1.19S11E.OPPORTUNITY (Whu. What, R'hen, Wlaere. WAY). The Library has been approved for a grarrt by the M'innesota Literacy Council for the services of a VISTA volunteer to support the America Reads Challenge program. The volunteer will provide recruitmem of volumeer tutors to assist children to reach the appropriate reading level for their age. DVANTAGFS 1F APPROVED: 'his grant will provide Saint Paul Public Library with the services of a volunteer to recruit and coordinate the �orts of other volunteer tutors to assist chiidren with reading. Children in grades one thru three that aze below ading levels will be able to obtain tutaring assistance from volunteers within the library system ADVANTAGFS II+APPROVED: ne .� : ;: _ � e sti� e DVANTAGES IF NOT AFPROVED: Saint Paul Public Library will not be abfe to accept the services and participate in the America Reads �lenge. � AMQUNT OF TRAN5AG7TON: $ -0- COSTIR�VENUE &UDGETED: �E�4 V�E� AUG 2 5 1998 7GSOURCE: Mimesota7AteracyCooucilwillprovideaIlc�ts ACfIYiTYNIIMBER directlyWtLevolmteer � � 7AL INFORMATION: (L�XPl.Allh � q�•�'a� MEMORANDUM OF UNDERSTAI��DING Between MN Liter_acy Councii , Sponso'r Add-ress �56 Transfer Road Telephone r 645-2 Project Director Wendv Lovell-Smith a d ; 7 � Lt� � ��'Pa�icipating Agency Address o ?jj),5' l{J, f�p�/ f�tif� Telephone # .� � � ( 2 � a. D - Volunteer Supervisor � � ,t�2-e.i This Agreement expresses the sponsibilities of MN Literacv Council (Sponsor) and �j��(t{ 11'(�l}j/G ��(participating agency) with respect to the assignment oi up to � VISTA Volunteer(s)jAssociates to per£orm service to strengthen and supplement efforts to eliminate poverty and poverty related human, social and enviranmental problems in _ accordance with the job descriptions attached hereto. The obligations of the parties hereto are subject to the terms and conditions of a Memorandum of Agreement between Corporation for National Service tCNS) and Minnesota Literacv Council (Sponsor) dated 7 31 �C� , which is incorporated herein by reference, and made a part hereof, and federal laws and regulations and CNS policy applicable to the project, or which may become applicable to it subsequent to the execution oi this Agraement. e qg-ts� - 2 - l. The Sponsor wi11: a. Assist participating agencies in developing job descriptions for each volunteer. b. Provide pre-service orientation, and in-service training for volunteers in cooperation with parti- cipating agencies. c. Place volunteers with participating aaencies matching interests and skills with tasks to be accomplished in approved job descrigtions. d. Provide support and supervision to volunteers in administrative matters concerning project assign- ment, and transportation. e. Retain full responsibility for the management and fiscal control of the project. f. The Sponsor may transfer a Volunteer from one - placement to another consistent with project and participating agency needs. g. The sponsor may reauire removal of a volunteer from a project. Guidelines for such termination are found in the ACTION Order 4002.6. h. (Other sponsor obligations include obligations which are designated in the Memorandum of Agree- ment or Project Narrative as exclusivelv those of the sponsor.) ��..�a8 - 3 - 2. The Participating Agency will: a. Provide acceptable job descriptions and a plan for the use of volunteers prior to the assignment of volunteers. b. Assure community participation in the development of participating agency goals for volunteer service c. Provide day-to-day supervision of the activities of the volunteers. d. Provide transportation for volunteers as indicated in budget agreements with project sponsor. e. Provide materials related to the periormance of volunteer assignments and adequate working space to permit the volunteer to perform his assigned duties. f. Assist as appropriate in evaluating voiunteers' work. g. Make every reasonable effort to insure that the health and safety of VISTA volunteers are protected during the performance of their assigned duties. The sponsor shall not assign or require volunteers to perform duties which would jeopardize their safety or cause them to sustain injuries. h. Notify sponsor immediately regarding unscheduled volunteer terminations and changes of status and e � ' � . i _ a _ conditions lsuch as arrest, hospitalizations, and AWOL). i. Provide access to CNS and the Comptroller General of the United States, or their authorized representatives, for the purpose of audi� or examination, to any books, records, documents or papers which, in the opinion of CNS or the Comptroller General, may be related to or pertinent to the terms of this agreement. j. (Other participating agency obligations. Outline other terms of the Memorandum o� Agreemen� and Project Narrative which are binding on both the Participating Agency and the Sponsor.) 3. Nondiscrimination No person with responsibilities in the operation of the project sha11 discriminate with respect to any aspect of the project because of race, creed, belief, _ color, national origin, sex, age or political affiliation. a. Church-Related Activities Volunteers may not, as part of their assignment, give religious instruction, conduct worship service, or engage in any other religious activity. 5. Political Activities Volunteers may not, during their period of service actively participate in political activities or lobbying. This prohibition includes partisan and , -5- non-partisan activities, including voter reQistration and direct or indirect attempts to influence passage or deieat o= legislation or proposals by initiative petition. 6. Non-Disolacement of Enploved Workers Volunteers may not perform duties which would displace employed workers, which would otherwise be performed by staEf inembers, or which would impair existing contracts for service. 7. Comoensation Prohibited Participating agencies are prohibited from requesting or receiving any compensation for the services of volunteers, and from providing supplemental allowances to volunteers, or permitting others to do so. S. Labor or Anti-Labor Activities Volunteers m�y not be assigned to perform any labor or anti-labor organizing activities. 9. Ao'reement Modification This Memorandum of Understanding may be amended at any time by an agreement in writing executed by authorized representatives of the Sponsor and the participating agency. 10. Duration This agreement snall become effective on�c/I �'fp , and shall terminate on ��2,C��, subject, however, to the - terms of the paragraphs entitled ��Duration'�, and q�"'�'a� ,a� - 6 - ��Termination" in the Memorandun of Aareement between CNS and the Sponsor dated ��J�� Gg. 11. Termination {Include agreements with respect to early termination of the agreement.) Dated �'�' � � (Sponsor) By 6rv�ir!(�A� r('� � Y�2!�i�1 MN Literacv Council (P By Assistant City Attorney °G � Approved as to form Office of Financiai Services �_—_— f�. �;�.� q �"r�� . ' „ � �• � ♦ / 1 � � MEMORANDUM OF UNDERSTAN'DII3G Between MN Literacn E`ouncii . Sponsor Address �56 Transfer Road Telephone # 645-2277 Project Director Wendv Lovell-Smith a d 1 � IGt� � ��'Par�icipating Agency Address �l�,j l�f, tS(J�/ �� Telephone # �si -a �a � �. � ` Volunteer Supervisor ; � � �.i This Agreement expresses the sponsibilities of MN Literacv Council (Sponsor) and ��/,t.l j/''GtGj1iG fii�(participating agency) with respect to the assignment of up to I VISTA Volunteer(s?/ASSOCiates to perform service to strengthen - and supplement efiorts to eliminate poverty and poverty related human, social and environmental problems in _ accordance with the job descriptions attached hereto. The obligations of the parties here*_o are subject Co the terms and conditions of a Memorandum of Agreement between Corporation for National Service (CNS) and Minnesota Literacy Council {Sponsor) dated 7 3I 9� , which is incorporated herein by reference, and made a part hereof, and federal laws and regulations and CNS policy applicable to the project, or which may become applicable to it subsequent to the execution of this Agreement. , �/ %, i - 2 - l. The Sponsor will: a. Assist par�icipating agencies in developing job descriptions for each volunteer. b. Provide pre-service orientation, and in-service training £or volunteers in coaperation with parti- cipating agencies. c. Place volunteers with participating agencies matching interests and skills with tasks to be accomplished in approved job descriptions. d. Provide support and supervision to volunteers in administrative matters concerning project assign- ment, and transportation. e. Retain fu11 responsibility for the management and fiscal control of the project. f. The Sponsor may transfer a Volunteer from one ° placement to another consistent with project and participating agency needs. g. The sponsor may require removal of a volunteer from a project. Guidelines for such termination are found in the ACTION Order 4002.6. h. (Other sponsor obligations include obligations which are designated in the Memorandum of Agree- ment or Project Narrative as exclusivelv those of the sponsor.) . - 3 - 2. The Participating Agency will: a. Provide acceptable job descriptions and a plan for the use of volunteers prior to the assignment of volunteers. b. Assure community participation in the development of participating agency goals for volunteer service c. Provide day-to-day supervision of the activities of the volunteers. d. Provide transportation for volunteers as indicated in budget agreements with project sponsor. e. Provide materials related to the performance of volunteer assignments and adequate working space to permit the volunteer to perform his assigned duties. f. Assist as appropriate in evaluating volunteers� work. g. Make every reasonable effort to insure that the health and safety of VISTA volunteers are protected during the per£armance of their assigned duties. The sponsor sha11 not assign or require volunteers to perform duties which would jeopardize their safety or cause them to sustain injuries. h. Notify sponsor immediately regarding unscheduled t � • ♦ � ) volunteer terminations and changes of status and . . . . / � � s _ a _ conditions (such as arrest, hospitalizations, and AWOL) . i. Provide access to CNS and the Comptroller General of the United States, or their authorized representatives, for the purpose of audit or examination, to any books, records, documents or papers which, in the opinion of CNS or the Comptroller General, may be related to or pertinent to the terms of this agreement. j. (Other participating agency obligations. Outline other terms of the Memorandum of Agreemen*_ and Project Narrative which are binding on both the Participating Agency and the Sponsor.) 3. Nondiscrimination Nc person with responsibilities in the operation of the project sha11 discriminate with respect to any aspect of the project because of race, creed, belief, _ color, national origin, sex, aqe or political affiliation. 4. Church-Related Activities Volunteers may not, as part of their assignment, give religious instruction, conduct worship service, or engage in any other religious activity. 5. Political Activities Volunteers may not, during their period of service actively participate in political activities or lobbying. This prohibition includes partisan and -s- non-partisan activities, including voter registration and direct or indirect attempts to influence passage or defeat of legislation or proposals by initiative petition. 6. Non-Displacement of Enployed Workers Volunteers may not perzorm duties which would displace employed workers, which would otherwise be performed by staff inembers, or which would impair existing contracts for service. 7. Comoensation Prohibited Participating agencies are prohibited from requesting or receiving any compensation for the services of volunteers, and from providing supplemental allowances to volunteers, or permitting others to do so. 8. Labor or Anti-Labor Activities Volunteers may not be assigned to perform any labor or anti-labor organizing activities. 9. Aareement Modification This Memorandum of Understanding may be amended at any time by an agreement in writing executed by authorized representatives of the Sponsor and the participating agency. 20. Duration This agreement shall become effective on � J�t /d , and sha11 terminate on �� subject, however, to the terms of the paragraphs entitled "Duration", and i' ' / /•i , � , . - 6 - "Termination" in the Memorandum of Agreement between CNS and Ehe Sponsor dated ��3� �0 . 11. Termination tinclude agreements with respect ta early termination of the agreement.) Dated ��' � � (Sponsor? By l�i��1r��t��rr�..t�i1� MN Literacy Council ( � Assistant City Attorney � �� Approved as to form Office of Financial Services J`i'� � I I • � I �� 1 s t °� s �t , i Council File $ 0' C e� 0 Green Sheet # � , RESOLUTION CITY OF SAINT PAUL, MINNESOTA � j0 Preaented sy �//l/ff�//%/�' `� . 1 2 3 4 5 6 7 8 Referred To Committee: Date WHEREAS, The Division o£ Libraries will receive the services of a VISTA volunteer to work full- time for the period of one yeaz to support the America Reads Challenge, and Wf�REAS, The Minnesota Literacy Council provides all eapenses of the volunteer directiy to the individual, and RESOLVED, That the Library accept the services of the volunteer to support the America Reads Challenge. Requested by Department of: I.ibraries � l//��,�, Form Approved by City Attorney �pted by Council: Date �ption Certified by Council Secretary � q�'-��' DEPARTMENTIOFFICFJCOUNCII.: Libraries CONfACT PERSON & PHONE: Carole Williams 266-7070 M(I5T BE ON CQUNCII. A(GEATDA BY (DATL� DATE IN12lATED GREEN SHEET xo.: 60981 August 19, 1998 � INlTTAIIDATE INLTTA7IDATS g�i� I DEPARTMENC DIR. 5 CTfYCOUNCII. NOhiSER FOB �ITY AITORNEY C1TY CLERK ROUlA'G ORDER 2 FI[QANCIALSERVD 6 FtNANC1ALSERVICES/ACCC CNII. SfiRVICE CAMMISSION TOTAL# OF SIGNATiJRE PAGES ALL IACATIONS FOR SIGNAI'URE) acriox �vESrEU: Approval of Council Resolution accepting a grazrt for a VISTA volunteer from the Mumesota Literacy Council. The volunteer will coordinate the America Reads Challenge at the Saint Paul Public Library. Appmve tA) a Reied (R) PLANNINGCAMMISS70N _CNII,SERVICE CAbA�ISSION CIB CAMMIT7'EE _�� _ DLSIRTCT COURT SUPPORTS WHICH COUNCII.OBJECTIVET PSiRSONAL SERVICE CONTRACTS M[JSf ANSWER THE FOLLOWING QUESTIONS: 1. 3ias llus pwsonlfirm ev� waaked under a camhact fari6is departmat? 2. Hastlus pe�sonlfum xvxbcen a rity anpioya? 3. Dceslhispelaan77Stmpo�+easaskilln�nonnallYP�bY�S'��Y empluYes? Ezplain aD yes a�we�s on separate sheet and attachfn green sheM INITIATING PROBITA1.19S11E.OPPORTUNITY (Whu. What, R'hen, Wlaere. WAY). The Library has been approved for a grarrt by the M'innesota Literacy Council for the services of a VISTA volunteer to support the America Reads Challenge program. The volunteer will provide recruitmem of volumeer tutors to assist children to reach the appropriate reading level for their age. DVANTAGFS 1F APPROVED: 'his grant will provide Saint Paul Public Library with the services of a volunteer to recruit and coordinate the �orts of other volunteer tutors to assist chiidren with reading. Children in grades one thru three that aze below ading levels will be able to obtain tutaring assistance from volunteers within the library system ADVANTAGFS II+APPROVED: ne .� : ;: _ � e sti� e DVANTAGES IF NOT AFPROVED: Saint Paul Public Library will not be abfe to accept the services and participate in the America Reads �lenge. � AMQUNT OF TRAN5AG7TON: $ -0- COSTIR�VENUE &UDGETED: �E�4 V�E� AUG 2 5 1998 7GSOURCE: Mimesota7AteracyCooucilwillprovideaIlc�ts ACfIYiTYNIIMBER directlyWtLevolmteer � � 7AL INFORMATION: (L�XPl.Allh � q�•�'a� MEMORANDUM OF UNDERSTAI��DING Between MN Liter_acy Councii , Sponso'r Add-ress �56 Transfer Road Telephone r 645-2 Project Director Wendv Lovell-Smith a d ; 7 � Lt� � ��'Pa�icipating Agency Address o ?jj),5' l{J, f�p�/ f�tif� Telephone # .� � � ( 2 � a. D - Volunteer Supervisor � � ,t�2-e.i This Agreement expresses the sponsibilities of MN Literacv Council (Sponsor) and �j��(t{ 11'(�l}j/G ��(participating agency) with respect to the assignment oi up to � VISTA Volunteer(s)jAssociates to per£orm service to strengthen and supplement efforts to eliminate poverty and poverty related human, social and enviranmental problems in _ accordance with the job descriptions attached hereto. The obligations of the parties hereto are subject to the terms and conditions of a Memorandum of Agreement between Corporation for National Service tCNS) and Minnesota Literacv Council (Sponsor) dated 7 31 �C� , which is incorporated herein by reference, and made a part hereof, and federal laws and regulations and CNS policy applicable to the project, or which may become applicable to it subsequent to the execution oi this Agraement. e qg-ts� - 2 - l. The Sponsor wi11: a. Assist participating agencies in developing job descriptions for each volunteer. b. Provide pre-service orientation, and in-service training for volunteers in cooperation with parti- cipating agencies. c. Place volunteers with participating aaencies matching interests and skills with tasks to be accomplished in approved job descrigtions. d. Provide support and supervision to volunteers in administrative matters concerning project assign- ment, and transportation. e. Retain full responsibility for the management and fiscal control of the project. f. The Sponsor may transfer a Volunteer from one - placement to another consistent with project and participating agency needs. g. The sponsor may reauire removal of a volunteer from a project. Guidelines for such termination are found in the ACTION Order 4002.6. h. (Other sponsor obligations include obligations which are designated in the Memorandum of Agree- ment or Project Narrative as exclusivelv those of the sponsor.) ��..�a8 - 3 - 2. The Participating Agency will: a. Provide acceptable job descriptions and a plan for the use of volunteers prior to the assignment of volunteers. b. Assure community participation in the development of participating agency goals for volunteer service c. Provide day-to-day supervision of the activities of the volunteers. d. Provide transportation for volunteers as indicated in budget agreements with project sponsor. e. Provide materials related to the periormance of volunteer assignments and adequate working space to permit the volunteer to perform his assigned duties. f. Assist as appropriate in evaluating voiunteers' work. g. Make every reasonable effort to insure that the health and safety of VISTA volunteers are protected during the performance of their assigned duties. The sponsor shall not assign or require volunteers to perform duties which would jeopardize their safety or cause them to sustain injuries. h. Notify sponsor immediately regarding unscheduled volunteer terminations and changes of status and e � ' � . i _ a _ conditions lsuch as arrest, hospitalizations, and AWOL). i. Provide access to CNS and the Comptroller General of the United States, or their authorized representatives, for the purpose of audi� or examination, to any books, records, documents or papers which, in the opinion of CNS or the Comptroller General, may be related to or pertinent to the terms of this agreement. j. (Other participating agency obligations. Outline other terms of the Memorandum o� Agreemen� and Project Narrative which are binding on both the Participating Agency and the Sponsor.) 3. Nondiscrimination No person with responsibilities in the operation of the project sha11 discriminate with respect to any aspect of the project because of race, creed, belief, _ color, national origin, sex, age or political affiliation. a. Church-Related Activities Volunteers may not, as part of their assignment, give religious instruction, conduct worship service, or engage in any other religious activity. 5. Political Activities Volunteers may not, during their period of service actively participate in political activities or lobbying. This prohibition includes partisan and , -5- non-partisan activities, including voter reQistration and direct or indirect attempts to influence passage or deieat o= legislation or proposals by initiative petition. 6. Non-Disolacement of Enploved Workers Volunteers may not perform duties which would displace employed workers, which would otherwise be performed by staEf inembers, or which would impair existing contracts for service. 7. Comoensation Prohibited Participating agencies are prohibited from requesting or receiving any compensation for the services of volunteers, and from providing supplemental allowances to volunteers, or permitting others to do so. S. Labor or Anti-Labor Activities Volunteers m�y not be assigned to perform any labor or anti-labor organizing activities. 9. Ao'reement Modification This Memorandum of Understanding may be amended at any time by an agreement in writing executed by authorized representatives of the Sponsor and the participating agency. 10. Duration This agreement snall become effective on�c/I �'fp , and shall terminate on ��2,C��, subject, however, to the - terms of the paragraphs entitled ��Duration'�, and q�"'�'a� ,a� - 6 - ��Termination" in the Memorandun of Aareement between CNS and the Sponsor dated ��J�� Gg. 11. Termination {Include agreements with respect to early termination of the agreement.) Dated �'�' � � (Sponsor) By 6rv�ir!(�A� r('� � Y�2!�i�1 MN Literacv Council (P By Assistant City Attorney °G � Approved as to form Office of Financiai Services �_—_— f�. �;�.� q �"r�� . ' „ � �• � ♦ / 1 � � MEMORANDUM OF UNDERSTAN'DII3G Between MN Literacn E`ouncii . Sponsor Address �56 Transfer Road Telephone # 645-2277 Project Director Wendv Lovell-Smith a d 1 � IGt� � ��'Par�icipating Agency Address �l�,j l�f, tS(J�/ �� Telephone # �si -a �a � �. � ` Volunteer Supervisor ; � � �.i This Agreement expresses the sponsibilities of MN Literacv Council (Sponsor) and ��/,t.l j/''GtGj1iG fii�(participating agency) with respect to the assignment of up to I VISTA Volunteer(s?/ASSOCiates to perform service to strengthen - and supplement efiorts to eliminate poverty and poverty related human, social and environmental problems in _ accordance with the job descriptions attached hereto. The obligations of the parties here*_o are subject Co the terms and conditions of a Memorandum of Agreement between Corporation for National Service (CNS) and Minnesota Literacy Council {Sponsor) dated 7 3I 9� , which is incorporated herein by reference, and made a part hereof, and federal laws and regulations and CNS policy applicable to the project, or which may become applicable to it subsequent to the execution of this Agreement. , �/ %, i - 2 - l. The Sponsor will: a. Assist par�icipating agencies in developing job descriptions for each volunteer. b. Provide pre-service orientation, and in-service training £or volunteers in coaperation with parti- cipating agencies. c. Place volunteers with participating agencies matching interests and skills with tasks to be accomplished in approved job descriptions. d. Provide support and supervision to volunteers in administrative matters concerning project assign- ment, and transportation. e. Retain fu11 responsibility for the management and fiscal control of the project. f. The Sponsor may transfer a Volunteer from one ° placement to another consistent with project and participating agency needs. g. The sponsor may require removal of a volunteer from a project. Guidelines for such termination are found in the ACTION Order 4002.6. h. (Other sponsor obligations include obligations which are designated in the Memorandum of Agree- ment or Project Narrative as exclusivelv those of the sponsor.) . - 3 - 2. The Participating Agency will: a. Provide acceptable job descriptions and a plan for the use of volunteers prior to the assignment of volunteers. b. Assure community participation in the development of participating agency goals for volunteer service c. Provide day-to-day supervision of the activities of the volunteers. d. Provide transportation for volunteers as indicated in budget agreements with project sponsor. e. Provide materials related to the performance of volunteer assignments and adequate working space to permit the volunteer to perform his assigned duties. f. Assist as appropriate in evaluating volunteers� work. g. Make every reasonable effort to insure that the health and safety of VISTA volunteers are protected during the per£armance of their assigned duties. The sponsor sha11 not assign or require volunteers to perform duties which would jeopardize their safety or cause them to sustain injuries. h. Notify sponsor immediately regarding unscheduled t � • ♦ � ) volunteer terminations and changes of status and . . . . / � � s _ a _ conditions (such as arrest, hospitalizations, and AWOL) . i. Provide access to CNS and the Comptroller General of the United States, or their authorized representatives, for the purpose of audit or examination, to any books, records, documents or papers which, in the opinion of CNS or the Comptroller General, may be related to or pertinent to the terms of this agreement. j. (Other participating agency obligations. Outline other terms of the Memorandum of Agreemen*_ and Project Narrative which are binding on both the Participating Agency and the Sponsor.) 3. Nondiscrimination Nc person with responsibilities in the operation of the project sha11 discriminate with respect to any aspect of the project because of race, creed, belief, _ color, national origin, sex, aqe or political affiliation. 4. Church-Related Activities Volunteers may not, as part of their assignment, give religious instruction, conduct worship service, or engage in any other religious activity. 5. Political Activities Volunteers may not, during their period of service actively participate in political activities or lobbying. This prohibition includes partisan and -s- non-partisan activities, including voter registration and direct or indirect attempts to influence passage or defeat of legislation or proposals by initiative petition. 6. Non-Displacement of Enployed Workers Volunteers may not perzorm duties which would displace employed workers, which would otherwise be performed by staff inembers, or which would impair existing contracts for service. 7. Comoensation Prohibited Participating agencies are prohibited from requesting or receiving any compensation for the services of volunteers, and from providing supplemental allowances to volunteers, or permitting others to do so. 8. Labor or Anti-Labor Activities Volunteers may not be assigned to perform any labor or anti-labor organizing activities. 9. Aareement Modification This Memorandum of Understanding may be amended at any time by an agreement in writing executed by authorized representatives of the Sponsor and the participating agency. 20. Duration This agreement shall become effective on � J�t /d , and sha11 terminate on �� subject, however, to the terms of the paragraphs entitled "Duration", and i' ' / /•i , � , . - 6 - "Termination" in the Memorandum of Agreement between CNS and Ehe Sponsor dated ��3� �0 . 11. Termination tinclude agreements with respect ta early termination of the agreement.) Dated ��' � � (Sponsor? By l�i��1r��t��rr�..t�i1� MN Literacy Council ( � Assistant City Attorney � �� Approved as to form Office of Financial Services J`i'� � I I • � I �� 1 s t °� s �t , i Council File $ 0' C e� 0 Green Sheet # � , RESOLUTION CITY OF SAINT PAUL, MINNESOTA � j0 Preaented sy �//l/ff�//%/�' `� . 1 2 3 4 5 6 7 8 Referred To Committee: Date WHEREAS, The Division o£ Libraries will receive the services of a VISTA volunteer to work full- time for the period of one yeaz to support the America Reads Challenge, and Wf�REAS, The Minnesota Literacy Council provides all eapenses of the volunteer directiy to the individual, and RESOLVED, That the Library accept the services of the volunteer to support the America Reads Challenge. Requested by Department of: I.ibraries � l//��,�, Form Approved by City Attorney �pted by Council: Date �ption Certified by Council Secretary � q�'-��' DEPARTMENTIOFFICFJCOUNCII.: Libraries CONfACT PERSON & PHONE: Carole Williams 266-7070 M(I5T BE ON CQUNCII. A(GEATDA BY (DATL� DATE IN12lATED GREEN SHEET xo.: 60981 August 19, 1998 � INlTTAIIDATE INLTTA7IDATS g�i� I DEPARTMENC DIR. 5 CTfYCOUNCII. NOhiSER FOB �ITY AITORNEY C1TY CLERK ROUlA'G ORDER 2 FI[QANCIALSERVD 6 FtNANC1ALSERVICES/ACCC CNII. SfiRVICE CAMMISSION TOTAL# OF SIGNATiJRE PAGES ALL IACATIONS FOR SIGNAI'URE) acriox �vESrEU: Approval of Council Resolution accepting a grazrt for a VISTA volunteer from the Mumesota Literacy Council. The volunteer will coordinate the America Reads Challenge at the Saint Paul Public Library. Appmve tA) a Reied (R) PLANNINGCAMMISS70N _CNII,SERVICE CAbA�ISSION CIB CAMMIT7'EE _�� _ DLSIRTCT COURT SUPPORTS WHICH COUNCII.OBJECTIVET PSiRSONAL SERVICE CONTRACTS M[JSf ANSWER THE FOLLOWING QUESTIONS: 1. 3ias llus pwsonlfirm ev� waaked under a camhact fari6is departmat? 2. Hastlus pe�sonlfum xvxbcen a rity anpioya? 3. Dceslhispelaan77Stmpo�+easaskilln�nonnallYP�bY�S'��Y empluYes? Ezplain aD yes a�we�s on separate sheet and attachfn green sheM INITIATING PROBITA1.19S11E.OPPORTUNITY (Whu. What, R'hen, Wlaere. WAY). The Library has been approved for a grarrt by the M'innesota Literacy Council for the services of a VISTA volunteer to support the America Reads Challenge program. The volunteer will provide recruitmem of volumeer tutors to assist children to reach the appropriate reading level for their age. DVANTAGFS 1F APPROVED: 'his grant will provide Saint Paul Public Library with the services of a volunteer to recruit and coordinate the �orts of other volunteer tutors to assist chiidren with reading. Children in grades one thru three that aze below ading levels will be able to obtain tutaring assistance from volunteers within the library system ADVANTAGFS II+APPROVED: ne .� : ;: _ � e sti� e DVANTAGES IF NOT AFPROVED: Saint Paul Public Library will not be abfe to accept the services and participate in the America Reads �lenge. � AMQUNT OF TRAN5AG7TON: $ -0- COSTIR�VENUE &UDGETED: �E�4 V�E� AUG 2 5 1998 7GSOURCE: Mimesota7AteracyCooucilwillprovideaIlc�ts ACfIYiTYNIIMBER directlyWtLevolmteer � � 7AL INFORMATION: (L�XPl.Allh � q�•�'a� MEMORANDUM OF UNDERSTAI��DING Between MN Liter_acy Councii , Sponso'r Add-ress �56 Transfer Road Telephone r 645-2 Project Director Wendv Lovell-Smith a d ; 7 � Lt� � ��'Pa�icipating Agency Address o ?jj),5' l{J, f�p�/ f�tif� Telephone # .� � � ( 2 � a. D - Volunteer Supervisor � � ,t�2-e.i This Agreement expresses the sponsibilities of MN Literacv Council (Sponsor) and �j��(t{ 11'(�l}j/G ��(participating agency) with respect to the assignment oi up to � VISTA Volunteer(s)jAssociates to per£orm service to strengthen and supplement efforts to eliminate poverty and poverty related human, social and enviranmental problems in _ accordance with the job descriptions attached hereto. The obligations of the parties hereto are subject to the terms and conditions of a Memorandum of Agreement between Corporation for National Service tCNS) and Minnesota Literacv Council (Sponsor) dated 7 31 �C� , which is incorporated herein by reference, and made a part hereof, and federal laws and regulations and CNS policy applicable to the project, or which may become applicable to it subsequent to the execution oi this Agraement. e qg-ts� - 2 - l. The Sponsor wi11: a. Assist participating agencies in developing job descriptions for each volunteer. b. Provide pre-service orientation, and in-service training for volunteers in cooperation with parti- cipating agencies. c. Place volunteers with participating aaencies matching interests and skills with tasks to be accomplished in approved job descrigtions. d. Provide support and supervision to volunteers in administrative matters concerning project assign- ment, and transportation. e. Retain full responsibility for the management and fiscal control of the project. f. The Sponsor may transfer a Volunteer from one - placement to another consistent with project and participating agency needs. g. The sponsor may reauire removal of a volunteer from a project. Guidelines for such termination are found in the ACTION Order 4002.6. h. (Other sponsor obligations include obligations which are designated in the Memorandum of Agree- ment or Project Narrative as exclusivelv those of the sponsor.) ��..�a8 - 3 - 2. The Participating Agency will: a. Provide acceptable job descriptions and a plan for the use of volunteers prior to the assignment of volunteers. b. Assure community participation in the development of participating agency goals for volunteer service c. Provide day-to-day supervision of the activities of the volunteers. d. Provide transportation for volunteers as indicated in budget agreements with project sponsor. e. Provide materials related to the periormance of volunteer assignments and adequate working space to permit the volunteer to perform his assigned duties. f. Assist as appropriate in evaluating voiunteers' work. g. Make every reasonable effort to insure that the health and safety of VISTA volunteers are protected during the performance of their assigned duties. The sponsor shall not assign or require volunteers to perform duties which would jeopardize their safety or cause them to sustain injuries. h. Notify sponsor immediately regarding unscheduled volunteer terminations and changes of status and e � ' � . i _ a _ conditions lsuch as arrest, hospitalizations, and AWOL). i. Provide access to CNS and the Comptroller General of the United States, or their authorized representatives, for the purpose of audi� or examination, to any books, records, documents or papers which, in the opinion of CNS or the Comptroller General, may be related to or pertinent to the terms of this agreement. j. (Other participating agency obligations. Outline other terms of the Memorandum o� Agreemen� and Project Narrative which are binding on both the Participating Agency and the Sponsor.) 3. Nondiscrimination No person with responsibilities in the operation of the project sha11 discriminate with respect to any aspect of the project because of race, creed, belief, _ color, national origin, sex, age or political affiliation. a. Church-Related Activities Volunteers may not, as part of their assignment, give religious instruction, conduct worship service, or engage in any other religious activity. 5. Political Activities Volunteers may not, during their period of service actively participate in political activities or lobbying. This prohibition includes partisan and , -5- non-partisan activities, including voter reQistration and direct or indirect attempts to influence passage or deieat o= legislation or proposals by initiative petition. 6. Non-Disolacement of Enploved Workers Volunteers may not perform duties which would displace employed workers, which would otherwise be performed by staEf inembers, or which would impair existing contracts for service. 7. Comoensation Prohibited Participating agencies are prohibited from requesting or receiving any compensation for the services of volunteers, and from providing supplemental allowances to volunteers, or permitting others to do so. S. Labor or Anti-Labor Activities Volunteers m�y not be assigned to perform any labor or anti-labor organizing activities. 9. Ao'reement Modification This Memorandum of Understanding may be amended at any time by an agreement in writing executed by authorized representatives of the Sponsor and the participating agency. 10. Duration This agreement snall become effective on�c/I �'fp , and shall terminate on ��2,C��, subject, however, to the - terms of the paragraphs entitled ��Duration'�, and q�"'�'a� ,a� - 6 - ��Termination" in the Memorandun of Aareement between CNS and the Sponsor dated ��J�� Gg. 11. Termination {Include agreements with respect to early termination of the agreement.) Dated �'�' � � (Sponsor) By 6rv�ir!(�A� r('� � Y�2!�i�1 MN Literacv Council (P By Assistant City Attorney °G � Approved as to form Office of Financiai Services �_—_— f�. �;�.� q �"r�� . ' „ � �• � ♦ / 1 � � MEMORANDUM OF UNDERSTAN'DII3G Between MN Literacn E`ouncii . Sponsor Address �56 Transfer Road Telephone # 645-2277 Project Director Wendv Lovell-Smith a d 1 � IGt� � ��'Par�icipating Agency Address �l�,j l�f, tS(J�/ �� Telephone # �si -a �a � �. � ` Volunteer Supervisor ; � � �.i This Agreement expresses the sponsibilities of MN Literacv Council (Sponsor) and ��/,t.l j/''GtGj1iG fii�(participating agency) with respect to the assignment of up to I VISTA Volunteer(s?/ASSOCiates to perform service to strengthen - and supplement efiorts to eliminate poverty and poverty related human, social and environmental problems in _ accordance with the job descriptions attached hereto. The obligations of the parties here*_o are subject Co the terms and conditions of a Memorandum of Agreement between Corporation for National Service (CNS) and Minnesota Literacy Council {Sponsor) dated 7 3I 9� , which is incorporated herein by reference, and made a part hereof, and federal laws and regulations and CNS policy applicable to the project, or which may become applicable to it subsequent to the execution of this Agreement. , �/ %, i - 2 - l. The Sponsor will: a. Assist par�icipating agencies in developing job descriptions for each volunteer. b. Provide pre-service orientation, and in-service training £or volunteers in coaperation with parti- cipating agencies. c. Place volunteers with participating agencies matching interests and skills with tasks to be accomplished in approved job descriptions. d. Provide support and supervision to volunteers in administrative matters concerning project assign- ment, and transportation. e. Retain fu11 responsibility for the management and fiscal control of the project. f. The Sponsor may transfer a Volunteer from one ° placement to another consistent with project and participating agency needs. g. The sponsor may require removal of a volunteer from a project. Guidelines for such termination are found in the ACTION Order 4002.6. h. (Other sponsor obligations include obligations which are designated in the Memorandum of Agree- ment or Project Narrative as exclusivelv those of the sponsor.) . - 3 - 2. The Participating Agency will: a. Provide acceptable job descriptions and a plan for the use of volunteers prior to the assignment of volunteers. b. Assure community participation in the development of participating agency goals for volunteer service c. Provide day-to-day supervision of the activities of the volunteers. d. Provide transportation for volunteers as indicated in budget agreements with project sponsor. e. Provide materials related to the performance of volunteer assignments and adequate working space to permit the volunteer to perform his assigned duties. f. Assist as appropriate in evaluating volunteers� work. g. Make every reasonable effort to insure that the health and safety of VISTA volunteers are protected during the per£armance of their assigned duties. The sponsor sha11 not assign or require volunteers to perform duties which would jeopardize their safety or cause them to sustain injuries. h. Notify sponsor immediately regarding unscheduled t � • ♦ � ) volunteer terminations and changes of status and . . . . / � � s _ a _ conditions (such as arrest, hospitalizations, and AWOL) . i. Provide access to CNS and the Comptroller General of the United States, or their authorized representatives, for the purpose of audit or examination, to any books, records, documents or papers which, in the opinion of CNS or the Comptroller General, may be related to or pertinent to the terms of this agreement. j. (Other participating agency obligations. Outline other terms of the Memorandum of Agreemen*_ and Project Narrative which are binding on both the Participating Agency and the Sponsor.) 3. Nondiscrimination Nc person with responsibilities in the operation of the project sha11 discriminate with respect to any aspect of the project because of race, creed, belief, _ color, national origin, sex, aqe or political affiliation. 4. Church-Related Activities Volunteers may not, as part of their assignment, give religious instruction, conduct worship service, or engage in any other religious activity. 5. Political Activities Volunteers may not, during their period of service actively participate in political activities or lobbying. This prohibition includes partisan and -s- non-partisan activities, including voter registration and direct or indirect attempts to influence passage or defeat of legislation or proposals by initiative petition. 6. Non-Displacement of Enployed Workers Volunteers may not perzorm duties which would displace employed workers, which would otherwise be performed by staff inembers, or which would impair existing contracts for service. 7. Comoensation Prohibited Participating agencies are prohibited from requesting or receiving any compensation for the services of volunteers, and from providing supplemental allowances to volunteers, or permitting others to do so. 8. Labor or Anti-Labor Activities Volunteers may not be assigned to perform any labor or anti-labor organizing activities. 9. Aareement Modification This Memorandum of Understanding may be amended at any time by an agreement in writing executed by authorized representatives of the Sponsor and the participating agency. 20. Duration This agreement shall become effective on � J�t /d , and sha11 terminate on �� subject, however, to the terms of the paragraphs entitled "Duration", and i' ' / /•i , � , . - 6 - "Termination" in the Memorandum of Agreement between CNS and Ehe Sponsor dated ��3� �0 . 11. Termination tinclude agreements with respect ta early termination of the agreement.) Dated ��' � � (Sponsor? By l�i��1r��t��rr�..t�i1� MN Literacy Council ( � Assistant City Attorney � �� Approved as to form Office of Financial Services J`i'� � I I • � I �� 1