90-869 `V � I �� Niq L Council File # �0-��9
Green Sheet �`
RESOLUTION � �
�CITY OF SAINT PAUL, MINNESOTA 2z-�
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Presented By ii �
Referred To Committee: Date
A resolution approving the reporting procedures
to be used in regard to solicitation of donations
as controlled by Chapter 41 of the Saint Paul
Administrative Code.
WHEREAS , solicitation for the donation of funds to city related
activities is controlled and governed by Chapter 41 of the Saint
Paul Administrative Code ; and
WHEREAS , the �rovisions of said Chapter 41 provide that all
donations shall be received and acce�;.-ed by the City Council acting
according to reporting procedur�s established by the administration
and approved by the City Council ; and
WHEREAS , the City admiizistration has established procedures
to be used in accordance w=_tn this provision and are set forth
as attacned hereto ; now, �:�erefore , �e iz
RESOLVED, that the administrative reporting procedures attached
hereto shall be approved and accepted by the Council of the City
of Saint Paul in receiving and accepting donations pursuant to
the provisions of Section 41 . 03 of the Saint Paul Administrative
Code.
mon Y�� Nays Absent Requested by Department �of:
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Adopted by Council: Date MAY 2 g �ggp Form Ap rov�,d by City Attorney ,
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Adoption ertified by Council Secretary gy: , ��
By� '`�^-� Approved by Mayor for Submission to
Approved by Mayor: Date �Y � �' � Council
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pUBUSNED J UN - 9 1990_
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FG 3 -- REFINE EXISTING ASSESSMENT FINANCING FORMULAS AND USER FEE RATE
STRUCTURES TO MORE ACCURATELY CHARGE THE COSTS OF SERVICE PROVIDED TO
THE BENEFITTING PROPERTY OWNERS AND CUSTOMERS SERVED, WHILE BEING
SENSITIVE TO THE NEEDS OF LOW INCOME PEOPLE. (Page 4)
Finance Committee
Public Works Committee
FG 4 -- SUPPORT FEDERAL AND STATE LEGISLATION THAT PROVIDES PROPERTY TAX
RELIEF AND DIRECT AID TO CITIES, WITHOUT RELIANCE ON REGRESSIVE FORMS
OF TAXATION. sTRIVE TO ELIMINATE LOCAL FUNDING OF REGIONAL AND STATE
RESPONSIBILITIES. OPPOSE LEGISLATION WHICH IMPOSES LOCAL SERVICES
MANDATES WITHOUT FEDERAL, STATE, OR REGIONAL FUNDING. (Page 4)
Intergovernmental Relations Committee
FG 5 -- SEEK REFORM OF MINNESOTA PROPERTY TAX LAWS TO TARGET PROPERTY TAX
� RELIEF TO CITIES TO REDUCE TAX BASE DISPARITIES, AND TO MORE FAIRLY
REDUCE THE TAX BURDEN DISPARITIES AMONG THE DIFFERENT CLASSES OF
PROPERTIES. (Page 4)
Intergovernmental Relations Committee
4. Discussion of two Budget Goals specific to being assigned to
Finance Committee.
No action taken
5. Resolution 90-61 - requesting the Charter Commission review an ordinance
charter amendment pertaining to the tenure of police chief, fire chief,
and personnel director and make recommendation to the Council .
(Referred from Council 1/11/90)
Laid over indefinitely. Letter will be drafted to the Charter Commission
indicating that the City Council has not taken a position at this time.
(For signature by Council President Wilson, Finance Committee members, and
Councilmember Long)
6. Leqislative uadate pertaining to impacts on budQet
See attached letter of Mayor Scheibel dated May 4, 1990, and letter and
. attachments of Stacy Becker, Budget Director, dated may 4, 1990.
C7 y dinance - iv 'n a new
er governing solicitation by City officers and employees.
Referred from Council 12 5 89
Approved substitute ordinance and ew resolution.
5
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ADMINISTRATIVE PROCEDIIRE
SOI�ICITATION AIITHORIZATION AND REPORTING
1. Nothing contained herein shall prohibit nonemployment-related
groups, organizations or societies of any type from soliciting
funds on behalf of the city or on behalf of any city-sponsored
functions or organizations.
2. Solicitation of funds and/or property where the city is to
provide either funds or services in kind may be sought only upon
prior approval by resolution of the city council. Department or
Office Directors must secure authorization from the Mayor prior
to submitting a resolution to the Council.
Requests for authorization shall include:
- the estimated value of the donation, the type of donation to be
solicited,
- the names of individuals, organizations or companies to be
solicited,
- the names of the individuals designated to perform the
solicitation
- the program or activity for which the solicitation will be used
- the type and amount of in-kind service required by the city
- the length of time the solicitation will occur
- positive and negative aspects to the city of participating in
the solicitation
3 . In those cases involving solicitations in the amount of $500. 00
or less, the mayor or designee, or the council as a whole or
designee, or any department head or designee may solicit funds on
behalf of the city or on behalf of any city sponsored function or
organization.
4 . In those cases involving solicitations of more than $500. 00, only
the mayor or designee or the council as a whole or designee of
the council can make such solicitation.
5. The names of designees created by either the council, the mayor
or department head shall at the time of designation be filed with
the city clerk. Inthose cases where the solicited donations are
$500. 00 or less the designees may be filed by title. In those
cases where the solicited donations are over $500. 00 the designee
shall be filed specifically by name.
. . . �-�a.�� �
ADMINISTRATIVE PROCEDURE
SOLICITATION AIITHORIZATION AND REPORTINt3
6. Unsolicited donations under $500.00 can be accepted by any
department head or designee.
7. Unsolicited donations over $500. 00 will require approval by the
Mayor prior to a department or office accepting the donations.
8. All departments or offices shall submit quarterly reports of all
solicitations to the city clerk, mayor and each councilperson.
Each solicitation activity on the list shall designate the name
or title of the individual who performed the solicitation, the
estimated value of the donation, and the name and address of the
donor.
9. Al1 unsolicited donations must be included in the quarterly
report to the city clerk, mayor and each councilmember.
10. All solicitation efforts will utilize accepted city accounting
procedures.
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
TO: Finance Committee Members
Janice Rettman
Roger Goswitz
Paula Maccabee
FROM: Molly O'Rourke
DATE: May 2, 19,9 0
RE: REVISED DRAFT OF SOLICITATION ORDINANCE
Attached is a revised draft of Chapter 41 regarding solicitation
as requested at the last Finance Committee meeting. This
revision was developed by Jerry Segal, in consultation with
Terry Sullivian, Bob Piram, Kathy Zieman and me.
The revised ordinance contains all the provisions requested by
the Finance Committee.
Also attached is a resolution adopting administration procedures
for the ordinance.
MOR:drm
Attachments
cc: Bob Piram
Jerry Segal
Terry Sullivan
Kathy Zieman