98-804Council File # � • O y,
ORIGINAL
Presented By
Referred to
Committee: Date
1
2
3
4
5
�
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
WHEREAS, the City of St. Paul incurred expenses related to recovering
from severe storms in May and June of calendar year 1995; and
WHEREAS, the Division of Parks and Recreation is eligible to receive
funding through the Rederal Emergency Management Agency's (FEMA) disaster
relief program; and
WHEREAS, Division of Parks and Recreation staff have worked with staff
from FEMA to determine items eligible for federal reimbursement, and have
prepared and submitted related requests; and
WHEREAS, as a result of this proces5, the City anticipates FEMA wi11
make available funds in the amount of $2,987,606 for reimbursement to the City
for expenses related to said storm damage; and
WHEREAS, the State of Minnesota, upon receiving funds from the Federal
Government, acts as the grantee and administers funds £or the removal o£ storm
related debris, and the repair of storm damaged structures; and
WHEREAS, upon receiving said funds, the fund balance used to finance
this operation will be restored; and �
WxEREAS, the Mayor, pursuant to section 10.07.1 of the City charter does
certify that there are available appropriation revenues in excess of those
estimated in the 1998 budget; and
WHEREAS, the Mayor recommends the following changes to the 1995 budget:
Division of Parks and Recreation
General Fund
Financina Plan
001-00000 Fund Balance
001 All Other Financing
TOTAL FINA23CING
SpendincT Plan
001-03195-0111 Full Time Perm.
001-03195-0205 Natural Disaster Serv
001-03195-0289 Misc. Rentals
001-03195-0305 Natural Disaster Supp
001-03195-0439 Fringe Henefits
001-03132-0305 Natural Disaster Supp
001-03172-0205 Natural Disaster Serv
001-03122-0205 Natural Disaster Serv
001 All other Spending
RESOLUTION
C1TY OF SAINT PAUL, MINNESOTA
Green Sheet # 62592�_
�9
Current Amended
BudQet Chanaes Budaet
0 2,987,606 2,987,606
19,365.143 0 19,365.143
19,365,143 2,987,606 22,352,749
1,198,146 587,118
0 1,796,345
0 39
0 454�964
356,896 124,222
0 9,204
0 7,665
0 8, 049
17,810,101 0
1,785,264
1,796,345
39
454,964
481,118
9,204
7,665
8,049
17,510,101
TOTAL SPENDING 19,365,143 2,987,606 22,352,749 � O ,!
os
OR1GlNAL ���
40 NOW TF�REFORE BE IT RESOLVED, That the City Council authorizes the
41 proper city officials to enter into the necessary agreements to accept and
42 expend the anticipated $2,987,606 from the Federal Emergency Management Agency
43 and approve these changes to the 1998 budget.
Yeas Nays Absent
Benanav �
BZakey ,/
sostrom _�
Coleman �
Xarris_
Lantry _ „/
Reiter_ ✓
a �
Requested by:
� - . - - - •
/ �
i
�� ��I��.
�
Approved by:
Director of Financial Services
ay: �„/� �,� fLj�tf
..; --
Adopted by Council: Date � gq�
Adoption Certified by Council Secretary
By
�r '�'
By
Form Approved by City Attorney
�
By:
Approved by Mayo� for Submission to
Co �
By:
q8 �Soy,
DEPARTMENT(OFFICE/COUNCIL� OAiE1NIT1ATE0 GREEN SHEET NO. 62592
Parks and Recreation $�26�98
GONTACT PERSON AND PHONE INITIAL/DATE INITIAUDATE
Judy Barr 266-6455 � � DEPARTMENT DIRECTOR 5 CITY COUNGIL
ASSIGN
NUMBEH FOR .3 CITY ATTORNEY B OFFICE OF FlN. SEBV. - ACCTG.
MU5T BE ON COUNQL AGENDA BY (DAT� AOUi1NG
OFDER 2 FlNANtlALSERVICESDIR.
09�O2�9H 4 MAYOR (OR ASSISTANi7� _
TOTA� J OF SIGNANRE PAGES _(CLIP ALL LOCATIONS FOR SIGNANFq
ACiION REQUE5TED:
Approval of resolution authorizing city officials to expend 52,987,60fi of General Fund Fund Balance with the
expectation that the Federal Emergency Management Agency (FEMA) will reimburse the City for expenses related to
severe storms in May and June of 1998.
REWMMENDATIONS: ApO�ove (A1 or Reject (R� PEFt50NAL SERVICE CANiRACTS MUST ANSWER 1HE FOLLOWING QUESTIONS:
_PLANNING COMMISSION __CIVIL SEPVICE COMMISSION �, Has [his person/firtn ever wo�ked under a conhact for this tleparhnent>
CIB COMMITTEE _ VES NO
A STAFF 2. Has [his person/firtn ever been a ciry employee?
pISTRICT COUNQL YES NO
— — 3. Does this person/tittn possess a skill no[ normally possessetl by any current city employee?
SUPPORTS WHIGH COUNCIL OBJECTIVE? VES NO
Ezplain all yes answers on separate sheM and attach to green shee[.
INITIATING PROBLEM, ISSUE, OPPORTUNITY 1Who, What, When, Where, Why):
The City of St. Paul, Division ot Parks and Recreation is eligible to receive reimbursement for 52,987,606 of expenses
incurred recovering from severe storms in 1998. Reimbursement is not expected until late 1998 or early 1999.
Therefore, the temporary use of fund balance is needed to provide sufficient budget authority for division operations for
the balance of 1998. When FEMA funds are received, the fund balance wil! be restored.
ADVAMAGES IF APPROVED:
The Division of Parks and Recreation wiil have sufficient spending authority for normal operations for the balance of
calender year 1998.
�ISADVANTAGESIFAPPqOVED; COI�I5�i�3 �LCJ��.�`R� ��-'�i'��F
General Fund interest earnings wi(I be slightiy reduced.
AUG 2 � ��96
OISADVANTAGES IF NOTAPPROVED: '
The Division of Parks and Recreation will have insufficient spending authority for normal operations for the balance of
calender year 1998.
TOTAL AMOUNT OF TRANSACTION S Z.HB�,BOE COST/IIEVENUE eUDGE�ED (CIRCLE ONEI YES NO
FUNDINGSOURCE General Fund Fund Balance ACTNITYNUMBER 03195.03132.03172.03722
FINANCIAL WFOBMATION: (EXPLAINI O y ���
/`
Council File # � • O y,
ORIGINAL
Presented By
Referred to
Committee: Date
1
2
3
4
5
�
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
WHEREAS, the City of St. Paul incurred expenses related to recovering
from severe storms in May and June of calendar year 1995; and
WHEREAS, the Division of Parks and Recreation is eligible to receive
funding through the Rederal Emergency Management Agency's (FEMA) disaster
relief program; and
WHEREAS, Division of Parks and Recreation staff have worked with staff
from FEMA to determine items eligible for federal reimbursement, and have
prepared and submitted related requests; and
WHEREAS, as a result of this proces5, the City anticipates FEMA wi11
make available funds in the amount of $2,987,606 for reimbursement to the City
for expenses related to said storm damage; and
WHEREAS, the State of Minnesota, upon receiving funds from the Federal
Government, acts as the grantee and administers funds £or the removal o£ storm
related debris, and the repair of storm damaged structures; and
WHEREAS, upon receiving said funds, the fund balance used to finance
this operation will be restored; and �
WxEREAS, the Mayor, pursuant to section 10.07.1 of the City charter does
certify that there are available appropriation revenues in excess of those
estimated in the 1998 budget; and
WHEREAS, the Mayor recommends the following changes to the 1995 budget:
Division of Parks and Recreation
General Fund
Financina Plan
001-00000 Fund Balance
001 All Other Financing
TOTAL FINA23CING
SpendincT Plan
001-03195-0111 Full Time Perm.
001-03195-0205 Natural Disaster Serv
001-03195-0289 Misc. Rentals
001-03195-0305 Natural Disaster Supp
001-03195-0439 Fringe Henefits
001-03132-0305 Natural Disaster Supp
001-03172-0205 Natural Disaster Serv
001-03122-0205 Natural Disaster Serv
001 All other Spending
RESOLUTION
C1TY OF SAINT PAUL, MINNESOTA
Green Sheet # 62592�_
�9
Current Amended
BudQet Chanaes Budaet
0 2,987,606 2,987,606
19,365.143 0 19,365.143
19,365,143 2,987,606 22,352,749
1,198,146 587,118
0 1,796,345
0 39
0 454�964
356,896 124,222
0 9,204
0 7,665
0 8, 049
17,810,101 0
1,785,264
1,796,345
39
454,964
481,118
9,204
7,665
8,049
17,510,101
TOTAL SPENDING 19,365,143 2,987,606 22,352,749 � O ,!
os
OR1GlNAL ���
40 NOW TF�REFORE BE IT RESOLVED, That the City Council authorizes the
41 proper city officials to enter into the necessary agreements to accept and
42 expend the anticipated $2,987,606 from the Federal Emergency Management Agency
43 and approve these changes to the 1998 budget.
Yeas Nays Absent
Benanav �
BZakey ,/
sostrom _�
Coleman �
Xarris_
Lantry _ „/
Reiter_ ✓
a �
Requested by:
� - . - - - •
/ �
i
�� ��I��.
�
Approved by:
Director of Financial Services
ay: �„/� �,� fLj�tf
..; --
Adopted by Council: Date � gq�
Adoption Certified by Council Secretary
By
�r '�'
By
Form Approved by City Attorney
�
By:
Approved by Mayo� for Submission to
Co �
By:
q8 �Soy,
DEPARTMENT(OFFICE/COUNCIL� OAiE1NIT1ATE0 GREEN SHEET NO. 62592
Parks and Recreation $�26�98
GONTACT PERSON AND PHONE INITIAL/DATE INITIAUDATE
Judy Barr 266-6455 � � DEPARTMENT DIRECTOR 5 CITY COUNGIL
ASSIGN
NUMBEH FOR .3 CITY ATTORNEY B OFFICE OF FlN. SEBV. - ACCTG.
MU5T BE ON COUNQL AGENDA BY (DAT� AOUi1NG
OFDER 2 FlNANtlALSERVICESDIR.
09�O2�9H 4 MAYOR (OR ASSISTANi7� _
TOTA� J OF SIGNANRE PAGES _(CLIP ALL LOCATIONS FOR SIGNANFq
ACiION REQUE5TED:
Approval of resolution authorizing city officials to expend 52,987,60fi of General Fund Fund Balance with the
expectation that the Federal Emergency Management Agency (FEMA) will reimburse the City for expenses related to
severe storms in May and June of 1998.
REWMMENDATIONS: ApO�ove (A1 or Reject (R� PEFt50NAL SERVICE CANiRACTS MUST ANSWER 1HE FOLLOWING QUESTIONS:
_PLANNING COMMISSION __CIVIL SEPVICE COMMISSION �, Has [his person/firtn ever wo�ked under a conhact for this tleparhnent>
CIB COMMITTEE _ VES NO
A STAFF 2. Has [his person/firtn ever been a ciry employee?
pISTRICT COUNQL YES NO
— — 3. Does this person/tittn possess a skill no[ normally possessetl by any current city employee?
SUPPORTS WHIGH COUNCIL OBJECTIVE? VES NO
Ezplain all yes answers on separate sheM and attach to green shee[.
INITIATING PROBLEM, ISSUE, OPPORTUNITY 1Who, What, When, Where, Why):
The City of St. Paul, Division ot Parks and Recreation is eligible to receive reimbursement for 52,987,606 of expenses
incurred recovering from severe storms in 1998. Reimbursement is not expected until late 1998 or early 1999.
Therefore, the temporary use of fund balance is needed to provide sufficient budget authority for division operations for
the balance of 1998. When FEMA funds are received, the fund balance wil! be restored.
ADVAMAGES IF APPROVED:
The Division of Parks and Recreation wiil have sufficient spending authority for normal operations for the balance of
calender year 1998.
�ISADVANTAGESIFAPPqOVED; COI�I5�i�3 �LCJ��.�`R� ��-'�i'��F
General Fund interest earnings wi(I be slightiy reduced.
AUG 2 � ��96
OISADVANTAGES IF NOTAPPROVED: '
The Division of Parks and Recreation will have insufficient spending authority for normal operations for the balance of
calender year 1998.
TOTAL AMOUNT OF TRANSACTION S Z.HB�,BOE COST/IIEVENUE eUDGE�ED (CIRCLE ONEI YES NO
FUNDINGSOURCE General Fund Fund Balance ACTNITYNUMBER 03195.03132.03172.03722
FINANCIAL WFOBMATION: (EXPLAINI O y ���
/`
Council File # � • O y,
ORIGINAL
Presented By
Referred to
Committee: Date
1
2
3
4
5
�
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
WHEREAS, the City of St. Paul incurred expenses related to recovering
from severe storms in May and June of calendar year 1995; and
WHEREAS, the Division of Parks and Recreation is eligible to receive
funding through the Rederal Emergency Management Agency's (FEMA) disaster
relief program; and
WHEREAS, Division of Parks and Recreation staff have worked with staff
from FEMA to determine items eligible for federal reimbursement, and have
prepared and submitted related requests; and
WHEREAS, as a result of this proces5, the City anticipates FEMA wi11
make available funds in the amount of $2,987,606 for reimbursement to the City
for expenses related to said storm damage; and
WHEREAS, the State of Minnesota, upon receiving funds from the Federal
Government, acts as the grantee and administers funds £or the removal o£ storm
related debris, and the repair of storm damaged structures; and
WHEREAS, upon receiving said funds, the fund balance used to finance
this operation will be restored; and �
WxEREAS, the Mayor, pursuant to section 10.07.1 of the City charter does
certify that there are available appropriation revenues in excess of those
estimated in the 1998 budget; and
WHEREAS, the Mayor recommends the following changes to the 1995 budget:
Division of Parks and Recreation
General Fund
Financina Plan
001-00000 Fund Balance
001 All Other Financing
TOTAL FINA23CING
SpendincT Plan
001-03195-0111 Full Time Perm.
001-03195-0205 Natural Disaster Serv
001-03195-0289 Misc. Rentals
001-03195-0305 Natural Disaster Supp
001-03195-0439 Fringe Henefits
001-03132-0305 Natural Disaster Supp
001-03172-0205 Natural Disaster Serv
001-03122-0205 Natural Disaster Serv
001 All other Spending
RESOLUTION
C1TY OF SAINT PAUL, MINNESOTA
Green Sheet # 62592�_
�9
Current Amended
BudQet Chanaes Budaet
0 2,987,606 2,987,606
19,365.143 0 19,365.143
19,365,143 2,987,606 22,352,749
1,198,146 587,118
0 1,796,345
0 39
0 454�964
356,896 124,222
0 9,204
0 7,665
0 8, 049
17,810,101 0
1,785,264
1,796,345
39
454,964
481,118
9,204
7,665
8,049
17,510,101
TOTAL SPENDING 19,365,143 2,987,606 22,352,749 � O ,!
os
OR1GlNAL ���
40 NOW TF�REFORE BE IT RESOLVED, That the City Council authorizes the
41 proper city officials to enter into the necessary agreements to accept and
42 expend the anticipated $2,987,606 from the Federal Emergency Management Agency
43 and approve these changes to the 1998 budget.
Yeas Nays Absent
Benanav �
BZakey ,/
sostrom _�
Coleman �
Xarris_
Lantry _ „/
Reiter_ ✓
a �
Requested by:
� - . - - - •
/ �
i
�� ��I��.
�
Approved by:
Director of Financial Services
ay: �„/� �,� fLj�tf
..; --
Adopted by Council: Date � gq�
Adoption Certified by Council Secretary
By
�r '�'
By
Form Approved by City Attorney
�
By:
Approved by Mayo� for Submission to
Co �
By:
q8 �Soy,
DEPARTMENT(OFFICE/COUNCIL� OAiE1NIT1ATE0 GREEN SHEET NO. 62592
Parks and Recreation $�26�98
GONTACT PERSON AND PHONE INITIAL/DATE INITIAUDATE
Judy Barr 266-6455 � � DEPARTMENT DIRECTOR 5 CITY COUNGIL
ASSIGN
NUMBEH FOR .3 CITY ATTORNEY B OFFICE OF FlN. SEBV. - ACCTG.
MU5T BE ON COUNQL AGENDA BY (DAT� AOUi1NG
OFDER 2 FlNANtlALSERVICESDIR.
09�O2�9H 4 MAYOR (OR ASSISTANi7� _
TOTA� J OF SIGNANRE PAGES _(CLIP ALL LOCATIONS FOR SIGNANFq
ACiION REQUE5TED:
Approval of resolution authorizing city officials to expend 52,987,60fi of General Fund Fund Balance with the
expectation that the Federal Emergency Management Agency (FEMA) will reimburse the City for expenses related to
severe storms in May and June of 1998.
REWMMENDATIONS: ApO�ove (A1 or Reject (R� PEFt50NAL SERVICE CANiRACTS MUST ANSWER 1HE FOLLOWING QUESTIONS:
_PLANNING COMMISSION __CIVIL SEPVICE COMMISSION �, Has [his person/firtn ever wo�ked under a conhact for this tleparhnent>
CIB COMMITTEE _ VES NO
A STAFF 2. Has [his person/firtn ever been a ciry employee?
pISTRICT COUNQL YES NO
— — 3. Does this person/tittn possess a skill no[ normally possessetl by any current city employee?
SUPPORTS WHIGH COUNCIL OBJECTIVE? VES NO
Ezplain all yes answers on separate sheM and attach to green shee[.
INITIATING PROBLEM, ISSUE, OPPORTUNITY 1Who, What, When, Where, Why):
The City of St. Paul, Division ot Parks and Recreation is eligible to receive reimbursement for 52,987,606 of expenses
incurred recovering from severe storms in 1998. Reimbursement is not expected until late 1998 or early 1999.
Therefore, the temporary use of fund balance is needed to provide sufficient budget authority for division operations for
the balance of 1998. When FEMA funds are received, the fund balance wil! be restored.
ADVAMAGES IF APPROVED:
The Division of Parks and Recreation wiil have sufficient spending authority for normal operations for the balance of
calender year 1998.
�ISADVANTAGESIFAPPqOVED; COI�I5�i�3 �LCJ��.�`R� ��-'�i'��F
General Fund interest earnings wi(I be slightiy reduced.
AUG 2 � ��96
OISADVANTAGES IF NOTAPPROVED: '
The Division of Parks and Recreation will have insufficient spending authority for normal operations for the balance of
calender year 1998.
TOTAL AMOUNT OF TRANSACTION S Z.HB�,BOE COST/IIEVENUE eUDGE�ED (CIRCLE ONEI YES NO
FUNDINGSOURCE General Fund Fund Balance ACTNITYNUMBER 03195.03132.03172.03722
FINANCIAL WFOBMATION: (EXPLAINI O y ���
/`