90-819 O � � ���A� .. , Council File # _ Q - /q
Green Sheet # 7(pc�S
RESOLUTION -
CITY OF SAINT AUL, MINNESOTA �I
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Presented By
Referred To Committee: Date
RESOLVED, that the Council of the City of Saint Paul does hereby consent to and approve of the
appointment by the Mayor of Richard Gehrman as Director of Finance and Management Services
effective May 16, 1990.
zmon �as Na'� Absent Requested by Department of:
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Adopted by Council: Date MAY 1 5 1990
Form Approved by City Attorney
Adoption Certified by Council Secretary
By:
By:
Approved by Mayor: Date MAY 1 6 199� Approved by Mayor for Sub ' sion to
. � - Council
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By� By: ��.��-�
RU�P_fS!�EQ ��r'?Y ? � 19 9 0
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DEPARTM[NT/OFFICEICOUNpI ' DATE NITIATED
4 3o qo GREEN SHEET No. 76�.5
CONTACT P 6 PNONE INITIAL/OATE INITIAUDATE
/� , ' PARTMENT OIRECTOR �CITY COUNCIL
�N,Ct.A� �C,�,e�K�J� NV�� ATTORNEY CITV CLERK
MUST BE O COUN L Af3EN0A BY(DAT� pOUTINO UD(iET DIRECTOR �FIN.�MOT.SERVICES DIR.
S �MAYOR(OR ASSISTMIT) �
TOTAL M OF 81QNATURE PAOES (CLIP ALL LOCATIONS FOR SIQNATURE)
ACTION REQUEBTED:
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RECOMMENDATIONB:Approw(N a�1�(R) COUNCIL COMMITTEE/RESEARCM F�PORT ONAL
_PUWNING OOMMI8810N _CIVIL SERVIC�COMM18810N ��� P�NE"R E C E I V E D
_ae oa��e _
COMMENTB:
�� — MAY 31990
_DISTRICT COURT _
8UPPORT3 WHICH COUNCIL OBJECTIVE?
INITIAT1NCi PROBLEM.138UE,OPPORTUMITY(Who,What.WINn.WMr�,Wh�:
ADVANiAdE8 IF APPROVED:
DISADVANTAQES IF APPqOVED:
OISAGVANTAdES IF NOT APPROVED:
����
��u�►`+` �cesearcn c;�riier
�YO�� MAY �7 �
�1'iY C�ERK ,��:
TOTAL AMOUNT OF TRANSACTION = C08TlREVENUE SUO�TED(GRCLE ON� YES NO
FUNDINO 80uRCE ACTIVITY NUMBER
FlNANCIAL INFORMATION:(EXPWN)
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NOTE: COMPLETE DIRECTIONS ARE INCU,lDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAtLABLE IN THE PURCHA31NZ3 OFFICE(PHONE NO.298�4225).
ROUTINti ORDER:
Below are prefemd routings for ths Hve most frequeM types of documents:
CONTRACTS (assumes suthorized COUNCIL RESOLUTION (Amend, Bdgts./
budgst exists) Accept. Orants)
1. Outsids Ayency 1. Depertmsnt Director
2. Initiatin�DepartmeM 2. Budget Director
3. City Attomey 3. qty Attorney
4. Mayor 4. MayoNAestetant
5. Flnance�Mgmt 3vcs. Director 5. Gty Couricil
6. Flnance Aocoundng 6. Chief Accountant, Fin 8 Mgmt Svca.
ADMINI3TRATIVE ORDER (Budp�t COUNCIL RESOLUTION (all ahers)
asws�«,� 8�a oAawwce
�, q�ry M� 1. InitiaUng Dspartment Director
2. DspertmeM AxournaM 2. City Attomey
3. Dspertment Director 3. MayoN/►s�ttant
4. Budyet Director 4. City COUncll
5. Gry Cle�ic
6. Chief AxouMaM, Fln 8 Mgmt Svcs.
ADMINISTRATIVE ORDERS (all others)
1. IniUatlng D�partment
2. City Attornsy
3. MsyoNHsN�ant
4. C�ty Gsrk
TOTAL NUMBER OF 31ONATURE PAGES
Indicats the#�of papss on which signatures are required and paperc�IP
�ch of thsse ap�ss.
ACTION REGIUESTED
Describ�what ths projsct/request sosks to axomplish in either chronologi-
cal oMer w oMer of importance,whichsvsr is most appropriate for the
iasue. Do rrot writs canplete aeMOnc�. �n eeu;h item in your Ifst with
a verb.
RECOMMENDATIONS
Canplets If the fsena in queNion has bssn p►ss�rited before any body, public
or private.
3UPPORTS WHICH COUNqL OBJECTIVE?
Indicate which Coundl obj•ctive(s)your proJectlrequsst supports by lieting
the key word(s)(HOUSINQ, RECREATION, NEKiH�RHO00S, ECONOMIC DEVELOPMENT,
BUD(3ET, SEVUER SEPARATION).(SEE CAMPLETE UST IN INSTRUCTIONAL MANUAL.)
OOUPI(�L COMMITTEEJRESEARCH REPORT-OPTIONAL AS RE�IUESTED BY COUNGL
INITIATING PROBLEM, 133UE,OPPORTUNITY
Explain the situation or condiNons that cr�ted a naed for your pro�ct
or request.
ADVANTAOES IF APPROVED
Ir�icate whsths►thls is�mpy an annual budyet procedure required by lew/
chaRer or wheths►thon are specifk wa s tn which the City of Saint Paul
eu�d its cittzens will beneflt fran this project/action.
DI8ADVANTACiES IF APPROVED
What ne�atfve etkcte a�major changea to e�cistin9"or past prccesses might
thia projecUroqus�t produce N it is passed(e.g:,tr�Nc dAles'y'6; nass,
tax incrsassa a assatmsMs)?To Whom?When4 For hoMr long?
DISADVANTACiES IF NOT APPROVED �
What will be the nepative cons�quer�ces if the promised actbn is not
approved�Inability to deliver asrvics?ConUnued hiQh trafflc, noise,
accident rats?Loas of revenue?
FINANCIAI IMPACT
Althouph you must tailor ths intormatfon you provids here to the issue you
aro iddre�sing,in gsneral ycw must answer two qwstions: How much fa it
goinp to coat9 Who ia going to pay?
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STATE OF MINNESOTA )
)
COUNTY OF RAMSEY ) ss - �
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CITY OF ST. PAUL )
I , Richard Gehrman
do solemnly swear (or affirm) to support the Constitutions
of the United States and of the State of Minnesota and
to discharge faithfully the duties devolving upon me as
Director of Finance and Management Services
of the City of Saint Paul to the best of my judgment and
ability.
,� � �.,���G���
Sworn to and subscribed to before me this
17th day of May 19 90
� .
Albert B. Olson, City Clerk
r � � �0����
RICHARD A. GEHRMAN
2030 Pinehurst Ave.
St. Paul, Minnesota 55116
(612) 699-0620
Career Objective
Top management position in human services organization.
Summary of Oualifications
Twenty years of demonstrated results in management, including
public, not-for-profit and private sector organizations .
Education
Harvard University, Boston, Massachusetts
M. B.A. 1976
M. Div. 1970
Williams College, Williamstown, Massachusetts
B.A. 1967 Political Science
Work Experience
1989-Present Proiect Leader,� Software A.G. of North America.
Analyzed the financial and statistical reportinc�
requirements of MAXIS, the computer system for the
� Minnesota public welfare programs . Evaluated Phase
I of the MAXIS Project. Identified and developed
new business opportunities in public human
services.
1988-1989 Independent Contractor.
Produced �'Handbook for Revenue Restructurir.g in
Human Services�� for the American Public Welfare
Association, published in September, 1989 . Surveyed
states ' efforts to increase revenue in all major
human services programs. Provided case examples,
instructions and state contact persons. Described
"Best Practices" in human services revenue
maximization.
Developed revenue program for Westchester Jewish
Community Services, Westchester County, New York.
Helped client maximize revenues from third party
health insurance, Medicaid, Medicare and client
fees.
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1984-1988 Executive Director Office of Administration
State of Marvland, Department of Human Resources
Managed central administrative services for the
public welfare, social services and child support
enforcement programs of the State of Maryland.
Reorganized agency into six state�✓ide divisions.
Responsible for budget, cost and general
accounting, internal audits, training and staff
devel.opment, strategic planning, pErs�llflel ,
facilities acquisition and management, purchasing,
contract management, motor fleet, printing and
photocopying and related administrative functions .
Directly supervised 15o central staff. Determined
administrative policy ana proceuures for an
additional 700 employees statewide . Managed budget
in excess of Y70b million. -
Responsible for Department in absence of Secretary
and Deputy Secretary.
Achieved substantial increases in ':federal revenue.
Implemented consistent, reliable financial
reporting. �
Implemented major upgrade of budget and fin�ncial
processes, including extensive automation.
Improved financial controls in central office ancl
statewide. Passed legislative audit in county
departments for first time since audits established.
Passed legislative audits in state central
administrations for first time in five years.
Established new divisions for staff development and
training and for strategic planning.
. Implemented performance appraisal program for 7 , 000
employees statewide.
Developed statewide upgrade of physical plant for
over 40 welfare and social services offices.
Implemented organizational effectiveriess training
for 100 state—level managers and staff.
Initiated successful recruitment program for
social workers with area universities .
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1977-1984 Westchester County New York Department of
Social Services.
Deputy Commissioner, Financial and Administrative
Services (1981-1984) .
Responsible for administrative services for
department of 1, 300 employees. Supervised five
bureaus with 125 employees. Managed $100 million
budget, revenue and expenditure accounting,
processing of all public assistance and vendor
payments and general administrative services.
Director, Denartment of Social Services ,
Yonkers, New York.
Managed children's protective services, foster care,
adult services, Medicaid and all federal and state
public assistance programs. Troubleshooting
assignment during 1983 .
Assistant Commissioner-Director Office of Child
Support Enforcement (1979-1981) .
As Assistant Commissioner, performed internal
consulting duties in addition to child support role .
Director Office of Child Su ort Enforcement
" _(OCSE) (1977-1981) .
Substantially increased locations of absent parents
by developing innovative search techniques and
contracting out to private sector. Developed one of
first contracts nationally for private sector
collection of child support payments. Implemented
state computerized accounting system.
1975-1977 Massachusetts De artment of Public Welfare
BudQet Office.
Budget analyst for child welfare accounts
totalling $40-$50 million.
1973-1974 The Alliance for Coordinated Services.
Boston, Massachusetts.
Director, Elementary School Proqrams .
Assisted neighborhood associations in meeting
human service needs of elementary school children.
1970-1972 Interseminarian Inc. Boston Massachusetts
Director of Project Place Runaway House.
Developed and managed comprehensive residential
program for runaway children. Provided individual
crisis counseling to runaways and their families .
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Current Committees
Resource person to National Commission on Family Preservation and
Child Welfare.
Recent Presentations and Publications
"Financing Welfare Reform" , presentation given to Executive
Committee of American Public Welfare Association (AP[vA) in
December, 1988 .
"Marketing Opportunities for Systems Automation in Human
Services", presentation given to management of Software A.G. and a
major computer hardware company preparatory to signing joint
marketing agreement, June, 1989 .
�'Handbook on Revenue Restructuring in Human Services�� , published
by APWA, September, 1989 .
"Maximizing Revenue in State Human Services Agencies" ,
presentation given to approximately 15 Secretaries and
Commissioners of state human services agencies, September, 1989 .
Personal
Married, two children. Age 44 . Excellent health.
References
References available on request.