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90-818 � Council File #� Q - /� ORIGINAL Green Sheet # RESOLUTION OF SAINT PAUL, MINNESOTA \ � Presented �� Referred To e s Date WHEREAS, the City Council al cated $200, 000 for a Neighborhood Crime Prevention Grant Program for 1990; and WHEREAS, the City Council, by Resolution No. 89-1983 adopted December 14 , 1989, requested that the Planning Commission establish guidelines for the crime prevention grant program; and WHEREAS, the Planning Commission has prepared guidelines based on discussions with representatives of the Police Department, � Community Services Department, the . Neighborhood Ser-vices Committee of the City Council, and, neighborhood groups; and WHEREAS, the Planning Commission, on April 27, 1990, recommended the �adoption of the Neighborhood Crime Prevention Guidelines to the .:Mayor and City Council; and WHEREAS, the . City Council has amended the guidelines to� clarify the small grants portion of the program and to allow neighborhood meeting time to count as part of a neighborhood contribution; NOW, THEREFORE, BE IT RESOLVED, that the City Council approves the Neighborhood Crime Prevention Grant Guidelines as amended; and BE IT FURTHER RESOLVED, that the Planning Comm�ssion and City Council will review and amend as necessary these guidelines prior to any future grant cycle. ' � Yeas Navs Absent . �on � Requeated by Department of: o QZtz v � Planning & Economic Development � Macc ee �, e tman �• UI�@ � i son �, gy; T— c7 Adopted by Council: Date _ MAY R jQQ� Form Approved by City Attorney Adoption Certified by Council Secretary BY= BY Approved by Mayor for Submission to Approved b yor: Date . 1Qan Council .l�il By: ���1�1 - -- Hy. P�l3tlSHEO MAY 19 1990 . . % yo -���' NEIGHBORHOOD CRIME PREVENTION GRANT PROGRAM GUIDELINES _ (With amendments to Planning Commission recommendations as suggested by the Neighborhood Services Committee of the City Council) May 3, 1990 I. PROGRAM DESCRIPTION Purpose; The Neighborhood Crime Prevention Grant Program is designed to help neighborhood non-profit groups develop programs that reduce crime. Activities may include, but are not limited to, organizing and expanding block club networks for the purpose of neighborhood stabilization. While the primary focus of the program is crime prevention, this is a flexible, mul�i-use program that recognizes tc►at additional neighborhood activities enhance crime prevention efforts. Supportive activities are allowed under the program. Authorization. Term: The grant program is funded by a 1990 City budget allocation of $200,000. These guidelines are to be effective for this first-year pilot program. At the end of one year, pending future budget allocations, these guidelines will be reviewed and amended as necessary. II. FUNDING Grant Limits: Program grants are available for up to $20,000 each. There is no minimum grant limit, (but see small �rants section . followin�?) . Grants will be awarded on a competitive basis. In order to build and expand crime prevention activity throughout the city, no more than $40,000 will be awarded within any single community planning _ district. In some instances, the Planning Commission may recommend changes in a proposed budget, If any funds remain unallocated, a second grant cycle will be held in the fall of 1990. Funds must be spent by June 31, 1991. Funding will be on a reimbursement basis due to CDBG funding source requirements. To assist individual block-clubs and organizations needing small grants, $5000 will be set aside. These grants are intended for vostage. supplies, crimewatch signs, and other purposes directiv related to neighborhood crime prevention. The maximum amount of anY small rg ant shall be SS00. A�g��ea�iea-aa�-a�x��r��.s��a��ve-g�eeedt��es-€e�-a��eea��ea e€-�Y�ese-€tia�s-W���-�e-deve�eped-by-�l�e-6}�y-6et�aei�-aa�-�ke-F�aas�ag a$�-Eeeae��.e-Beve�e�a�ex�-Bega���ea�.---�kese-W���-ae�-�e-pa��-e€-��ie �a�ge�;-eexige�i��ve-g�aa�-��eg�a�:--S�aa��-g�ag�s-W}��-�e�t��.�e-a-�:� se�gkbe�kee�-ffia�ek: No match will be reQUired for these grants. Staff in the Devartment of PlanninQ and Economic Develooment will work with a crime vrevention ��rant advisory group to determine the small grant awards. A sevarate application form for small grants is enclosed. Applications are due on MaY 25. 1990. Any unallocated funds will revert . to the larger grant program to be awarded this �rant cvcle. 1 . ya ��� � Eli�ible Expenses include direct expenses related to establishing and maintaining crime prevention activity (such as staff salary and benefits) , education, communications (supplies, production costs, delivery costs, mileage reimbursement, postage) , and subsidies for the purchase of crime prevention hardware (fixed asset improvements to homes and businesses) . Ineligible Exnenses include vehicles, equipment purchases, office space. rent, phone, food, drinks, and entertainment. (See neighborhood contributions section below) . Eli�ible Areas include all seventeen community planning districts. Eli�ible Applicants include district councils, residential block club organizations, and other neighborhood-based non-profit organizations. Nei�?hborhood Contributions: Each proposal must be matched with neighborhood contributions at a minimum 1:1 ratio. Contributions must be directly related to the proposed activities and must be contributed during the period following initial application through the duration of the grant. Contributions may include direct financial resources such as supplies and foundation grants, equipment, and in-kind services including volunteer labor. The value of volunteer labor shall be $10 per hour. � °�o Time s ent in meetin s directl and exclusivel related to the im lementation of nei hborhood crime reventio activi ' ma be counted as volunteer labor u to a maximum of of the total neiehborhood match. Time spent in general meetings of the organization shall not be counted. All volunteer labor. including time in meetings must be documented in writin�. III. APPLICATION Process: Pre-applications are encouraged but notlrequired. Pre-applications will be accepted until May 11. The pre-application gives staff time to clarify and/or correct any issues before final applications are submitted. Final applications are due May 25, 1990. � No late applications will be accepted, Contents: Applications must contain the following: 1. A brief description of the project, including goals, objectives, activities. 2. A budget including how program funds will be spent and an estimate of neighborhood contributions including volunteer� labor. 3. If the proposal includes salary for staff, a statement of staff responsibility, including to whom the staff reports. 4. The name of the organization that will implement the program. 5. A map of the proposed project target area. 6. A time schedule for the project. 7. A description of how the program will be evaluated. Application forms for both parts of this grant program are attached. Final applications must be received no later than 4:00 p.m, on May 25, 1990. 2 . � � J�-�-yo .��� IV. SELECTION Selection Process: The selection process is competitive. The number of projects funded will depend on the quality of the proposals and available resources. Applicant groups should contact their appropriate district council and attempt to coordinate proposals within a district. District councils will be asked to submit comments to PED regarding the proposals and how they meet district goals and objectives. The Planning Commission, working with staff from the Police Department, the Department of Community Services, the Department of Planning and Economic Development, and other appropriate agencies, will review and rate the applications and identify those applicants which it thinks should be funded. The Planning Commission recommendations will be sent to the Mayor and City Council for final approval. It is the intent that The City Council will make final funding decisions by June 30. Small �rant avvlications will be reviewed for compliance with the vrogram purnose and selection criteria. In the event that small grant requests exceed the SS000 allocated in the program the grants advisory rt� oup will determine the vrojects to be funded. Selection Criteria: Selection will be based on overall program goals and anticipated accomplishments. The program is looking for: - how projects relate to stated neighborhood needs - effective use of grant funds with existing neighborhood resources - the extent to which volunteer labor is "leveraged" - broad-based citizen participation - District Council comment and support - working relationships with appropriate city departments, including Police and Community Services - target area need for proposed activities V. PROJECT RESPONSIBILITY Contract: For approved projects, the final application and budget will serve as the basis for a contract between the City of St. Paul and the applicant. PED will develop contracts a�propriate to the pro,jects � fundine source reauirements, and liabilitv insurance requirements Status Reports: Summary status reports will be due January 15, 1991, and within thirty days of the completion of the project. Evaluation Forum: Grant recipients will be expected to attend a forum at or near the end of the project cycle in order to share experiences. This first cycle is an experimental program. Assessment of funded projects is important to continued success of the program. 3 � ��o-�il� Neighborhood Crime Prevention Grant Program Use this format for both the Planning Division pre-application and final Dept, of Planning and Economic Development application. ' 25 West Fourth Street St. Paul, Minnesota 55102 (612) 228-3371 FINAL APPLICATION DUE: MAY 25, 1990 APPLICATION Please type all responses Group or Organization Submitting Application Name: Telephone: Address: Contact Person: Daytime Phone: Project Description: (Limit this description to one page!) (On a separate sheet, provide a brief description of the goals, objectives, activities and specific steps that will be taken; any existing crime prevention activities now underway; existing need and how the project addresses that need; and a statement of how your organization will manage and evaluate this project; and staff responsibility. Pay particular attention to the selection criteria listed in the guidelines) . Bud�et: Amount of Grant Request: $ (On a separate page, provide a line item budget on how the grant will be spent and the source(s) of matching funds, in-kind services, and volunteer labor. Volunteer labor should be counted at $10 per hour) . , Project Location: (Provide a brief description and map of the target area.) Time Schedule: (What will be the duration of the project?) Will the program be coordinated with any other crime prevention program in �he neighborhood? Yes No If yes, identify. Signature of Individual Typed Name Title Date Completing Application � , Neighborhood Crime Prevention Grant Program Small Grant Application Planning Division $500 Maximwn Grant Limit Dept. of Planning and Economic Development • 25 West Fourth Street St. Paul, Minnesota 55102 (612) 228-3371 FINAL APPLICATION DUE: MAY 25, 1990 SMALL GRANT APPLICATION Please type all responses Group or Organization Submitting Application Name: Telephone: Address: Contact Person: Daytime Phone: Project Description: (Limit to space provided, Describe how the grant will be used and how it directly promotes neighborhood crime prevention) . Bud�et: Amount of Grant Request: $ ($S00 maximum limit) . Project Location: _ Time Schedule: Will the program be coordinated �rith any other crime prevention program in the neighborhood? Yes No If yes, identify. Signature of Individual Typed Name Title Date Completing Application ��yo-��Y RECEIVED ����� CITY CLERK City of Saint Paul City Council Investigation and Research Center Seventh Floor City Hall Saint Paul, MN 55102 612 29&4151 INTER-DEPARTMENTAL MEMORANDUM DATE: . May 4, 1990 T0: Councilmember Wilson Councilmember Dimond Councilmember Goswitz Councilmember Long Councilmember Maccabee Councilmember Rettman FROM: Jim Murph SUBJECT: Neighborho d Crime Prevention Grant Program On May 2, 1990, the Neighborhood Services Committee recommended approval of the Neighborhood Crime Prevention Grant Program with amendments. Attached is a copy of these guidelines with its amendments. Along with the guidelines, attached is a resolution approving these guidelines. As discussed at the May 2, 1990 Neighborhood Services Committee meeting, this item will be heard by the Council on Tuesday, May 8, 1990 under suspension of the rules. cc: Councilmember Thune, Chair A1 Olson Jane McPeak . " d�lo���Y NEIGHBORHOOD CRIME PREVENTION GRANT PROGRAM GUIDELINES _ (With amendments to Planning Commission recommendations as suggested by the Neighborhood Services Committee of the City Council) May 3, 1990 I. PROGRAM DESCRIPTION Purpose: The Neighborhood Crime Prevention Grant Program is designed to help neighborhood non-profit groups develop programs that reduce crime. Activities may include, but are not limited to, organizing and expanding block club networks for the purpose of neighborhood stabilization. While the primary focus of the program is crime prevention, this is a flexible, multi-use program that recognizes that additional neighborhood activities enhance crime prevention efforts. Supportive activities are allowed under the program. Authorization. Term: The grant program is funded by a 1990 City budget allocation of $200,000. These guidelines are to be effective for this first-year pilot program. At the end of one year, pending future budget allocations, these guidelines will be reviewed.and amended as necessary. II. FUNDING Grant Limits: Program grants are available for up to $20,000 each. There is no minimum grant limit, (but see small grants section . following) . Grants will be awarded on a competitive basis. In order to build and expand crime prevention activity throughout the city, no more than $40,000 will be awarded within any single community planning district. In some instances, the Planning Commission may recommend changes in a proposed budget, If any funds remain unallocated, a second grant cycle will be held in the fall of 1990. Funds must be spent by June 31, 1991. Funding will be on a reimbursement basis due to CDBG funding source requirements. To assist individual block-clubs and organizations needing small grants, $5000 will be set aside. These �rants are intended for postage supplies, crimewatch si�ns and other purposes directly related to neiehborhood crime vrevention The maximum amount of any small r�nt shall be 5500. A����ea��ea-aa�-a��a�s��a��ve-��seedti�es-€e�-a��eea��ea e€-�kese-€t�ads-w�}}.-be-�eve�e�ed-by-�ke-6��y_Eet�ae��-arZ�-�ke-P�aaa�xg aa�-Eeeaeffi�e-Beve�eg�ea�-Bega��r�ea�:--'£l�ese-w�}}_t�e�-be-ga��-s€-�l�e �a�ge�;-eexige����ve-g�aa�-g�eg�a�a:--S�a��-g�aa�s-W���-�eqx��e-a-�:� ae3gkbe�l�eed-�a�ek: No match will be reQUired for these grants Staff in the Denartment of Plannin� and Economic Develonment will work with a crime vrevention Qrant advisory group to determine the small rg�ant awards. A separate anplication form for small grants is enclosed Applications are due on Kav 25 1990 Any unallocated funds will revert to the larger grant program to be awarded this grant cycle. 1 - - �yo-��� Eligible Expenses include direct expenses related to establishing and maintaining crime prevention activity (such as staff salary and benefits) , education, communications (supplies, production costs, delivery costs, mileage reimbursement, postage) , and subsidies for the purchase of crime prevention hardware (fixed asset improvements to homes and businesses) . Ineligible Expenses include vehicles, equipment purchases, office space_ rent, phone, food, drinks, and entertainment. (See neighborhood contributions section below) . Eligible Areas include all seventeen community planning districts. Eli�,ible Applicants include district councils, residential block club organizations, and other neighborhood-based non-profit organizations. Neighborhood Contributions: Each proposal must be matched with neighborhood contributions at a minimum 1:1 ratio. Contributions must be directly related to the proposed activities and must be contributed during the period following initial application through the duration of the grant. Contributions may include direct financial resources such as supplies and foundation grants, equipment, and in-kind services including volunteer labor. The value of volunteer labor shall be $10 per hour. Time svent in meetings directly and exclusively related to the implementation of nei�hborhood crime prevention activities mav be counted as volunteer labor. up to a maximum of 10� of the total neiehborhood match. Time spent in general meetings of the or�anization shall not be counted. All volunteer labor ircluding time in meetings must be documented in writine. IZI. APPLICATION Process: Pre-applications are encouraged but not required. Pre-applications will be accepted until May 11. The pre-application gives staff time to clarify and/or correct any issues before final applications are submitted. Final applications are due May 25, 1990. No late applications will be accepted, Contents: Applications must contain the following: 1. A brief description of the project, including goals, objectives, activities. 2. A budget including how program funds will be spent and an estimate of neighborhood contributions including volunteer labor. 3. If the proposal includes salary for staff, a statement of staff responsibility, including to whom the staff reports. 4. The name of the organization that will implement the program. 5. A map of the proposed project target area. 6. A time schedule for the project. 7. A description of how the program will be evaluated. Application forms for both parts of this grant program are attached. Final applications must be received no later than 4:00 p.m. on May 25, 1990. 2 , � � ��y�_���' IV. SELECTION Selection Process: The selection process is competitive. The number of projects funded will depend on the quality of the proposals and available resources. Applicant groups should contact their appropriate district council and attempt to coordinate proposals within a district. District councils will be asked to submit comments to PED regarding the proposals and how they meet district goals and objectives. The Planning Commission, working with staff from the Police Department, the Department of Community Services, the Department of Planning and Economic Development, and other appropriate agencies, will review and rate the applications and identify those applicants which it thinks should be funded. The Planning Commission recommendations will be sent to the Mayor and City Council for final approval. It is the intent that The City Council will make final funding decisions by June 30. Small �rant anvlications will be reviewed for comnli�nce with the vrogram purvose and selection criteria ln the event that small grant requests exceed the S5000 allocated in the proeram the grants advisorv group will determine the vrojects to be funded Selection Criteria: Selection will be based on overall program goals and anticipated accomplishments. The program is looking for: - how projects relate to stated neighborhood needs - effective use of grant funds with existing neighborhood resources - the extent to which volunteer labor is "leveraged" - broad-based citizen participation - District Council comment and support - working relationships with appropriate city departments, including Police and Community Services - target area need for proposed activities V. PROJECT RESPONSIBILITY Contract: For approved projects, the final application and budget will serve as the basis for a contract between the City of St. Paul and the applicant. PED will develon contracts apnropriate to the vrojects fundine source reQUirements and liability insurance recluirements Status Reports: Summary status reports will be due January 15, 1991, and within thirty days of the completion of the project. Evaluation Forum: Grant recipients will be expected to attend a forum at or near the end of the project cycle in order to share experiences. This first cycle is an experimental program. Assessment of funded projects is important to continued success of the program. 3 . � ��� ��� Neighborhood Crime Prevention Grant Program� Use this format for both the Planning Division pre-application and final Dept. of Planning and Economic Development application. 25 West Fourth Street St. Paul, Minnesota 55102 (612) 228-3371 FINAL APPLICATION DUE: MAY 25, 1990 APPLICATION Please type all responses Group or Organization Submitting Application Name: Telephone: Address: Contact Person: Daytime Phone: Project Description: (Limit this description to one page! ) (On a separate sheet, provide a brief description of the goals, objectives, activities and specific steps that will be taken; any existing crime prevention activities now underway; existing need and how the project addresses that need; and a statement of how your organization will manage and evaluate this project; and staff responsibility. Pay particular attention to the selection criteria listed in the guidelines) . Budget: Amount of Grant Request: $ (On a separate page, provide a line item budget on how the grant will be spent and the source(s) of matching funds, in-kind services, and volunteer labor. Volunteer labor should be counted at $10 per hour) . , Project Location: (Provide a brief description and map of the target area.) Time Schedule: (What will be the duration of the project?) Will the program be coordinated with any other crime prevention program in the neighborhood? Yes No If yes, identify. Signature of Individual Typed Name Title Date Completing Application � C�j�O��� Neighborhood Crime Prevention Grant Program Small Grant Application Planning Division $S00 Maximum Grant Limit Dept, of Planning and Economic Development 25 West Fourth Street St. Paul, Minnesota 55102 (612) 228-3371 FINAL APPLICATION DUE: MAY 25, 1990 SMALL GRANT APPLICATION Please type all responses Group or Organization Submitting Application Name: Telephone: Address: Contact Person: Daytime Phone: Proiect Description: (Limit to space provided. Describe how the grant will be used and how it directly promotes neighborhood crime prevention) . Budget: Amount of Grant Request: $ ($500 maximum limit) . Pro iect Location: Time Schedule: Will the program be coordinated with any other crime prevention program in the neighborhood? Yes No If yes, identify. Signature of Individual Typed Name Title Date Completing Application