90-714 . _ >,'t�..?� •'?'sr
0 R I GI NAL Council File # 9a-7/7'
Green Sheet #
RESOLUTION
CI OF SAINT PAUL, MINNESOTA
Presented By
Referred To Committee: Date
1 WHEREAS, the Conununity Education Program of the Division of Parks and Recreation with
2 Central High School, has requested the City of Saint Paul's participation in facilitating student
3 council elections by permitting the use of the City's optical scan voting machines; and
4
5 WHEREAS, the City desires to assist in such elections recognizing that the high school students will
6 benefit from exposure to modern voting techniques in preparation for their eventual participation in
7 the democratic election process for government offices; now, therefore, be it
8
9 RESOLVED, that the City Clerk is hereby authorized and directed to permit the use of the City's
10 voting machines for the recited activity, with ballot printing costs to be borne by the Community
11 Education Program.
12
Y� Navs Absent Requested by Department of:
Dimon
Goswitz —�
on
Macca ee �.
Rettman �:
T une �
Wi son � By�
6
Adopted by Council: Date
MAY 3 1990 Form Approved by City Attorney
Adoption Certified by Council Secretary gy:
By� Approved by Mayor for Submission to
���/ �� �9�� Council
Approved by ayor: Date
B %� �E.c�'��'� By:
Y�
�.�s�m_ r�AY � u �990
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0 R I G tN�L �ouncil File ,� -�f/
Green sheet #� Uly7�iZ,
RESOLUTION
CITY OF NT PAUL, MINNESOTA j I 5�
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Presented By
Referred To Committee: D e
WHEREAS , Independent School District No. 25, via Central
High School , has requested the City of Saint P 1 ' s participation
in facil.itating student council elections y permitting the
use of the City' s optical scan voting machin ; and
WHEREAS , the City desires to ass ' st in such elections
recognizing that the high school stu ents will benefit from
exposure to modern voting techniques in preparation for their
eventual participation in the democ atic election process for
government offices ; now, therefore , it
RESOLVED, that the City C erk is hereby authorized and
directed to permit the use of the City' s voting machines for
the recited activity, with b lot printing and transportation �
cost to 'oe borne by the Distri .
Yeas Nays Absent Reque y De ent f:
mo
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�it'zZson c— BY�
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Adopted by Council: Date r►AY j 19� Form oved by C�ity Attorney
Adoption Cer�tified by Council Secretary By: ���� '��-�"3- '
BY° Approved by Mayor for Subm' ion to
� MAY 2 �gg� Council
Approved by Mayor: Date �
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gy; ?��,.��.�2.�� By: �5��4�-v
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PROPOSAL: USE OF VOTING MACHINES FOR STUDENT COUNCIL ELECTIONS
Introduction
This proposal would conduct student council elections using city optical scanning voting
machines and election procedures comparable to those found in Minnesota election
laws. Such a project will give high school students training and experience in using the
procedures and technology that they will encounter when they turn 18 and are eligible to
vote in local, state and federal elections, and will encourage them to register and vote.
Designed as a pilot project for Saint Paul Central High School this spring, it could be
expanded to all Saint Paul high schools next year.
Project descri�tion
At Saint Paul Central High School, the student council consists of two groups of
students: each of the 70 home rooms has one representative, who is elected by the
students in that home room; and a management team of ten (10) members, who are
elected by the student body at large. Election of the home room representatives will
continue to be done informally. Election of the management team will be done using
voting machines and the procedures below. A school committee has been formed to
manage the election and to carry out the procedures.
1. Voter registration. Students will register in advance to vote in the student council
elections, using voter registration cards. Any student enrolled at Central will be eligible
to register. The voter registration drive will b� publicized �vith posters and
announcements. (Students will not be required to register; provision will be made for
election day registration for new students or students who did not register during the
registration period.) Home room teachers will be given a packet with registration cards
and background information, will distribute the cards, and will collect them and turn
them in to the student council office. After the registration period closes, lists of
registered voters, by horne room and alphabetically, will be compiled for use on election
day.
2. Candidate fcling for office. Students who wish to run for management team
membership will file for office at the student council office in room 321 during a
prescribed filing period. Once the filing period ends, names of all candidates will be
forwarded to the Saint Paul City Clerk so that a machine-readable ballot can be
prepared.
3. Election judges. Procedures for voter registration in each home room will be the
responsibility of the election judges. Election judges will be the home room teacher and
the student council representative from that home room. The City Clerk will conduct an
orientation specifically on election procedures and on use of the voting machines. The
function of the election judges will be analogous to that of election judges in public
elections: checking to see that each voter is registered, managing ballot distribution and
collection, and assisting voters as needed. Along with a city election supervisor, election
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judges will be stationed in the lunchroom on a rotating basis throughout the period the
polls are open.
4. T�oting. The Saint Paul City Clerk will deliver voting machines to the school
cafeteria area and ballots to the student council office the day before the election.
Election judges will pick up ballots in the morning before the regular home room
period, and will distribute them during the home room period. Students will complete
their ballots during the home room period. They then may either take the ballots to the
cafeteria area and feed them into the voting machines, or they may give them to the
election judges at a table near the voting machines, and the judges will feed the ballots
into the machines. The polls will be open and students may vote during the extended
lunch periods and after school until 2:45 p.m. After the polls close, election judges will
return the ballots and other materials to the student council office. The City Clerk will
tally the ballots and report the results to the student council office. Results will be
announced over the school public address system as soon as they are available and will
be provided in writing for each home room as soon as possible.
5. Fallowup. There will be two kinds of followup: on the school election, and
transferring the experience to election participation for students who will turn 18 be the
next public election. Followup on the school election will include provisions for a
recount, which will be automatic whenever an election is decided by less than a 1%
margin, and upon petition for grounds comparable to those in state election law. If a
recount is needed, it will be conducted as soon as possible, and a representative of the
candidate(s) affected by the recount may participate in the recount.
Followup for seniors will be an attempt to register each student who will be 18 be the
next election, and recruitment of city election judges from among the same group.
Project timeline
March
3/19: Proposal accepted by principal.
3/20: Project announced at faculty and staff ineeting.
3/23: Packet with voter registration cards and project information given to each
home room teacher.
3/23: Publicity for voter registration drive prepared.
3/26: Filing for office opens.
April
4/2-4/6 Voter registration week. A voter registration sheet will be read by
teachers in each home room.
4/2-5/1 Lists of registered voters in each home room prepared, using format for
city voter registration lists.
4/6: Filing for office closes.
4/9: Deliver names of candidates to City Clerk, so that ballots can be prepared.
4/? or 5/? Orientation by City Clerk for election judges (home room teachers and
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student council representatives) on procedures and on voting machines.
May
5/21: City Clerk will deliver voting machines to the school cafeteria and will
deliver ballots to the student council office.
5/22: Election day!
7:00-7:15 Election judges pick up ballot packets.
7:30-7:50 Students mark ballots in home rooms.
Lunch periods and after school until 2:45 Feed ballots into voting
machines for counting.
5/24: Recount requests due (candidates).
5/31: Recounts (if any) completed.
5/31: Voter registration for anyone who will be 18 by the next election and
recruitment of election judges completed.
' � RECEIVED � ��- a�'� `
. ,
• • N� Q14742 '
cz� cLExx nEp�a�rrr � APR 2 31990 - - - - -
_�il Olson or Caro1 F�n�aine COHTACT NAMB
, x 4231 or x5441 PHONE ,
� Anril 23� 1990 DATE
. ASSIGN NUltBER FOR aOIITING ORDER: (See reverse side.)
_ Department Director , 1 Mayor (or Assistant)
_ Finance and Management Services Director 2 City Clerk �
_ Budget Director � _
_ City Attorney _ �
TOTAL NiMBER OF S.aGNATURE PAGES: �_ (Clip all locations for signature.)
��T WILL BE AGHIEVED B� TAKING ACTION ON THE ATTACHI�D 1�tATERiAis? (Purpose'tionale)
Council approval of t$is resolution will authorize the City Clerk to, par�.icipate
in the pilot program of the Community Education Department at Central High School
to encourage students to register and vote.
COST/BENBF�T BUDGETARY AND PERSONNEL IMPACTS ANTICIP!l�TED: ,
The ballot printing and equipment transportaf�an costs will be borne by the
Independent School District No. 625 .
There will be a minimal'amount of staff time put forth by the City usii►g our
current employees.
FINANCING SOURCE AND BUnGET ACTIVITY NUMBER CHARGED OR CREDITED: • ,
(Mayor's signature not required if under $10,000.) '
Total Amount of Tr�nsBCtion: minimal and not Activity Number:
specifically determined as yet.
Funding Source: 00263
ATTACHMENTS: (List and number all attachments.) ' _
t�c�rvFn
1.) Council RQe�olution(1 page) �����0
2.) Pilot Program Proposal(3 pages)
�ITI( ��.ERK �
ADMINISTRATIVE PROCEDURES � .
_Yes _No Rules, Regulations, Procedures, or Budget Amendment required?
_Yes _No If yes�, are they or timetable attached�
DEPARTMENT R�VIEW CITY ATTORNEY REVIEK
,Yes No Co�ncil resolution required? Resoiution requfred? _Yes _No
_Yes _No Insurance required? Insurance sufficient� _Yes _No
_Yes _No Insurance attached?
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HOW TO USE THE GREEN SH�T
_ . ..� ..���� . � .
The GREBN SHL�LT has. thrae PIIRFOSES:
l". to ass#�t in routing documents and in securing required signatures;
` 2. to brief the rev3eMmrs crf doc�ents' on tb� impacts of approval;
3. to help ensure that necessary supporting msterials are prepared and, if rec�uired,
� attached. . _
Providing complete information under the listed headiags enables revievers to make �
decisions on tha dacuments and eliminates follo�r-up contacts that may delay ezecution.
� Below is the p�referred ROUTI J�G for the five mast freau�nt ttiroes of dccwn�ents:
CONTRACTS (assumas authorized budget exists)
1. Outside Agency 4. Mayor
2. Initiating Department 5. Finance Director
3. City Attorney 6. Finance Accounting
Note: If a CONTRACT amount is less than $10.000, the Mayor's signatare is not required,
if the department director signs. A contract must always be signed by the o�ctside agency
before routing through City offices.
ADMI�IISTRATIVE ORDER .(Budget Revision) ADMINISTRATIVE QRDER (all others)
.1. Activity Manager ' 1. Initiating Depastment '
2. Department Accouatant 2. City Attorney
3. Department Diractor 3. Maqor/Assistant
4. Budget Director 4. City Clerk '
5. City Clerk
. 6. Chief Accountant, Finance and Management Services
COUNCIL RESOLUTION (Budget Amendment/Grant Acceptance) COtJNCIL RESOLUT�QN (all others)
1. Department Director 1. Department, Director
2. Budget Director 2. City Attor�ey
3. City Attort►ey �- 3. Mayor/Assistant
4. Mayor/Assistan� 4. City Glerk
5. Chair, Finance` Mgmt. , and Pers. Cte. 5. City Council
b. City`Clerk
7. City Council ' '
, 8. Chief Accounta�t, Finance and Management Samices
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The COST B L ti h+l�ading provides space to ezplain the
cost/benefit aspects f the dacision. Costs aad bet�efits relate both to City budget
(General Fund_and/or pecial Futzds) and to broader financial impacts (cost to users.
homeowners, oz other roups affected by the action). The personnel impact is a description
of change or shift; of Fu11-Time Equivalent (FTE) positions.
' The �DMIi�b�iTI�+`� C section must be completed to indicate whether additional
administrative proee es, including rules, regulations, or resource praposals are
necessary for impleme tation of an ordinance or resolution.. If yes, the procedures or a
timetable for the co letion of procedures must be attached.
StIPPORTING 1dATERIAIS.! In the �TTAC NTS section, identify all attachments. If the Green
• Sheet is well done, � letter of transmittal need be included (unless:.signing such a letter
is one of the reques d actions).
Note: I€ an agreeme.l' requires evidence of insurance/co-insurance, a Certificate of
Insurance should be e�,of the attachments at time of routing.
ote: Actions which equire City Council resolutions include contractual relationships
with other governmen 1 units; collective bargaining contracts; purchase, sale, or lease of
land; issua.nce of b s by Citg; eminent domain; aasumption of liabilitq bq City, or
granting bq �City of indemnification; agreements �ith state or federal gavernment under
which they are providing funding; budget amendments.