90-709 0 R I G i N A L Council File # - p
Green Sheet#—�
RESOLUTION ;�
,� ITY OF SAINT PAUL, MINNESOTA �
Presented By:
Referr T • Committee: Date
1 WHEREAS,The 1990 Contingent Reserve Specified budget includes 1 Data Entry Operator position specified for the Health
2 Division's Housing Inspection Complaint Program,and
3
4 WHEREAS,wthout Health Division spending authority for the data entry operator the Information&Complaint Office and Fire
5 Prevention Office will not be able to quickly access information about complaint status,there will be a delay in transmitting both
6 the initial complaint,the action taken and results about complaint,and there will be no system for collecting data or developing
7 needed management information,and
8
9 WHEREAS,The Mayor,pursuant to Section 10.07.4 of the City Charter recommends the foltowing transfers for the 1990 General Fund
10 budget:
11 CURRENT BUDGET CHANGES AMENDED BUDGEf
12 TRANSFER FROM:
13 General Government Accounts
14 Contingent Reserve Specified
15 09061-0111 Full Time Permanent 55,931 (16,198) 39,733
16 09061-0161 Reserve For Negotiated increase 1,492 (405) 1,087
�� (16,603)
18 TRANSFER TO:
19 Community Services-Health Division
20 03226 Housing Inspection Compiaints
21 03226-0111 Full Time Permanent 361,120 16,198 377,318
22 03226-0161 Reserve For Negotiated Increases 10,023 405 10,428
23 03226 All Other Spending 87,212 0 87,212
24 All Other Fund Spendin9 132,563,283 0 132,563,283
25 133,021,638 16,603 133,038,241
26 NET CHANGE p
27
RESOLVED,That the City Council approves these changes to the 1990 budget.
Yeas Nays i►bsent Requested by Department of:
Dimond �
Goswirz �, '�� Communi ty Servi ces
Long �
Maccabee � /I
Rettman -�r By; � ,,.,z� / � `
Thune �
�lson
Approval Recommended by Budget Director:
Adopted by Council: Date M� '. 1990 By: � ,��,�y ��17 _9�
Adoption if d by Council Secretary: Form App d by City A rney:
�
By: � By; �'�f-,� -y'�
Approved by or: Date , MAY 2 1990 �
Approv�d Mayor for Submission to Council:
��4L�r�i;1 ' ,
By: gy: .�i�
Pt1BlISHED M AY 1 � 19 90 �ep by Salnt Paul Budget Offke (Jeanetta a\723datalTRIWSF2wkl.all 2/2/90)
.��cr�v��.� � ya_7a q
OEPARTMENT/OFFlCEICOUNqL DATE INITIATED �}� � � '�C��Q ����
Community Services - Public Health 3-14-90 GREEN SHEE� , �l �NO. i A�
CONTACT PER80N&PHONE �DEPARTMENT OIRECTOR
I�atherine Cair 92-7712 �� qTV�rroRN�r ����� �c�e�
NUMBER�R 0
MUST BE ON COUNqL AOENDA BY(DAT� ROU71N0 �BUD(iET DIRECTOR _ �FIN.3 MOT.SERVICES DIR.
March 27, 1990 �( MAYOR(OR ASSISTMIT) �
TOTAL�OF SKiNATURE PAGE3 1 (CLIP ALL LOCATIONS FOR SIGNATUR�
ACTION REfiUE8TED:
Council action to move spending authority from the contingent fund to the General Fund for
a Data Entry Operator for the Housing Inspection Complaint Program. This council resolution
was originally submitted February 7, 1990 but was lost in the system.
HECOMMENDAT10N8:Approve(A)or Rejec.t(i� UNqL COMMITTEE/RESFARCII REPORT OPTIONAL
_PWJNINt�COMMISSION _GVIL SERVICE COMMISSION ��YST PHONE NO.
_CIB COMMITTEE —
�MMENTS:
—STAFF —
-°'�'���RT - GITY ATTOR�EY
8UPPORT3 WHK:FI COUNqL OBJECTIVE?
INITIATINO PROBLEM,188UE,OPPORTUNRY(Who,What,When,N/hxe,Why):
This position was in the 1990 budget, but was put into the contingent fund for City Council
approval after the beginning of 1990. The staff person was brought on in June, 1989 with
unexpended salary funds to make sure the computerized housing complaint system was brought
on line. This was done with the understanding that the position would be funded in 1990.
ADVANTAOES IP APPROVED:
The Information and Complaint computer system will continue to process initial complaints,
process the action taken, and give the results. The system will also collect data and
develop needed management information.
RECEIVED
5 0
DISADVANTAGES IF APPROVED:
None BUDGE7 Of FICE
RECEIVED
�R201�.9Q
DISADVANTAOEH IF NOT APPROVED:
The complaint computer system will have to be shut off and the Clerk-Typist I, who has been
working on this new system since June, 19, 1989, will be laid off. This will negatively
impact communication with the Complaint and Information Office and Fire as well as service
to the public. ��ii;,,�;,1 t«:,Lci(°CIi �►�:l���i;
APR 1� ���U
TOTAL AMOUNT OF TRAN8ACTION a 16�6O3 CpgT/REVENUE BUDOETED(CIRCLE ONE) YE8 NO
FUUwINa Sour� General Fund AcTMTr NUMe� 03226
FlNANqAL INFORMATION:(EXPLAIN)
aw
NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO. 298-4225).
ROUTING ORDER:
Below are preferred routings Mr the five most frequent types of dxuments:
CONTRACTS (assumes suthorized COUNCIL RESOLUTION (Amend, Bdgts./
budget exists) Accept. Grants)
1. Outside Agency 1. Department Director
2. Initiating Department 2. Budget Director
3. City Attorney 3. City Attorney
4. Mayor 4. MayoNAssistant
5. Finance&Mgmt Svcs. Director 5. City Council
6. Finance Axounting 6. Chief Accountant, Fin&Mgmt Svcs.
ADMINISTRATIVE ORDER (Budget COUNCIL RESOLUTION (all others)
Revision) and ORDINANCE
1. Activity Manager 1. Initiating Department Director
2. Department Accountant 2. Gty Attorney
3. DepartmeM Director 3. MayodAssistant
4. Budget Director 4. Ciry Council
5. City Clerk
6. Chief Accountant, Fin &Mgmt Svcs.
ADMINISTRATIVE ORDERS (all others)
1. Initiating Department
2. City Attomey
3. MayoNAssistant
4. City Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#of pages on which signatures are required and�
each of these pages.
ACTION REGIUE3TED
Describe what the projecUrequest aeeks to accomplish in either chronologl-
cal order or order of importance,whichever is most appropriate for the
issue. Do not write complete sentences. Begin each item in your list with
, a verb.
RECOMMENDATIONS ._:. , . '
Complete if the iss�e in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objectiv�(s)your projecUrequest supports by Ifsting
the key word(s)(HOUSING, RECREATION, NEIGHBORHOODS, ECONOMIC DEVELOPMENT,
BUDGET, SEWER SEPARATION). (SEE COMPLETE LIST IN INSTRUCTIONAL MANUAL.)
COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNCIL
INITIATING PROBLEM, ISSUE, OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
charter or whether there are specific wa in which the City of Saint Paul
and its citizens will beneflt from this pro�icUaction.
DISADVANTAGES IF APPROVED
What negative effects or mejor changes to existing or past processes might
this projecUrequest produce if it is passed(e.g.,traffic delays, noise,
tax increases or assessments)?To Whom?When? For how long?
DISADVANTA(3ES IF NOT APPROVED
What will be the negative consequences if the promised action is not
approved? Inabflity to deliver service? Continued high traffic, noise,
accident rate? Loss of revenue7
FINANCIAL IMPACT '
Although you must tailor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay7 ,
. , �/= 9a ` 7°g
COUNCIL ADOPTED 1990 BUDGET
SPECIFIED CONTINGENT RESERVE (09061-537)
as of February 2, 1990
Council Changes/Transfers
Adopted -------- ------ ------------
1990 Council
Budget File Date Amount Available
---------- -------- ------ ------------ ------------
Unanticipated salary increases 1,192,949
Fire optical scanner 40,000 Pending (40,000)
City clerk staff(0.9) 29,362
Ethic�l practices board staff(0.7) 14,132
Ethical pr�ctices bo�rd 32,538
Services/ma terials/equipment
Electricity Increase 43,046
Data Entry Operator (03226) 16,198 Pending (16,198)
Salary Reserve for FTEs in Contingency 1,152 Pending (405)
Elder Council Per Diem 11,000
---------- ------------ ------------
Total 1,380,377 (56,603) 1,323,774
B udget:BJ
700/RESERV90.wk1.all
02-Feb-90
�yo -7�9
:.�.:
CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
A�E�E����
���� 2 b 1990
January 24, 1990 DG�� ���,C�
. �-`
ev
T0: Barb Jeanetta
Budget Office
FROM: Kathi Cairns�C
Public Health
RE: Tranfer of funds from Contingent Reserve to Housing
Information-Complaints
Attached is the memo detailing the funds in contingent reserve
for the Housing Inspection-Complaint Data Entry Operator. Please
give me a call at 292-7713 if you have further questions .
Thank you very much for checking into this !
KC:lm
Attachment
c: Kathy Mohrland
• • • � yp-74 �J
:O=
CITY Of SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
Ja�uar_y 2.4, I990
T0: Gzeg Blees
IIudget OfFice
FROM: Katherine Cairns��
Public Iiealth
RE: Transfer of appri�v�d Funds frair� r:c:n;.ingen� r�serve to
Hcusing-Inspectic�n-Cr�mplair�t � 0?:3?,G }
At tk:e Lecember 15 r 1J89 L�actget znGF�t�:.;,�;:;, �i:.he Council ��ni:o�r�d
:h� adc�i�ian �f � a. . 0 ���"I'3�� dat�� ei�try c��,����.u�° i�r the 13�uCing_
7115p��tic77:-rGmjJ1.��:�i11: p�,��;:r�-�:n tr, .,,a��I::��;.i-� �-�n�• :.ci�;�,ut�:riG�d �i.�tu=ir:g
informatior? systera. '�.�h�� r►��t�, E'.T1trV c��,�s.���tt�r i� nee.�ic�3 tc� E;11'��@I�
th� hou�.in� comp.l i.Yn�cs, �r:+_.u� �ri�x r�.:.,L_t_: �i7icxn«atz_on o:n a ��.�IY
ba�i� � '�lith,�ut s�uc;h :.► z�v�;.y��n:
- tlie ccm�l�?.nt ancl irii"c�r����t.ian :•��fii�:a �.r::i F'i��e PrE;��Lntic�x:
Office wi.il r��t 1��: u}:1e. tc� c�ui;�kly a��C�SS ].Ilf'tarlle�t-;.c�n �xbr�«t�
G'C:Ifi1�Jldliit S�i3�11�"��
-- tt�e�e will be a rJel�� in trarasmi.t4inc� �:,oth the �nityal
cor��plaint, r.he �ictiorb takEn and the res�altJ and
- there wi31 bc no syst:em for collc���t�_rig data or developing
n�eded manag�m��rit information.
Currently, we arE uuing a ��lerk--T��ist I ta do the v�ork an3 using
the FTE authorization fr�m another ur�filied L�ositior. in
Environmental Health. Thi� cannat cantin�ue much long�r_ .
Please advise me as to viheth�-�r a c�iir�cil. re�o:lution is r.�eedc,•a L-o
mot,r� t��.e $16,513 }rom ront.ingf�ncr to HGl23t:7C�" Inspt�ctior-^r,�iplain�:
(0322E�--C)11"1) or if your ef:.ic� �il�. it�:ncil� the :ran�fez: �i_cPCtly.
Council.member Janice Rettraan clF�arly reca.il�: t�e c:hange and is
ve.ry supportive of ou.r ef��`orts to move ah�ad with thiW chanae.
KC: ?.m
c: JiYdy Barr
Ft�y G�rza