90-619 �j �
`�R � �� ��� Council File ,� � - /
Green Sheet # �h��
RESOLUTION ,.-�,
CITY SAINT PAUL, MINNESOTA ', I(��`l
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Presented By
Referred T i ~ Committee: Date � �/�` 9(,
WHEREAS, The Division of Fire Prevention record storage has expanded beyond the current
space available
WHEREAS, The Department desires to have all records readily retrievable
WHEREAS, There is no other room for additional files
WHEREAS, The Department desires to purchase a document storage and retrieval system for
record keeping efficiency and space saving
WHEREAS, The Mayor, pursuant to Section 10.07.4 of the City Charter, recommend the
following transfer for 1990 General Fund Budget:
Current Changes Amended
Budget Budget
TRANSFER FROM:
001 General Revenue Fund
09061 Contingent Reserve Specified
0857 Data Processing Hardware 40,000.00 -40,000.00 0.00
TRANSFER T0:
Fire and Safety Services
001 General Revenue Fund
05110 Fire Prevention Bureau
0857 Data Processing Hardware 0.00 40,000.00 40,000.00
All other Spending 1,067,847.00 0.00 1,067,847.00
Al1 other Fund Spending 131,953,791.00 0.00 131,953,791.00
Sub total 133,021,638.00 0.00 133,021,638.00
NET CHANGE 0.00
tO.Ri � INAL. � . � �0-��9
Page 2. . .
THEREFORE BE IT RESOLDVED, That the City Council approves thes� changes to the 1990 Budget.
Approval recommended by Budget Director
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Y�s Navs Absent Requested by Department of:
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Adopted by Council: Date
MAY 2 2 1990 Fo�► Ap ved by City Attorney
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Adoption Certified by Council Secretary By; �
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B � G��-��� �/
y' 'v Appr v by Mayor for Submission to
Approved by Mayor: Date MpY 2 ` �� 990 Counci
f�� ��,�,�/ By: ,la�,!���ti� (
By:
PIfBI.ISHED J U N - `? 1990_.
, . �ECEIVEE�
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DEPARTMENTIOFFICEICOUNCIL OATE INITIATED `�'r�-, �f;_� 19 9 O � / � w
FiRE & SAFETY SERVICES GREEN SH�� b `�
iwmnv on� NO. iNm,�wn�
CONTACT PERSON d PHONE DEPARTMENT DIRECTOR r��V'�`=�k�xSUNpL
STEVE ZACCARD 228-6201 �M�F� ITY ATTORNEY �CITY CLERK
MUBT BE ON COUNdL AOENDA BY(DAT� ROUTNIO BUDQET DIRECTOR �FIN.&NIOT.SERVICES DIR.
Q MAYOR(OR ABSISTAIJn �
TOTAL�OF 81QNATURE PAQES (CLIP ALL LOCATIONS FOR SIQNATUR�
ACT10N REQUESTED:
Approve Council Resolution authorizing transfer of funds contingent reserve 09061 to
001-05110-0857 . Fire prevention division for the purchase of document storage and
retrieval system.
RECOMMENDATIONB:Approvs(p a ReJect(R) COUNCIL COMMITTEElRESEARCH REPORT OPTIONAL
_PLANNINO OOMMISSION _GVIL SERVICE COMMIBHION ��Y� E�V E �
_GB WMMITTEE _.
—$T,� —
�°""""�: R MA� 1 1990
-DI8TRICT COURT _ � " 2 1990 '
SUPPORTS WHICH COUNdL OBJECTIVE9 C I Y
INfTIATINCi PROBLEM,188UE,OPPORTUNITY(Who,Whst,Whsn,Whsro,Wh�:
Fire Department record storage has expanded beyond space available and storage is
cumbersome and time consuming. Some archives are off-site.
ADVANTAOEB IF APPROVED:
Records will be readily retrievable and added file room space will not need to be acquired.
The information Systems Policy Commitee reviewed and approved a resolution on 02-26-90
for the purchase of this document storage and retrieval system.
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DIBADVANTA(iES IF APPROVED:
Added clerical support will be needed temporarily ��1�oa� ��s�pOection and alarm reports
and records.
gUDGE`f OfF10E
DISADVANTA(��E8 IF NOT MPROVED:
Additional file storage space will need to be acquired and there is no room for such
expansion within the public safety building. �C���
I�UUI�ICII h«S�c��Cti t.l:filCf_
AI���� APR 0 ; 1990
TOTAL AMOUNT OF TRANSACTION : 40�000_00 CpBT/f�VENUE BUDOETED(CIRCLE ONE� YES NO
�uNp��ro$pupC� Contin�ent Reserve Specified ACTIVITY NUMBER 09061
FlNANCIAL INFORMATION:(EXPWN)
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NOTE: COMPLETE DIRECTIONS ARE INCLUDED IN THE GREEN SHEET INSTRUCTIONAL
MANUAL AVAILABLE IN THE PURCHASING OFFICE(PHONE NO.298-4225).
ROUTING ORDER:
Below are preferred routings for the five most frequent types of documents:
CONTRACTS (assumes authorized COUNCIL RESOWTION (Amend, Bdgts./
budget exists) Accept. Grants)
1. Outside Agency 1. DepertmeM Director
2. Initiating Department 2. Budget Director
3. City Attomey 3. City Attorney
4. Mayor 4. MayodAssistant
5. Finance&Mgmt Svcs. Director 5. Ciry Council
8. Finance Axounting 6. Chief Accountant, Fin&Mgmt Svcs.
ADMINISTRATIVE ORDER (Budget COUNCIL RESOIUTION (all others)
Revision) and ORDINANCE
1. Activiry Manager 1. Initiating Department Director
2. DepartmeM Aa;ountant 2• City Attomey
, 3. Department Director 3. Mayor/Assistent
4. Budget Dlrector 4. City Council
5. City Clerk
6. Chief Ac�ountant, Fln 8 Mgmt Svcs.
ADMINISTRATIVE ORDERS (all others)
1. Initiating Department
2. City Attorney
3. Mayor/Assistant
4. Ciry Clerk
TOTAL NUMBER OF SIGNATURE PAGES
Indicate the#�of pages on which signatures are required and pa ercli
each of these pages.
ACTION REGIUE3TED
Deacribe what the projecUrequest aeeks to�complish in either chronologi-
cal order or order of importance,whichever is mo�appropriate for the
issue. Do not write complete�ntences. Begin each item in your list with
a verb.
RECOMMENDATIONS
Complete if the issue in question has been presented before any body, public
or private.
SUPPORTS WHICH COUNCIL OBJECTIVE?
Indicate which Council objective(s)y�U(,:projecUrequest supports by listing
the key word(s)(HOUSIN(3, RECREATION, NEIGMBORHOODS, ECONOMIC DEVELOPMENT,
BUDC3ET,SEWER SEPARATION). (SEE COMPLETE UST IN INSTRUCTIONAL MANUAL.)
COUNCIL COMMITTEE/RESEARCH REPORT-OPTIONAL AS REQUESTED BY COUNqL•
INITIATING PROBLEM, ISSUE,OPPORTUNITY
Explain the situation or conditions that created a need for your project
or request.
ADVANTAGES IF APPROVED
Indicate whether this is simply an annual budget procedure required by law/
chartei or whether there are specific wa in which the City of Saint Paul
and its ckizens will beneflt from this pro�ict/action.
DISADVANTAGES IF APPROVED
What negative effecta or major changes to existing or past prxesses might
this projecUrequest produce if it is passed(e.p.,traffic delays, nase,
tax increases or assessmenta)?To Whom?When?For how iong?
DISADVANTAGES IF NOT APPROVED '
What will be the negative consequences if the promfsed action is not
approved? Inability to deliver service?Continued high traffic, noise,
accident rate? Loss of revenue?
FINANCIAL IMPACT
Although you must taflor the information you provide here to the issue you
are addressing, in general you must answer two questions: How much is it
going to cost?Who is going to pay?
9�� G��
8. Resolution 90-601 - amending the 1990 .budget by adding $10,096 to the
Financing and Spending Plans for Special Projects Recycling Program.
�Referred from Council 4/12/90)
Laid over two weeks in order for staff to develop alternative recycling
proposals.
9. Policv discussion on grievance procedure.
Laid over at the request of Rafe Viscasillas, Personnel Director.
Sus ension item
Resolution 90-619 - amending the 1990 budget and transferring a40,000 from
Contingent Reserve to Fire and Safety Services Fire prevention Bureau for
the purchase of document storage and retrieval system. (Referred from
Council 4/17/90�
Approved (suspension requested by Fire and Safety �ervices)